Revised Hygiene Services- PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

HYGIENE SUPPORT SERVICES

(Shower Trailers, Portable Toilets and Dumpster Rental)

DISTRICT OF COLUMBIA ARMY NATIONAL GUARD (DCARNG)

13 October 2020

1.0 General: This is a non-personal services contract to provide shower trailers, portable toilets, dumpsters and support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract services providers shall be accountable solely to the Contractor who, in turn is responsible to the government.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, tools, materials, supervision and other non-personal services necessary to provide and service shower trailers, portable toilets, portable gray water tanks, pumping and removal of gray water from portable gray water tanks, trash removal/dumpsters and other services as defined in this PWS.

1.2 Background: Joint Forces Headquarters-DCARNG provides lead and coordinates National Guard Civil Support to District and Federal authorities in support of the 59th Presidential Inauguration. The DCARNG helps ensure public safety through support to District and Federal Agencies. Following support, the District returns to normal operational levels that no longer requires active support from the DCARNG.

1.3 Objectives: The objective of this PWS is to establish performance requirements for contractor tasks necessary to provide rental shower trailers, portable toilets, dumpsters and support services.

1.4 Scope: The Contractor shall perform to the standards and specifications outlined in the PWS. The Contractor shall supply shower trailers, portable toilets and dumpsters during the contract period as ordered.

1.5 Period of Performance (PoP): The Period of Performance shall be 18 – 22 January 2021.

1.6 General Information:

1.6.1 Quality Control (QC): The Contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the Contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS).

1.6.2 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract IAW the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government will do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.6.3 Place and Performance of Services. The Contractor shall provide rental of shower trailers, portable toilets, dumpsters and support services at DC/Maryland/Virginia (DMV) between the hours of 0500-2300 daily. Locations are to be determined (TBD) and will be within a 10 mile radius of Washington DC. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

1.6.4 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the Contracting Officer (KO) IAW FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the Contractor to review the contractor’s performance. At these meetings, the KO will apprise the Contractor of how the Government views the contractor’s performance and the Contractor shall apprise the Government of problems, if any, being experienced. The Contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.6.5 Recognized Holidays: The following are recognized United States holidays. The Contractor shall not be required to perform services on these days:

New Year’s Day: January 1st Martin Luther King, Jr.’s Birthday President’s Day Memorial Day Independence Day: July 4th Labor Day Columbus Day Veteran’s Day: November 11th Thanksgiving Day Christmas Day: December 25th

1.6.6 Hours of Operation: The Contractor shall provide the required equipment to the specified location NLT 18 January 2021 between the hours of 0500 – 0800 hrs. All units should be in place NLT 0800 hrs and functioning by 0900 hrs.

1.6.7 Identification of Contractor Employees: The Contractor shall have proper credential/badging to deliver and maintain the shower trailers, portable toilets and dumpsters to the site location. At a minimum, the Company Name, Employee Name and color photo of employee should be displayed when employee is performing work under this contract.

1.6.8. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.6.9 Removal by Contracting Officer (KO): The KO may require the Contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises upon determination by the KO hat such action is necessary in the interest of the Government.

The contract management shall immediately notify COR, Government POC and physical security of the removal of any contractor.

1.16.10 Contracting Officer’s Representative (COR): The Government will identify a COR prior to the start of contract and provide the name of this person, email address and phone number to the Contractor. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; performs inspections necessary in connection with contractor performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor Contractors’ performance and notifies both the KO and Contractor of any deficiencies;

and provide site entry of Contractor personnel. The COR is NOT authorized to change any of the terms and conditions of this contract, only a warranted KO has the authority to make any changes to terms and conditions of this contract.

1.6.11 Key Personnel: The Contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work. The name of this person, and an alternate who shall act for the Contractor when the Manager is absent, shall be designated in writing to the COR NLT 14 days prior to the contract start date and updated as needed for change in personnel. The CM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The CM or alternate shall be available Monday through Friday between 7:30 am thru 5:00 p.m.

1.6.12 Organizational Conflicts of Interest (OCI): The Contractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.7 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.10 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CFP/M/E Contractor Furnished Property, Materials and Equipment CM Contract Manager CMRA Contractor Manpower Reporting Application COR Contracting Officer Representative DCARNG District of Columbia Army National Guard DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services NLT No Later Than OCI Organizational Conflict of Interest IAW In accordance with POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

RESERVED

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: The Contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1. under this PWS. The failure of the Contractor, for any reason whatsoever, to furnish any of the foregoing shall neither justify nor excuse achievement of the performance standards described in this PWS.

