RES Intercom Bid for Martin County Schools.docx (1).pdf

407 E. Blvd

Williamston, NC 27892

INVITATION FOR BIDS

Rodgers Elementary School Intercom

System Bid Active Date: January 21, 2025 - February 11, 2025

Bid Opening Date: February 18, 2025 1:00 pm

Martin County Schools 407 E. Blvd Williamston, NC 27892 www.martin.k12.nc.us

Bid Number: 210-12125-3 Item: Intercom Source of Funds: Safety Grant

Refer ALL Inquiries regarding this IFB to:

Amy Bennett Technology Director abennett@martin.k12.nc.us Preferred communication through email

Issue Date: January 21, 2025

Offers Accepted Until:February 11, 2025

BID NOTICE

This IFB will be active from the issue date, until the closing date at 3pm Eastern Standard Time. All replies must be valid for a period of 30 days after the due date. All replies must reference the bid number listed above.

EXECUTION

In compliance with this invitation for bids and subject to all the conditions herein, the undersigned offers and agrees to furnish any or all services or goods upon which prices are offered, at the price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign an offer prior to submission shall render the offer invalid. Late offers are not acceptable.

BIDDER:

STREET ADDRESS: P.O. BOX: ZIP:

CITY, STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO

PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:

AUTHORIZED SIGNATURE: DATE: E-MAIL:

Offer valid for thirty (30) days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF BID:

If any or all parts of this bid are accepted by Martin County Schools, an authorized representative shall affix their signature hereto and this document and the provisions of the Instructions to Bidders, special terms and conditions specific to this Invitation for Bids, the specifications, and the Martin County Board of Education Terms and Conditions (Attachment A) shall then constitute the written agreement between the parties. A copy of this agreement will be forwarded to the successful bidder(s).

For MARTIN COUNTY SCHOOLS USE ONLY

Offer accepted and contract awarded this _____day of ____________________, 20_____, as indicated on attached certification, By ____________________________________________________________(Authorized Representative of Martin County Schools

Mandatory Pre Bid Meeting -

Mandatory Pre-Bid Meeting Instructions

To ensure all potential bidders have a clear understanding of the project requirements, a mandatory pre-bid meeting has been scheduled. Attendance is required for any company wishing to submit a bid.

Failure to attend will result in disqualification from the bidding process.

Meeting Details:

● Date: Jan 29, 2025

● Time: 9:00 am

● Location: Williamston Primary School

● 400 West Blvd, Williamston, NC 27892

Requirements for Attendance:

1. Company Representation:

○ Each bidder must have at least one representative from their company attend the meeting.

○ The representative must be an employee or authorized agent of the company.

2. Sign-In Procedure:

○ Attendees are required to sign in upon arrival (or register online for virtual meetings) to document their presence.

○ Please arrive [insert recommended arrival time] to complete sign-in procedures and ensure a prompt start.

3. Meeting Agenda:

○ Overview of the project and scope of work

○ Review of bid requirements and submission process

○ Site visit

○ Questions and answers

4. Documentation:

○ Attendees are encouraged to bring a copy of the bid package for reference.

○ Additional materials or addenda provided during the meeting will become part of the official bid documents.

5. Confirmation of Attendance:

○ A record of attendance will be maintained and included as part of the bidding eligibility verification process.

○ Only companies with documented attendance will be allowed to submit a bid.

Important Notes:

● Questions or clarifications requested during the meeting will be addressed in a formal addendum if necessary.

● No alternative arrangements for attendance will be made. Failure to attend disqualifies the bidder.

Contact Information: For any questions regarding the pre-bid meeting, please contact:

Amy Bennett, Director of Technology, abennett@martin.k12.nc.us We appreciate your cooperation and look forward to your participation.

We appreciate your cooperation and look forward to your participation.

BID OPENING:

Bids will be publicly open February 18,2025 at 407 E. Blvd Williamston, NC 27892 at 3:00 pm.

BID CLOSING DATE:

All bids must be submitted no later than 3:00 pm on February 11, 2025. Late submissions will not be accepted under any circumstances.

INSTRUCTIONS FOR BIDS

READ REVIEW AND COMPLY: It shall be the offeror’s responsibility to read this entire document, review all enclosures and attachments and comply with all requirements specified herein.

INQUIRIES:

All inquiries regarding this IFB should be submitted in writing. Inquiries can be submitted to the Martin County Schools Technology Director via email. Please refer to page 1 for contact information.

NOTICE TO OFFEROR’S: All bids are subject to the provisions of the Instructions for Bids, special terms and conditions specific to this IFB the specifications and the MCS BOE Standard Terms and Conditions.

MCS objects to and will not evaluate or consider any additional terms and conditions submitted with a bid response. This applies to any language appearing in or attached to the document as part of the offeror’s response.

By execution and delivery of this document, the offeror agrees that any additional terms and conditions, whether submitted purposefully or inadvertently, shall have no force or effect.

METHOD OF AWARD: Solely determined by Martin County Public Schools, qualified bids will be evaluated and acceptance will be made to the lowest and best bid most advantageous to Martin County Schools as determined upon such considerations as: prices offered, the quality of articles offered, the general reputation and performance capabilities of the bidders, the substantial conformity with the specifications and other conditions set forth in the bid; the suitability of the articles for intended use; the standardization and compatibility with Martin County Schools operations, the related services needed; the date or dates and delivery and performance; and such other factors as deemed by Martin County Schools to be pertinent or peculiar to the purchase question.

