Reverse Angled Parking ITB Final Bid Package 9.17.26.pdf

Invitation to Bid (ITB) and Project Specifications

GENERAL REQUIREMENTS, SPECIAL PROVISIONS,

AND SUPPLEMENTAL SPECIFICATIONS

For

Project Name:

Manassas Drive Reverse-angled Parking Implementation at Parq 170 Building

For Release: Thursday, September 17, 2026

Closing Date and Time: Thursday, October 15, 2026– 3:00 PM EST

Submitted To: City of Manassas Park

Department of Community Development

9701 Manassas Drive

Manassas Park, VA 20111

Mail, Email, eVA, or Hand-Deliver Sealed Bids To:

City of Manassas Park

Department of Community Development

9701 Manassas Drive

Manassas Park, VA 20111

Abdulelah Altherwi, PhD

Transportation Project Manager a.altherwi@manassasparkva.gov

Include ITB Name and Description on Front of Envelope or in Subject Line of

Email mailto:a.altherwi@manassasparkva.gov

Table of Contents

SUMMARY

ITB SCHEDULE

GENERAL STATEMENT OF THE WORK

BID PREPARATION AND SUBMISSION

SCOPE OF SERVICES TO BE PROVIDED

GENERAL SPECIFICATIONS OF CONTRACT

PROPOSER’S BID FORM

ACKNOWLEDGEMENT OF ADDENDA

AFFIDAVIT OF NO CONFLICT OF INTEREST

AFFIDAVIT OF NON-COLLUSION

COMPLIANCE WITH SPECIFICATIONS

CERTIFICATE OF AUTHORITY AND ACKNOWLEDGEMENT OF

CONTRACTOR

LIST OF REFERENCES

LIST OF EQUIPMENT AVAILABLE FOR THIS PROJECT

AFFIDAVIT OF FAIR EMPLOYMENT PRACTICES

APPENDICES AS SEPARATE DOCUMENTS

APPENDIX A – AGREEMENT ..................................................................... APP A

APPENDIX B – PLANS ................................................................................ APP B

Summary

INVITATION TO BID FOR THE MANASSAS DRIVE REVERSE-ANGLED

PARKING IMPLEMENTATION AT PARQ 170 BUILDING

Sealed bids for the implementation of reverse-angled parking improvements on Manassas Drive at the Parq 170 Building are invited and will be received by the City of Manassas Park (the “City”). The work includes, but is not limited to, pavement marking, signage installation, pavement modifications, curb and gutter adjustments, traffic control, and other related improvements necessary to implement the reverse-angled parking configuration in accordance with the attached plans, specifications, and contract documents. Services, as directed by the Transportation Program Manager or their designee, shall include all associated labor, materials, equipment, permits, coordination, and site work, including Miss Utility coordination, required for a complete and functional installation. The City has determined that the winning bid will be selected based on the best value from responsive, responsible bidders and that competitive sealed bidding is therefore practicable.

Bids must be in accordance with the Instructions to Contractors and the Scope of Services and must include a Contractor’s Bid Form for Reverse-angled Parking Implementation (the “Bid Form”) completed by each Contractor (as defined in the Instructions to Contractors), all of which are attached hereto and incorporated herein by reference. Bids are subject to the terms, conditions, and specifications set forth in the General Specifications of Contract, attached hereto and incorporated herein by reference, and all addenda thereto (the “Specifications”).

The Contractor submitting the winning bid shall execute an agreement (the “Agreement”) with the City in a form substantially similar to the Reverse-angled Parking Implementation Agreement attached hereto as Appendix A. This Invitation to Bid (this “ITB”) and the attachments hereto are hereafter collectively referred to as the “Contract Documents.” The City’s Transportation Program Manager will provide the Contract Documents and any necessary forms to interested Contractors upon request.

Bids received will be compared based on cost from qualified bidders.

The definitions of words and terms set forth in any of the Contract Documents shall apply throughout the Contract Documents.

Any questions shall be submitted no later than 3:00 pm on Thursday, October 8, 2026.

Electronic submittals are encouraged for this ITB, with the entire submittal in a single cohesive PDF file and confirm receipt. Submittals shall be prepared simply and economically, providing a straightforward, concise description of the firm’s capabilities to satisfy the requirements of the ITB. Emphasis should be on completeness and clarity of content. Elaborate brochures and other representations beyond that sufficient to present a complete and effective bid are neither required nor desired.

All information may be submitted electronically via email at a.altherwi@manassasparkva.gov, via eVA online submittal, or in hard copy format by in-person drop-off or by mail.

