Response to questions Addendum 1 11.21.25.pdf

Addendum #1:

Based on questions submitted to Asheboro City Schools, below is some additional information to be considered in responses to the 147-2025 Weapons Detection request for proposals.

-ACS will initially have one school set up with a weapon detection system with more to follow as funds become available and the need arises.

-Currently ACS does not plan on having students remove devices from their bags before going through the weapon detection screening. ACS does not anticipates creating a standard-operating-procedure to prevent nuisance alarms on those devices. ACS is open to screening processes or standard-operating-procedure suggested by the vendor for effective and efficient screenings (including bag-screenings).

-Connection to the camera system is possible with ACS staff support but devices should be able to operate with or without connection.

-If the system is able to integrate with the Eagle Eye Security Cameras System, Eagle Eye Security is capable of storing the video and will meet expectations.

-ACS anticipates approximately 1,400 students entering each school day (Asheboro High School). For ballgames and other events, it could be approximately 7,000 students.

-The typical entry time for ACS schools is 7:45 am to 8:30 am. There will also be other evening events utilizing the weapons detection system as needed.

-The weapons detection system must operate independently of the ACS network, but can be connected as needed to transfer and scan data.

-ACS staff members currently have an access control system with ID cards and we are in the process of including students.

-ACS staff members will be assigned to monitor the weapon detection system.

-ACS does not have prior experience conducting weapons screening for students.

-ACS anticipates a onetime purchase to include devices/installation/training/etc. Any additional expenses beyond this need to be listed separately. If a contract is required we would expect a one-year contract with renewal options.

-ACS will allow shipment of all purchased detectors to an ACS central location for distribution and installation.

-ACS anticipates beginning the selection process (including possible interviews/demonstrations) one month after the due date of the bid opening (December 4, 2025).

-ACS plans to move forward with award by January 2026, then move as quickly as possible into installation, training, and going live.

-ACS anticipates the minimum IP dust rating of IP65.

-Vendors submitting a proposal must submit the detailed cost breakdown and required documentation stated within request. The "Request for Proposal Response Form" is not required.

-ACS considers normal, harmless personal items to include things such as school items/supplies and personal devices such as Chromebooks/laptops/cell phones/etc.

-A prohibited weapon per ACS board policy is a weapon or weapon-like item that reasonably looks like a weapon or could be used as a weapon. Weapons include, but are not limited to: loaded and unloaded firearms, including guns, pistols, and rifles; destructive devices, as described in subsection B.2 of this policy, including explosives, such as dynamite cartridges, bombs, grenades, and mines; nuclear, biological, or chemical weapons of mass destruction; knives, including pocket knives, bowie knives, switchblades, dirks, and daggers; slingshots and slungshots; leaded canes; blackjacks; metal knuckles; BB guns; air rifles and air pistols; stun guns and other electric shock weapons, such as tasers; icepicks;

razors and razor blades (except those designed and used solely for personal shaving); fireworks; gun powder, ammunition, or bullets; any sharp pointed or edged instrument except unaltered nail files and clips and tools used solely for preparation of food, instruction, and maintenance; and mace, pepper spray, and other personal defense spray that is (1) used for a purpose other than self-defense, (2) the principal or designee determines that the student intended to use it to harm, threaten harm, or create a disturbance. Examples of other objects that may be considered weapons are box cutters and other types of utility blades and blowguns.