TABULATIONS: Tabulations of bids and award information can be obtained by calling the purchaser on the first page of this document.

INFORMATION AND DESCRIPTIVE LANGUAGE: Offeror is to furnish all information requested and in the spaces provided in this document. In addition, each offeror must submit with their bid sketches, descriptive literature and/or complete specifications covering the product offered. Bids that do not comply with this requirement may be subject to rejection.

BID MAILING/DELIVERY INSTRUCTIONS:

Mail one original and two copies of the bid to the address below. The bid number should be included on the envelope.

Sealed offers, subject to the conditions made a part hereof, will be received at the address below, for furnishing and delivering the goods, software, and/or services as described herein.

DELIVER TO:

Martin County Schools 407 E. Blvd Williamston, NC 27892 Bid Number: 210-12125-3

LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated time. Late offers will not be opened and may be returned to the Vendor at the expense of the Vendor or destroyed, if requested.

NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive and will be rejected without further consideration or evaluation if statements such as the following are included:

● “This offer does not constitute a binding offer”,

● “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

● “Vendor does not commit or bind itself to any terms and conditions by this submission”,

● “This document and all associated documents are non-binding and shall be used for discussion purposes only”,

● “This offer will not be binding on either party until incorporated in a definitive agreement signed by authorized representatives of both parties”, or

● A statement of similar intent.

Description

Martin County Schools intends to purchase and install intercom and bell systems for 3 schools in the following locations:

Jamesville Elementary School: 1220 Hardison Dr, Jamesville, NC 27846

Williamston Primary School: 400 West Blvd.Williamston, NC 27892

Rodgers Elementary School: 1220 Hardison Dr, Jamesville, NC 27846

Approved Vendors

Installing contractor shall meet the following qualifications:

1. The contractor shall be an established communications and electronics contractor that maintains a locally run and operated business and has done so for at least 10 years.

2. The contractor shall be a duly authorized distributor for at least 5 years of the equipment supplied with full manufacturer's warranty privileges.

3. The contractor shall hold an NC Electrical License

4. The contractor shall provide proof of certified installers. Certified by the manufacturer of the network connectivity they are providing for installation of their products.

5. The contractor shall have a RCDD on staff and provide credentials upon request.

6. The contractor shall have an established service office within 125-mile radius of the school district.

7. The contractor shall be able to provide phone support and remote PC support during normal business hours.

8. The contractor shall be able to provide normal service within 24 hours of a request and within 2 hours for emergency service needs.

9. The contractor must have installed similar systems for at least 3 school districts of similar size. Provide references below.

Reference #1

School District Name: ___________________________________________________________

Address: ________________________________________State: _________Zip: _____________

Contact Name: _____________________________ Email: ______________________________

Contact Phone: _______________________________

Reference #2

School District Name: ___________________________________________________________

Address: ________________________________________State: _________Zip: _____________

Contact Name: _____________________________ Email: ______________________________

Contact Phone: _______________________________

Reference #3

School District Name: ___________________________________________________________

Address: ________________________________________State: _________Zip: _____________

Contact Name: _____________________________ Email: ______________________________

Contact Phone: _______________________________

Product Specifications For Bid Package

1. Bidder must submit manufacturer specifications sheets for all system components including network connectivity in the bid package.

General System Requirements and Description

The proposed Intercom replacement shall be a Hybrid System that consists of IP Speakers for all classroom/instructional spaces in the facility. Common areas, hallways and exterior horns shall be analog speakers that are connected to an IP based amplifier that is part of the proposed main equipment. Individual classroom/instructional spaces shall be a separate point on the system to allow two-way communication from the main office. The system shall be integrated to the owner’s existing IP Phone system to allow existing staff phones to be used for individual room communication and All-call paging. Two of the manufacturers’ administrative phones shall be installed in the main office. One at the reception desk and one in the principal’s office. Digital call switches shall be installed in all classroom/instructional spaces in the facility.

Approved Manufactures

Bogen Communications Nyquist E7000 Series IP-Based System – Or Approved Equal

(SEE APPENDIX A FOR SYSTEM REQUIREMENTS)

Approved IP, Analog Speakers & Call Switches

Model NQ-S1810CT-T1 (VoIP Ceiling Speaker) – Or Approved Equal

Model NQ-S1810WT-G3 (Wall Baffle) – Or Approved Equal

Model CSD2X2U-V2 (Drop-In Ceiling Speakers) – Or Approved Equal

Model MB8TSQ (Metal Box Speakers) – Or Approved Equal

Model WBS8T725 (Wooden Baffle Speakers) – Or Approved Equal

Model NQ-E7020-G (Digital Call Switch) – Or Approved Equal

Model SPT15A (Horn Loud Speaker) – Or Approved Equal

Model S810T725PG8U (Ceiling Speaker Grille Assemblies) – Or Approved Equal

Model S86T725 (Speaker Assembly) – Or Approved Equal

Hours of Access for Installation

Installation may be performed during normal business hours for most work and areas that do not disturb classes. After school hours shall be required for any raceway installation that requires drilling of holes or anchors in the walls. No access during days that are scheduled for student testing.

Scope of Work

The contractor shall furnish all materials, accessories, and labor necessary to deliver the Hybrid IP/Analog Intercom System. Any material and/or equipment necessary for the proper operation of the system, which is not specified or described herein, shall be deemed part of this Specification.

Service shall include appropriate installation and materials as referenced in these specifications.