An offeror choosing to submit the ITB through mail or hard copy delivery must include one flash drive containing the entire submittal in a single cohesive PDF file. Please obtain confirmation of delivery. All text in the PDF file shall be searchable using Adobe Acrobat software except within illustrations and scanned documents and should be delivered to:

Abdulelah Altherwi, PhD, Transportation Project Manager City of Manassas Park Department of Community Development 9701 Manassas Drive Manassas Park, VA 20111

Sealed bids must be delivered to, and be on file with, the Transportation Project Manager via email, electronic submittal online, or delivered on or before 3:00 pm on Thursday, October 15, 2026. The envelope containing the bid must be sealed and plainly marked “Manassas Drive Reverse-angled Parking Implementation at Parq 170 Building.” Use the firm’s name and a similar title for e-mailed or online bid submittals through eVA.

Bids may be submitted using the Bidder’s/Proposer’s established eVA Supplier Account. The entire bid response including any / all attachments and any / all addenda may be submitted electronically in eVA. To learn how to submit an online bid in eVA please refer to the online supplier training page at:

https://eva.virginia.gov/supplier-training-materials.html

A video link called “Viewing and Responding to Solicitations” is found on the Training Materials page at: https://www.youtube.com/watch?v=KSxcAkOekW0 When using eVA, it is the responsibility of the Bidder to ensure the bid and all required attachments are properly completed, readable and uploaded to eVA by the date and time deadline stated on the electronic solicitation posting. Bidders should allow sufficient time to account for any technical difficulties they may encounter during online submission or uploading of documents. In the event of technical difficulties, suppliers should contact eVA Customer Care at 1-866-289- 7367 or via email at: eVACustomerCare@DGS.Virginia.gov.

https://eva.virginia.gov/supplier-training-materials.html https://www.youtube.com/watch?v=KSxcAkOekW0

Bids will be publicly opened and read at 3:00 pm on Thursday, October 15, 2026, at the Community Development building, located at 9701 Manassas Drive.

Bids must be complete and in accordance with the Instructions to Bidders and the Scope of the Work to be considered. The apparent low bidder will be identified pending review of the bid package. The selected Contractor will be awarded a contract for goods and services by the Governing Body.

The City reserves the right to cancel this ITB, reject any and all bids, waive informalities in any bid and make an award of the contract for services in any manner consistent with law deemed in the best interests of the City.

ITB Schedule

Issuance of ITB: Thursday, September 17, 2026

Deadline for Submitting Questions Thursday, October 8, 2026, at 3:00 pm

Deadline for Submitting Bids: Thursday, October 15, 2026, at 3:00 pm

Opening of Sealed Bids: Thursday, October 15, 2026, at 3:00 pm

The Virginia Public Procurement Act shall govern this solicitation and the award of a contract for goods and services pursuant to this ITB.

Instructions to Bidders

GENERAL STATEMENT OF THE WORK

The City is soliciting sealed bids from qualified contractors for the implementation of reverse-angled parking improvements on Manassas Drive at the Parq 170 Building (hereinafter referred to as “Contractors”; individually referred to as a “Contractor”) for the City that meet the specifications and requirements contained in the Contract Documents.

The successful Contractor will be responsible for the implementation of reverse-angled parking improvements on Manassas Drive at the Parq 170 Building, including all associated work required for the successful completion of the Project in accordance with the Contract Documents. The Project shall include, but not be limited to, pavement markings, signage, pavement modifications, curb and gutter adjustments, traffic control, coordination, and any related site work, including Miss Utility coordination, necessary to complete the reverse-angled parking implementation. The term of the contract to be awarded pursuant to this ITB will be one year from the date of execution.

BID PREPARATION AND SUBMISSION

1. Documents to be submitted with bids. The following documents, as referenced in the Table of Contents, must be fully and properly completed, properly signed, witnessed, notarized (where applicable) and submitted as part of a bid. Any bid missing one of the required documents may not be considered.

1.1. Bid Form (not detached from the Contract Documents).

1.2. Acknowledgment of Addenda, provided by the Transportation Project

Manager.

1.3. Affidavit of No Conflict of Interest.

1.4. Affidavit of Non-Collusion.

1.5. Compliance with Specifications.

1.6. Certificates of insurance evidencing the existence of the requisite forms and levels of insurance coverage required by the Contract Documents.

1.7. Evidence of current corporate good standing or similar status for non-corporate business entities and (if incorporated or formed in a state other than Virginia) current evidence from the Virginia State Corporation Commission of qualification to transact business in Virginia.

1.8. Evidence of current and valid contractor licensing.

1.9. Appropriate corporate, partnership, or limited liability company resolution authorizing the submission of the bid and, if the Contractor is the successful Contractor, entry into a binding contract (Certificate of Authority and Acknowledgement of Proposer).

1.10. List of References.

1.11. List of Equipment and

1.12. Affidavit of Fair Employment Practices.

2. General requirements of bid submittals. Bids must clearly and definitively identify all equipment and services to be provided for the Program. In its evaluation of bids, the City will not credit a Contractor for having capabilities or advantages that are not clearly identified and explained in the Contractor’s bid. If a response to any item is not readily identifiable or is difficult to evaluate because of incompleteness or indefiniteness, the bid, in the sole discretion of the City, may be considered non-responsive.