5.0 Requirements:

5.1 The Contractor shall provide transportation, 24 hour maintenance, power generation and fuel, appropriate hook-up devices for both fire hydrant and/or garden hose attachments, clean water delivery trucks and storage, and cleaning services to be acquired for use during the period of performance of this contract.

5.1.1 The Contractor shall provide all necessary equipment and personnel to deliver and pick up of showers, portable toilets and dumpsters; to include the driver and required truck and trailers.

5.2 Showering Trailers. The Contractor shall provide equipment necessary to complete the emplacement of the showering trailers. The Contractor must be able to provide a portable re-fuel device and instructions on how refuel onboard power source and conduct maintenance as needed, with no single unit being down for greater than 2 hours. Any unit taking longer than 2 hours to repair will be replaced with a working unit at the contactor’s expense.

5.2.1 The Contractor shall deliver and install shower trailers consisting of (45) forty-five shower heads at one location; (15) fifteen shower heads at one location; (8) eight shower heads at two locations; and (4) four shower heads at one location. This will be a total of (80) eighty showering units that will be utilized to provide showers and personal hygiene for up to 1650 service members. The showering units will be used from 18 January - 22 January 2021. The equipment shall be in place at the designated locations no later than one day prior to scheduled use.

5.2.2 The Contractor shall ensure placement of the showering units are coordinated with the COR and are delivered on time and that drivers have proper identification. The Contractor shall submit a report to COR upon delivery.

5.2.3 The Contractor shall ensure that shower trailers are within the following specifications:

Shower trailers no larger than: 36’length (including trailer tongue) x 14’ width (stairs down) x 12’6” height (from ground to top of A/C unit) Shower stalls measurement 30’ x 42’ minimum Easy access in/out trailer (steps/ramps) ADA compliant Exterior lighting

Climate controlled with a ventilation system feeding in fresh air and removing moisture Hot water (Sufficient hot water will be provided at all showering times) Floor drains Fresh water tank (350 gallon minimum) Waste water tank (1,300 gallon minimum) Interior lighting and exhaust fans.

Units will be constructed of non-porous surfaces and non-slip flooring; equipped with sinks, mirrors and a minimum of (8) eight shower stall with individual private changing area.

5.2.4 The shower trailers shall be operable using water supplied by a garden hose connection or an optional fresh water reservoir holding tank and an exuded (gray) water holding tank.

5.3 Portable Toilets: The Contractor shall provide equipment necessary for the emplacement of portable toilets at the designated locations no later than one day prior to scheduled use.

5.3.1 The Contractor shall deliver and install a total of 100 portable toilets to one location, TBD. These toilets will be utilized for personal hygiene for up to 1650 service members. The portable toilets will be used from 18 January - 22 January 2021.

5.3.2 The Contractor shall ensure placement of the portable toilets are coordinated with the COR and are delivered on time and that drivers have proper identification. The Contractor shall submit a report to COR upon delivery.

5.3.3 The Contractor shall provide daily servicing and maintenance of all portable toilets. Each portable toilet shall be of the following specifications and equipped with the following:

44”Depth x 43.5” Width x 88” Height 60 gallon waste tank (minimum) Lockable doors Air vents Hand washing sinks complete with soap, hand sanitizer dispenser and paper towel dispenser.

Reinforced walls, covered floor and roof, toilet and urinal, vanity mirror The fresh water sink has a capacity of 22 gallons.

Portable toilets will be fully stocked with toilet paper and hand sanitizer.

5.4 Dumpsters: The Contractor shall provide equipment necessary for the emplacement of dumpsters at the designated locations no later than one day prior to scheduled use.

5.4.1 The Contractor shall deliver and install (2) two, (30) thirty cubic yards dumpsters at each site location for a total of 10 dumpsters.

5.4.2 The Contractor shall ensure placement of the dumpsters are coordinated with the COR and are delivered on time and that drivers have proper identification. The Contractor shall submit a report to COR upon delivery.

5.4.3 The Contractor shall provide every 4-6 hours daily servicing and maintenance of dumpsters. Each dumpster shall be of the following specifications: All dumpsters should be covered and roll-offs, shall be leak proof and free of rust. The lids shall be counter-balances, odor-sealing, easy to open and close and in good working conditions.

5.5 Equipment Servicing:

5.5.1 Portable Shower trailers: The Contractor shall ensure that all units are clean, in good condition, and without defects at the time of delivery.

5.5.2 The Contractor shall service the shower trailers twice daily and replenish all supplies at time of servicing. The time of servicing shall be IAW service schedule provided within the contract.

