Resident_Project_Representative_(RPR)_Professional_Engineering_Services-_Corrections_Security_Upgrade.pdf

REQUEST FOR STATEMENT OF QUALIFICATIONS

26-SQ-56PW

RESIDENT PROJECT REPRESENTATIVE (RPR) PROFESSIONAL

ENGINEERING SERVICES- CORRECTIONS SECURITY UPGRADE

County of Volusia

123 W. Indiana Ave.

DeLand, FL 32720

RELEASE DATE: November 6, 2026

DEADLINE FOR QUESTIONS: November 25, 2026

RESPONSE DEADLINE: December 10, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/volusia

County of Volusia

REQUEST FOR STATEMENT OF QUALIFICATIONS

Resident Project Representative (RPR) Professional Engineering Services-

Corrections Security Upgrade

I. Introduction II. Purpose and Overview

III. Special Terms and Conditions IV. General Terms and Conditions V. Insurance Requirements

VI. Scope of Work VII. Evaluation Criteria

VIII. Vendor Questionnaire IX. Definitions

Attachments:

A - Exhibit A Grant Documents

B - Exhibit B Insurance Requirements

C - Exhibit C- VCPP Criminal Background Check Form

Request For Statement of Qualifications #26-SQ-56PW Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

1. Introduction

1.1. Summary

The County of Volusia Division of Corrections is upgrading the detention controls, security surveillance, and access control systems at the Correctional Facility and the Branch Jail. The Engineer of Record is TLC.

A Certified Security System Integrator (CSSI) Company will be hired by the County to implement design and construction based upon Engineer of Record (EOR) construction documents. With this Request for

Statement of Qualifications, the County of Volusia is seeking the services of a Florida Licensed

Professional Electrical Engineer, specialized in CSSI at correctional facilities, to provide RPR (resident project representative) services for the duration of the construction contract.

1.2. Background

The Volusia County Division of Corrections has two inmate facilities, the first is the 88,446 square feet

Volusia County Correctional Facility (VCCF), constructed in 1977 and located at 1354 Indian Lake Road, Daytona Beach, Florida 32124 and the second is the 265,266 square feet Volusia County Branch Jail

(VCBJ), built in 1986 and located at 1300 Red John Drive, both are in Daytona Beach, Florida 32124.

The detention controls, security surveillance and access control systems at these facilities have been reworked throughout the years, but it is now time for a complete upgrade and overhaul.

The County is undertaking a project to expand, enhance and replace the entire detention controls, security surveillance and access control systems for both the Branch Jail and Correctional Facility at the

County’s Indian Lake Complex.

The project improvements are being provided, installed, constructed and configured by others (a certified security system integration contractor). The CSSI will have on its team a Florida licensed general contractor in order to perform associated electrical, architectural and structural alterations in support of the project. Services also include low voltage systems, information technology systems, new millwork and new furniture consoles. The CSSI contract includes but is not limited to:

Summary Description

A. Replace officer stations at housing pods with new officer stations both VCBJ and VCCF.

B. Build a new VCBJ Main Control Room.

C. Replace the existing VCBJ Main Control Room with a new Security Screening Room.

D. Remodel VCCF Main Control Room. Prior to that, configure detention control and security system at VCBJ Main Control Room to temporarily service both the VCBJ and VCCF.

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

E. Replace select existing detention grade doors, detention grade hardware and associated programmable logic controllers (PLC’s) within VCBJ & VCCF.

F. Implement a facility wide detention security surveillance and access control system upgrade with integrations between CCTV, Intercom, and Lighting Controls with Touchscreens and computer programs at both the VCBJ and VCCF.

G. Expand existing CCTV systems at both VCBJ and VCCF.

H. Replace existing intercoms with new POE detention intercoms within VCBJ and VCCF.

I. Expand access control system and hardware to existing non-detention doors within VCBJ and

VCCF.

J. Provide, install, and configure additional network switches within VCBJ and VCCF.

K. Provide and install new lighting controls to housing pods for VCBJ and VCCF.

L. Provide and install pathways, cabling, and power for all systems described above for VCBJ and

VCCF.

M. Provide, install and integrate audiovisual system that includes wall mounted TV monitors and video walls at control rooms in the VCBJ and VCCF. Displays populated on desktop PC monitors shall have the capability to be displayed on the wall mounted displays. Sourcing of populated displays shall be from Volusia County IT Internet connection and on-site antenna TV broadcast.

N. Provide and install electronic workstation furniture consoles and related cabling at control rooms in the VCBJ and VCCF. (All other furniture by Owner. Console mounted desktop personal computers and monitors are by Owner.)

