REVISED French Creek Aurora Pump SOW_10-6-16.pdf

STATEMENT OF WORK

DEPARTMENT OF CONSERVATION & NATURAL RESOURCES

FRENCH CREEK STATE PARK COMPLEX

REPLACEMENT PUMP – AURORA MODEL 423A

BERKS COUNTY, PENNSYLVANIA

I. SCOPE OF WORK:

The Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks, requires a vendor to supply an Aurora Pump, Model 423A.

Please note that this is a no substitute solicitation.

Any questions regarding the technical aspects of this bid should be directed to Anthony Giacobbe, Regional Engineer, at (215) 453-5000 or agiacobbe@pa.gov. Questions regarding the contracting or bidding aspects of this solicitation should be directed to Casey Smith at (717) 783-1896 or caseysmith@pa.gov.

II. PUMP SPECIFICATIONS

Pump must be an Aurora Pump Model 423A with the following specifications:

Condition of Service 105GPM @ 249’ TDH Vertical mounted, two (2) stage, split case pump Size 2 x 2.5 x 12A 2.5” ANSI 125 lb suction flange and 2” ANSI 125 lb flange discharge connections Cast iron and bronze fitted “lead free” construction. All contact materials shall be rated for

NSF-61 potable water service.

Bronze impeller 316 stainless steel case wear rings 316 stainless steel shaft sleeves

• J Crane Type 21 mechanical seals.

Pump shall have a non-witness factory performance test with report. Pump meets lead free for drinking water.

III. CONTRACT TASKS:

The following tasks shall be completed in performance of the contract:

Vendor shall deliver pump, as specified, to French Creek State Park at 843 Park Rd., Elverson PA 19520.

The Department may choose to exercise the right to cancel this contract at any time during the term of this contract if requirements are not satisfactorily completed.

IV. CONTRACTOR REFERENCES:

After bid opening and prior to awarding of the contract, the Department has the right to request references (names, addresses and telephone numbers) of similar items received in the previous two (2) years as proof of qualifications to supply the item involved in this contract.

V. CONTRACT REQUIREMENTS:

Either party (the Park Manager/representative or the Vendor) shall give the Department at least ninety (90) days written notice prior to cancellation of this contract.

VI. CONTRACT TERM:

The contract shall commence upon execution and receipt of purchase order and terminate on February 1, 2017.

VII. BID AWARD:

Bidder must complete and return the following for award of bid:

1. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, and

2. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

Bids will be awarded based on lowest total sum.

Note: The Department will only accept out to two (2) decimal points when entering your bid.

VIII. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual materials supplied subject to inspection and acceptance by the Park Manager or his designee.

Invoices shall be submitted upon completion of all materials supplied under this contract and must include a detailed, itemized list of costs.

IX. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

X. RECEIPT AND OPENING OF BID:

Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for premature opening of, or failure to open, a bid for any reason whatsoever.

XI. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/. The bids will be posted within three (3) business days following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.