2.1. To be considered, a bid must be prepared on the Bid Form (without removal from the Contract Documents) and must be complete, legible, typed or hand-written in ink, signed in ink by the authorized representative of the Contractor and otherwise prepared and submitted in compliance with the requirements of the Contract Documents.

2.2. The legal status of the Contractor, whether corporation, limited liability company, partnership or individual, must be stated in the bid. If the Contractor is a corporation, the corporate officer authorized by the corporate documents shall execute the bid; if a limited liability company, the managing member shall execute the bid; if a partnership, all general partners required and authorized by the partnership documents shall execute the bid. The Contractor shall state the telephone number and address of the principal office of the Contractor, including the name of the city or county, along with the name and title of a representative of the contractor in the section of the form labeled “Contractor Information.” Any person executing a bid as an agent of the Contractor must submit, with the bid, evidence of his or her authority to execute the bid and legally bind the Contractor.

2.3. If a unit price or a lump sum already entered by the Contractor on the Bid

Form is to be altered, it must be crossed out in ink and the new unit price or lump sum bid entered above or below it and initialed by the Contractor in ink. No pencil figures or erasures are acceptable. In case of a discrepancy between the total shown in the Bid and that obtained by adding the products of quantities times unit prices, the total amount shall be corrected. Numbers shall be stated in numerals and in words. Words shall govern numerals.

2.4. Technical Component. The technical component of a bid must describe the Program and Contractor qualifications in reasonable detail, including, without limitation, all equipment and services offered and Contractor references, qualifications and experience for similar programs.

2.5. The City reserves the right to determine the competence and responsibility of a Contractor from its submitted qualifications and from other sources. The Contractor shall submit with the bid the following certified supporting data regarding the qualifications of the Contractor:

2.5.1 A copy of the latest available certified financial statement of the Contractor (or its parent corporation if individual subsidiary or division financial statements are not prepared and generally available) certified by a nationally recognized firm of independent certified public accountants;

2.5.2 Evidence that the Contractor can perform as required in the Contract Documents;

2.5.3 Evidence, in form and substance satisfactory to the City, that the Contractor has been legally established and operational for at least three

(3) years and possesses not less than three (3) years of actual operating experience performing work similar in nature and scope to the reverse-angled parking implementation project, including roadway improvements, pavement markings, signage, traffic control, and related site work;

2.5.4 Evidence, in form and substance satisfactory to City, that the Contractor possesses, as a going concern, the managerial and financial capacities to perform all phases of the work called for in the Contract Documents; and

2.5.5 Such additional information as will satisfy the City that the Contractor can adequately perform in accordance with the Contract Documents.

2.6. Where appropriate, a Contractor may satisfy any or all of the experience and qualification requirements of this section by submitting the experience and qualifications of its parent organization and subsidiaries of the parent.

2.7. Three (3) references should be for similar programs satisfactorily performed within the past two (2) years. For each reference, a Contractor must provide, in addition to a reasonably detailed description of the Program, the name and telephone number of a representative of the jurisdiction who can verify the quality of the Contractor’s performance.

The City reserves the right to make a pre-award inspection of a Contractor’s facilities prior to awarding a contract for the Program. A list of equipment available to complete the work is outlined in the specifications.

3. Cost Component. The cost component of a bid shall include a completed unit price list as provided on pages 23 and 24 and must be aligned with the design plans attached as Appendix B. The cost must also clearly identify and reflect the specifications for:

• Reverse-Angled Parking Implementation Plans – Appendix B,

3.1. All costs must be itemized, and the bid must include all costs associated with the complete implementation of the reverse-angled parking improvements in accordance with the Contract Documents. The bid shall include, but not be limited to, all labor, materials, equipment, pavement markings, signage, traffic control, coordination, and related site work necessary for a complete and functional project. Each unit price shall be stated to result in a firm, fixed-price contract for the quantities specified.

3.2. The cost component of a bid must state costs separately and must include (i) all fees and license fees and other similar costs and charges and (ii) all applicable consumer use and other similar taxes. The cost component of a bid must identify any cash discounts; otherwise, the cost component of the bid will be considered to be net.

3.3. A bid must clearly identify those program elements that are non-routine

(as opposed to routine) and fixed (as opposed to variable) and must specify the costs associated with such classifications. Information concerning a Contractor’s proposed fee schedule for variable rates for non-routine services, inclusive of state sales tax and any other applicable government charges, must be clearly stated.

3.4. Each Contractor, by the submission of a bid, acknowledges and agrees that the continuation of a contract after one year following agreement execution, shall be subject to the annual appropriation of funds for this specific purpose by the Governing Body of the City, and to authorization to extend the contract beyond one year following agreement execution.

4. Insurance certificates. Each bid must be accompanied by a certificate or certificates of insurance evidencing, at minimum, the existence of all insurance coverage required under Section 21 of the General Specifications of Contract.