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

Architectural Scope of Work Description

Scope of Work for both VCBJ and VCCF also includes selective demolition, masonry, metal framing & drywall, suspended acoustical ceilings, resilient flooring, painting, millwork and electronic workstation furniture consoles.

Detention Door Scope of Work Description

Scope of work for both VCBJ and VCCF includes providing detention grade sliding gates, detention grade locking hardware and related appurtenances.

Systems Scope of Work Description

A. The Scope of work for the Detention Control System Installer at VCBJ and VCCF is to provide a new headend PLC (Programmable Logic Controller) system with Human Machine Interfaces

(HMI). The new system shall replace an existing relay-logic based system using Network

Input/Output (I/O) units to monitor and control doors. This scope of work includes surveying the existing system, replacing all existing relays, and providing I/O units. As part of this system, a custom HMI shall be developed and deployed on owner furnished computers and contractor furnished touch screens. Detention Controls Contractor will be responsible for integrating all systems noted below to be monitored and controlled through the HMI. Basis of design is Omron for PLCs and Relay Components and AVEVA Solutions for HMI software.

B. The scope of work for the CCTV System Installer at VCBJ & VCCF is an expansion of the existing system by adding cameras and licenses as well as adding additional storage to the existing system. Some of these locations have existing analog cameras to be replaced with new IP cameras, adding new cables and pathways for new camera locations, and replacing existing IP cameras due to compatibility issues and age. The CCTV system will need to be integrated with the Detention Control System to allow the Detention Control System to view cameras or manipulate a CCTV layout to show cameras as selected on the HMI or based on triggers within the Detention Control System. Basis of Design is Axis Cameras & Ocularis Video Management

System.

C. The scope of work for the Intercom System Installer at VCBJ & VCCF is to provide a new intercom system and associated cabling. Scope of work includes providing a new intercom headend, removal of all existing analog intercoms and replacement with intercoms compatible with the new system, providing new IP intercoms, providing new paging speakers, new amplifiers, cabling and related appurtenances. The Intercom system will need to be integrated with the Detention Control System to allow the Detention Control System to place calls from a

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade master intercom to paging zone(s), intercom station(s), or other master station(s). Integration shall also show on the HMI what intercom is calling the station and allow calls to be temporarily muted in the case of nuisance calls. Basis of Design is Harding.

D. The scope of work for Structured Cabling Contractor is to provide cabling to support systems described above at the VCBJ and VCCF. Scope also includes providing data drops within millwork and furniture. Fiber runs will be required.

E. The scope of work for Information Technology Contractor at VCBJ and VCCF is to provide, configure, and install network switches and equipment into the existing Volusia County IT network. Provide and install system for antenna TV broadcast to Control Rooms and Officer

Stations. For VCBJ the anticipated scope of work is approximately (3) 48 port switches spread across (2) locations. For VCCF the anticipated scope of work is (3) 48 port switches deployed into

(2) existing locations. Basis of Design is Cisco.

Lighting Control Scope of Work Description

The scope of work for lighting controls in VCBJ & VCCF is to replace existing switches with relay-based lighting controls in housing units. Basis of design is Acuity Light.

Electrical Scope of Work Description

The Electrical Contractor scope of work for VCBJ & VCCF is to provide pathways and power to support systems described above within the buildings. Electrical scope includes providing a combination of pathways as required using j-hooks, conduit and detention grade soffits as described in the specifications. Provide grounding as required and lightning protection for cameras. Provide electrical outlets at new control rooms and at new officer workstations. Modification to existing panel circuitry is required. Existing electrical service to VCBJ & VCCF will not require upgrade.

Miscellaneous Scopes of Work

Scope of Work for VCBJ includes providing site electronics enclosures with Detention control hardware, access control hardware, fiber terminations, and industrial switches.

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

1.3. Contact Information

Pamela Wilsky

Director Purchasing and Contracts

123 W. Indiana Ave Room 302

DeLand, FL 32720

Email: pwilsky@volusia.gov

Phone: (386) 822-5779

Department:

Engineering & Construction

1.4. Timeline

Release Project Date November 6, 2026

Question Submission Deadline November 25, 2026, 11:59pm

Proposal Submission Deadline December 10, 2026, 3:00pm

Solicitation Opening Information (Non-

Mandatory)

December 10, 2026, 3:01pm

Microsoft Teams meeting

Join on your computer, mobile app or room device https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Meeting ID: 213 233 692 064

Passcode: gPYNoU

Or call in (audio only)

