Response to Offeror Questions document.docx
DOCX document 18 KB Posted
- Attached to
- DHS Older Americans Act Dietician Consultant
- Solicitation number
- 25RFP12137
- Issued by
- Harding County, South Dakota
About this file
This is a Response to Offeror Questions document from the South Dakota Department of Human Services regarding RFP #25RFP12137 for a Dietician Consultant position within the Adult Nutrition Program. The role requires approximately 50 hours per month to provide menu and dietary guidance, nutrition education, and informational materials for contracted providers serving older South Dakotans. The consultant will review menus for 14 current providers (with expected growth), provide malnutrition counseling, and create educational materials such as crosswords and word searches. All services can be performed remotely, with minimal travel required. The RFP submission requires an original and three copies delivered physically via courier or mail, with an electronic copy either emailed or included on a jump drive.
The incumbent consultant averaged 40 hours of work per month. The position does not have a non-compete clause unless there is an existing relationship with contracted adult nutrition providers. The consultant will maintain data via spreadsheet for federal reporting requirements, though federal reporting by the consultant is limited. The position is open to out-of-state candidates, and only one award will be made. Proposals will be evaluated based on criteria in Section 6 of the RFP, with consideration given to project locale familiarity and availability. Current challenges identified include food costs and consumer location issues.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Document.pdf | ||
| RFP Document.pdf |
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Text version
Questions RFP 25RFP12137
What is the time commitment:
The time commitment is approximately 50 hours per month. The incumbent’s bills were for 40 hours per month on average.
Is there a non-compete clause?
Unless you have a relationship with one of our contracted providers for adult nutrition, there is no non-compete clause.
Who is the current State Program Manager for the SD Adult Nutrition Program?
Taylor McLennan Approximately how many providers submit menus to the Dietician Consultant?
We currently have contracts with 14 provider and expect it will increase.
Can you please give an example of nutritional educational materials? Could the educational information be part of a monthly newsletter? (i.e. February is Heart Month and dietary recommendations for a healthy heart) Examples have been crosswords, word searches, and other games. Generally, the education is provided to the contracted providers and they distribute it.
Could you please explain what waiver consumers are?
People who are currently on Medicaid Waiver (HOPE Waiver) Will there be guidance on the required federal reporting?
Yes. There should be limited federal reporting by the Consultant. However data will need to be maintained for federal reporting by DHS.
Can you give an estimate of approximately how much travel would be anticipated?
Travel should be minimal.
Can consults and education be provided completely remotely or are these services required to be onsite?
Everything can be done remotely.
Please clarify Section 3.0 – c; is the requirement three weeks or six weeks?
Three weeks
The proposal is to be sent in electronic form, but not sent via email - what is the preferred way to submit the proposals and copies? I know all proposals must be signed in ink and sealed with 3 identical copies.
The RFP states that the original and three copies shall be submitted. It may come via UPS, FedEx, USPS, hand delivered. The electronic copy may be sent via email or in a jump drive accompanied with the other copies.
How should the data be collected for malnutrition counseling? Is there a preferred format/form?
Data maintained by the consultant may be done via a spreadsheet with the federally required information.
Can a Registered Dietician submit a RFP if live in Georgia and complete all remotely.
Yes If awarded the RFP can RD's submit and get a license in South Dakota?
The Agency believes so, the agency is unfamiliar with any licensing requirements for a RD in South Dakota.
I have a question about the cost proposal - it says you can submit multiple? Why would you need to do that? Can you give us examples of why to do this?
Additional cost proposals may be submitted in instances when the offeror may wish to provide tiered proposals. For example a base proposal may have a certain cost but the base proposal plus an enhancement may have a larger cost.
Can you please confirm the number of awards?
There will be one award Is there any specific format in which we have to submit the response?
Just as outlined in the RFP.
Is subcontracting mandatory?
The agency is unsure what this question means. The agency is contracting this work out to a RD offeror.
Is there any preference for local vendors?
All proposals will be considered and scored based on the evaluation outlined in section 6 of the RFP. Both availability to the project locale and familiarity with the project locale are considered.
Can you please confirm the number of FTEs There is one award. The number of FTE’s in that award are not specified.
Can we provide commercial client references?
The RFP asks that you provide three previous and current service contracts.
Will the services be provided on a 1:1 basis?
The service will be provided to each of our contracted entities for menu review and individually to anyone who qualifies and wishes to receive malnutrition counseling.
Will these professionals work full-time (1.0), part-time (.5), or as needed?
The RD will work as needed to fulfill the requirements of the scope of work.
Can we know the details of the incumbents?
We cannot share details of the incumbent.
Is this a newly initiated project or a continuation of an existing one?
This is not a new project.
Are there any specific challenges or issues currently faced by the existing vendors?
Challenges may include cost of food and location to consumers. There are most likely others.
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