Reuqest For Quote For Move Service_Northamption_DDS.docx

REQUEST FOR QUOTE FOR MOVE SERVICES (RFQ)

THE COMMONWEALTH OF MASSACHUSETTS

Executive Office of Health and Human Services (EOHHS) EHS Facilities

This order is placed under Statewide Contract FAC 127. All the terms and conditions of the Statewide Contract FAC 127 are incorporated herein and made a part hereof. Conflicting or additional terms, conditions or agreements shall be superseded and void.

This move involves the office relocation for: Department of Developmental Services

Current Address: One Roundhouse Plaza, Northampton MA New Address: 296 Nonotuck Street, Northampton MA Additional Address related to move

Note:

Is a surplus removal required from the current address One Roundhouse Plaza, Northampton MA? YES |_| / NO |_| Note:

All surplus to be removed will be Black Labeled

A certified payroll record must be submitted with the invoice.

The Commonwealth of Massachusetts is self-insured and is not purchasing additional insurance.

Move Components Requested:

☒ Component #1: Office Relocation Inventory for DDS - see Addendum A ☒ Component #2: Surplus removal Inventory - see Addendum B & C ☐ Component #3: Assembly of new furniture - see Addendum D

CONTACT INFORMATION:

Submission Deadline: October 19, 2026

All responses must be submitted via Commbuys by October 19, 2026 ON 1:00 pm.

The bid process will be closed at that time and all bids received after that will not be considered.

· A vendor site visit for this move will be conducted on October 14, 2026 at 1:00 PM.

· Move Days - October 30th

Please remember to include the dollar amount of your bid on the “quote total” column of the header information page. Please be sure to attach the detailed breakdown of your bid using the attachment portion on the header page.

DETAILS:

The day(s) of the move are linked to contractual agreements, and a construction schedule is firm at the time of this quote. The vendor will agree to these dates, knowing there may be construction delays:

This move shall be completed in no more than 1 Days

The vendor must be responsible for all permits and regulatory requirements.

The move must be conducted in a safe and secure manner.

General packing services are not requested.

The vendor will not be responsible to disconnect or unplug computers or equipment.

Origin:

Address/location: One Roundhouse Plaza, Northampton MA

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 1:

Address/location: 296 Nonotuck Street, Northampton MA Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 2:

Address/location:

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Destination 3:

Address/location:

Passenger Elevator available

Masonite Sheets to be located

Loading dock available

Special Handling Requirements:

Installer and tools:

Preparation Materials:

Moving vendor will not need to provide: Labels for this move are already with the agencies already the labels breakdown is detailed below:

Labels Location

296 Nonotuck St

Trash

Moving Crates/Computer Bags/Bubble Wrap

· Please schedule to have the moving crates and the rest of the materials delivered to One Roundhouse Plaza, Northampton MA, on October 21st. The crates and materials can be picked up at 296 Nonotuck Street, Northampton MAon 11/09 for a 9 day rental.

· Broom Swept Services are required at One Roundhouse Plaza, Northampton MA by the conclusion of the Surplus Removal (4:00 PM).

· Please include costs for all supplies & Move materials in your bid

Inventory:

Addendum A identifies the type and quantities of DDS office furnishings and equipment to be relocated to 296 Nonotuck Street, Northampton MA

Addendum B identifies the type and quantities of office furnishings and equipment to be relocated to296 Nonotuck Street, Northampton MA 296 Nonotuck Street, Northampton MA

Addendum C identifies the type and quantities of DDS, office furnishings and equipment to be relocated to Surplus

Vendor Shall Provide:

1. Prevailing Wage Sheets (to become part of the Scope of Work) Your bid will not be considered without the wage sheets.

2. Primary Contact Information for both working hours and after working hours

3. Cost Estimate 4.

Evaluation Criteria:

1. Mandatory requirements

1. Cost Evaluation

After the quotes have been received and reviewed, DDS & will make their selection and notification notices will be emailed out. EOHHS reserves the right to amend the scope of work with the awarded bidder prior to the actual move date and the awarded bidder agrees to negotiate in good faith all amendments to the scope of work.

All quotes are to be “not to exceed” and are final.

Addendum A

Inventory count of DDS furniture and equipment included in the relocation to 296 Nonotuck Street Northampton MA:

DDS Move inventory

Office Furniture

11 needed

Computer Equipment

Other Items

(1 - 1 step; 2 - 3 step)

Addendum B

JUNK items to be properly disposed of after relocation is completed. Removed from One Roundhouse Plaza Northampton MA:

DDS to Junk

Office Furniture

Large (4/5 drawer): 32 2 drawers: 19

Other Items

Addendum C

Inventory count of equipment included in the relocation from to

Office Furniture

Other Items

Month: October Year: 2026

SITE VISIT

BIDS DUE @1PM

DELIVER CRATES

NOTE: Site Visit on 10/14/2026 @ 1PM - MOVE DATE 10/30/2026

Key Information

Additional Address

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