+1 386-456-3387,,628672925# United States, Daytona Beach

Phone Conference ID: 628 672 925#

2. Purpose and Overview

2.1. Purpose and Overview

The purpose of this request for statement of qualifications (RSQ) is to select the most highly qualified firm(s) to provide the requested services. It is anticipated that one (1) firm will be awarded a contract to provide the necessary services for an initial term of three-years or upon project completion whichever is later. Any renewals will be upon mutual agreement.

mailto:pwilsky@volusia.gov tel:(386)822-5779 https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

Authorization for performance of services by the selected firm(s) under the basic contract shall be in the form of written task assignments signed by the firm, executed and issued by the County. Each project shall be negotiated at the time of the development of the scope of work. Each task assignment shall describe the services required, state the commencement and completion date of work and establish the amount and method of payment. The task assignment will be issued under, and incorporate the terms of the basic contract. The County makes no covenant or promise as to the number of available projects or that the firm will perform any project for the County during the life of the basic contract. The basic contract does not authorize the performance of any work or require the County to place orders for work. Expiration of the term of the basic contract will have no effect upon task assignments issued pursuant to the basic contract and prior to the expiration date. Obligations entered therein by both parties shall remain in effect until completion of the work authorized by the task assignment.

3. Special Terms and Conditions

3.1. Closing Date and Pre-Solicitation Conference

A. Request for Statement of Qualifications (RSQ) Closing Date

Response must be received through the County's eProcurement Portal before 3:00 pm on Thursday, December 10, 2026. Responses received after this time will not be considered.

B. No Pre-solicitation Conference will be held.

3.2. Authorized Official

The Solicitation response and all required forms must be submitted/signed by an official authorized to legally bind the Respondent to all Solicitation provisions. A Memorandum of Authority may be submitted to document that the individual is authorized to commit the firm to a contract.

3.3. Payment Terms

1. The County will remit full payment on all undisputed invoices within forty-five (45) business days from receipt by the appropriate person(s) (to be designated at time of Agreement) of the invoice(s) or receipt of all products or services ordered.

2. Pursuant to Chapter 218, Florida Statutes, the County will pay interest not to exceed one percent (1%) per month on all undisputed invoices not paid within thirty (30) days after the due date.

3. The County has the capability of Electronic Funds Transfer (EFT). List any discounts for prompt payment and/or willingness to accept Electronic Funds Transfer (EFT) and the discount to be applied to such payments. Consultants offering prompt payment discounts, for example 1% - net 10, the discount shall be taken if the check issue date is within specified time period from date of invoice.

By submitting a Response to the County of Volusia, Florida, the Respondent expressly agrees that, if awarded an Agreement, the County may withhold from any payment monies owed by the Respondent to the County for any legal obligation between the Respondent and the County, including, but not limited to, real property taxes, personal property taxes, fees, and commissions.

3.4. Award Term

The County is looking to promote partnership relationships within the policies and procedures of public procurement. Pursuant toward that end, the successful Respondent shall be awarded an Agreement for

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade an initial three-year term or project completion whichever comes later. Any renewals will be contingent upon mutual written agreement.

3.5. Damages

Due to the nature of the services to be provided and the potential impact to the County for loss, the awarded Respondent cannot disclaim consequential or special damages related to the performance of this Agreement. The awarded Respondent shall be responsible and accountable for any and all damages, directly or indirectly, caused by the actions or inaction of its employees, staff, or Subconsultant. There are no limitations to this liability. This section does not apply to the extent precluded or prohibited by applicable law.

3.6. Emergency Response Services

In the event goods or services are provided under this Agreement for emergency response for a natural emergency, if Contractor breaches this Agreement during an emergency recovery period Contractor shall pay a $5,000 penalty as well as damages, which may be either actual and consequential damages.

As used in this provision, the term “emergency recovery period” means a 1-year period that begins on the date that the Governor initially declared a state of emergency for a natural emergency.

3.7. Evaluation Method [CCNA]

The County will appoint a committee consisting of County staff to evaluate the proposals and to make a recommendation to the County Council. The County will be the sole judge of its own best interests, the proposals, and the resulting Contract, if any. The County’s decisions will be final. Award will be made to the proposal(s), which presents the best value to the County based on the entire evaluation process and all the information gathered. The County may require the short-listed firm(s), if applicable, to do an oral presentation or have discussions by the proposed team relative to their specific experience on similar projects. The selection process shall be in accordance to CCNA process.

Note: Respondents are prohibited from contacting any of the committee members, other than the

Procurement Analyst, prior to the recommendation of award from the committee.

3.8. Presentations by Respondents

1. The County of Volusia, at its sole discretion, may ask individual Respondents to make oral presentations and/or demonstrations without charge to the County.

