Retrofit Whiteboards.pdf
PDF 140 KB Posted
- Attached to
- Whiteboard replacement
- Solicitation number
- RFP CPS 200000001360 1
- Issued by
- Kalamazoo County, Michigan
About this file
This is a Request for Proposal issued by Comstock Public Schools in Kalamazoo, Michigan, for the retrofit and installation of whiteboards across two school locations. The project requires bidders to propose magnetic dry erase boards with porcelain enamel on steel writing surfaces, ranging in size from 4' x 8' to 4' x 16', with exact quantities to be determined during a mandatory walk-through inspection. Required components include porcelain steel magnetic surfaces, map rails, aluminum frames, and hidden fastener systems. A mandatory pre-bid meeting is scheduled for April 6, 2020, at 9:00 a.m. at Compass High School (3010 Gull Road, Kalamazoo, MI 49048), where attendees will verify counts and sizes at both school locations. All proposals must be submitted by May 4, 2020, at 2:00 p.m. to Mr. Sean Gillette, Director of Facilities, at the school's address or via email at GilletteS@comstockps.org. Material samples or scaled versions of proposed units must be available for inspection prior to award.
Proposals must include detailed costing with separate line items for whiteboards, labor, and installation costs at each location, along with material availability and timeline information. Bidders are required to submit a sworn and notarized conflict of interest affidavit disclosing any familial relationships with school board members or district administrators, as mandated by Michigan Public Act 232. All proposals must include certifications regarding debarment status, nondiscrimination compliance, access to records and financial statements, and confirmation that the bidder is not an Iran-linked business under Michigan Public Act 517. The Board of Education reserves the right to reject any or all bids and will make the final selection based on which proposal best fits the district's needs; alternate designs may be considered.
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Text version
COMSTOCK PUBLIC SCHOOLS
REQUEST FOR PROPOSAL
Whiteboards
COMSTOCK PUBLIC SCHOOLS is requesting proposals for the following Whiteboards.
Requirements
Quantity: To be determined at Mandatory walk through at 2 school locations.
Size: Ranges from 4’ x 8’ to 4’ x 16’
Design: Magnetic dry erase board with marker tray and map rail. Writing surface to be porcelain enamel on steel
Availability: All proposals will include the availability of materials and installation timelines if bid is accepted.
Units must include at a minimum:
● Porcelain Steel (Magnetic) surfaces
● Map rails
● Aluminum frames
● Hidden fastener system
Please include any other material costs expected.
All proposals will include a detailed costing. At a minimum the following items will be listed as a separate cost at each location:
● Whiteboards at each location.
● Labor at each location.
● Installation of materials at each location.
Material samples and/or scaled versions of proposed units must be available for inspection.
The Board of Education reserves the right to reject any or all bids.
The Board of Education will make the final determination as to the proposal that fits the districts needs.
Alternate designs may be considered.
Mandatory pre-bid meeting will take place April 6th, 2020 at 9:00 a.m.
Compass High School 3010 Gull Road Kalamazoo, MI. 49048 Please come around to the back of the building and request access at the far West door.
We will travel from there to the High School to verify counts and sizes.
CONFLICT OF INTEREST AFFIDAVIT
This affidavit is required by state law and complies with the State of Michigan, Act No. 232 of Public Acts of 2004, Enrolled House Bill No. 5376, Sec. 1267, paragraph 3, and sub-paragraph (d), as listed below:
(3) The advertisement for bids (and proposals) shall do all of the following:
State that the bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive of the public school academy. A board, intermediate school board, or board of directors shall not accept a bid that does not include this sworn and notarized disclosure statement.
Check one of the two boxes below.
❑ List and describe all existing Conflicts of Interest. (Attach an additional page if necessary.)
❑ To the best of my knowledge, no conflict of interest exists.
Print name of bidder: _____________________ Signature:
Name of Company: City: State:
NOTARY: State of County of
Sworn to and subscribed before me, a notary public in and for the above state and county, on this
Day of , 20 .
Notary Public
My commission expires:
Seal
ASSURANCES and CERTIFICATIONS
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion
The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.
Certification Regarding Nondiscrimination Under Federally and State Assisted Programs
The applicant hereby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.
Assurance Regarding Access to Records and Financial Statements
The applicant hereby assures that it will provide the pass-through entity, i.e., the School District Name, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.
Iran Economic Sanctions Act
The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business.
Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Comstock public schools as a Michigan public entity is required to follow Public Act 517 of 2012.
Date ____________ _____________________________ _______________ Signature
PROPOSAL DUE DATE/TIME: May 4th, 2020 @ 2:00 PM
Mr. Sean Gillette Director of Facilities 3010 Gull Road Kalamazoo, MI 49048 GilletteS@comstockps.org
Any questions pertaining to materials or installation should be directed to Sean Gillette.
GilletteS@comstockps.org mailto:GilletteS@comstockps.org mailto:GilletteS@comstockps.org
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