Owner Provided Equipment

1. Network POE switches in MDF/IDFs and network support by owner.

2. PBX – SIP trunk License and programing of the existing phone system for integration to the

IP Intercom system is by owner.

System Controller and Amplifiers

1. The main controller/ head end equipment shall be rack mounted in the existing MDF rack. If rack space is not available, the contractor shall provide additional rack(s) as needed.

Coordinate type and location with the owner.

2. The existing UPS/Battery Back up shall be used to provide power for the equipment.

3. IP Based Amplifiers should be of the same brand as the manufacture’s main equipment being installed. These amplifiers shall be mounted in existing equipment racks in the MDF or IDFs as required. If rack space is not available, the contractor shall provide additional rack(s) as needed. Coordinate type and location with the owner.

IP and Analog Speakers

1. IP Speakers to be installed for all classroom/instructional spaces in the facility. The contractor shall install lay-in type speakers when possible and surface mounted in areas with exposed or sheet rock ceilings.

2. The contractor shall Install a dedicated network drop for each classroom/instructional spaces in the facility to allow for individual two-way communication in that space. Each network drop shall consist of (1) Cat 6 data cable with a surface mounted box /Cat6 jack with patch cord at the speaker location. The network drops shall be installed at the nearest MDF or IDF locations. A dedicated patch panel shall be installed in each location for all cabling to be terminated on. Provide necessary patch cords and wire management in the rack. The owner shall provide necessary POE network Switches. The contractor shall make all necessary wiring connections for the system. The owner shall provide network programming support as needed on the existing network. All system programing is the contractor's responsibility.

3. Analog speakers shall be installed in the hallways, common areas, restrooms, administrative offices and exterior building locations. Install necessary individual speaker/amplifier circuits to allow proper zoning analog speakers for bell and page zones.

This should be separated by classroom wings and or appropriate sections that allow zoning options by building sections. Minimum Separate zoning shall be as follows.

a) Hallways - one or more zones as required. Restrooms on the same hallway may be shared with hallway circuits

b) Café separate zone

c) Kitchen separate zone

d) Exterior - Horns separate zones as required. Shall not be connected to interior speaker circuits.

e) Office hallways and associated offices may be one circuit. This circuit shall be separate from other circuits.

4. Exterior Horns shall be installed to cover parking lots, bus loading, any areas designated as muster locations during building evacuation, and any walkways between buildings where students and staff may be located during class changes throughout the day.

5. Wiring for the analog speakers shall be two conductor shielded cable routed back to the nearest MDF/IDF. The wiring shall be terminated on 66 style punch blocks and each homerun is identified accordingly.

Digital Call Switches

1. All classroom/instructional spaces shall have a digital call switch installed by the entrance door. The purpose of this location is to standardize throughout the facility, so all staff members know typically where they are located. This allows staff to easily access a call switch from the hallway as well as should it be necessary without having to navigate through the classroom in an emergency.

2. The call switch shall be mounted at 54” AFF when possible, to meet ADA requirements.

3. Mount on the same side on the doors in each room when possible. If the wall has obstructions, and the call switch cannot be installed near the door, consult with the IT Staff to make a determination on alternate locations.

4. Install surface mounted metal raceway and boxes as needed for the call switch location on block walls. For Sheetrock wall, recessed cut-in boxes may be installed and wiring concealed inside the wall.

Cabling Requirements

1. Install all category 6 cabling according to NEC and Local Codes.

2. All data to be installed according to BICSI Standards and EIA/TIA Standards

3. Provide Plenum rated cable where applicable.

4. In exposed areas where cables will be exposed, the cable jacket shall be of similar color.

Example: if cabling is installed surface mounted to white ceilings or walls, the cable jacket shall be white.

5. All Data drops shall be labeled on both ends. Consult with the IT department about a specific labeling scheme.

6. All Data drops shall be tested using certified Lan tester must be certified to a CAT6 rating as defined by ANSI/TIA Standards. A printout/Report of all test results must be submitted to the owner upon completion of the installation.

Existing Cable and Devices

The National Electrical Code (NEC) requires any system being decommissioned in a facility to be entirely removed. This includes existing wiring no longer in use. The existing Speakers, wiring, and main system headend components shall be removed.

1. The Contactor shall be responsible for the removal of all existing Speakers, and Head End equipment only. The Owner shall be responsible for removal of the existing wiring.

Raceway

1. The contractor shall provide and install all necessary raceways, boxes, sleeves, and firestop as necessary.

2. Some facilities do not have lay-in ceilings in some areas. J-hooks may be used for any of the locations. Any wiring below 10’ shall be installed in conduit.

3. All exposed raceways shall be metal type raceway.

4. J Hooks shall be installed along the entire route at intervals no greater than 5 feet. All cabling installed must be in a J Hook pathway, cable tray, or conduit raceway. Exception:

Use of existing pathways is acceptable where applicable if the pathways are sufficient and meet NEC code and BICSI standards.

5. Underground raceway, if required, shall be PVC and transition to EMT above ground.

System Programming

The installer shall complete all necessary programming of the system during the final installation and testing phase of the system. All necessary zone programming and bell schedules shall be provided by the school staff prior to completion of the project to ensure final programming can be completed at one time. This Programming shall include but not be limited to the following:

1. Custom Architectural number programing to match the dialing scheme requested by the owner for each room.

2. Create one or more page and bell zones as requested by the owner.

3. Create one or more bell schedules as requested by the owner.

4. User Login credentials for all staff members that will have direct access to the system for programming. This must include an initial setup on the staff computers as needed. The owner’s IT staff may be required to assist with administrative rights to add any short cuts etc. to the computers.