2. The County reserves the right to require any Respondent to demonstrate to the satisfaction of the

County that the Respondent has the fiscal and managerial abilities to properly furnish the services proposed and required to fulfill the requirements of the RSQ. The demonstration must satisfy the County and the County shall be the sole judge of compliance.

3. Respondents are cautioned not to assume that presentations will be required and should include all pertinent and required information in their original proposal package.

3.9. Proposal Acceptance/Rejection

The County reserves the right to accept or reject any or all proposals received as a result of this Solicitation, or to negotiate separately with competing Respondents, and to waive any informalities, defects, or

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade irregularities in any proposal, or to accept that proposal or proposals, which in the judgment of the proper officials, is in the best interest of the County.

3.10. Proposal Acceptance Period

Any Proposal in response to this RSQ shall be valid through December 31, 2027. At the end of this time the proposal may be withdrawn at the written request of the Respondent if no award has been made. If the Proposal is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled regardless of the status of the proposal bond. The County reserves the right to request an extension of the proposals if a Contract has not been executed by November 30, 2027.

3.11. Termination (RSQ)

A. The performance of Work or Services under a Contract may be terminated by the County in accordance with this clause in whole or from time to time in part, upon at least thirty (30) days prior written notice to Consultant whenever the County shall determine that such termination is in the best interest of the County. Any such termination shall be effected by delivery to the

Consultant of a Notice of Termination specifying the extent to which performance of work under a Contract is terminated, and the subsequent date upon which such termination becomes effective.

B. County may terminate a Contract in whole or part for convenience at will or for non-appropriation of funds by County. Upon receipt of such notification, Consultant shall inform County of the extent to which performance is completed and unless notified in writing by the County otherwise, the

Consultant shall take no further steps towards completion of the Project. Upon payment by

County, Consultant shall deliver to County any and all completed Deliverables and Deliverables-in-progress that then exist for the Project. If the County terminates the Project due to the

Consultant’s failure to meet a completion deadline as set forth in a Contract, the County may seek the services for the Project from another consultant and no sums shall be due to the Consultant as a result of any work or services that have been performed by the Consultant for the Project.

C. After receipt of a Notice of Termination as set forth in above, and except as otherwise directed by the County, the Consultant shall:

1. Stop work under a Contract on the date and to the extent specified in the Notice of

Termination.

2. Place no further orders or subcontracts for materials, services or facilities, except as may be necessary for completion of such portion of the work under a Contract, as it is not terminated.

3. Terminate all orders and subcontracts pursuant to this Article to the extent that they relate to the performance of Work or Services terminated by the Notice of Termination.

4. Assign to the County, in the manner, at the times and to the extent directed by the County, all of the right, title, and interest of the Consultant under the orders and subcontracts so

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade terminated, in which case the County shall have the right, in its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts.

5. With the approval of the County and to the extent required by the County, settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts. County's approval of such settlements shall be final for all the purposes of a termination under the Article. In addition, Consultant shall transfer title and deliver to the

County, in the manner, at the times, and to the extent, if any, directed by the County:

a. The sketches, calculations, reports, models, studies and other Work-in-process, completed Work or Services, supplies, and other materials produced as a part of, or acquired in connection with the performance of the Work or Services terminated by the

Notice of Termination; and,

b. The completed or partially completed designs, plans, drawings, information, and other property, which, if the Contract has been completed, would have been required to be furnished to the County.

D. Consultant shall complete performance of such part of the Work or Services as shall not have been terminated by the Notice of Termination.

E. After receipt of a Notice of Termination, the Consultant shall submit to the County its termination claim, in the form and with a certification as prescribed by the County. Such claim shall be submitted promptly but in no event later than thirty (30) days from the effective date of termination, unless one (1) or more extensions in writing are granted by the County, upon request of the Consultant made in writing within such thirty (30) day period or authorized extension thereof. Upon failure of the Consultant to submit its termination claim within the time allowed, the County may determine on the basis of information available to it, the amount, if any, due to the Consultant by reason of the termination and shall there upon pay to the Consultant the amount so determined.

F. Subject to the provisions of set forth above, the Consultant and the County may agree upon the whole or any part of the amount or amounts to be paid to the Consultant by reason of the total or partial termination of work pursuant to this Article which amount or amounts may include a reasonable allowance for profit on work done; provided, that such agreed amount or amounts exclusive of settlement costs, shall not exceed the total contract price or Compensation as reduced by the amount of payments otherwise made and as further reduced by the contract price of Compensation for Work not terminated. As such, the Contract shall be amended accordingly and the Consultant shall be paid the agreed amount. Nothing herein, prescribing the amount to be paid to the Consultant in the event of failure of the Consultant and the County to agree upon the whole amount to be paid to the Consultant by reason of the termination of Work or Services pursuant to this clause, shall be deemed to limit, restrict, or otherwise determine or affect the amount or amounts which may be agreed upon to be paid to the Consultant.

