REVISED Belding Area Schools RFP 7.22.24.pdf

RFP

Belding Area Schools

Request for Proposals for Multiple Equipment Items at:

Belding Middle School 410 Ionia Street Belding MI 48809

Belding High School 850 Hall Street Belding, MI 48809

Ellis Elementary 100 W. Ellis Street Belding MI 48809

Woodview Elementary 450 Orchard Street Belding, MI 48809

July 2024

SECTION 1

ISSUE AND TIMELINE INFORMATION

INTRODUCTION

This is a Request for Proposal (RFP) from responsible parties to replace multiple equipment items at Belding Middle School, Ellis Elementary and Woodview Elementary (addresses on title page) on behalf of Belding Area Schools, by its School Board (hereinafter called the "School District"). The School District reserves the right to reject any or all proposals as it deems to be in the best interest of the School District. Intent of this project is to award after the August 19, 2024, school board meeting with COMPLETION OF THE PROJECT SUBJECT TO LEAD TIMES AND AVAILABLE OFF DAYS FOR THE SCHOOL.

The entirety of the project will be completed over multiple days due to the number of items being purchased. The School District is also aware of longer-lead times for certain items and once awarded will collaborate with the chosen vendor on proper timing of installation. Distributor to provide detailed response of timing of project within RFP documents.

SUMMARY OF SERVICES REQUESTED

The following information is provided with the best information available. Any omissions or deficiencies should be brought to the attention of the School District. Clarifications and amendments will be shared with all known bidders.

The school district is seeking proposals for the equipment above. The intent of the RFP is to award a sole source agreement to one of the participating proposers. Please see detailed timeline for responses below.

PROCESS INSTRUCTIONS FOR FORMS REQUIRED WITH SUBMITTALS:

All of the below forms must be submitted with the RFP packet to school all notarized and delivered in sealed envelope per guidelines above.

1. Form 1 – Vendor Experience and References

2. Form 2 – Project Scope and Timeline

3. Form 3 – Project Specifications/Bid Tabulation Form (BID TABULATION FORM SUBMITTED)

4. Form 4 – Acknowledgement

5. Form 5 – Non-Collusion Affidavit

6. Form 6 – Historically, Underutilized Business (HUB) Certification

7. Form 7: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

Lower Tier Covered Transactions

8. Form 8: Certification Required for Grants, Subgrants, Cooperative Agreements, and Contracts

Exceeding $100,000 in Federal Funds.

9. Form 9: Compliance Certification to EPA Regulations Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds

Proposals Sealed Proposals are to be submitted to the School District (DELIVERED VIA MAIL OR COURIER) by 1:00 PM EST on August 15, 2024, to:

BELDING AREA SCHOOLS

MARK SEALED PACKET “BELDING AREA SCHOOLS EQUIPMENT RFP”

ATTN: SLATER MARTIN (DIRECTOR OF FINANCE)

850 HALL STREET

BELDING, MI 48809

Proposals will be opened and reviewed by the owner on August 15, 2024 at 1:15PM. The proposals will be reviewed and voted on at the August 19, 2024 board meeting per the scoring matrix within as directed within the RFP. The formal award will be announced no later than August 20, 2024.

Each respondent is to respond to all required items as directed in the RFP.

Any respondent may withdraw their proposal at any time prior to the scheduled time for receipt and opening of proposals. No proposals shall be withdrawn after the opening of the proposals without written consent of the owner.

Request for Additional Information Direct any request for additional information contact at email. Any information that the school district deems appropriate to provide in response to the Proposer’s request for additional information will be shared with all proposers.

Deadline for clarification requests is August 8, 2024 , via email to:

Austin Goff (Food Service Director), goffa@bas-k12.org

Timeline for Proposal Award If the school district decides to award a contract as a result of the RFP, the award will be made:

No later than August 20, 2024.

Acceptance of RFP Terms A proposal submitted in response to the RFP shall constitute a binding offer. Acknowledgement of this condition shall be indicated by the autographic signature of the offeror, or an officer of the offeror legally authorized to execute contractual obligations. It is assumed by the offeror’s response that it acknowledges all terms and conditions of this invitation for an offer. An offeror shall identify clearly and thoroughly any variations between its proposal and the School District RFP. Failure to do so shall be deemed a waiver of any rights to subsequently modify the terms of performance, except as outlined or specified in the RFP.

Incurring Costs The School District is not liable for any cost incurred by offerors prior to issuance of a procurement document.

Proposal Rejection The School District reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received and to accept any portion of a proposal or all items proposed if deemed in the best interest of the School District. The competency, responsibility, experience, and reputation of the bidders will be considered in making the award. Bidders shall bid on the specifications and any exceptions must be noted.

SECTION 2

GENERAL TERMS AND CONDITIONS

Response Forms Supplied with the RFP is a Service Providers Response Form. The form provides the format for the Response and must be completed and submitted for your response to be considered. Please follow the directions in Section 4 to complete the Response Form.

Officer of Firm Responses shall address all items completely and thoroughly in accordance with the format provided and shall be signed by an officer of the Firm with the authority to commit the Firm’s resources.