5. Provide SIP Trunk Integration to the owners existing phone system to allow existing staff IP phones to access the intercom system for individual room calls and all-call paging.

System Training

Provide user training to the school staff to include basic use and functions of the system, programing of the bells schedule, and any special features as requested by the owner. Training shall include at least up to two separate training sessions during the 1-year warranty period for up to 4 hours per session if required.

Provide extensive training on programing to the IT Department on all system programming features.

The IT staff shall have full access to all programing areas of the entire system. Provide up to three separate training sessions during the 1-year warranty period for up to 4 hours per session if required or any combination of hours not to exceed 12 hours total.

System Testing

Upon completion of the installation, test each speaker and call switch for proper operation.

Verify all audio levels are adequate for each classroom or other spaces. This shall include a test performed with the administrators and IT staff for final approval.

Warranty Information

Provide a 1-Year Parts and Labor Warranty. This warranty covers the installed system against defects in material and workmanship for a period of 1-year from the date of acceptance from the owner. Any manufacturer warranty that exceeds the 1-year period shall be honored by the installer.

The installer shall facilitate the warranty repair with the manufacturer. If this warranty repair is required after the 1-year labor warranty has expired, the installer shall provide labor and services necessary at their normal service rates billable to the owner.

As-Built Drawings and Closeout Documents

Upon completion of the installation, the contractor shall provide the following documents. Provide two printed/bound copies and one electronic copy on USB thumb drive.

1. RCDD stamped drawings for the system. The drawings shall include the following:

a) Speaker locations, models and tap settings for each speaker.

b) Cable routes for each section and associated MDF or IDF Location shown on the drawing.

c) System Riser Diagram.

d) IP Speakers locations with data Label Identification Numbers

2. Provide O&M Manuals for the entire system including manufacturer user and programming documents.

3. LAN Test Results for all data drops installed for the system.

4. Back Up File/Database of the system programming from the system controller.

5. Warranty Letter

Appendix A 750-00054

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Approved Equal Systems Alternate systems submitted for this bid should meet or exceed the following features and requirements.

BOGEN NYQUIST E7000 SERIES IP-BASED COMMUNICATIONS SYSTEM

E7000 Series is a software-based state-of-the-art IP-based paging and intercom solution that leverages the latest digital, mobile and software technologies to address today’s educational environments, security challenges and mobile lifestyles. But to call it a paging and intercom system is to understate its capabilities in communication, safety and security. Bogen’s E7000 is a suite of powerful, yet easy to use tools that allows educators to quickly and effectively manage campus and district-wide communications.

E7000 features a remarkably easy to use software suite with an intuitive web-based Graphical User Interface (GUI). E7000 is built upon Bogen’s Nyquist software platform and is designed to leverage existing LAN/WAN and/or legacy ‘home-run’ cable infrastructure for cost effective deployments. IP phones and purpose-built E7000-compatible appliances provide convenient communication control and interoperability with third-party devices.

PART 1 – GENERAL

1.01 GENERAL REQUIREMENTS

A. The conditions of the General Contract (General, Supplementary, and other Conditions) and the General

Requirements are hereby made a part of this Section.

B. All bids shall be based on the equipment as specified herein. The catalog numbers and model designations are that of the Bogen Nyquist E7000 Series IP-Based Communications System and the specifying authority must approve any alternative system.

C. Contractors who wish to submit alternative equipment shall provide the specifying authority with the appropriate documentation. The submitted documentation must provide a feature by feature comparison identifying how the proposed equipment meets the operation and functionality of the system described in this specification. The alternative supplier-contractor must also provide a list to include six installations identical to the proposed system.

D. The contractor shall provide the FCC registration number of the proposed system, where applicable.

E. The contractor shall be responsible for providing a complete functional system, including all necessary components whether they are included in this specification or not.

1.02 SCOPE OF WORK

A. The contractor shall supply and install all equipment, accessories, and materials in accordance with these specifications and drawings to provide a complete and operating IP-Based Communications System including but not limited to:

1. The platform shall provide complete Nyquist E7000 intercom and employ state of the art IP Technology including the minimum functions listed.

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a. Intercom call between staff locations and classrooms with Unlimited Station capacity

b. Interactive Facility Maps

c. User customizable Announcements with priority

d. Text-to-Speech Announcements

e. Emergency Classroom Check-In can be used to enhances campus security

f. Emergency or Normal Announcements are capable of being recorded and activated by a speed dial on an administrative console, DTMF, wireless panic button, mobile app, web browser or external IP networked system using HTTPS URL-based Application Programming Interface (API)

g. Internal clock is synchronized with NTP network time server whether on the LAN, WAN or Internet keeping the Scheduled events (Bells) and Announcements accurate within milliseconds.

h. Audio distribution allow for scheduled or manually activated audio to be activated from the Admin Web UI, contact closure, Admin phone and/or by use of Routines

i. Unlimited Schedules

j. Unlimited Time, Paging, and Audio Zones

k. Unlimited Page Stacking/Queueing

l. Unlimited Scheduled events

m. Unlimited Scheduled Audio events

n. Integrated Internet Radio Source

o. Email Notifications and Alerts the system can send an email with a system event, contact closure, or when a Routine has been activated to name a few

p. Supervised Station Status system can be setup to send an email when a Nyquist device goes offline.

