Response to Offeror Questions document.pdf
PDF 142 KB Posted
- Attached to
- Medicaid Asset Verification System (AVS)
- Solicitation number
- 25RFP17546
- Issued by
- Harding County, South Dakota
About this file
RFP 17546: Medicaid Asset Verification System (AVS) - Questions and Responses
This document contains a Questions and Responses record for RFP 17546 issued by the South Dakota Department of Social Services through the Office of Procurement Management for a Medicaid Asset Verification System (AVS). The RFP seeks a vendor to provide asset verification services integrated with the State's existing Merative Cúram V8 eligibility and enrollment system. Proposals are due November 13, 2025 by 5:00 PM CDT. The State prefers daily SFTP batch file exchange for the AVS integration, utilizing existing request and response file formats. The AVS will process applications containing applicants age 65 or older, disabled individuals, or those requiring assistance with activities of daily living, as well as monthly requests for all individuals in Medicaid programs with asset limits and renewal dates.
The anticipated annual transaction volume is approximately 36,000 based on prior years' data, subject to fluctuation, with vendors instructed to specify in their cost proposals whether pricing will be based on per-transaction fees, flat amounts with overages, or alternative models. The State clarified that OBRA requirements for six-month eligibility checks will not increase AVS transaction volumes, as those checks apply only to the Adult Group at 42 CFR 435.119, which has no asset test requirement. Response data will be stored within the user interface for viewability rather than as PDF attachments to case records. Vendors may request SFTP folder access at any time between RFP publication and the proposal deadline, with no restrictions on upload size or required file naming conventions.
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Other files
| File | Type | Posted |
|---|---|---|
| Appendix 3 Security and Vendor Questions v3.1 Production.docx | DOCX document | |
| RFP Document.pdf | ||
| Appendix 3 Security and Vendor Questions v3.1 Production.docx | DOCX document | |
| RFP Document.pdf | ||
| RFP Document.pdf |
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RFP 17546 Questions and Responses Page 1 of 2
STATE OF SOUTH DAKOTA
OFFICE OF PROCUREMENT MANAGEMENT
523 EAST CAPITOL AVENUE
PIERRE, SOUTH DAKOTA 57501-3182
Medicaid Asset Verification System (AVS)
Questions and Responses
PROPOSALS ARE DUE NO LATER THAN NOVEMBER 13, 2025 BY 5:00 PM CDT
RFP # 17546 BUYER: South Dakota Department of
Social Services
POC: Kirsten Blachford Kirsten.Blachford@state.sd.us
Q1:Can DSS confirm the Merative Cúram version/build currently used for the Medicaid Eligibility & Enrollment (E&E) system?
A1: The State’s current version of Merative Curam is V8.
Q2:Does DSS prefer a specific integration pattern for the AVS, such as daily SFTP batch exchange, near real-time API, or both?
A2: The State prefers a daily SFTP batch exchange.
Q3: Are there any existing request/response file formats or schemas (e.g., XML, CSV, JSON) that the State would like the AVS to follow or map to?
A3: Yes, there is are existing file formats for both the request and response files for the existing daily batch file.
Q4:May the AVS auto-package evidence (SSA-4641-aligned PDF and machine-readable record) and auto-attach it to the Cúram case record at the time of response?
A4: We historically have not attached the information to the case in a PDF format. We store the response data within the user interface so it is viewable.
Q5: If auto-attachment is allowed, can DSS share any required document metadata (e.g., naming conventions, tags, or indexing structure) for ingestion into Cúram
A5: See response to Q4. There is no expectation to store a PDF of the information.
Q6: For proposal demonstrations or orals, does DSS plan to provide specific scenarios or scripted use cases (e.g., LTC eligibility case) to ensure consistent evaluation?
A6: The State submits requests to the AVS for any application which contains an applicant and their spouse (if applicable) who is age 65 or older, disabled, or states they require assistance with activities of daily living on a daily basis. On a monthly basis, we submit requests for all individuals in a Medicaid program which has an asset limit and a renewal due.
Q7: Please clarify whether access to the SFTP folder is restricted to a specific timeframe. Are vendors able to request access now, even if their proposal submission is not yet ready?
A7: Vendors can request an SFTP folder anytime between RFP publication and the deadline to request.
Q8: Please confirm the maximum upload size and any required naming convention for files uploaded to the State’s SFTP portal.
mailto:Kirsten.Blachford@state.sd.us
RFP 17546 Questions and Responses Page 2 of 2
A8: There should not be an issues with a multi-gigabyte upload size, and no required naming convention.
Q9: Please confirm whether the anticipated annual transaction volume is 36,000. We plan to use this figure for pricing model development.
A9: The 36,000 estimate is from prior years’ transaction counts and may be subject to some level of fluctuation. In your cost proposal, please note if costs are incurred on a per transaction basis, a flat amount with overages, or other model for the State to evaluate.
Q10: Will transaction volumes increase under the current OBRA requirement for six-month eligibility checks? If so, should vendors model approximately 72,000 transactions annually for cost proposal purposes?
A10: We believe the OBRA requirement for six month renewals to be applicable only to those eligible under the Adult Group at 42 CFR 435.119. Because this group has no asset test requirement, we do not believe this will increase our volume of AVS transactions.
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