Withdraw The content and commitments in the Responses shall remain firm for sixty (60) calendar days from the due date of such Responses.

Right to Request Additional Information The school corporation reserves the right to request any additional information that might be deemed necessary after opening the responses.

Post-Response Presentations The school corporation, in its sole discretion, reserves the right to request post-response presentations from all, some, or none of the Service Providers.

Incurred Costs The school corporation is not responsible for any costs incurred by any Service Provider for any work performed relative to the preparation of a Response to the RFP or negotiation of a contract for service, including the costs for the preparation of the information solicited herein.

Schedule Dates The following is an anticipated schedule for the selection process. The school corporation reserves the right to modify any part of this schedule:

1. Request for Proposals Issued July 23, 2024

2. Deadline for Clarification Requests August 8, 2024

3. Due Date for Responses and Opening August 15, 2024 (reviewed at School Board Meeting on Monday August 19, 2024 )

4. Contract Award August 20, 2024

5. Installation TBD Based on Lead Times and School Availability

Terms of Payment:

The successful bidder will invoice the School District at completion, terms net forty-five. The School District shall pay the successful bidder at the completion of the project.

Licensure Before a contract pursuant to the RFP is executed, the selected Firm must hold all applicable business and professional licenses, permits, etc. the school district may require any or all Service Providers to submit evidence of proper licensure.

Disclosure of Proposal Contents All Responses and materials submitted in response to the RFP shall become the property of the school corporation. Selection or rejection of a Response does not affect this right. All response information shall be held in confidence during the evaluation process, to the extent permitted by law. Upon the completion of the evaluation of Responses, the Responses and associated materials shall be open for review by the public. By submitting a Response, the Service Provider acknowledges and accepts that the full contents of the Response and associated documents may become open to public inspection.

Contract Requirements The school corporation considers the RFP legally binding and will require that this RFP and the resulting Firm’s Response be incorporated by reference into any subsequent contracts between the Firm and the school corporation. It should be understood by the Firm that this means the school corporation expects the Firm to satisfy all requirements listed herein. Exceptions should be explicitly noted in your Response.

A. Applicable and Governing Law Clause-This Agreement shall be subject to all laws of the Federal Government of the United States of America and to the laws of the State of Michigan.

All duties of either party shall be legally performable in Michigan. The applicable law for any legal disputes arising out of this contract shall be the law of (and all actions hereunder shall be brought in) the State of Michigan.

B. General Indemnification-The Firm agrees to indemnify, defend and hold harmless the school corporation, its Participants, successors, employees and agents from and against any and all claims, costs, expenses, damages, and liabilities, including reasonable attorney’s fees, arising out of (i) the negligent acts or willful misconduct of the Firm and/or it’s officers, directors and employees, agents or subcontractors; (ii) any breach of the terms of this Agreement by the Firm;

(iii) any violation of applicable State and/or Federal law, regulation, or requirement; or (iv) any breach of any representation or warranty by the Firm under this Agreement. The Firm agrees to notify the school corporation by certified mail, return receipt requested, immediately upon knowledge of any claim, suit, action or proceeding for which it may be entitled to indemnification under this Agreement.

D. Right to Terminate for Breach- Each party shall have, in addition to all other remedies available to it, the right to terminate this Agreement immediately upon written notice to the other party that the other party has committed a material breach of any of its obligations herein and such material breach shall not have been cured or corrected within ten (10) days following written notice of the same. Upon termination of this Agreement by either party for breach of default of the other party, each party shall be entitled to exercise any other right, remedy, or privilege which may be available to it under applicable law or proceed by the appropriate court action to enforce the terms of this Agreement or to recover damages for the breach of this Agreement.

PROTEST PROCEDURES

Offeror’s whose proposal has been timely filed and who is aggrieved by the award of a contract to another offeror may appeal the decision by filing a written notice of appeal. The notice must be filed within five (5) business days of the date of the award of Contract, exclusive of Saturdays, Sundays, and legal state holidays. The notice of appeal must clearly and fully identify all issues being contested by reference to the page, and section of the solicitation document and/or award of Contract.

An appeal will be heard by the designated school administration unless the petitioner is not an aggrieved party, or a prior request by the same petitioner relating to the same contract award has been granted, or the request is capricious, frivolous, or without merit. The burden of proof lies with the petitioner. The evidence presented must specifically address and be limited to one or more of the following:

• Violation of State or Federal law.

• Irregularities creating fundamental unfairness; or

• Arbitrary or capricious award.

The appeal will be reviewed by the designated school administration who will provide a written response within ten (10) business days after hearing the appeal. If the appealing party is not satisfied with the response, the petitioner may appeal to the designated school’s Board of Education for further review. Further review must be requested in writing and must be received by the Board of Education within five (5) business days after the date of the administration’s response. The request for further review must state the reasons the administration’s response is being rejected. The designated schools Board of Education will review the original appeal and supporting documentation; the response and supporting documentation; and the request for review and supporting documentation. The Board of Education will meet to rule on the appeal no later than ten (20) business days after receipt for further review. The decision of the Board of Education shall be in writing and shall be the final decision on the matter.