q. Clock / Messaging Display capability improves school communications

r. Alert Filters – Allow facilities to monitor for such as weather events, earthquakes, tornados, tsunami, volcanoes, public health, power outages, and many other National Weather Alerts emergencies and warnings.

s. Multi-Site All Call paging allows authorized users to make normal district wide pages

t. Multi-Facility Emergency All-Call paging allows authorized users to make emergency district wide pages

u. Administrative Graphical User Interface or GUI that can be used by technicians or Administrative:

CoS and Roles define who has access to what parts of the GUI

v. Push-to-Talk Microphone

w. Ambient Noise Sensing

2. The system shall have a Routines feature that allows staff to activate via Admin Web UI, dial string, panic button, mobile app, API or with an Admin phone touch interface. Routines can automatically launch a procedure, or sequence of actions, that the E7000 system executes as a result of an input trigger. Routines are designed with school security plans and can support crisis plans for situations such as school lockdown, weather events, or emergency evacuation.

3. Direct Inward Station Access or DISA allows administrator or first responder or emergency personnel with proper login codes to call into the system from outside the school into any classroom, zone, or entire facility with customer supplied SIP enabled Telephone Network. DISA is designed to allow remote monitoring, Facility All-Call or Zone Paging, and two-way conversation from outside the facility.

4. Authorized staff can use the Admin Web UI to configure the Clock/Messaging Display function. They can use it to create messages that will display on monitors connected to the 10-Watt plenum-rated Intercom Modules with HDMI 1.3 (max. 1920 x 1080 @ 24/30 Hz) output or the NQ-GA10PV devices in a selected zone, multiple zones, or to specific stations. When creating the message, you can set

0122 3 several options, including when and how long the messages are displayed, priority of messages, and the appearance of the messages. The schedule programming allows the event names to be displayed analog or digital clock along with day and date on an NQ-GA10PV Display. You can also remove messages from the message queue either manually or via a Routine.

5. The ADA requires that title II entities (State and local governments) and title III entities (businesses and nonprofit organizations that serve the public) communicate effectively with people who have communication disabilities. The goal is to ensure that communication with people with these disabilities is equally effective as communication with people without disabilities. With this in mind the Bogen Nyquist E7000 helps people who have vision disabilities with clear audio paging, massaging and hearing disabilities with visual messaging to any display to assist in communicating.

6. Interactive Facility Maps that are intuitive to use. Simply click on a classroom or area of the GUI and it can initiate an intercom, page or drill to another map level. I addition when the system is in Check- In mode the classroom has a pop up of a room's video feed via the Maps view if equipped. The system shall allow authorized staff to use the Map-based Audio/Video room monitoring during emergency check-in. Systems that don’t have provisions for this are not considered equal.

7. In the event of wide area network or WAN outage every facility must be capable of operating standalone and allow for all features listed within this specification to work. Systems that rely on the WAN to operate shall not be considered for comparison in this bid.

8. Manage Check-In functionality that allows staff to quickly verify that they are aware that a check-in event is underway and are reporting classroom status for their assigned classrooms or areas. For staff to check-in all they have to do is press their Call Switch after they have completed their required check-in procedure. Examples of check-in events include but are not limited to weather related shelter-in-place, safety related lockdown, fire evacuation, room occupancy.

9. The E7000 has a Disable Audio feature that can be activated via contact closure from fire alarm or security system, Admin Web UI, dial string, panic button, mobile app., API or with an Admin phone touch interface. When the E7000 has its Audio Disabled the follow features are disabled:

programmed or manually activated audio distribution, Zone Paging, normal announcement files, All- Call Paging, manual normal tones and scheduled event tones.

10. Optional password protection for multi-site emergency all-Call, multi-site all-call, facility page.

Emergency all-call page, all-call page, emergency announcement, announcement, zone page, alarm, and tone are used to prevent unauthorized use of the system.

11. Text-to-Speech option allows Admin Web UI users to add custom announcements into the system by simply typing the text that you want converted to speech for this announcement. The system will then generate a .wav file that can be used by the E7000 system. Systems that don’t offer Text-to-Speech options shall not be equivalent.

12. Installation Wizards are available for installers to reduce the setup time on major components in the system programming. Included wizards are as follows: Customer Information, Dialing Length, Station, User, Time Zone, Network Time Server, and Zones as a minimum.

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1.03 QUALITY ASSURANCE

A. All items of equipment shall be designed by the manufacturer to function as a complete system and shall be accompanied by the manufacturer's complete service notes and drawings detailing all interconnections.

B. The contractor shall be an established communications and electronics contractor that maintains a locally run and operated business and has done so for at least 10 years. The contractor shall be a duly authorized distributor of the equipment supplied with full manufacturer's warranty privileges.

C. The contractor shall show satisfactory evidence, upon request, that he or she maintains a fully equipped service organization capable of furnishing adequate inspection and service to the system. The contractor shall maintain at his or her facility the necessary spare parts in the proper proportion as recommended by the manufacturer to maintain and service the equipment being supplied.

1.04 SINGLE SOURCE RESPONSIBILITY

A. Except where specifically noted otherwise, all equipment supplied shall be the standard product of a single manufacturer of known reputation and a minimum of 30 years of experience in the industry. The supplying contractor shall have attended the manufacturer's installation and service training classes. A certificate of this training shall be provided with the contractor's submittal.

1.05 SAFETY / COMPLIANCE TESTING

A. The communications system and its components shall, where applicable, bear the label of a Nationally

Recognized Testing Laboratory (NRTL), such as Environmental Technology Laboratory (ETL), and shall be listed by their re-examination service. All work must be completed in strict accordance with all applicable electrical codes, under direction of a qualified and factory-approved contractor, and to the approval of the owner.