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

G. In the event of the failure of the Consultant and the County to agree as provided in Section 6.

above upon the whole amount to be paid to the Consultant by reason of the termination of work pursuant to this Article, the County shall pay to the Consultant the amounts determined by the

County as follows, but without duplication of any amounts already agreed upon by the parties.

1. For completed Work or Services accepted by the County, the price or prices or Compensation specified in the Contract for such work, less any payments previously made.

a. Notwithstanding Fixed Fee or Price and Guaranteed Maximum-Not-To-Exceed

Compensation the total compensation shall include the total of the following:

i. The costs incurred by the Consultant in the performance of the Work and Services terminated, including initial costs and preparatory expenses allocable thereto, but exclusive of any costs attributable to the Work and Services paid or to be paid for under Sections 6. and 7.1. hereof;

ii. The cost of settling and paying claims arising out of the termination of Work or

Services under subcontracts or orders as provided herein, which are properly chargeable to the terminated portion of the Contract exclusive of amounts paid or payable on account of work or services delivered or furnished by Subconsultants or

Sub-Subconsultant prior to the effective date of termination, which amounts shall be included in the costs payable herein; and, H. A Contract may be terminated by the Consultant if the Consultant provides a minimum of thirty

(30) days written notice to the County’s Director of Purchasing and Contracts. In the event the

Consultant breaches any of the terms and conditions of a Contract and after receipt of notice from the County of said breach and time to cure the same the Consultant fails to cure the breach, the

County may take over the Work and Services and complete the Work or Services; or otherwise, the Consultant shall be liable to the County for any increased cost of the Project reasonably incurred by the County in the process of completing the Consultant's unfinished Work and

Services. As such, County may apply unpaid Compensation due and owing to the Consultant prior to the default as a set off against the costs incurred by the County for taking over such Work or

Services.

I. In the event that there is a partial termination of a Contract by the County or Consultant because of non-appropriation by County, subject to Term of Contract and Contract Price and

Compensation, Consultant shall be paid in accordance with terms of this Article, to the date of termination on a prorated basis for any task, milestone, or Deliverable started but not completed which were designated for payment on a payment schedule provided to the County prior to the commencement of work on the task, milestone or Deliverable which is the subject of the partial termination. County’s obligation to pay Consultant under a Contract is limited to the budgeted amount for the fiscal year approved by the Volusia County Council for the then current fiscal year of a Contract and is otherwise limited to legally available non-ad valorem tax revenues. Consultant

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade shall have no right to compel the Volusia County Council to appropriate funds for any fiscal year to pay the compensation set forth in Contract Price and Compensation. Consultant and County shall be obligated to continue performance under a Contract for the work or services within the

Scope of Work or Services under a Contract which is not the subject of the partial termination by non-appropriation.

J. If termination of a Contract occurs for any reason:

1. The County shall continue to have the unfettered right to use or access any license, designs, plans, or exhibits, any of the Deliverables or work products from tasks or milestones, arising under that Contract and produced pursuant to the Contract Documents for which the County has paid prior to termination of a Contract or for which County makes payment after termination of a Contract.

K. Except as otherwise provided in a Contract, Consultant shall return to the County all County

Confidential Information in Consultant’s possession and Consultant shall certify in a written document signed by the Consultant that all such information has been returned.

L. Except as otherwise provided in a Contract, the County shall return to Consultant or destroy all

Consultant’s Confidential Information in the County’s possession (including, without limitation, all devices, records, data, notes, reports, proposals, lists, correspondence, specifications, drawings, blueprints, sketches, materials, equipment or other documents or property relating to such

Consultant’s Confidential Information and all copies of any of the foregoing (in whatever medium recorded)) and all Third-Party Products in its possession not yet accepted and not yet paid for in full together with all copies of documentation and other material related thereto, and shall certify in a written document signed by the County Project Manager that all such information and material has been returned or destroyed.

M. For all undisputed outstanding invoices submitted to the County prior to the effective date of the termination and subject to Term of Contract, Contract Price and Compensation, and this Article, the County shall cause payments to be made to Consultant within forty-five (45) days of receipt of invoice. Consultant shall invoice the County for any sums Contactor claims to be owed by

County under a Contract for work performed from the last invoice to the effective date of termination. County shall review such invoice for payment and County shall pay any undisputed amount within forty-five (45) days.

N. In the event of termination by the County for non-appropriation, for all items or products ordered by Consultant before receipt by Consultant of the Notice of Termination which Consultant could not cancel without imposition of a fee, the County shall cause payments to be made to Consultant within forty-five (45) days of receipt of an undisputed invoice for all cancellation, restocking or residual fees resulting from the cancellation or return of third party products ordered from or shipped by the vendor thereof prior to the effective date of the termination.

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

O. All provisions of a Contract which imposes or contemplates continuing obligations on a party will survive the expiration or termination of a Contract.

4. General Terms and Conditions

4.1. Submission of Offers

The County of Volusia is requesting proposals for the service and/or product(s) detailed within this solicitation. If your company is interested in submitting a proposal to provide this service and/or product(s), please provide the requested information in this solicitation, complete the included forms, and submit these documents with your response through OpenGov Procurement, at https://procurement.opengov.com/portal/volusia, by the date and time posted. The submission of responses prior to the specified date and time is solely and strictly the responsibility of the Respondent.

Responses received after the posted date and time will not be considered. Additional information may be submitted with the response. No offer may be modified after acceptance. Terms and conditions differing from those in this solicitation may be cause for disqualification of the Response. Failure to provide the required information may result in the Response not being considered.

Responses submitted in OpenGov will remain locked and inaccessible by County purchasing staff until the Submission deadline.

Do not submit confidential information, proprietary information and/or trade secrets.

4.2. Respondent's Responsibility

The Respondent, by submitting a Response, represents that:

A. The Respondent has read and understands the Solicitation in its entirety and that the Response is made in accordance therewith;

B. The Respondent possesses the capabilities, resources, and personnel necessary to provide efficient and successful service to the County;

C. The Respondent has made all investigations and examinations necessary to ascertain site and/or local conditions and requirements affecting the full performance of the Agreement and to verify any representations made by the County of Volusia, Florida, upon which the Respondent will rely.

If the Respondent receives an award because of its Response, failure to have made such investigations and examinations will in no way relieve the Respondent from its obligations to comply in every detail with all provisions and requirements of the Agreement, nor will a plea of ignorance of such conditions and requirements be accepted as a basis for any claim by the

Respondent for additional compensation or relief; and, D. The Respondent will be held responsible for any and all discrepancies, errors, etc., in discounts or rebates which are discovered during the Agreement term or up to and including three (3) fiscal years following the County’s annual audit.

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

E. The Respondent shall examine the drawings, specifications, and other Contract Documents (as applicable) carefully and inform itself thoroughly regarding any and all conditions and requirements, including the construction schedule that may in any manner affect the Work to be performed under the Agreement. Ignorance on the part of the Consultant shall in no way relieve itself of the obligations and responsibilities assumed under the Agreement.

4.3. Opening

Pursuant to Section 119.071, Florida Statutes, responses and the completed tabulation will be available for inspection within thirty (30) days of Solicitation opening. Contact the Purchasing and Contracts Office during regular business hours to inspect responses and the completed tabulation or go to the County's eProcurement Portal for inspection of the completed tabulation. The foregoing notwithstanding, if, prior to the County’s making responses available for inspection, the County rejects all responses and concurrently provides notice of the County’s intent to reissue the solicitation, then the County may avail itself of the exemption for rejected responses set forth in Section 119.071, Florida Statutes, to the extent such Section may apply.

Solicitation openings and public meetings may be attended either in person or remotely. Solicitation openings may be accessed remotely as described in the introduction timeline section of this Solicitation.

In accordance with the American Disabilities Act and Section 286.26, Florida Statutes, persons with disabilities needing a special accommodation to participate in the proceedings, or an interpreter to participate in any proceedings, should contact the County’s ADA Coordinator at 386-248-1760 for assistance at least two (2) business days before any meeting date.

Assisted listening system receivers are available for the hearing impaired and can be obtained from the

Deputy Clerk by contacting the County’s ADA Coordinator at 386-248-1760. Read the full ADA Notice under The American with Disabilities Act (Title II), atwww.volusia.org/core/fileparse.php/4175/urlt/ADANotice.pdf. Read the County of Volusia Grievance

Procedure under The Americans with Disabilities Act (Title II).

4.4. Public Records Law

Pursuant to section 119.0701(2)(a), Florida Statutes, the County is required to provide Consultant with this statement and establish the following requirements as contractual obligations pursuant to the

Agreement:

IF THE Consultant HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE Consultant’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT

386-736-5935, purchasing@volusia.org, by mail, Purchasing and Contracts Division, Attn: Public Records Custodian, 123 W. Indiana Ave. Rm. 302 DeLand, FL 32720.