SECTION 3

CONTRACT REQUIREMENTS

This contract shall be governed in all respects --as to validity, construction, capacity, performance, or otherwise -- by the laws of the State of Michigan.

CIVIL RIGHTS ACT: Contractors providing services under the Request for Proposal herewith assure the school district that they are conforming to the provisions of the Civil Rights Act of1964 as amended.

NON-COLLUSION AFFIDAVIT: Bidders shall submit a non-collusion affidavit as prescribed by the Michigan Accounts with the official bid forms attached. This form must be notarized.

SAFETY WARRANTY: Seller warrants that the product sold to Buyer shall conform to the standards promulgated by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event the product does not conform to OSHA standards, Buyer may return the product for correction or replacement at the Seller's expense. In the event Seller fails to make appropriate correction within a reasonable time or 30 days whichever is shorter, correction may be made by the buyer at Seller's expense.

FORCE MAJEURE: If by any reason of Force Majeure, either party hereto shall be rendered unable wholly or in part to carry out its obligations under this agreement then such party shall give notice and full particulars of Force Majeure in writing to the other part within a reasonable time after occurrence of the event or cause relied upon, and the obligation of the party giving such notice, so far as it is affected by such Force Majeure, shall be suspended during the continuance of the inability then claimed, except as herein provided, but for no longer period, and such party shall endeavor to remove or overcome such inability with all reasonable dispatch. The term Force Majeure as employed herein, shall mean acts of God, strikes, lockout, or other industrial disturbances, act of public enemy, orders of any kind of government of the United States or the State of Michigan or any civil or military authority, insurrections, riots, epidemics, arrests, restraint of government and people, civil disturbances, explosions, acts of war, or any other causes no reasonably in the control of the party claiming such inability.

MODIFICATIONS: This contract can be modified or rescinded only by a writing signed by both parties or their duly authorized agents.

PUBLIC INFORMATION: This RFP and all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to public disclosure under the Michigan Access to Public Records Act, after a contract is awarded. Respondents are hereby notified that school district strictly adheres to all statutes, court decisions, and opinions of the Michigan Attorney General with respect to disclosure of bid information. Any information deemed to be confidential by Respondent should be clearly noted on the page(s) where confidential information is contained; however, the school corporation cannot guarantee that it will not be compelled to disclose all or part of any public record under the Michigan Access to Public Records Act, since information deemed to be confidential by Respondent may not be considered confidential under Michigan law.

BUY AMERICAN PROVISION: The school district participates in the National School Lunch Program (NSLP) and School Breakfast Program (SBP) and are required by law to use nonprofit School Nutrition Program (SNP) funds, to the maximum extent practicable, to buy domestic commodities or products for meals served under the NSLP and SBP. A “domestic commodity or product” is defined as one that is either produced in the U.S. or is processed in the U.S. substantially using agricultural commodities that are produced in the U.S. The term substantially means that over fifty-one percent (51%) of the final processed product consists of agricultural commodities that were grown domestically.

HUB POLICY STATEMENT: The school corporation is wholly committed to developing, establishing, maintaining, and enhancing minority involvement in the total procurement process. It is the policy of the school corporation to involve qualified HUB and minority/women owned businesses to the greatest extent feasible in the food service department’s procurement of goods, equipment, and services. The school corporation contractors, suppliers and subcontractors, and vendors of goods, equipment services, and professional services shall not discriminate on the basis of race, color, religion, national origin, handicap, or sex in the award and/or performance of contracts. However, competition and quality of work remains the ultimate "yardstick" in contractor, subcontractor, vendor, service, professional service, and supplier utilization. All vendors, suppliers, professionals, and contractors doing business or anticipating doing business with the school corporation shall support, encourage, and implement affirmative steps toward our common goal of establishing equal opportunity in procurement process.

NONDISCRIMINATION STATEMENT:

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the agency (state or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410.

fax: (202) 690-7442; or email: program.intake@usda.gov.

This institution is an equal opportunity provider.

LUNSFORD ACT REQUIREMENT: The Jessica Lunsford Act requires all contracted vendors who are permitted access on school grounds when students are present, who have direct contact with students, or have access to or control of school funds, to undergo a background check.

ASSURANCE OF ETHICAL PRACTICES: All bidders must have a company policy of maintaining the highest level of professional and ethical standards in the conduct of its business. Bidders must place the highest importance on its reputation for honesty, integrity, and high ethical standards. This Policy should serve as a reaffirmation of the importance of the highest level of ethical conduct and standards for all employees within the company. Each employee who is materially involved in any of the company’s documentation, billing or competitive practices has an obligation to familiarize himself or herself with all such applicable laws and regulations and to adhere at all times to the requirements thereof. Where any question or uncertainty regarding these requirements exists, it is incumbent on, and the obligation of, each employee to seek guidance from a knowledgeable officer of, or attorney for, the company.

OTHER REQUIRED CONTRACT PROVISIONS: All bidders (contractors and subcontractors) shall be in compliance with the following applicable provisions or conditions as mandated by the Office of Federal Procurement Policy, United States Department of Agriculture (USDA) and/or the State of Michigan Department:

• Executive Order 11246 of September 24, 1965, entitled “Equal Employment Opportunity” as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor Regulations (41 CFR, Part 60). 16.2

• Copeland “Anti-Kickback” Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3).

• Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708), as supplemented by the Department of Labor regulations (29 CFR Part 5).

• Clean Air Act (42 U.S.C. 7401-7671q.), and the Federal Water Pollution Contract Act (33 U.S.C. 1251-1387), as amended for all contracts, subcontracts and subgrants of amounts in excess of $100,000.

• Energy efficiency standards and policies contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C 6201).

• Solid Waste Disposal Act (Section 6002), as amended by the Resource Conservation and Recovery Act, procuring only items designated in guidelines of the Environmental Protection Agency (EPA) (40 CFR Part247), that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

• Executive Orders 12549 and 12689, a contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide Excluded Parties List System in the System for Award Management (SAM), in accordance with OMB guidelines at 2 CFR 180, "Debarment and Suspension." CNP-STC members are prohibited from contracting with a company or individual that has been debarred, suspended, or otherwise excluded, or declared ineligible for all contracts, and subcontracts. Excluded Parties List can be reviewed at http://www.sam.gov

• Byrd Anti-Lobbying Amendment (31 U.S.C. 1352), contractors must certify that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352 http://www.sam.gov/

SECTION 4

RFP RESPONSE FORMS

Proposals must be submitted as a response form. The form provides the format for the Proposal and must be completed and submitted for the proposal to be considered.

Selection Criteria Proposals will be evaluated based upon the following selection criteria:

Category Form Number Points Possible out of 100

Vendor Experience and References

Form 1 15

Ability to meet Project Scope and Timeline

Form 2 10

Project Specifications Held Form 3: Bid Tabulation Form 25

Fulfillment of and Quality of Equipment Specifications

Form 3: Bid Tabulation Form 20

Contract Charges, Fees, and Payments (PRICE)

Form 3: Bid Tabulation Form 30

Forms 1-9 (*see Note below on Form3) must be completed and signed along with Bid Tabulation Form with the RFP.

NOTE: FORM #3 IS FOR REFERENCE ONLY AND NO SIGNATURES REQUIRED. INPUT COSTS FROM FORM

#3 ON BID TABULATION FORM.

PROCESS INSTRUCTIONS FOR FORMS REQUIRED WITH SUBMITTALS:

All of the below forms must be submitted with the RFP packet to school all notarized and delivered in sealed envelope per guidelines above.

1. Form 1 – Vendor Experience and References

2. Form 2 – Project Scope and Timeline

3. Form 3 – Project Specifications/Bid Tabulation Form (BID TABULATION FORM SUBMITTED)

4. Form 4 – Acknowledgement

5. Form 5 – Non-Collusion Affidavit

6. Form 6 – Historically, Underutilized Business (HUB) Certification

7. Form 7: Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

Lower Tier Covered Transactions

8. Form 8: Certification Required for Grants, Subgrants, Cooperative Agreements, and Contracts

Exceeding $100,000 in Federal Funds.

9. Form 9: Compliance Certification to EPA Regulations Applicable to Grants, Subgrants, Cooperative Agreements, and Contracts Exceeding $100,000 in Federal Funds

FORM 1: VENDOR EXPERIENCE AND REFERENCES

Name of Organization: ____________________________________________________

Contact Information for Point Person: ________________________________________

In detail, answer the questions below. All value-added statements must be true and will be used during the contract if the Proposal is selected.

1. Describe your organization. Highlight your services

2. What differentiates you and the products you are proposing from the competitors in the market?

3. Please provide at least 3 Michigan or Midwest school customers for references on similar projects.

4. What value-added services do you offer to your school customers?

5. What K12 school related committees/groups do you and/or your employees belong to or participate in?

6. Please describe your plan to be able to deliver on the described project timeline and scope.

FORM 2: PROJECT SCOPE AND TIMELINE

1. Please describe your plan to be able to deliver on the described project timeline and scope.

2. How do you plan to address product supply, logistics, and manufacturing issues in order to deliver and install the equipment within the timeframe addressed in the RFP?

FORM 3: PROJECT SPECIFICATIONS

BASIS OF DESIGN FOR PROJECT TO INCLUDE THE FOLLOWING:

1. Brands specified are basis of Design and alternates to said brands have not been approved for this project.

PROJECT REFERENCE DRAWING:

OVERALL LINEUP – REFERENCE ONLY (Serving Line and Furniture Only Shown) (More Detailed Drawings

Submitted at Time of Approval)

A. SCOPE OF WORK FOR PROJECT TO INCLUDE THE FOLLOWING:

(PROJECT COORDINATION BY DEALER)

1. Owner/School to take care of any electrical/plumbing upgrades to accommodate new equipment

2. Any work not included within specs that is required/needed, dealer must bring this to the attention of owner at time of RFP.

3. Dealer to perform the following work:

1. Confirm all utilities prior to release of equipment to factory

2. Sign off on all required shop drawings confirming direction, voltage, sizes, and any other necessary items to release.