B. Bogen’s Nyquist E7000 solution is consistent with those NEMA SB 40-2015 requirements that specifically apply to school paging and intercom systems only as outlined within the ANSI/NEMA SB 40-2015 standards publication.

A. All system wiring shall be labeled at both ends of the cable. All labeling shall be based on the room numbers as indicated in the architectural graphics package.

B. Wiring shall be done per manufacturer's recommendation (Cat 5 or West Penn #357) depending on speaker type. All terminal connections are to be on barrier strips.

1.06 WARRANTY

A. The Bogen Nyquist hardware products identified in this specification shall be warranted to be free from defects in materials and workmanship for five (5) years from the date of sale to the original purchaser;

except for the NQ-SYSCTRL, NQ-T1100 and NQ-T1000 which each carry a two (2) year warranty. The

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Bogen Nyquist software products identified on this specification are warranted to be free from defects in material and workmanship for ninety (90) days from the date of sale to the original purchaser.

PART 2 - SYSTEM SPECIFICATION

2.01 MANUFACTURERS

A. Manufacturers, subject to compliance with requirements specifications, provide the following system:

1. Bogen Nyquist E7000 IP-based paging and intercom solution manufactured by Bogen

Communications LLC.

B. The specifying authority may approve any alternative system at the time of bid.

C. The intent is to establish a standard of quality, function, and features. It is the responsibility of the contractor to ensure that the proposed product meets or exceeds every standard set forth in these specifications.

D. The functions and features specified are vital to the operation of this facility; therefore, inclusion in the list of acceptable manufacturers does not release the contractor from strict compliance with the requirements of this specification.

2.02 EQUIPMENT

A. Nyquist NQ-SYSCTRL System Controller

1. Configuration and management via a Web-based Graphical User Interface (GUI)

2. Wizard based setup for quick installation

3. Remote access from virtually any PC/MAC, tablet, or mobile device

4. Continuous monitoring of stations and appliances to ensure system operation

5. Dual network adapters to allow the System Controller to operate on two separate networks

6. Music automatically added to music library and playlist from USB port

7. Network-based audio that can be sourced (input) from any number of Nyquist appliances (NQ-P0100, NQ-A2xxx, NQ-A4xxx, etc.)

8. Ample storage for music files, recorded announcements, and call recordings

9. G722 and OPUS audio codec support to deliver superior HD audio quality

10. Convection air cooled; fan-less design for quiet, maintenance-free operation

11. Wall, rack, or shelf mountable

B. Nyquist NQ-E7030 Analog Station Bridge (ASB)

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1. 24 station interface supporting analog speakers and call switches

2. 120-Watts of available power at 25-Volts

3. Two dynamic talk paths/amplification channels

4. Support Category G wiring or better

5. 25/70-volt speaker(s), ceiling-mounted, wall-mounted, and paging horns

6. CAN Bus 2.0 interface designed for support of Nyquist Digital Call Switch (DCS) NQ-E7020 that can initiate Normal, Urgent, or Emergency priority calls, all with options for Privacy Mode

7. Analog/Mechanical Call Switches capable of placing Normal, Urgent, or Emergency priority calls, Bogen CA15C rocker style momentary call button

8. Wall, rack, or shelf mountable

C. Nyquist NQ-P0100 Matrix Mixer Pre-Amplifier (MMPA)

1. No less than four Mic/Line inputs used for analog audio input like AM/FM Tuner or CD Player

2. Channel 4 configurable for Push-to-Talk MIC application

3. Line Level output to drive external amplifier

4. Software programmable configuration and operation

a. Push-to-Talk Channel

b. Push-to-Talk Type

c. Push-to-Talk Zone

d. Mixer Channels

5. Configurable built-in DSP

a. Noise Gate

b. Compressor/Limiter functions, etc.

c. Tone Controls: Low Shelving, Mid Bandpass and Hi Shelving

d. Multi-band Parametric EQ

e. Variable Low-Cut/High-Pass filters

f. CH1 can be configured as a digital AES/EBU (AES3) input

6. USB 2.0 host port, Type-A connector (future use)

7. Powered by 100V – 240V Universal AC Mains

8. Wall, rack, or shelf mountable

D. The Nyquist two and four channel amplifiers available in the following number of channels and watts

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1. NQ-A2060 two channel with 60 watts per channel

2. NQ-A2120 two channel with 120 watts per channel

3. NQ-A2300 two channel with 300 watts per channel

4. NQ-A4060 four channel with 60 watts per channel

5. NQ-A4120 four channel with 120 watts per channel

6. NQ-A4300 four channel with 300 watts per channel

7. These amplifiers shall include GUI based DSP controls; 16-band Graphic Equalizer; Signal Present and Clip Monitor; Adjustable High Pass, Low Pass, and Bandpass Filters; Noise Gate;

Compressor/Limiter; and 7-band Parametric Equalizer. Outputs shall be provided for 4-, 8-ohm, 25V, and 70V distributed systems.