By entering into a Contract, Consultant acknowledges and agrees that any records maintained, generated, received, or kept in connection with, or related to the performance of services provided under a Contract are public records subject to the public records disclosure requirements of section 119.07(1), Florida https://www.volusia.org/core/fileparse.php/4175/urlt/ADANotice.pdf

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

Statutes, and Article I, section 24 of the Florida Constitution. Pursuant to section 119.0701, Florida

Statutes, any Consultant entering into a Contract for services with the County is required to:

A. Keep and maintain public records required by the County to perform the Services and Work provided pursuant to the Contract.

B. Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the

Contract term and following completion or termination of the Contract if the Consultant does not transfer the records to the County.

D. Upon completion or termination of the Contract, transfer, at no cost, to the County all public records in the possession of the Consultant or keep and maintain public records required by the

County to perform the service. If the Consultant transfers all public records to the County upon completion or termination of the Contract, the Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Consultant keeps and maintains public records upon completion or termination of the Contract, the Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County’s custodian of public records, in a format that is compatible with the information technology systems of the County.

Requests to inspect or copy public records relating to the County’s Contract for Services must be made directly to the County. If Consultant receives any such request, Consultant shall instruct the requestor to contact the County. If the County does not possess the records requested, the County shall immediately notify the Consultant of such request, and the Consultant must provide the records to the County or otherwise allow the records to be inspected or copied within a reasonable time.

Consultant acknowledges that failure to provide the public records to the County within a reasonable time may be subject to penalties under section 119.10, Florida Statutes. Consultant further agrees not to release any records that are statutorily confidential or otherwise exempt from disclosure without first receiving prior written authorization from the County. Consultant shall indemnify, defend, and hold the

County harmless for and against any and all claims, damage awards, and causes of action arising from the

Consultant’s failure to comply with the public records disclosure requirements of section 119.07(1), Florida Statutes, or by Consultant’s failure to maintain public records that are exempt or confidential and exempt from the public records disclosure requirements, including, but not limited to, any third party claims or awards for attorneys' fees and costs arising therefrom. Consultant authorizes County to seek declaratory, injunctive, or other appropriate relief against Consultant from a Circuit Court in Volusia

County on an expedited basis to enforce the requirements of this section.

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

4.5. Confidential Information and Infringement [CCNA]

A. Confidential Information and/or Trade Secret do not include the following:

1. Information already known or independently developed the party in possession; or

2. Information in the public domain through no wrongful act of the party in possession; or

3. Information received by the party in possession from a third party who was free to disclose it; or

4. Information regularly disclosed to third parties without restriction on disclosure; or

5. Information required to be disclosed by law or an order of a court of competent jurisdiction.

B. Confidential Information and Infringement. If Consultant is licensing, or developing software

(including derivative works) for use by the County, Consultant grants County a perpetual, fully-paid, non-assignable, non-exclusive, royalty-free license to use Consultant’s software deliverables developed or licensed under a Contract. Said license includes software owned by Consultant which is furnished under a Contract, for County’s internal use with such use to include the right to modify such deliverable(s) and to create derivative works for such internal use including without limitation the right to use such deliverable(s).

C. If Consultant is licensing, providing or developing software, including derivative works for use by the County, Consultant agrees to protect and indemnify and hold harmless the County, its agents, elected officials and employees of the County from and against any and all claims, demands, actions, and causes of action which may arise asserting that all or any part of the

Consultantlicensed applications provided under any software owned by Consultant and licensed to County or provided by Consultant for use thereof by the County, infringes or misappropriates any third party’s United States patent, copyright or any trade secret protected under United

States law.

1. In addition to the foregoing indemnification provision, Consultant shall also take the following steps to assure that County can continually use the software which Consultant has directly licensed to County or provided for use thereof by the County in substantially the same manner delivered or subsequently enhanced or modified by:

a. Promptly replace the allegedly infringing or misappropriated item or items with compatible, functionally equivalent itemswhich are not alleged to be infringing or misappropriated; or

b. Promptly modify the alleged infringing or misappropriated item or items to eliminate the alleged infringement or misappropriation without impairing County's intended use of the licensed applications and/or sublicensed applications in any manner; or

c. Promptly procure the right for the County to continue to use the licensed applications and/or sublicensed applications without modification; and

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade

d. Unless otherwise agreed by the parties, promptly shall mean for the purposes of this section that the events described herein shall occur in no less than sixty (60) days from the date that notice of the claim is received by Consultant unless otherwise agreed by the parties.

D. In the event that Consultant does not enable the County to use that which Consultant has delivered through accomplishing one or more of the alternatives set forth in above within aforementioned time period set forth herein during the term of a Contract, Consultant shall be in material default of a Contract and subject to Termination.