5. Submission of Bids. Each bid, together with appropriate schedules, must be submitted in a sealed envelope bearing on the outside the name of the Contractor and its address, and plainly marked “ITB: Manassas Drive Reverse-Angled Parking Implementation at Parq 170 Building”. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed to the City. If sent by email, please confirm receipt and include in the subject line, “ITB: Manassas Drive Reverse-Angled Parking Implementation at Parq 170 Building”. Faxed bids will not be accepted under any circumstances. Any bid received after the time and date specified will not be considered. A bid may be withdrawn only prior to the scheduled time for opening of bids and may not be withdrawn after opening of bids.

6. Disqualification of Contractors; Rejection of Bids. The City reserves the right not to accept any bid or to reject any or all bids and to waive defects or irregularities in any bid in accordance with Virginia law. In particular, any alteration, erasure or interlineations of the Contract Documents and of the bid shall render the accompanying bid irregular and subject to rejection by the City. Opening and reading of a bid shall not be construed as acceptance of bid as being qualified or as a determination of qualification of the Contractor.

Without in any way limiting the bases for disqualification of a Contractor, any one or more of the following causes may be considered sufficient for the disqualification of a Contractor and the rejection of its bid:

6.1. Evidence of collusion among Contractors;

6.2. Lack of competency of the Contractor, as revealed by financial statements, experience or equipment statements as submitted or other factors;

6.3. Lack of responsibility by the Contractor as shown by past work or experience or by being debarred by the City or any other governmental entity; or

6.4. Lack of registration with the Virginia State Corporation Commission.

6.5. Default on a previous City, other jurisdictional or private contract for failure to perform.

Scope of Services to be Provided

1. Equipment. All, equipment included in the Program shall be regularly maintained by the successful Contractor so as (i) to be adequate in number and function, (ii) to be continually operable in accordance with the requirements of the Contract Documents and (iii) where appropriate, to incorporate technical upgrades as they become available. The successful Contractor shall have readily available to it, at all times, spare parts and replacement equipment which meet the accepted equipment specifications.

2. Services. The scope of services for the Program is set forth in the

Specifications.

3. SPECIAL CONDITIONS

a. Independent Contractor Status. The successful Contractor shall for all purposes with respect to the Program be an independent contractor.

b. Contractor Responsibility to Investigate. Before submitting a bid, a

Contractor shall make all investigations and examinations necessary to ascertain conditions and requirements which may affect the full performance of the contract, shall carefully review the Specifications and shall verify any information upon which the Contractor will rely. Such investigations shall include, without limitation, (i) visits to the City to familiarize the Contractor with conditions which may affect the scope, cost or performance of work under the Contract Documents, (ii) review of documents or other materials which may affect the performance of the work under the Contract Documents, and (iii) Contractor determination and review of federal, state and local laws, ordinances, rules and regulations which may affect the cost or performance of such work.

c. Each Contractor is solely responsible for making itself aware of all such conditions and applicable laws, ordinances regulations and rules and for obtaining all licenses and permits necessary for the lawful performance of all work under the Contract Documents.

d. The failure by a Contractor to have conducted any investigation and examination will not relieve the Contractor from its obligation to comply strictly with all provisions and requirements of the Contract Documents, nor will a plea of ignorance of such conditions or requirements be deemed to be a basis for any claim whatsoever by the Contractor for additional compensation.

e. By submitting a bid, each Contractor acknowledges and agrees that it has undertaken all investigations and examinations necessary to provide or confirm information that may affect the cost or performance of the work under Contract Documents or has relied in the preparation of its bid.

f. Addenda and Explanations. Requests for interpretations of

Contract Documents must be in writing and addressed to the Transportation Project Manager. Replies shall be made in the form of addenda, a copy of each of which will be forwarded to each Contractor of record. Verbal responses by any person shall be neither authoritative nor binding.

g. Addenda issued to Contractors prior to the date of receipt of bids shall become a part of the Contract Documents, and all bids shall include the work described in the addenda. No inquiry received within five (5) business days of the date fixed for submission and opening of bids will be considered.

h. Assignment and Subcontracting. The successful Contractor shall not assign, delegate or transfer, in whole or in part, the resulting contract or its rights, interest or obligations thereunder or subcontract all or any portion of the resulting contract without the express and prior written approval of the City. The City shall be entitled to request from a Contractor at any time, including prior to the award of the contract for the Program, additional information concerning any proposed subcontractor or assignee.

i. Insurance. The successful Contractor must secure and continuously maintain, at its sole expense, a policy or policies of insurance with one or more companies which are duly authorized and licensed to transact business in the Commonwealth of Virginia and which have a minimum rating of A- pursuant to the latest edition of A.M. Best’s Insurance Guide and are acceptable to the City, and which insurance shall include all provisions for insurance coverage set forth in Section 21 of the General Specifications of Contract. All insurance required by the Contract Documents must be in place prior to execution of the contract.