8. Bridged or Mono Mode

9. Integrated Digital Signal Processor

a. Noise Gate

b. Compressor/Limiter functions, etc.

c. Tone Controls: Low Shelving, Mid Bandpass and Hi Shelving

d. Multi-band Parametric EQ

e. Variable Low-Cut/High-Pass filters

10. One Line-Level Input on two channel amplifiers

11. Two Line-Level Inputs on the four channel amplifiers

12. 100/1000 GB ethernet connection

13. USB 2.0 host port, Type-A connector (future use)

14. 100V – 240V Universal AC Mains

15. Wall, rack, or shelf mountable

16. The amplifiers shall carry the necessary safety agency listings for both the US and Canada. The amplifier shall employ convection air cooling. Amplifiers that require fans for cooling shall not be considered equal.

E. Nyquist NQ-E7010 Input/Output Controller

1. Power over Ethernet 802.3af compliant

2. 8 x Dry Contact Closure Inputs

3. 8 x Relay Driver Outputs (Open-Collector)

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4. USB 2.0 host port, Type-A connector (future use)

5. Software programmable configuration and operation including; Contact Type, Extension, Name, Close Interval, Actions (911, Audio, Alarm, Announcement, All-Call, Multi-Site-Emergency-All-Call, Emergency-Call, Emergency-All-Call, Hourly, Audio-Disabled, No Action, Page, Tone, Enable-Audio and Manual), Action ID, Zones, Close Extension, Dashboard Type, Dashboard Title, Dashboard Scope, Dashboard Text, Dashboard Style, Email and Routines

6. Wall, rack, or shelf mountable

F. Nyquist NQ-GA10P 10-Watt Intercom Module

1. Power over Ethernet 802.3af compliant

2. Low-impedance (8-ohm) speaker output. Designed for use with Drop-In Ceiling Speaker CSD2X2L/U

3. Network-based audio output (paging, intercom, audio distribution)

4. Talkback support

5. Push-to-Talk Microphone that can be routed anywhere over Bogen’s Nyquist network

6. Ambient Noise Sensor connection for Amplifier volume output control

7. DSP-based noise rejection and voice bandwidth optimization

8. Web-based configuration

9. Analog Call Switch support (Bogen CA15C, or equivalent)

10. Digital Call Switch support (Bogen NQ-E7020)

11. Audio Active Control SPDT Relay Output Rated at 2A

12. In-wall, in-ceiling, shelf, or device mountable UL 2043 plenum-rated package

13. Integrated slotted mounting flanges

14. Available PS4815W 48VDC External Power Supply when PoE isn’t available

G. Nyquist NQ-GA10PV 10-Watt Intercom Module with HDMI Clock/Messaging Display.

1. HDMI 1.3 (max. 1920 x 1080 @ 24/30 Hz) output that can be configured many ways:

a. Analog Clock with Messaging

b. Digital Clock with Messaging

c. Single Column Messaging

d. Two Column Messaging

e. Three Column Messaging

f. Priority Fullscreen Messaging

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2. Power over Ethernet 802.3af compliant

3. Low-impedance (8-ohm) speaker output. Designed for use with Drop-In Ceiling Speaker CSD2X2L/U

4. Network-based audio output (paging, intercom, audio distribution)

5. Talkback support

6. Push-to-Talk Microphone that can be routed anywhere over Bogen’s Nyquist network

7. Ambient Noise Sensor connection for Amplifier volume output control

8. DSP-based noise rejection and voice bandwidth optimization

9. Web-based configuration

10. Analog Call Switch support (Bogen CA15C, or equivalent)

11. Digital Call Switch support (Bogen NQ-E7020)

12. Audio Active Control SPDT Relay Output Rated at 2A

13. In-wall, in-ceiling, shelf, or device mountable UL 2043 plenum-rated package

14. Integrated slotted mounting flanges

15. Available PS4815W 48VDC External Power Supply when PoE isn’t available

H. Nyquist NQ-S1810WT-G2 Classroom VoIP Wall Baffle Speaker(s) GEN-2

1. Adjustable volume in 3db increments 1/8, 1/4, 1/2, 1, 2, 4, and 8 Watts via web browser

2. Built-in 10W amplifier

3. MEMS digital microphone for talkback

4. Audio Active Control SPDT Relay Output Rated at 2A

5. Power over Ethernet 802.3af compliant

6. CAN Bus 2.0 Interface connects to Nyquist Digital Call Switches (NQ-E7020)

7. Capable of four (4) different wall mounting options:

a. 2X2 Wall Mount

b. Box Mount

c. Corner Mount

d. Tilted Mount

I. Nyquist NQ-S1810CT-G2 Classroom VoIP Ceiling Speaker(s) GEN-2

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1. Adjustable volume in 3db increments 1/8, 1/4, 1/2, 1, 2, 4, and 8 Watts via web browser

2. Built-in 10W amplifier

3. MEMS digital microphone for talkback

4. Audio Active Control SPDT Relay Output Rated at 2A

5. Power over Ethernet 802.3af compliant

6. CAN Bus 2.0 Interface connects to Nyquist Digital Call Switches (NQ-E7020)

7. Optional hardware available:

a. RE84 Recessed Enclosure (Back box)

b. TB8 Time Bridge

c. MR8 Mounting Ring (for installation where RE84 is not used)

J. Nyquist NQ-GA20P2 Plenum-Rated 20-Watt Integrated Amplifier

1. Single 20-watt, 8-ohm speaker output

2. Single Balanced Line Output

3. Power over Ethernet Plus (PoE+) 802.3at compliant

4. Nyquist network-based audio output (paging, intercom, audio distribution)

5. Web-based configuration

6. Front panel Power and Status LEDs

7. In-wall, in-ceiling, shelf, or device mountable UL 2043 plenum-rated package

8. Integrated slotted mounting flanges

9. Available PS4830W 48VDC External Power Supply when PoE+ isn’t available

K. NQ-T1100 VoIP Admin Phone Color Touch Display (aka Admin Station)

1. 7” 800 x 480-pixel color display with backlight

2. Touch screen display for one touch operation

3. Full-duplex hands-free speakerphone with AEC

4. Call hold

5. Mute

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6. Redial, call return, auto answer