5.5.3 Units that do not meet the requirements stated in this PWS whether identified by the Contractor or Government personnel, shall be replaced or repaired on or before the next service day for those particular units.

5.5.4 The Contractor is responsible for cleaning, servicing, and ensuring the unit is 100% clean and operational daily or upon request of the COR. The Contractor is responsible for ensuring the clean water tank is full.

5.5.5 Portable Toilets: The Contractor shall ensure that portable toilet service consists of:

Pump all waste from holding tank on daily basis.

Recharge holding tank with water and deodorizing chemicals.

Clean and sanitize all interior surfaces.

Clean exterior surfaces if soiled and unsightly Restock toilet paper, soap, hand sanitizer and paper towel

5.5.5.1 All toilets shall be pumped before delivered and clean when delivered. Toilets shall be cleaned after each pumping. Cleaning and servicing includes, but is not limited to, the waste completely pumped from holding tank and the removal of all trash from inside and within a 2 foot radius around each unit. All trash shall be disposed of in an authorized solid waste dumpster on site.

5.5.5.2. The Contractor shall service the toilets twice daily and IAW servicing schedule provided within the contract. The Contractor shall determine the amount of servicing needed for a given toilets during the period of performance. Contractor will be responsible to monitor toilets and ensure they are in operational limits during the entirety of the period of performance.

5.6 Dumpsters: The Contractor shall ensure that all equipment, including trucks, roll-offs and covered dumpsters, are kept in clean and well-maintained condition. The contractor shall thoroughly wash all refuse collection containers with steam, soap or detergent and water IAW industry and OSHA standards to preclude unsanitary conditions. Containers shall be free of unpleasant odor, dirt and debris. Cleaning shall be performed as often as necessary to prevent an unsanitary environment.

5.7 The Contractor shall be available 24 hours a day, by phone in case of emergency maintenance. The Contractor shall verify all shower trailers, portable toilet and dumpsters features are functioning correctly and make any necessary repairs. The Contractor shall be able to service or replace the shower trailers and toilets within 4 hours if unit becomes nonfunctional after 2 hours. This will be at no additional cost to the government.

5.8 On Site Services

5.8.1 The Contractor shall provide equipment service of all units based on contractor’s service scheduled provided with proposal. Service shall be coordinated with the COR.

5.8.2 The Contractor shall pump all gray water out of the unit as needed through the period of performance. The Contractor shall replace, within 4 hours, any portable shower trailer that is unserviceable and/or undesirable.

5.8.3 The Contractor shall dispose of gray water via the contractor’s specific equipment, and remove from all locations and dispose of IAW the procedures and regulations of the Contractor. The disposal of gray water is the sole responsibility of the Contractor.

5.8.4 The Contractor shall ensure it meets Washington, DC and Maryland environmental regulations for all sites and for proper disposal. Disposal wastes removed from the showers, toilets and dumpsters under this contract shall be pumped, transported, and disposed of IAW with all Federal, State and Local laws and regulations.

5.8.5 Delivery Requirements: Shower Trailers, Portable Toilets and dumpsters are to be delivered to the DC/Maryland/Virginia (DMV) NLT 18 January 2021 between the hours of 0500 – 0800 hrs. All units should be in place NLT 0800 hrs and functioning by 0900 hrs. The Contractor shall be supplied with a detailed description of placement locations of all equipment by the COR.

5.8.6 Equipment Pickup: Shower Trailers, Portable Toilets, and Dumpsters shall be removed from site location no later than 1200 hrs on the day after the rental period expires, unless otherwise requested and approved by the COR.

5.8.7 The Contractor shall report final removal of units from designated locations to the

COR.

5.9 Contractor Manpower Reporting Application (CMRA):

5.9.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the DC Army National Guard via a secure data collection site.

5.9.2 The Contractor shall completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs shall be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2021. Contractors may direct questions to the help desk at http://www.ecmra.mil.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar or http://farsite.hill.af.mil/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS) This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.2.1 Deliver Shower Trailers

The Contractor shall deliver shower trailers consisting of (45) forty-five shower heads at one location; (15) fifteen shower heads at one location; (8) eight shower heads at two locations;

and (4) four shower heads at one location. Showering units that will be utilized to provide showers and personal hygiene for up to 1,650 service members. The showering units will be used from 18 January

- 22 January 2021. The equipment shall be in place at the designated locations no later than one day prior to scheduled use.

After 24 hours of the established timeframe is failure to perform delivery of the trailers from determined location.

100% Inspection /

COR

5.2.3

Shower Stalls/Trailer

Specifications

The Contractor shall ensure that shower trailers are within the following specifications:

Shower trailers no larger than: 36’length(including trailer tongue) x 14’ width(stairs down) x 12’6” height(from ground to top of A/C unit Shower stalls measurement 30’ x 42’ minimum Easy access in/out trailer (steps/ramps) ADA compliant Exterior lighting

Meets the standard 98% of Shower specifications

Periodic Inspection/

COR

Climate controlled with a ventilation system feeding in fresh air and removing moisture Hot water (Sufficient hot water will be provided at all showering times) Floor drains Fresh water tank (350 gallon minimum) Waste water tank (1,300 gallon minimum) Interior lighting and exhaust fans.

Units will be constructed of non-porous surfaces and non-slip flooring;

equipped with sinks, mirrors and a minimum of

(8) eight shower stall with individual private changing area.

5.3.1 Delivery of

Portable Toilets

The Contractor shall deliver 100 portable toilets to site location;

one day prior to scheduled use.

After 24 hours of the established timeframe is failure to perform delivery of the trailers from determined location

100% Inspection /

COR

5.3.3 Portable

Toilets

Specifications

Each portable toilet shall be of the following specifications and equipped with the following:

44”Depth x 43.5” Width x 88” Height 60 gallon waste tank (minimum) Lockable doors Air vents Hand washing sinks complete with soap, hand sanitizer dispenser and paper towel dispenser.

Reinforced walls, covered floor and roof, toilet and urinal, vanity mirror

Meets the standard 98% of Portable Toilet

Specification

Periodic Inspection/

The fresh water sink has a capacity of 22 gallons.

Portable toilets will be fully stocked with toilet paper and hand sanitizer.

5.4.1 Delivery of

Dumpsters

The Contractor shall deliver and install (2) two (30) thirty cubic yards dumpsters at each site location, a total of 10 dumpsters.

After 24 hours of the established timeframe is failure to perform delivery of the dumpsters

100% Inspection /

COR

5.4.3 Dumpster

Specifications

The Contractor shall provide daily servicing and maintenance of dumpsters. Each dumpster shall be of the following specifications: All dumpsters should be covered and roll-offs, shall be leak proof and free of rust. The lids shall be counter-balances, odor-sealing, easy to open and close and in good working conditions.

Meets the standard 98% of Portable Toilet

Specification

Periodic Inspection /

COR

5.5 Equipment

Servicing

The Contractor shall service the shower trailers daily and replenish all supplies at time of servicing. The Contractor shall service the toilets twice daily and IAW servicing schedule provided within the contract.

Meet Standards 95% of time

Periodic Inspection /

COR

5.6 Dumpster

Servicing

The Contractor shall ensure that all equipment, including trucks, roll-offs and covered dumpsters, are kept in clean and well-maintained condition. The contractor shall thoroughly wash all refuse collection containers with steam, soap or detergent and water IAW industry and OSHA standards to preclude unsanitary conditions.

Containers shall be free of unpleasant odor, dirt and debris.

Cleaning shall be performed as

Meet Standards 95% of time

Random Inspection / often as necessary to prevent an unsanitary environment.

5.8 On Site

Services

The Contractor shall dispose of gray water via the contractor‘s specific equipment, and remove from site location and dispose of IAW the procedures and regulations of the contractor and Federal, State and low laws and regulation

100% of gray water dispose IAW EPA procedures

100% Inspection /

COR

5.8.6 Equipment

Pick up

Shower Trailers, Portable toilets, dumpsters shall be removed from site location no later than 1200 hrs on the day after the rental period expires, unless otherwise requested and approved by the

COR.

After 24 hours of the established timeframe is failure to perform pick up of equipment from site location.

100% Inspection /

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS

Reference /

Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.6.11 Key Personnel

NLT 14 days prior to start of contract

1 Electronic Submission/ Paper Copy

COR

5.8.5 Delivery Report

As scheduled 1 Electronic Submission/ Paper Copy

COR

5.8.6 Equipment Removal

As scheduled. 1 Electronic Submission/ Paper Copy

COR

5.9 Contractor Manpower Reporting

Prior to Invoice Submission

1 Electronic Submission

TECHNICAL EXHIBIT 3

Delivery Locations and Quantity Schedule

# Qty Locations Capacity 1 shower trailers consisting of (45) forty-five shower heads at one location; (15) fifteen shower heads at one location; (8) eight shower heads at two locations; and

(4) four shower heads at one location, 6 hour period /day

DMV 7500

personnel

2 100 Portable Toilets, 6 hour period /day

DMV 1650

personnel

3 10 – 30 cubic yards dumpster at five locations

DMV 7500

personnel