REQUIREMENTS FOR RFQ-NIAID-23-2179285.pdf
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- Solicitation number
- RFQ-NIAID-23-2179285
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This document outlines requirements for biological hazardous waste removal services. The contractor shall provide waste removal services twice weekly for an estimated 1,380 boxes and 12 drums annually from a biomedical waste accumulation area in Maryland. Services shall include packaging, manifesting, transportation and final treatment, storage or disposal of wastes in compliance with applicable regulations. The contractor must ensure personnel handling wastes are properly trained and vehicles used for transport have required permits. The contractor shall submit documentation including container contents sheets, land disposal restriction forms, certificates of treatment and use the Uniform Hazardous Waste Manifest. The contractor must also report any shipment discrepancies or spills immediately and comply with relevant federal, state and local waste management and transportation regulations.
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REQUIREMENTS for RFQ-NIAID-23-2179285 o Price must include all labor, handling, packaging, supplies, manifesting, labeling, transportation, disposal costs, access fees, surcharges, insurance, etc.
o The waste disposal cycle is twice weekly.
o This service will be carried out, regardless of volume or type of waste to be collected.
o Location: biomedical waste accumulation area at a permitted incinerator in the state of Maryland.
o A timeline for final disposal of waste.
o All Contractor personnel who have any responsibility for handling, packaging, manifesting, or transporting biomedical waste must be properly trained in accordance with all applicable regulatory requirements including OSHA requirements in accordance with 29 Code of Federal Regulations (CFR) 1910.120, DOT requirements in accordance with 49 CFR 172.704 and RCRA requirements in accordance with 40 CFR 264.16.
o VIP’s waste under the control of the Contractor shall be properly secured at all times.
o Spills or releases resulting from Contractor negligence: The Contractor shall provide, at no cost to the Government, all labor, materials and services for clean-up of all releases (as defined in 40 CFR 302.3) and spills of biomedical waste due to the negligence of the Contractor, from the point of pick-up to the point of final treatment, storage, recycling or disposal. The clean-up of spilled or released wastes or materials shall be performed in compliance with all applicable regulations and to the maximum extent possible to return the contaminated area to its original condition prior to the spill or release.
o The Contractor shall ensure that all vehicles used to transport VIP’s wastes have all the all required stickers, permits and licenses required by federal, state and local regulatory authorities for the transportation of biomedical waste in commerce.
o The purpose of waste consolidation is to reduce the number of containers requiring storage or shipment for off- site disposal.
1. Base (1): Biological hazardous waste box removal: 115 boxes EACH MONTH
(TOTAL OF 1380 BOXES)
2. Base (2): Biological hazardous waste removal in 55-gallon drums: 1 drum each month (TOTAL OF 12 DRUMS)
3. Option (1): Biological hazardous waste box removal: Lot of 250 boxes, 2 each
4. Option (2): Biological hazardous waste removal in 55-gallon drums: Lot of 3 drums, 2 each o All documentation of waste shipping, processing, and reporting the final disposition of wastes shall be in metric units of mass (kilograms) unless otherwise specified.
Wastes may be billed or invoiced in nonmetric units such as pounds (U.S.).
o Reporting requirements:
The Contractor shall provide Department of Transportation (DOT) emergency response guide information in accordance with 49 CFR 172.602.
The Contractor shall provide the 24-hour emergency phone number required by 49 CFR 172.604 and provide coverage of the number during periods when VIP biomedical waste shipments are in transit to the disposal facility.
Container Contents Sheets: The Contractor shall prepare a container contents sheet (CCS) for each container, lab pack and bulk, in the waste shipment. The Contractor shall submit completed forms to the COR for review and signature along with the biomedical waste manifest. The signed original of these forms shall accompany the shipment and copies submitted to the Program officer.
Land disposal of VIP wastes is not permissible. The Contractor shall prepare in accordance with 40 CFR 268.7, notification and certification forms, land disposal restrictions for all shipments of hazardous waste.
The Contractor must provide certificates of treatment, destruction, or recycling accounting for every container manifested from the VIP. These documents must indicate the date, location, and tracking number for each shipped container.
The Contractor shall use the Uniform Hazardous Waste Manifest (EPA Form 8700-
22) in accordance with EPA and State regulations. No later than 24 hours prior to a planned shipment of wastes, the Contractor shall deliver a complete set of shipping documents, including the LDR forms, to the Project Officer for review. The Project Officer or designee will be available for signing manifests and other required shipping documents on the day of shipment during core business hours.
Shipment Discrepancies: The Contractor shall notify the Program Officer immediately if a discrepancy occurs with a waste removal and shall work with the VIP and Program Officer to resolve any issues. The proper manifest corrections shall be made on generator, and facility copies of the manifest. When discrepancies cannot be corrected on all manifest copies, the Contractor shall prepare manifest discrepancy letters for the review and signature of the Contracting Officer. The Contractor shall ensure that the returned copy of all manifests are delivered to the Project Officer, within 60 days of the pick-up (by email, otherwise an exception report will have to be prepared and submitted to the appropriate regulatory authority (40 CFR Part 265.72).
All spills or releases shall immediately be reported to the Program Officer.
o The Contractor shall comply with all applicable federal, State and local laws, regulations, executive orders, resolutions, operating permits and licenses governing the management and transportation of biomedical waste including but not limited to the following:
DOT Regulations for Hazardous Materials - 49 CFR Parts 100-199
Federal Motor Carrier Safety Regulations - 49 CFR Parts 382, 383, 390-397
EPA Regulations for Hazardous Waste - 40 CFR, Part 261, Code of Federal Regulations, 40 CFR, Part 270, Code of Federal Regulations, 40 CFR, Part 172, Code of Federal Regulations
Maryland State Regulations for Hazardous Waste
Title 26, Subtitle 13 of the Code of Maryland Regulations (COMAR 26.13)
Montgomery County Executive Regulation, 19-93 AM
Hazardous Waste Electronic Manifest Establishment Act
Comprehensive Procurement Guideline for Federal Agencies - 40 CFR Part 247
Non-ozone Depleting Products - Section 613 of the Clean Air Act
OSHA Hazardous Waste Regulations
- VIP waste shall not be deep well injected. The definition of a well is codified in the UIC regulations at 40 CFR 144.3
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