3. Provide signed off on shop drawing to owner for records

4. Coordinate with different trades on timing of equipment delivery and with owner.

5. Provide owner operating manuals in digital form and any operational training videos by manufacturer.

6. Coordinate factory-rep training with owner’s staff at completion of project.

B. EQUIPMENT/SCOPE SPECIFICATIONS:

BELDING MIDDLE SCHOOL EQUIPMENT

ITEM # 1 SERVING COUNTER, COLD FOOD

Quantity: One (1) Manufacturer: Multiteria Model: CLS60

1. One (1) Model CLS60 Essence Cold Food Counter

CLS60, 60 L x 35.5 W x 35.25 H w/ Stainless Steel Top S/S Panels with Standard Essence Corners Unfinished Front Panel 1 Side Panel Standard Caster Bolted Connection Operator Side Doors Hatco CWB-4 drop-in 4-pan cold pan 60'' FS Food Shield with Polished Finish and LED Lights Custom Counter Extension Piece to be bolted on in field

ITEM # 2 SERVING COUNTER, HOT FOOD

Manufacturer: Multiteria Model: HLS48

1. One (1) Model HLS48 Essence Hot Food Counter

HLS48, 48 L x 35.5 W x 35.25 H w/ Stainless Steel Top

S/S Panels with Standard Essence Corners Unfinished Front Panel Standard Caster Bolted Connection Hatco HWBI-3M drop-in 3-well hot well w/ drain manifold, 208V/1ph 48'' FS Food Shield with Polished Finish and LED Lights

(3) Swanstone covers. Specify Night Sky, Gray Granite, or Bermuda Sand. Covers to be used over hot wells in dry mode only

ITEM # 3 SERVING COUNTER, HOT FOOD

Quantity: One (1) Manufacturer: Multiteria Model: HLS60

1. One (1) Model HLS60 Essence Hot Food Counter

HLS60, 60 L x 35.5 W x 35.25 H w/ Stainless Steel Top S/S Panels with Standard Essence Corners Unfinished Front Panel Standard Caster Bolted Connection Hatco HWBI-4M drop-in 4-well hot well w/ drain manifold, 208V/1ph 60'' FS Food Shield with Polished Finish and LED Lights

ITEM # 4 SERVING COUNTER, UTILITY

Manufacturer: Multiteria Model: ULS42

1. One (1) Model ULS42 Essence Utility Counter

ULS42, 42 L x 35.5 W x 35.25 H w/ Stainless Steel Top S/S Panels with Standard Essence Corners Unfinished Front Panel 1 Side Panel Standard Caster Grommet hole in counter top Bolted Connection Elect receptacle in counter base w/ 8' cord set

ITEM # 5 FACTORY DIRECT FREIGHT

Manufacturer: Multiteria Model: FREIGHT

1. One (1) Model ESTIMATED FREIGHT

ITEM # 6 DISPLAY MERCHANDISER, HEATED, FOR MULTI-PRODUCT

Quantity: One (1) Manufacturer: Hatco Model: GRSDS-30D

1. One (1) Model GRSDS-30D Glo-Ray® Merchandising Warmer, countertop, 30" long, (12) rods, pass thru design, with (2) shelves, forward-slanted shelves, pre-focused infrared top heat, tempered glass sides, stainless steel & aluminum construction, 4" legs, 1530 watts, cULus, UL EPH Classified, Made in USA

NOTE: Sale of this product must comply with Hatco's Minimum Resale Price Policy; consult order acknowledgement for details

NOTE: Includes 24/7 parts & service assistance, call 414-671-6350 One year on-site parts & labor warranty, plus one additional year parts only warranty on all Glo-

Ray metal sheathed elements 120v/60/1-ph, 1530 watts, 12.8 amps, NEMA 5-15P (domestic voltage), standard Model BLACK Black, designer housing color (available at time of purchase only) The color selected is not the default Glossy Gray & is considered custom & is NOT returnable Model ITC-D Indicating Temperature Control (LED), dual shelf (available at time of purchase only) Open Customer Side, upper, standard Open Customer Side, lower, standard

ITEM # 7 SERVICES: INSTALLATION

Manufacturer: Hobart Service Model: INSTALL – Multiteria Serving Line

1. Hobart Service Factory Installation to include the following as the base bid scope of work:

-Receive, uncrate, deliver and set in place and connect Multiteria Serving Lines pieces and Hatco Sandwich Slide merchandiser -Make final electrical connections to serving lines pieces and merchandiser within 5' of final connections -Remove and dispose of any packaging materials and rubbish -Any utility upgrades/modifications required of building services done by school -Installations completed during normal business hours. Mon-Fri 8am to 5pm

ITEM # 8 DISHWASHER, DOOR TYPE

Quantity: One (1) Manufacturer: Hobart Model: AM16T-BAS-2

1. One (1) Model AM16T-BAS-2 Dishwasher, door type, tall chamber (27”), high temp sanitizing, 208-240/60/3 (field convertible to single phase), 60 racks/hour, straight-thru or corner, user-friendly smart touchscreen controls, Wi-Fi connectivity with SmartConnect app, Delime Notification with Cycle, Sense-A-Temp™ booster, electric tank heat, pumped rinse, pumped drain, auto-fill, stainless steel tank, frame, doors & feet, sheet pan rack, cULus, NSF, ENERGY

STAR®

Oversized units with crated shipping dimensions greater or equal to 72" in length and/or 90" in height. If delivery is to a facility without a standard height dock, additional shipping charges will apply depending on the service requested. consult Factory.