E. If Consultant is granting a license or develops software for the County under this Contract, it hereby represents that:

1. Consultant is the sole owner of all right, title, and interest in and to the Consultant licensed software, user manuals and documentation, including all patents, copyrights, copyright rights, trade secrets, trademarks, trade names and all proprietary and intellectual rights and confidential information contained therein, and that it is authorized to enter into a Contract and grant County a perpetual license; and

2. No portion of any licenses or right granted to the County to use Consultant's software pursuant to the terms of the applicable software license contract of Consultant for any Work performed under a Contract violates or is protected by right, title, interest or similar right of any third person or entity.

4.6. Clarification, Correction of Entry, Minor Irregularities

The County of Volusia reserves the right to allow for the clarification of questionable entries and the correction of obvious mistakes. The County reserves the right to waive minor irregularities in Responses, providing such action is in the best interest of the County. Minor irregularities are defined as those that have no adverse effect on the County’s best interests and will not affect the outcome of the selection process by giving the Respondent an advantage or benefit not enjoyed by other Respondents.

4.7. Revisions, Addenda, Questions & Answers

A. It is incumbent upon each Respondent to carefully examine the specifications, Scope of

Work/Service, terms, and conditions of this Solicitation and any attachments/exhibits. The posting of answers through the County's eProcurement Portal is the only official methods by which interpretation, clarification, or additional information can be given. Questions and exceptions concerning any section of this Solicitation and any attachments/exhibits shall be directed through the question and answer section of the County's eProcurement Portal.

B. If it becomes necessary for the County to revise or clarify any part of this Solicitation it will be updated on the County's eProcurement Portal by one of the following methods: the posting of answers to questions received; the revision of Solicitation language/documentation. It is each

Respondent's responsibility to check the County's eProcurement Portal for any posted answers, Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade and/or Solicitation changes. Each Respondent shall ensure that they have reviewed all questions

& answers and/or changes to this Solicitation and any attachments/exhibits before submitting their Response. By submitting a Response, Respondents acknowledge that they have reviewed all posted answers, and/or Solicitation changes prior to the posted closing date and time.

C. Each answer issued by the County shall become a material part of this Solicitation. Answers posted by the County, and/or changes made to the Solicitation are authoritative and shall be considered an addendum to the Solicitation.

D. All information in this Solicitation, including information provided through the Question & Answer feature are incorporated into the Solicitation or any Contract resulting from this Solicitation.

E. Questions and exceptions shall be submitted before 11:59 pm on Wednesday, November 25, 2026. Thereafter, no further questions or exceptions will be accepted or reviewed by the County and Respondents’ right to submit questions or exceptions will terminate and any questions or exceptions not previously made shall be deemed waived. Oral representations will not be binding on the County.

4.8. Incurred Expenses

The County has no obligation to make an award as a result of this Solicitation, nor shall the County be responsible for any cost or expense which may be incurred by any Respondent in preparing and submitting a Response, or any cost or expense incurred by any Respondent prior to the execution of a Purchase Order or Contract/Agreement.

4.9. Disadvantaged Businesses

In accordance with County of Volusia Code of Ordinances Sec. 2-269, the county shall follow all federal and state requirements regarding Disadvantaged Business Enterprises (DBE) for the award of contracts per stated grant provisions as required. The county continues to encourage DBE through outreach and self-certification.

4.10. Consideration of Responses

A. For the purpose of award, after the Responses are unsealed and read, the correct summation of the lump sum prices and/or of the products of the estimated quantities shown in the Response and the unit prices will be considered the Response. The amounts will then be compared and the results of such comparison made available to the public. Until the final award of the Contract, the right will be reserved to reject any and all responses and to waive technical errors and irregularities as may be deemed best for the interest of the County.

B. Responses which contain modifications, incomplete, unbalanced, conditional, obscure, or which contain additions not requested, or irregularities of any kind, or which do not comply in every respect with the instructions to Respondents and the Contract documents may be rejected at the option of the County. The County does not bind itself to accept the minimum Response stated herein, but reserves the right to accept any Response, the County deems to be the lowest

Title: Resident Project Representative (RPR) Professional Engineering Services- Corrections Security Upgrade responsive and responsible Respondent, and which in the judgment of the County will best serve the needs and interests of the County.

4.11. Withdrawal of Response

A Response may be withdrawn i) prior to the Solicitation opening via the County's eProcurement Portal or ii) after one hundred twenty (120) days from Solicitation opening. In the second instance (‘ii’), this only applies to Respondents notified by the County in letter form that their Response will not be accepted.

4.12. FOB Destination

The FOB point for this Agreement and for all purchases made under it shall be the destination specified by…