Retrofit Whiteboards RFP.docx

COMSTOCK PUBLIC SCHOOLS

REQUEST FOR PROPOSAL

Retrofit Whiteboards

COMSTOCK PUBLIC SCHOOLS is requesting proposals for the following Whiteboards.

Requirements

Quantity: To be determined at Mandatory walk through at all 6 school locations.

Size: Ranges from 4’ x 8’ to 4’ x 16’

Design: Retrofit design installed over existing units.

Availability: All proposals will include the availability of materials and installation timelines if bid is accepted.

Units must include at a minimum:

· Porcelain Steel (Magnetic) surfaces

· Map rails

· Aluminum frames

Please include installation and any other material costs expected.

All proposals will include a detailed costing. At a minimum the following items will be listed as a separate cost at each location:

· Retrofit whiteboards by each location.

· Labor by each location.

· Installation materials by each location.

Material samples and/or scaled versions of proposed units must be available for inspection.

The Board of Education reserves the right to reject any or all bids.

The Board of Education will make the final determination as to the proposal that fits the districts needs.

Alternate designs may be considered.

Mandatory pre-bid meeting will take place August 9, 2018 starting at 9:00 a.m.:

Compass High School 3010 Gull Road Kalamazoo, MI. 49048 Please come around to the back of the building and request access at the far West door.

We will travel from there to the other buildings in the district to verify counts and sizes.

CONFLICT OF INTEREST AFFIDAVIT

This affidavit is required by state law and complies with the State of Michigan, Act No. 232 of Public Acts of 2004, Enrolled House Bill No. 5376, Sec. 1267, paragraph 3, and sub-paragraph (d), as listed below:

(3) The advertisement for bids (and proposals) shall do all of the following:

State that the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive of the public school academy. A board, intermediate school board, or board of directors shall not accept a bid that does not include this sworn and notarized disclosure statement.

Check one of the two boxes below.

£ List and describe all existing Conflicts of Interest. (Attach an additional page if necessary.)

£ To the best of my knowledge, no conflict of interest exists.

NOTARY: State of County of

Sworn to and subscribed before me, a notary public in and for the above state and county, on this

Day of , 20 .

Notary Public My commission expires:

Seal

ASSURANCES and CERTIFICATIONS

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant hereby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., the School District Name, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Comstock public schools as a Michigan public entity is required to follow Public Act 517 of 2012.

PROPOSAL DUE DATE/TIME: August 16th, 2018, 2:00 PM

Mr. Ken Greenwood Business Manager 3010 Gull Road Kalamazoo, MI 49048

(269) 250-8905 voice

Electronic or faxed bids will not be accepted.

Any questions pertaining to materials or installation should be directed to Sean Gillette.

GilletteS@comstockps.org