Standard warranty - 1-Year parts, labor & travel time during normal working hours within the

USA

Model DWT-AM16 Drain water tempering (single valve) kit with Pumped Drain Air Gap for BAS and Tall models

Model ACC-INSTALL-HOB Accessory Installation - for installation within 100 miles of a Hobart Service Office during normal business hours with appropriate notice; installation beyond 100 miles will be quoted by Service. Includes installation of this item only, final electrical or plumbing connections by others. Recommendation: coordinate accessory installation with machine assembly/ installation (NET)

Model RAPID-FILL2-AM16 Rapid Fill Kit Dual Valve– For faster filling Model ACC-INSTALL-RAPID16 Accessory Installation - for installation within 100 miles of a

Hobart Service Office during normal business hours with appropriate notice; installation beyond 100 miles will be quoted by Service. Includes installation of this item only, final electrical or plumbing connections by others. Recommendation: coordinate accessory installation with machine assembly/ installation (NET)

Model PUMPDRN-AIRGAP Pumped Drain Air Gap Kit NOTE: For water of 3-grains of hardness or more, Hobart suggests adding a water softener.

Model RACK-6PAN 6 pan rack to hold sheet pans (Tall only)

ITEM # 8.1 SERVICES: INSTALLATION

Quantity: One (1) Manufacturer: Hobart Service Model: INSTALL – Hobart Dishmachine

-Receive, uncrate, deliver and set in place -Make final electrical connections to dishmachine within 5' of final connections -Make final hot/cold water connections as required -Make final drain connection -Reconnect ductwork if applicable -Seal any table joints with silicone at the dishmachine -Start up to ensure proper operation -Remove and dispose of any packaging materials and rubbish -Extend warranty from 12 to 18 months full parts and labor warranty on dishwasher -Receive, uncrate, deliver and install Multiteria Serving Line pieces including Hatco sandwhich slide -Any utility upgrades/modifications required of building services to be handled by school

BELDING HIGH SCHOOL EQUIPMENT

ITEM # 9 DISHWASHER, CONVEYOR TYPE

Manufacturer: Hobart Model: CL44-BAS+BUILDUP

1. One (1) Model # CL44-BAS+BUILDUP, Conveyor Dishwasher, single tank, (202) racks/hour, insulated hinged doors, .45 gallon/rack, Complete Delime with Booster Guard, Touch Screen Controls with diagnostics, troubleshooting, and SmartConnect App, capless wash arms, NSF Pot & Pan mode, cULus, NSF, ENERGY STAR®, Free factory startup for installations within a 100 mile radius of a Hobart service office; installation beyond 100 miles will be charged at the quoted rate by the local Hobart service office

1 ea Oversized units with crated shipping dimensions greater or equal to 72" in length and/or 90" in height. If delivery is to a facility without a standard height dock, additional shipping charges will apply depending on the service requested. consult Factory.

1 ea Standard warranty - 1-Year parts, labor & travel time during normal working hours within the USA

1 ea Model CL44BAS-HTE15K Electric tank heat 15kW 1 ea Model CL44BAS-ELE0CD 480v/60/3-ph Single point connection standard (field convertible to dual point) 1 ea Model CL44BAS-HGTSTD Standard Height 19.5”H x 22”W opening, fits full-sized sheet pan, horizontal 1 ea Model CL44BAS-ERH18K With 18 kW Booster (default) 1 ea Model CL44BAS-DIR0LR Left to right operation 1 ea NOTE: For water of 3-grains of hardness or more, Hobart suggests adding a water softener.

1 ea Model DWT-CL Drain water tempering kit for CL models 1 ea Installation of DWT kit only (NET) 2 ea Model VNTHD/E-ADJ E-series vent hood domestic (adjustable) 2 ea Model SHTPAN-RACK Rack, 6 sheet pan 1 ea Model CL44EN-BASFETSTD Standard feet

ITEM # 10 PRE-RINSE SPRAY VALVE

Manufacturer: T&S Brass Model: B-0107-J-SWV

1. One (1) Model # B-0107-J-SWV Spray Valve, swivel, with low-flow spray tip, 1.07 gpm @ 60 PSI flow rate, gray, includes: hose washer & hold down ring, 7/8-20 UN male thread fits all T&S pre-rinse hoses

1 ea 1 year limited warranty, standard

ITEM # 11 WORK LEDGE, SOLID SURFACE

Quantity: One (1) Manufacturer: Multiteria Model: CUSTOM

1. One (1) Model Custom Solid surface work ledge, overall length 96" x 10" wide, to ship in (2) 48" long sections. Includes fold down brackets, mounting hardware and crating for common carrier.

To be added to existing cold well counter in main cafeteria serving space.

