Requisition JFK-21-MA-015 Notice of Intent.docx

The John F. Kennedy Center for the Performing Arts (hereafter referred to as the Center) intends to negotiate on a sole-source basis with Lutron Services Co., Inc. under the authority of 41 USC 3304(a)(1) for maintenance of the Center’s pre-existing Lutron computerized lighting system.

Background Information and Purpose

The Center is a trust instrumentality of the U.S. Government and a living Presidential memorial. The Center fulfills its obligation as a living memorial to the late President through the presentation of performing arts programming and through education activities both in the District of Columbia and around the country. The largest cultural facility of its kind, it is the nation’s busiest arts facility presenting more than 2,000 performances each year. It currently consists of one building encompassing approximately 1,500,000 square feet of usable floor space and is situated on 17 acres of land overlooking the Potomac River. A 65,000 square foot addition to the facility called the REACH was added to the Federal Jurisdiction in September 2019.

The Center houses nine theaters, production support areas, two public restaurants, nine function/special event rooms, five public galleries/halls/foyers, approximately 50,000 square feet of administrative offices and a large parking facility. It attracts over three million visitors annually. The facility operates 365 days per year and support systems in the building often operating at capacity in excess of 14 hours per day.

The site of the Center is bounded by:

In order to perform its function as the presidential monument for the performing arts, the Center operates a large Lutron computerized lighting system. The central functions of this system is to provide Architectural lighting on the interior and exterior of the building and to the site lighting on the campus. The Center utilizes a Virtual Machine (VM) for the automated building control of the Lutron system.

The Center requires maintenance services for the aforementioned Lutron computerized lighting system to ensure that the system software, firmware, and hardware components is operating in accordance with manufacturer’s specifications.

Basis for Sole Source

It has been determined that Lutron Services Co., Inc. is the only source capable of providing the required services. Lutron Services Co., Inc. has proprietary knowledge of all up-to-date service practices and techniques required to keep the computerized lighting system operating in accordance with the manufacturer’s specifications. More specifically, Lutron Services Co., Inc.’s software and firmware updates must be installed by an authorized Lutron Services Co. service technician. Lutron Services Co. Inc. has no authorized resellers capable of providing the required services.

General

The North American Classification System (NAICS) code for this acquisition is 238210 – Electrical Contractors and Other Wiring Installation Contractors. The small business size standard is $16.5M.

No solicitation package will be issued. This notice of intent is not a request for competitive quotations; however, responses received by 5:00 p.m. Eastern Time on February 18, 2021 will be considered by the Government.

A determination by the Government not to compete the proposed acquisition based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

Interested parties that believe they could satisfy the requirements listed above for the Center may clearly and unambiguously identify their capability in writing on or before the response date for this notice. This notice of intent is not a solicitation. Any questions regarding this notice must be submitted in writing via email to Adam Powell at APowell@Kennedy-Center.gov and Derek Meyers at DMeyers@Kennedy-Center.gov. All responses to this notice of intent must be submitted so that they are received at APowell@Kennedy-Center.gov and DMeyers@Kennedy-Center.gov no later than the aforementioned due date.