j. Indemnification. The Contractor will indemnify and hold harmless the City, its elected officers, officers, employees and agents from and against any and all suits, actions, judgments, legal proceedings, claims, demands, and damages, losses, costs, expenses and attorneys’ fees related to or arising out of the contract or the Work (as defined in the Agreement) or the acts and omissions of the Contractor, its officers, agents, subcontractors and employees and including, without limitation, (i) the use of any patented device or process, (ii) bodily injury and death or (iii) consequential damages, except for the gross negligence or willful misconduct of the City.

k. Nondiscrimination. The successful Contractor shall agree that during the performance of the contract, it will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The successful Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this Section and of Section 2.2-4311 of the Code of Virginia (1950), as amended. The Contractor will include the foregoing provisions in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

4. Termination. In the event of non-appropriation of funds by the Governing

Body of the City for the specific purpose of the Program, or for convenience, the City may terminate any contract awarded pursuant to a successful bid to the ITB. Such contract may also be terminated by either the City or the successful Contractor for default.

5. OPENING OF BID AND AWARD OF CONTRACT

a. The City intends to award the contract within thirty (30) days following the date that bids are timely received and publicly opened and read. A contract for the Program shall be awarded to the responsible Contractor whose bid is determined to be the most responsive and advantageous to the City. The City retains the right, in its sole discretion, to award contracts for services as the City deems are in its best interests. The award of the contract for the Program in no way constitutes an offer or assurance of future contracts or an extension of the term or scope of the contract.

General Specifications of Contract

1. DEFINITIONS

City. The City of Manassas Park, Virginia.

Contract Documents. The Invitation to Bid, Instructions to Contractors, Contractor’s Bid, General Specifications, the contract, and all addenda or amendments to the foregoing documents.

Contractor. The legal entity providing the labor, materials, equipment, and services necessary for the implementation of reverse-angled parking improvements and related work under contract with the City.

1.1. SCOPE OF WORK

1.1.1. The work under the contract shall include all supervision, materials, equipment, labor, Maintenance of Traffic (MOT), and all other items necessary to complete the implementation of reverse-angled parking improvements on Manassas Drive at the Parq 170 Building in accordance with the Contract Documents. Manassas Drive is an important roadway within the City’s transportation network, and the Contractor shall perform the work in a manner that minimizes impacts to the traveling public and maintains safe and efficient traffic operations. The Contractor shall provide appropriate MOT measures and coordinate all work activities to maintain smooth traffic movement, minimize delays, and ensure safe access for vehicles, pedestrians, and other roadway users throughout construction.

Any materials, equipment, labor, coordination, or other services reasonably inferable and necessary for the proper completion of the work shall be deemed to be included in the scope of the work.

Additionally, the Contractor shall follow the plans, details, and project requirements developed by the City and its design consultant for this project, which are attached to this ITB as Appendix B.

1.1.2. INSPECTION SERVICES – (LUMP SUM): If the City does not separately procure and retain third-party testing and inspection services for the project, the Contractor shall include a lump-sum price in its bid for all required third-party quality assurance, testing, and inspection services. This lump-sum item shall include all costs associated with providing the required inspection and testing services for the project.

1.1.2.1. The Contractor shall be responsible for providing all required third-party quality assurance, testing, and inspection services for the work, including, but not limited to, construction surveying and layout, demolition, excavation and earthwork, utility installation and relocation, material testing, aggregate and subgrade testing, compaction testing, concrete and foundations, stormwater drainage systems, pipes and inlets, pavement and roadway construction, and all other work associated with the project.

1.1.2.2. As part of the bid submission, the Contractor shall provide the name and qualifications of the proposed third-party testing and inspection firm(s) to be used for the project. The proposed firm(s) shall be subject to review and approval by the City before the start of any work. The City reserves the right to require the Contractor to replace or change the third-party testing and inspection firm(s) at any time if, in the City's judgment, the firm is not satisfactorily performing the required services, is not meeting the project requirements, or has a conflict of interest. Any replacement firm shall be subject to prior approval by the City.

1.1.2.3. All quality assurance, testing, and inspection activities shall be performed in accordance with applicable VDOT Standards and Specifications, approved project plans, and other applicable requirements.

1.1.2.4. The Contractor shall coordinate all required testing and inspections with the City and the approved third-party inspection/testing firm and shall provide copies of all inspection reports, test results, certifications, and related documentation to the City upon completion of the applicable work. Any deficiencies or failed tests shall be promptly corrected and re-tested at the Contractor’s expense. No work requiring subsequent inspection or testing shall be covered or concealed until the required inspection and testing have been completed and accepted by the City.

2. OPERATION

2.1. Traffic Control and Coordination: The Contractor shall be responsible for providing and maintaining all necessary traffic control measures and coordination required to safely complete the work in accordance with the Contract Documents and applicable standards.

2.2. Project Completion and Acceptance: The Contractor shall ensure that all work is completed in accordance with the Contract Documents and is fully functional prior to City acceptance. The City shall inspect the completed improvements and determine acceptance upon satisfactory completion of all required work.