Note that solid surface may not match exactly the counter top material as this will be from a different batch

ITEM # 12 SERVICES: INSTALLATION

Manufacturer: Hobart Service Model: INSTALL – Hobart Dishmachine

-Receive, uncrate, deliver and set in place -Make final electrical connections to dishmachine within 5' of final connections -Make final hot/cold water connections as required -Make final drain connection -Reconnect ductwork if applicable -Seal any table joints with silicone at the dishmachine -Start up to ensure proper operation -Remove and dispose of any packaging materials and rubbish -Extend warranty from 12 to 18 months full parts and labor warranty on dishwasher -Receive, uncrate, deliver and install Multiteria Serving Line pieces including Hatco sandwhich slide -Any utility upgrades/modifications required of building services to be handled by school

ITEM # 13 SERVICES: INSTALLATION

Manufacturer: Hobart Service Model: INSTALL – Multiteria Work Ledge

1. Hobart Service Factory Installation to include the following as the base bid scope of work -Receive, uncrate, deliver and install solid surface work ledge on existing Multiteria cold well counter in main cafeteria serving space

ELLIS ELEMENTARY EQUIPMENT

ITEM # 14 SERVING COUNTER, HOT/COLD FOOD

Manufacturer: Multiteria Model: HLS84

1. One (1) Model HLS84 Essence Hot/Cold Food Counter HLS84, 84 L x 34 W x 32 H w/ Solid Surface Top Laminated Wood Panels with Standard Essence Corners Front Panel 2 Side Panels Standard Caster Polished Toe Kicks Operator Side Doors HWBI-3M drop-in 3-well hot well w/ drain manifold, 208V/1ph HCF-2 drop-in 2-well hot/cold/freeze unit, 120/208V/1ph 84'' FS Food Shield with Polished Finish and LED Lights 8'' Solid Surface Operator Side Tray Slide Modify counter to 126'' long Custom Black Knight Logo

ITEM # 15 SERVING COUNTER, COLD FOOD

Manufacturer: Multiteria Model: CLS78

1. One (1) Model CLS78 Essence Cold Food Counter CLS78, 78 L x 35 W x 32 H w/ Solid Surface Top Laminated Wood Panels with Standard Essence Corners Front Panel Back Panel 2 Side Panels Standard Caster Polished Toe Kicks Operator Side Doors CWB-5 drop-in 5-pan cold pan 78'' Island Food Shield with Polished Finish and LED Lights 8'' Extended Top Customer Side Tray Slide 8'' Extended Top Operator Side Tray Slide

(5) single pan risers for cold pan

ITEM # 16 FACTORY DIRECT FREIGHT

Quantity: One (1) Manufacturer: Multiteria

ITEM # 17 MILK COOLER

Manufacturer: Traulsen Model: RMC34D4

1. One (1) Model RMC34D4 Spec-Line Forced-Air Double Access Milk Cooler, sliding door, holds (8)

13"x13" crates or (4) 13"x19" milk crates, stainless steel interior and exterior, reinforced floor, sliding caster rails, (2) heavy-duty stainless steel dunnage racks, top-mount refrigeration system, digital control, E-Z clean gaskets, floor drain, 4" factory mounted adjustable casters, R-290 refrigerant, 1/5 hp, cETLus, NSF

1 ea 6-year parts & labor and 7 year compressor, standard. Visit www.traulsen.com for details 1 ea 115v/60/1-ph, 7.2 amps, NEMA 5-15P 1 ea Model MCACC-BUMPER Bumper Kit Corner Guard for Milk Coolers, per kit

ITEM # 18 CAFETERIA FURNITURE

Quantity: Eleven (11) Manufacturer: Palmer Hamilton Model: 63T23293010

1. Eleven (11) Model 63T23293010 Bench Style Tables, 29”H x 30”W x 10’L Laminate colors to be determined

ITEM # 19 CAFETERIA FURNITURE

Quantity: Eleven (4) Manufacturer: Palmer Hamilton Model: 63T23293010

1. Four (4) Model 63T23293010 Bench Style Tables, 29”H x 30”W x 10’L with custom logos.

Custom Logo Design to be verified by school before ordered

ITEM # 20 FACTORY DIRECT FREIGHT

Quantity: One (1) Manufacturer: Palmer Hamilton

ITEM # 21 SERVICES: INSTALLATION

Manufacturer: Hobart Service Model: INSTALL – Palmer Hamilton Furniture

1. Hobart Service Factory Installation to meet delivery truck from Palmer Hamilton at school and unload, uncrate and set in place tables in cafeteria space

ITEM # 22 SERVICES: INSTALLATION

Manufacturer: Hobart Service Model: INSTALL – Multiteria Serving Line

-Receive, uncrate, deliver and set in place and connect Multiteria Serving Lines pieces and Hatco Sandwich Slide merchandiser -Make final electrical connections to serving lines pieces and merchandiser within 5' of final connections -Remove and dispose of any packaging materials and rubbish -Any utility upgrades/modifications required of building services done by school

