requirments 1521332.pdf

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Sources Sought - Mail Meter Equipment and Software Maintenance Agreement for the Woodrow Wilson Keeble Memorial Healthcare Center, Sisseton, SD.
Solicitation number
IHS-SS-26-1521332
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This document outlines technical and operational requirements for a postage meter system procured for the Indian Health Service (IHS). The solution must print USPS Intelligent-Meter-Package-Barcodes (IMpb) compliant labels and be FedRAMP authorized to protect personally identifiable information and government data that is exchanged with the USPS system, including recipient names and addresses. The postage meter must achieve minimum processing speeds of 115 letters per minute using weight and size-based metering on standard #10 envelopes, or 180 letters per minute in batch mode, and must include a minimum 30-pound interfaced scale with automatic envelope feeder capability.

The system must automatically process mail of mixed sizes, weights, and thicknesses while applying correct postage for each piece, seal envelopes up to 5/8 inches thick, and enable package shipping via USPS, UPS, or FedEx directly from the mail machine with IMpb-compliant labels without requiring a separate computer. Additional required capabilities include printing USPS 1st-class stamps and Priority IMpb labels as a backup option if the machine becomes inoperable, printing return addresses on blank envelopes, and providing web-based analytics accessible from any computer. The document notes that FedRAMP authorization requirements for any cloud services should be verified with the organization's IT department.

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Postage Meter Requirements

• Postage Meter shall print USPS lntelligent-Meter-package-barcodes (IMpb) label in order to be compliant with the USPS IMpb requirements.

• To mail out packages with USPS IMpb compliant shipping label, the mail machine shares data with the USPS system which includes the recipient's name and address which the Government consider Personally Identifiable Information (PII). To protect

PII and Government's data, the IHS requires the solution to be Fed RAMP authorized.

• Minimum processing speed of 115 letters per minute based on standard #10 envelopes using weight and size-based metering. 180 letters per minute based on standard #10 envelopes in batch mode.

• Minimum 301b interfaced scale

• Automatic envelopes feeder

• Ability to automatically process mail of mixed sizes, mixed weights, and thickness and apply the correct postage requirement for each mail piece.

• Envelopes sealing up to 5/8" thick.

• Ability to ship packages via USPS/UPS/FedEx from the mail machine with IMpb-compliant label without the need of a separate computer.

• Shall have the capability to print USPS 1st-class stamps and Priority IMpb labels as backup option outside of the mail metering machine in case the machine is inoperable

• Shall have the capability to print return addresses on blank envelopes

• Must have web based analytics to access from any computer

Please check with your IT to see if Fed RAMP is required for any cloud services (yellow highlight above).

Pitney Bowes - Confidential

File details come from the government source that posted it. Updated .