Response Form A~4.pdf

RESPONSE FORM A

RFR #: 24-DOC-1000-Containers

Before submitting this and all other forms associated with this solicitation, all Bidders are advised to check the solicitation record on www.COMMBUYS.com for the final versions of all forms.

All Bidders must complete and return this Attachment with their response in order to be considered responsive. Completing every section of this document fully is mandatory unless instructions for specific questions state otherwise.

Section 1. Contact Information Company Information Use this column for the answer

Company name

Street address, city, state, zip

Main phone number

Toll-free phone number

Fax number

Website

Contract Manager Use this column for the answer

Name, Title

Phone number

Fax

Email

Contact for Placing Orders (if different)

Use this column for the answer

Name, Title

Phone number (working hours)

Phone number (non-working hours)

Fax

Email

Section 2. Checklist of Required Documentation Omission of required information or documentation may be grounds for Bidder disqualification. To ensure accurate review of your submission, please follow the file naming conventions and use the provided wording for the “Response Description” field.

Required Document Instructions Mark with “X” if done

Response Form (this document) Complete electronically and submit with response.

Catalogue / Product Listing Upload with Response

Supplier Diversity Form Complete electronically and submit as part of Response

OEM Certification / Licensure Upload with Response

Certificates of Insurance Upload with Response

Required Response Forms Packet Complete electronically and submit as part of Response

Any additional documents Attach to response.

Section 3. Locations Please mark an X next to each location to identify if you can or cannot delivery:

Site Address Delivery

Yes No

Milford Headquarters Milford, MA 01757

MCI-Norfolk Norfolk, MA 02056

MCI-Shirley Shirley, MA 01464

North Central Correctional Institution Gardner, MA 01440

Northeastern Correctional Center West Concord, MA 01742

Old Colony Correctional Center Bridgewater, MA 02324

Pondville Correctional Center Norfolk, MA 02056

Souza-Baranowski Correctional Center Lancaster, MA 01523

Boston Pre-Release Center Roslindale, MA 02131

Bridgewater State Hospital Bridgewater, MA 02324

Lemuel Shattuck Hospital Correctional Unit Jamaica Plain, MA 02130

MASAC at Plymouth Plymouth, MA 02360

Massachusetts Treatment Center Bridgewater, MA 02324

MCI-Cedar Junction South Walpole, MA 02071

MCI-Framingham Framingham, MA 01701

Section 4. Company Information

4.1 Bidders must provide a brief description of their business and business background. Including company’s experience in the business of container/trailer sales, rental, maintenance and repair

Use the box below for the answer

4.2 Basic Information

Use this column for the answer

Is the company a certified as a small business or diverse business ie MBE, WBE, VBE, DOBE , LBGTBE if YES must provide certificate with bid

Number of years in business prior to the due date of this solicitation

Has the company had a previous Tax ID?

Was this the result of a merger or acquisition?

Current Tax ID number

Corporate Headquarters location

Business hours/days

4.3. Does your company hold liability (general and auto), property, personal injury and worker’s compensation insurance. Certified copies of insurance, will be required if awarded.

Yes _____ No _____

Section 5. Company Service Capability

5.1 Does your company have a OEM certification, License or equivalent? If yes you must provide a copy of certification, licensure or equivalent.

5.2 Does your company have certified sales and or service technicians currently employed. If yes, you MUST attach a list of sales and service technicians currently employed who are qualified to sell and or service the trailers listed in this RFR when you submit your bid.

5.3 State your company’s warranties offered, limitations and any associated costs.

5.4 Describe in detail your company’s procedure for recalls.

5.5 State your company’s trade-in policy in the box below.

5.6 Value Added Services. Please describe any value-added services provided by your company that are relevant to the scope of your response to this RFR.

5.7 Discounts Available

Please describe any and all discounts offered by your company, as follows:

Volume Purchase Discounts

All Volume Purchase Discounts are to be reflected on the Cost Sheets by each category. If there are additional volume purchase discounts available, describe in detail below:

Special Purchases

All Special Purchases are to be defined below.

Additional Discounts Available

Any additional discounts available are to be defined below.

Prompt Pay Discounts (PPD)

All Prompt Pay Discounts are to be reflected on the Prompt Pay Discount Form

Section 6. Categories Please indicate which purchasing categories you are providing as indicated below, as well as provide pricing and additional purchasing options.

Pricing options may include but are not limited to quote-based pricing, cost-plus pricing, percent-off pricing, and fixed pricing.

Purchasing Categories Yes No

Purchase

Lease

Rent

Services / Maintenance

Other As listed below in the additional options.

6.1 Product Offering

Please review the items listed below for outright purchasing and provide catalogues and pricing for one, any all items and any additional items and/or accessories as listed below

Trailer / Container Size

DROP CONTAINER

8’ x 10’ 8’ x 20’ 8’ x 40’

OFFICE TRAILERS

(Both wheeled and drop containers)

8’ x 10’ 8’ x 20’ 8’ x 40’

10’ x 10’ 10’ x 20’ 10’ x 40’

WHEELED TRAILERS

REFRIDGERATED

8’ x 20’

8’ x 40’

WHEELED TRAILERS

NOT REFREIDGERATED

8’ x 20’

8’ x 40’

TOWABLE CARGO TRAILERS

(Both Open and Closed)

Various sizes

These Trailers / Containers will be used for items to include but not be limited too, Material Storage, Equipment Storage, Temporary Offices, Food Storage and Record Storage.

Additional, requirements and or options needed for trailers / containers:

Stairs Side door Shelves Double Door Lock Box Ramps

6.2 Services / Maintenance (if applicable)

Does your company provide services or maintenance for trailers / containers as listed in section 6.1 product offering.

IF YES, you must provide a list of services / maintenance offered and include pricing even if it is on a quote basis.

The DOC will not process any payment for any hidden costs. The department is not responsible for and will not pay for any changes that are not accepted as part of this contract

Description of ADDITIONAL Service Charges or Fees: