Requirements Document.pdf

Requirements Document

SUBJECT: Procurement of Mission Cri cal Hydrofluorocarbon (HFC) compressed gasses for a sta c reserve

OVERVIEW:

The American Innova on and Manufacturing Act (AIM Act) targets several Hydrofluorocarbon gasses for phase down of produc on as previously occurred with Ozone Deple ng Substances (ODS). As many weapons pla orms within the Department of Defense moved from ODS to HFCs, the need has arisen to ensure a sustainable supply of these Mission Cri cal compressed gasses is available. Projected need extends beyond the year 2060. To that end, The Defense Logis cs Agency (DLA) will ini ate a large acquisi on of two (2) mission cri cal virgin HFC compressed gasses, determined by the Services to be the most cri cal at this me; Heptafluropropane (HFC-227ea) and Hexafluoropropane (HFC-R236fa). These two items will be placed in a sta c storage at DLA, Richmond, Virginia un l such me as they are needed.

REQUIREMENTS:

Quan es

The ini al repository will contain the following total quan es of each of the two iden fied gasses

(HFC- 227ea & HFC- 236fa):

HFC-227ea (Heptafluoropropane): 1,150,000 pounds

HFC-R236fa (Hexafluoropropane): 500,000 pounds

Technical Requirements

The Contractor shall supply 4BA 4BW-300 cylinders cer fied in accordance with applicable

Department of Transporta on (DOT) specifica ons. All cylinders shall be painted and stenciled in accordance with MIL-STD 101-C (August 2014).

The Contractor shall also ensure all cylinders are leak free and pass independent third-party laboratory analysis tes ng for purity. The current cer fied laboratories include A-Gas Americas, Hudson Technologies INC, Intertek Tes ng Services, and Na onal Refrigerants. Copies of the test reports shall be a ached to each cylinder in a waterproof envelope and copies shall also be submi ed to the Contrac ng Officer’s Representa ve when the DD-250 is submi ed for payment.

For the 150-pound cylinders, DLA would accept a lab cer fica on from the source/bulk tank, but the documenta on would need to be provided that es each 150-pound cylinder back to the source/bulk tank. A copy of the Safety Data Sheet (SDS) shall also be a ached to each cylinder in a waterproof envelope.

The Contractor shall deliver the gasses as follows:

MCMEU NSN

Gas

Cyl.

Size

LBS

Total

Cyl.

Total required

Associated GFP

Empty Cylinder

Required Purity

Specifica ons

6830-01-708-5244

HFC-227ea

1,1,1,2,3,3,3- Heptafluoropropane

(CF3CHFCF3)

150 4,584 687,600

LBS

N/A ASTM-6064 Type II

6830-01-708-5245

HFC-227ea

1,1,1,2,3,3,3- Heptafluoropropane

(CF3CHFCF3)

1200 384 461,280

LBS

8120-01-619-9794 ASTM-6064 Type II

6830-01-525-9381

HFC-R236fa

1,1,1,3,3,3– Hexafluoropropane, (CF3CH2CF3)

150 3,334 500,000

Lbs.

8120-01-525-9001 AHRI-700 (2019)

Refrigerant Std.

"Highest purity available"

Suppliers should furnish the specified quan es of HFC-236FA and HFC-227ea (gas) packaged in the cylinders specified (4BA/ BW-300).

The 150 lb. cylinders shall be packaged 12 cylinders per pallet. The 1200 lb. cylinders shall not require palle za on. All packaging would be in conformance with AHRI-700 standards. All shipments shall conform with all applicable DOT regula ons for 2.2 Compressed Gas per 49CFR173 without excep on.

The Contractor shall ship all cylinders to the following address:

Defense Depot Richmond, VA 6090 Strathmore Rd, Open Shed 6 Richmond, VA, 23297-5900

Deliveries could not be more than two (2) truckloads per day.

SDSs are required for all materials delivered under this contract that meet the defini on of hazardous as set forth in the latest version, which is Revision E, of Federal Standard 313 (including any versions or changes adopted during the life of the contract). The Contractor should pay par cular a en on to paragraph 4.3 of Federal Standard 313 (Addi onal Informa on Required on SDS). SDSs must be provided as specified in the contract within 10 business days of product being entered into Contractor’s inventory system or within 10 business days prior to shipment of product if shipping direct from subcontractor’s facility.

Items shall be labeled in accordance with 29 CFR 1910.1200 unless otherwise directed by 29 CFR

1910.1200 (b) (5). Hazardous Warning Labels (HWL) must be provided to the Contrac ng Officer or designee within 10 business days of product being entered into Vendor’s inventory system or within 10 business days prior to shipment of product if shipping direct from subcontractor’s facility.

The Contractor shall ensure any Hydrosta c Test Facili es used to perform this contract are Department of Transporta on cer fied. Should the Contractor change facili es or should the facility’s cer ficate be renewed, the Contractor shall submit a copy of the current cer ficate to the Contrac ng Officer prior to using the new or re-cer fied facility. Addi onal informa on concerning hydrosta c tes ng can be found at:

http://www.phmsa.dot.gov/hazmat/regs/sp-a/approvals/cylinders

The Contractor shall label all cylinders with a weather-proof label (able to withstand exposure to weather of all kinds without damage or loss of func on). The Contractor may defer to MIL-PRF-61002 Pressure Sensi ve Adhesive Labels for Bar Coding.

The Contractor shall be responsible for shipment of all products in accordance with 49 CFR 170-178, Interna onal Mari me Organiza on – Interna onal Mari me Dangerous Goods (IMO-IMDG), Interna onal Civil Avia on Organiza on - Interna onal Air Transport Associa on (ICAO-IATA), and Military Aircra (MILAIR) [Air Force Manual (AFMAN) 24-204].

ENVIRONMENTAL REQUIREMENTS

The Contractor and its subcontractors are responsible for obtaining and maintaining all required federal, state, municipal, and interna onal cer fica ons, licenses, permits, registra ons and approvals that may be required to perform this contract. The Contractor and its subcontractors shall possess/obtain their own, non-Government, Environmental Protec on Agency (EPA) Resource Conserva on and Recovery Act (RCRA) iden fica on number(s) and follow the regula ons of 40 CFR 260-280. The Contractor is responsible for repor ng under the Emergency Planning and Community Right-To-Know (EPCRA) (all applicable sec ons), as well as providing such data or other appropriate data to the customer/installa on allowing the customer/installa on to meet its Federal/State/Local/DoD environmental repor ng requirements.

Any me the Contractor communicates with or is contacted by an environmental or other regulatory agency at any level, or is required to communicate with such an agency, as it pertains to this program, it will no fy the Contrac ng Officer within 1 business day of the communica on with or contact by an environmental/regulatory en ty. In addi on, the Contractor will no fy the Contrac ng Officer of any spill via e-mail within 4 hours of the spill or the discovery of the spill.

A spill is defined to be any release of a material from its primary container (i.e. the container that has an in mate contact with the material) that results in any loss of the material (i.e. asset), and the need to recoup, repackage, reissue or dispose of the asset whether or not the spill needs to be reported to a regulatory body under the various Federal, State, or Local environmental or occupa onal-safety regula ons.

Repor ng Protocol:

1. Contractor no fies applicable na onal and local regulatory en es and the Contrac ng Officer depending on the type, nature, and volume of the spill.

2. Designated Contractor POC no fies DLA Avia on Contrac ng Officer via e-mail.

3. No fica on occurs within four (4) hours of the incident's occurrence or discovery of the incident.

4. No fica on covers asset(s) in transit to requisi oner(s) as well as in storage awai ng distribu on.

5. No fica on to include the following informa on at a minimum:

a. Iden fy loca on of incident / approximate me of incident / injuries if any

b. Iden fy nature of incident

c. Iden fy and List NSN(s), nomenclature, Delivery Order number (if applicable), Unit of Issue (U/I), quan ty of units affected

d. Iden fy total quan ty/volume spilled (approxima on)

e. Iden fy collateral damage (i.e. other assets/proper es affected by incident)

f. Iden fy ac ons taken to contain/remediate incident

g. Iden fy correc ve ac ons to minimize and/or eliminate future incidents of type noted

6. Closing & follow-up no fica on within seven (7) calendar days of incident indica ng state of affairs rela ve to incident to include any and all copies of official no ces sent to the various regulatory agencies where official no ce and follow up are required.

The Contractor will be responsible for any fines or penal es incurred as a result of a spill.

For reportable spills and instances of fines, penal es, and no ces of viola on, the Contractor shall no fy the Contrac ng Officer within four (4) hours; for all other communica ons or contacts with Government environmental regulators, the Contractor shall no fy the Contrac ng Officer as soon as prac cable, but in no event later than 4 hours a er the communica on or contact. In addi on, the Contractor shall provide a copy of all documents or electronic media related to such communica ons or contacts to the

Contrac ng Officer at no expense to the Government. The Contractor will not assert a privilege or other reason to withhold any such document or electronic media.