2.3. Responsibility for Supplies Tendered. The Contractor shall be responsible for the materials or supplies covered until the project is delivered, but the Contractor shall bear all risk on rejected materials or supplies after notice of rejection. Rejected materials or supplies must be removed by and at the expense of the Contractor promptly after notification of rejection, unless public health and safety require immediate destruction or other disposal of rejected delivery.

2.4. Upon failure to do so within ten (10) days after date of notification, the

City may return the rejected materials or supplies to the Contractor at his risk and expense or dispose of them at its own property.

2.5. Compliance. If no delivery instructions appear on an order, it will be interpreted to mean prompt delivery required. The decision of the City’s Agent as to reasonable compliance with delivery terms shall be final.

Burden of proof of delay and receipt of goods by the purchaser shall rest with the Contractor.

2.6. Replacement. The Contractor, at no cost to the City, shall replace materials or components that have been rejected by an agent of the City, in accordance with the terms of the contract.

2.7. Point of Contact. All dealings and contacts between the Contractor and the City shall be directed by the Contractor to the Transportation Project Manager or his designee.

3. COMPLIANCE WITH LAWS

3.1. The Contractor shall conduct its operations under the contract in compliance with all applicable laws; provided, however, that the General Specifications shall govern the obligations of the Contractor where there exist conflicting ordinances of the City on the matter at issue. All disputes are resolved pursuant to the dispute resolution procedures established by the Virginia Public Procurement Act, Virginia Code § 2.2-4300 et seq. (the “Act”). Contractor’s remedies are limited to the remedies provided by the Act.

3.2. PREVAILING WAGE REQUIREMENTS

3.2.1. The Contractor shall comply with all applicable provisions of the Code of Virginia governing prevailing wage requirements for public works contracts, including all amendments thereto.

3.2.2. The Contractor shall pay and shall require all subcontractors of every tier to pay, not less than the applicable prevailing wage rates and fringe benefits required by Virginia law for all laborers, workers, and mechanics employed in the performance of the Work.

3.2.3. The Contractor shall maintain payroll records and any other documentation required by law to demonstrate compliance with prevailing wage requirements and shall make such records available to the City upon request. The Contractor shall include these prevailing wage requirements in every subcontract related to the Work and shall be responsible for ensuring compliance by all subcontractors.

3.2.4. Failure to comply with applicable prevailing wage requirements may constitute a material breach of the Contract and may result in withholding of payments, termination of the Contract, or other remedies available to the City under the Contract and applicable law.

4. EFFECTIVE DATE

4.1. The contract awarded in response to the ITB shall be effective upon its execution by the Governing Body of the City and performance of such contract shall begin after the Notice to Proceed is issued by the City. It shall be the Contractor’s responsibility to ensure that the work site is kept clean and that grass, landscaping, and traffic maintenance meet the specifications in the agreement. This responsibility continues until the work is completed and the site is cleared of any construction-related materials and debris.

5. DISCRIMINATION

5.1. The Contractor shall be required to adhere to all applicable Virginia Code sections and laws.

5.2. During the performance of the contract:

5.3. The Contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the Contractor. The Contractor agrees to post in conspicuous places, available to employees and employment applicants, notices setting forth provisions of this nondiscrimination clause.

5.4. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, will state that such Contractor is an equal opportunity employer.

5.5. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

5.5.1. The Contractor will include the provisions of the foregoing paragraphs a, b and c in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

6. DURING THE PERFORMANCE OF THE CONTRACT:

6.1. The Contractor will provide a drug-free workplace for the Contractor’s employees.

6.2. The Contractor will post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition.

6.3. The Contractor will state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace.

6.4. The Contractor will include the provisions of the foregoing paragraphs 1, 2 and 3 in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor

6.5. The Contractor does not, and shall not during the performance of the contract, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

7. INDEMNITY

The Contractor will indemnify and hold harmless the City, its elected officers, officers, employees and agents from and against any and all suits, actions, judgments, legal proceedings, claims, demands, and damages, losses, costs, expenses and attorneys’ fees related to or arising out of the contract or the Work or the acts and omissions of the Contractor, its officers, agents, subcontractors and employees and including, without limitation, (i) the use of any patented device or process,

(ii) bodily injury and death or (iii) consequential damages, except for the gross negligence or willful misconduct of the City.

8. LICENSES AND TAXES

The Contractor shall, at its sole cost, obtain and continuously maintain all necessary licenses and permits (other than the license and permit granted by the contract) and promptly pay all taxes required by the City.

9. TERM

The term of the contract shall commence on the date of the last signature affixed thereto and shall continue for a period of one (1) year.

10. INSURANCE

10.1. The Contractor shall procure and maintain, for the duration of this

Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, or subcontractors. The Contractor shall provide a certificate of insurance from its insurance company (a “Certificate of Insurance”) evidencing:

10.1.1. COMMERCIAL GENERAL LIABILITY. Commercial General

Liability insurance written on an occurrence basis with limits no less than two million dollars ($2,000,000) combined single limit per occurrence and four million dollars ($4,000,000) aggregate for personal injury, bodily injury and property damage.