WOODVIEW ELEMENTARY EQUIPMENT

ITEM # 23 CAFETERIA FURNITURE

Quantity: Eleven (11) Manufacturer: Palmer Hamilton Model: 63T23293010

1. Eleven (11) Model 63T23293010 Bench Style Tables, 29”H x 30”W x 10’L Laminate colors to be determined

ITEM # 24 CAFETERIA FURNITURE

Quantity: Eleven (4) Manufacturer: Palmer Hamilton Model: 63T23293010

1. Four (4) Model 63T23293010 Bench Style Tables, 29”H x 30”W x 10’L with custom logos.

Custom Logo Design to be verified by school before ordered

ITEM # 25 FACTORY DIRECT FREIGHT

Manufacturer: Palmer Hamilton

ITEM # 26 SERVICES: INSTALLATION

Manufacturer: Hobart Service Model: INSTALL – Palmer Hamilton Furniture

1. Hobart Service Factory Installation to meet delivery truck from Palmer Hamilton at school and unload, uncrate and set in place tables in cafeteria space

ITEM # 27 INSTALL SCOPE BY DEALER FOR ALL SCHOOLS

Manufacturer: FSEC (BIDDING DEALER/FOODSERVICE EQUIPMET CONTRACTOR) Model: INSTALL

BIDDING DEALER TO PROVIDE THE FOLLOWING ESTIMATE PER SCOPE OF WORK AS FOLLOWS:

1. Confirm all utilities prior to ordering with owner (electrical work to be handled by school directly with electrician) to include:

a. Overall size/footprint

b. Electrical loads

c. Plumbing connections if required.

d. Confirm laminate and custom logo colors for cafeteria furniture

2. Coordinate Delivery and installation of ALL ITEMS including Multiteria serving lines, Hatco sandwich slide, Hobart dishwashers, Traulsen milk cooler, T&S Spray Nozzle, Metro worktable and Palmer Hamilton furniture.

Items to include:

a. Receive, uncrate, deliver, and set in place all equipment items

b. Level all counters

c. Link respective counters together

d. Make all final connections to dishwashers and reconnect to existing dishtables

e. Remove and dispose of all protective wrapping

f. Plug in to power on lines and ensure proper operation of all applicable equipment.

3. Clean and sanitize all work surfaces and make ready for first use by owner

4. Provide operation manuals (electronically to owner)

5. Coordinate any factory start-ups as required

6. Coordinate factory-training upon installation completion (done by local factory representative

7. Provide warranty information for all equipment

EQUIPMENT TO BE REMOVED REFERENCE PICTURES:

END OF EQUIPMENT SPECIFICATIONS

FORM 4: ACKNOWLEDGEMENT

The undersigned hereby agrees that the Response to the RFP is a legal and binding offer and the undersigned, on behalf of its Firm, agrees to furnish and deliver the services in accordance with the terms, conditions and prices herein quoted.

Firm Name:

Signed By (no electronic):

Print Name:

Title:

Date:

Address:

Phone Number:

E-mail:

FORM 5: NON-COLLUSION AFFIDAVIT

STATE OF _____________

______________ COUNTY

The undersigned offeror or agent, being duly sworn on oath, says that he has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be offered by any person nor to prevent any person from making an offer nor to induce anyone to refrain from making an offer and that this offer is made without reference to another offer.

Offeror (Firm)

Signature of Offeror or Agent

Subscribed and sworn to before me this ________ day of _________________,____________

My Commission Expires: _________________

Notary Public

County of Residence __________________

Source: IC 5-22-16-6

FORM 6: HISTORICALLY, UNDERUTILIZED BUSINESS (HUB) CERTIFICATION

Proposing companies that have been certified as Historically Underutilized Business (HUB) entities are encouraged to indicate their HUB status when responding to this Proposal Invitation. The electronic catalogs will indicate HUB certifications for vendors that properly indicate and document their HUB certification on this form. Please submit a copy of your HUB Certificate with this form, if applicable.

_____ I certify that my company has been certified as a Historically Underutilized Business (HUB) in the following categories: (Please check all that apply)

___Minority Owned Business

___Small Business

___Women Owned Business

____My company has NOT been certified as a Historically Underutilized Business (HUB)

Company Name

Signature of Authorized Company Official

FORM 7: CERTIFICATION REGARDING DEBAREMENT, SUSPENSION, INELIGIBILITY AND VOLUNTERY

EXCLUSION LOWER TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145. The regulations were published as Part VII of the May 26, 1988, Federal Register (pages19160-19211).

Copies of the regulations are available from local offices of the U.S. Small Business Administration.

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS BELOW)

(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective primary participant shall attach an explanation to this proposal.

Business Name:

By: _____________________________________ Name and Title of Authorized Representative

Signature of Authorized Representative

INSTRUCTIONS FOR CERTIFICATION

By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations (13CFR Part 145).

The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to check the Non-procurement List.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

FORM 8: CERTIFICATION REQUIRED FOR GRANTS, SUBGRANTS, COOPERATIVE AGREEMENTS, AND

CONTRARCTS EXCEEDING $100,000 IN FEDERAL FUNDS

Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by section 1352, Title 31, U.S. Code.