7. PoE (802.3af) Class-3 support

8. Headset with EHS support

9. Dual Gigabit Ethernet ports

10. Desk Mountable

11. Optional Wall mount available

L. NQ-T1000 VoIP Staff Phone LCD Display (aka Staff Station)

1. 132 x 64-pixel graphical LCD with backlight

2. Two-port 10/100M Ethernet Switch

3. Full-duplex hands-free speakerphone with AEC

4. Call hold

5. Mute

6. Redial, call return, auto answer

7. PoE (802.3af) Class-3 support

8. Dual-color (red or green) illuminated LEDs for line status information

9. Two 10/100M Ethernet ports

10. Wall or desk mountable

M. Optional third-party equipment support

1. Telephony interface device(s) for FXO/FXS analog port connectivity

2. Third-party hardware FXS gateway support includes:

a. Two port FXS gateway Cisco SPA-112 typically used for analog interface to existing PBX CO port support

b. 24 port FXS gateway Yeastar TA-2400 typically used for analog staff phone support

2.03 COMPONENTS AND DESCRIPTIONS

A. The Nyquist E7000 Series Educational System is a software-based VoIP paging and intercom system.

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B. The System must be capable of supporting IP wiring, 25-Volt speakers and analog call-switches, and equivalent competitive systems utilizing the existing architectural numbering scheme. The VoIP capabilities of the Nyquist system will enable the support of the features across the Nyquist appliances within the facility. The following sections define how the system handles each of the features in the system. Systems that do not allow the reuse of existing wiring or numbering scheme shall not be deemed acceptable. Systems that do not allow appliances to be seamlessly integrated via the existing customers LAN are not considered equal.

C. Nyquist E7000 Software

1. The Nyquist E7000 software is pre-installed on a Nyquist NQ-SYSCTRL System Controller or can be optionally installed on a dedicated dealer or customer supplied server. An unlimited number of facilities can be networked into a Nyquist-based District.

2. If the Nyquist Software is not a Nyquist NQ-SYSCTRL System Controller than the Minimum Server Requirements apply to dealer or customer supplied Server

a. Debian Linux OS (AMD 64-bit version) release 8.4.x – 8.11.0

b. Quad-core Intel-based processor running at 3.0 GHz or higher

c. 8 GB RAM

d. One 250 GB disk drive or larger

3. Redundant Array of Independent Disks (RAID) is recommended for redundancy and high availability.

4. Consider using a larger drive if large amounts of audio (for example, voice mail, announcements, recordings, and music) are being stored on the system. Other factors that should be considered are:

a. How often will backups be performed?

b. Will the system be backed up locally or remotely on a detachable drive, SAN/NAS, or NFS?

c. How many users will have voicemail ability?

d. How long will voicemail messages be stored?

e. Will voicemail messages be part of the local system backups?

f. NIC 10/100/1000 MB Ethernet port

g. One or more PCI/PCI Express (PCIe) slots if telephony network connectivity other than, or in addition to, SIP trunking

h. One or more PCI/PCIe type third-party telephony interface cards (for example, FXO, FXS, etc.) if telephony network connectivity other than, or in addition to, SIP trunking

5. Audio shall be transmitted between the System Controller and the Nyquist appliances using the customer supplied LAN/WAN using both G.722 and Opus 48k audio encoding and streaming technology to deliver High Definition DVD quality audio. Systems that do not use G.722 and Opus for audio encoding and streaming shall not be deemed equivalent.

6. Installers have the ability to verify that the Nyquist System Controller can access Internet-based URLs required for the system to run properly by clicking on the "Check Internet Site Access" on the license activation wizard. If the installer made mistakes in configuring the network the install has the ability to go back and make changes to the network by clicking on the “Network Wizard” button.

7. The Nyquist software and Nyquist appliances firmware shall be upgradeable via the Nyquist Web UI System Update page that contains a list of available Nyquist software updates. When automatic

0122 13 software check and download are enabled, new software updates will automatically be downloaded and appear in the System Update list, and a dashboard message will be displayed to announce newly available software. Release notes can be viewed for each available update. System updates can be started via the System Update list. The System Update page includes a "Check for System Updates" button that can be used to manually check for and download available Nyquist software updates.

8. Prior to preforming Nyquist updates the technician shall have the ability to verify if the default gateway, Network Time Protocol, and Domain Name Servers are configured and available, to obtain network interface and routing tables status, and to display the Nyquist E7000’s public IP address. See "Check Internet Site Access" under "System Parameters”. The E7000 system can be setup to automatic check for new Nyquist System software and automatic download of new Nyquist System Software

9. It shall be possible for a Nyquist facility to make “station-to-station” calls and “remote facility” All-Call pages to a single facility or to all Nyquist facilities in a district via the Nyquist Web UI or an Admin Station. Systems that require remote viewing software or other application software to be installed/loaded on to additional servers or PCs to make station-to-station calls and remote facility All- Call or district paging shall not be considered equivalent.

10. The Nyquist software is designed to handle all facility and district-wide communications, including but not limited to, inter-facility intercom calling and paging,…