10.1.2. AUTOMOBILE LIABILITY. Automobile Liability insurance

with limits no less than two million dollars ($2,000,000) combined single limit per accident for bodily injury and property damage.

10.1.3. WORKERS COMPENSATION. Workers Compensation

insurance written on an occurrence basis with limits no less than one half million dollars ($500,000) combined single limit per occurrence.

10.1.4. The Contractor may use umbrella insurance to meet the required liability insurance coverage listed above.

10.2. The City shall be named as an additional insured on all liability insurance policies, including any umbrella insurance policy used to meet the required liability insurance coverage listed above, with respect to work performed by or on behalf of the Contractor, and a copy of the endorsement naming the City as an additional insured shall be attached to each Certificate of Insurance. Each Certificate of Insurance shall warrant that the City shall receive thirty (30) days advance notice of cancellation of the relevant insurance policy. The City reserves the right to request certified copies of any required insurance policies.

10.3. The Contractor’s insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

10.4. As an alternative to the above, the City will consider a contractor’s program to insure commercial general liability and property coverage under a plan of self-insurance satisfactory to the City.

10.5. Each insurance policy with respect to commercial general liability insurance may provide for a self-insured retention of an amount of up $600,000, with the result that the Contractor is its own insurer to that extent. The coverage may be provided by the Contractor’s parent corporation, if applicable. The Contractor shall be solely responsible for the payment of any deductibles.

11. BASIS AND METHOD OF PAYMENT

11.1. All payments shall be made in accordance with Section 3, and the charges shall not exceed the rates fixed by the Contract Documents.

Quotes shall be provided as a Unit Price Contract. Annual adjustments for inflation up to 2% are permitted.

11.2. Any matter may be submitted to the City for determination of a reasonable fee; the City’s determination shall be final.

12. Procuring Department. The Procuring Department for this solicitation is the City of Manassas Department of Community Development and Public Works.

12.1. Contact: Dr. Abdulelah Altherwi, Transportation Program Manager, a.altherwi@manassasparkva.gov

12.2. Contractor Billings to City. Payments will be due after the completion of each construction and installation phase, and the City shall pay the Contractor within thirty (30) days after receipt of such billing. Such billing and payment shall be based on the price rates and schedules set forth in the Contract Documents.

13. CLEANING UP. The Contractor(s) conducting the reverse-angled parking improvements under the contract shall at all times keep the premises free from accumulation of waste, or other debris caused by the Contractor or its agents, subcontractors, or vendors. The Contractor shall remove all debris and waste, etc. In addition, the Contractor shall remove nominal amounts of litter from the premises. In case of dispute, the City may remove debris and repair damages caused by the Contractor and charge the cost of the same to the Contractor.

14. RIGHT TO PURCHASE FROM OTHER SOURCES. For failure to meet delivery schedules, delivery of faulty products not in accordance with these documents, continuous damage, and for any other just cause, the City reserves the right to procure the necessary products or services from other sources and hold the Contractor responsible for any and all additional costs occasioned thereby.

15. TRANSFERABILITY OF CONTRACT

No assignment of the contract or any right accruing under the contract shall be made, in whole or in part, by a Contractor without the prior and express written consent of the City.

16. TERMINATION

If the Contractor shall fail at any time during the term of the contract to carry out the work in accordance with the Contract Documents, the City, at its option, may terminate the contract through written notice effective sixty (60) days from Contractor’s receipt of said notice.

Proposer’s Bid Form mailto:a.altherwi@manassasparkva.gov

To: Abdul Altherwi, Transportation Program Manager, City of Manassas Park, VA

Bid of , (An individual) / (A partnership) / (A corporation duly organized under the laws of the State of ). The undersigned, having carefully read and considered the terms and conditions of the fabrication, manufacture, and installation of gateway and wayfinding for the City of Manassas Park, Virginia, does hereby offer to perform such services on behalf of the City, of the type and quality and in the manner described, and subject to and in accordance with the terms and conditions set forth in the Contract Documents at the rates (expressed in words and numerals), hereinafter set forth.

Line No. Item Description Units Estimated Quantity

Unit Price Extended Price

0010 Asphalt SM-9.5 (2") SY/in 496

0020 Asphalt BM-25 (3") SY/in 293

Aggregate 21-A/21-B

(8") SY/in 293

0040 Asphalt milling (1.5") SY/in 176

Reinforced Concrete

Pavement (4")

SY 118

0060 Curb & Gutter LF 273

0070 Deciduous Tree (2") EA 3

0080 Shrubs (18") EA 47

Grasses/Perennials

(1 gal)

EA 211

0100 Inlet Protection EA 2

0110 Pavement Marking LF 454

0120 Mulch AC 0.036

0130 Seat Wall LF 33

0140 Wheel Stops EA 11

Demolition Items:

Adjust tops of existing structures Lot 1

0160 Sidewalk- Demo SF 3315

0170 Curb & Gutter - Demo LF 170

0180 Storm Sewer - Demo LF 95

Storm Structures -

Demo

EA 2

Lump Sum Bid Items:

MAINTENANCE OF

TRAFFIC LS 1

0210 MOBILIZATION LS 1

0220 INSPECTION SERVICES LS 1

Proposer Information

Name of Firm:

Name of Firm’s Representative:

Representative’s Title:

Mailing Address:

City: State: Zip Code:

Phone Number: Fax Number:

Email Address:

Proposer’s Signature Notary Public’s Signature & Seal

My Commission Expires on

Date

Acknowledgement of Addenda

The undersigned acknowledges receipt of the following addenda to the bid documents:

ADDENDUM NUMBER: _______________ DATED: _______________

ADDENDUM NUMBER: _______________ DATED: _______________

ADDENDUM NUMBER: _______________ DATED: _______________

ADDENDUM NUMBER: _______________ DATED: _______________

NOTE: Failure to acknowledge receipt of all addenda may cause the bid to be considered non-responsive to the solicitation. Acknowledged receipt of each addendum must be clearly established and included with the bid.

Signature Printed Name

Title Date

Affidavit of No Conflict of Interest

I hereby swear, or affirm, under the penalty for perjury:

(1) That I am the Contractor (if the Contractor is an individual), a partner in the bid (if the Contractor is a partnership), or an officer or employee of the bidding corporation with the authority to sign on its behalf (if Contractor is a corporation).

(2) That the Contractor does not possess a relationship with any individual or firm that would be considered to create or represent a conflict of interest with the City of Manassas Park, and.

(3) That the contents of the bid or bids have not been communicated by the Contractor, or its employees, or agents, to any person or agent of the City of Manassas Park prior to its submission as a sealed bid; and

(4) That I have fully informed myself regarding the accuracy of the statements made in this affidavit.

Subscribed and sworn to before me the__________ day of __________, 20_____.

Notary Public

My commission expires: ____________

Contractor’s EIN: ____________________ (Number used of Employer’s Quarterly Federal Tax Return)

Affidavit of Non-Collusion

I hereby swear, or affirm, under the penalty for perjury:

(1) That I am the Contractor (if the Contractor is an individual), a partner in the bid (if the Contractor is a partnership), or an officer or employee of the bidding corporation with the authority to sign on its behalf (if Contractor is a corporation).

(2) That the attached bid or bids have been arrived at by the Contractor independently and have been submitted without collusion with, and without any agreement, understanding, or planned course of action with, and other vendor of materials, supplies, equipment, or services described in the Invitation to Bid, designed to limit independent bidding or competition.

(3) That the contents of the bid or bids have not been communicated by the Contractor, or its employees, or agents, to any person not an employee, or agent of the Contractor or its surety on any bond furnished with the bid or bids; and

(4) That I have fully informed myself regarding the accuracy of the statements made in this affidavit.

My commission expires: ____________

Contractor’s EIN: ____________________ (Number used of Employer’s Quarterly Federal Tax Return)

Compliance with Specifications

The Contractor hereby states that they will comply with the specifications in all areas except those approved equals that are granted by the City of Manassas Park.

My commission expires: ____________

Certificate of Authority and Acknowledgement of Contractor

I, the undersigned, as Secretary of the corporation submitting the foregoing bid, hereby certify that under and pursuant to the By-Laws and Resolutions of said corporation, each officer who has signed Bid on behalf of the corporation, including the foregoing assurance of irrevocability, is fully and completely authorized so to do.

Signature of Corporate Secretary Printed Name of Corporate Secretary

Date

Acknowledgment of Contractor, If a Corporation

STATE OF ) SS:

OF

On this day of , 20 , before me personally came and appeared , to me known who, being by me duly sworn, did depose and say that he/she resides at , that he/she is the or , of the corporation described in and which executed the foregoing instrument , that he/she knows the seal of said corporation; and it was so affixed by order of the Directors of said corporation, and that he/she signed his/her name thereto by like order.

, Notary Public

My Commission expires , 20

Acknowledgment of Contractor, If a Partnership

OF

On this day of , 20 , before me personally came and appeared , to me known who, being by me duly sworn, to be the members of the firm of , described in and who executed the foregoing instrument that he/she acknowledged to me that he/she executed the same as and for the act that deed of said firm.

Acknowledgment of Contractor, If an Individual

OF

On this day of , 20 , before me personally came and appeared , to me known who, being by me duly sworn, to be the person described in and who executed the foregoing instrument that he/she acknowledged to me that he/she executed the same as and for the act that deed of said firm.

List of References

1.

2.

3.

Name of Firm

Authorized Signature

Name Printed

Telephone Number

Fax Number

List of Equipment available for this Project

1. Owned

2. Leased

3. To be obtained

Name of Firm

Authorized Signature

Name Printed

Telephone Number

Fax Number

Affidavit of Fair Employment Practices

After first being duly sworn according to…