Requirements Document.docx
DOCX document 42 KB Posted
- Attached to
- Covert Surveillance Cameras
- Solicitation number
- 7151TEFDAOCICSC
- Issued by
- Not on record
About this file
This is a Requirements Document for the Food and Drug Administration's Office of Criminal Investigations (OCI) procurement of covert surveillance cameras. The document supports the FDA OCI Special Agents' mission to gather evidence for criminal prosecutions while ensuring agent safety during investigations. The solicitation number is 7151TEFDAOCICSC, classified as a standard Solicitation opportunity type.
The procurement focuses on acquiring covert surveillance camera systems that meet detailed surveillance specifications outlined in the attached Statement of Work (SOW). The cameras will be deployed by Special Agents conducting criminal investigations on behalf of the FDA. Key requirements are expected to be documented in the SOW regarding technical specifications, performance standards, and operational capabilities necessary for covert surveillance operations in support of criminal evidence collection and prosecution efforts.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Food and Drug Administration Office of Criminal Investigations (OCI) Statement of Work Covert Surveillance Cameras
BACKGROUND:
The Food and Drug Administration (FDA), Office of Criminal Investigations (OCI) was established in March 1992 by the Commissioner, with the urging of Congress, in response to concerns of increased criminal violations of the Federal Food, Drug, and Cosmetic Act (FDCA) and related acts. The mission of the OCI is to investigate suspected criminal violations of the FDCA; the Federal Anti-Tampering Act (FATA); and other statutes including applicable Title 18 violations; and to collect evidence to support successful prosecution actions through the federal or state court systems, as appropriate.
OCI is comprised of Special Agents (SAs) who are charged with investigating violations related to the Food Drug and Cosmetic Act (FDCA) as well as violations Title 18 and Title 31 of the US Criminal Code. FDA’s special agents conduct significant criminal investigations of violations involving FDA- regulated products. Special agents have the statutory authority to carry firearms, conduct searches and seizures, and make arrests. To operate safely and effectively, special agents must be equipped with the proper technical equipment.
OBJECTIVE:
The objective of this procurement is to acquire covert surveillance cameras for OCI SAs in support SA mission and to ensure agent safety while gather the necessary evidence to support prosecution for crimes investigated by OCI SA’s.
SCOPE:
The scope of this contract shall include covert surveillance camera kits and accessories. The contractor shall provide the following surveillance camera kits:
· Oculus NxtGen 5 Mini Plug N Play Kit (Quantity 1)
· Apec System Pictor IP Cylinder Camera Kit (Quantity 1)
TECHNICAL REQUIREMENTS:
The Contractor shall provide one Oculus NxtGen 5 Plug N Play Kit. The Oculus 5, Plug N Play Kit shall have all components factory integrated, and all necessary cords, adapters, to operate with the following specifications:
1. Oclulus 5 Mini Plug N Play Kit
a. Oculus NxtGen 5 Americas
i. 32GB or Greater Memory
ii. H264,H265, MJPG
iii. Picture Size HD1080p to QVG
iv. Onvif Profiles S and T
v. Protocol RTP/RTSP
vi. Dual camera operation up to 30fps simultaneously
vii. Control, streaming, and file transfer via 5G Firstnet or LAN
viii. Internal and External microphones
ix. Internal and External antennas
x. AES 256 Encryption, watermark, password, power-cut safe file system
xi. AVI file format
xii. Selectable frame rate and audio sampling rate
xiii. External memory expansion
xiv. Geolocation Support
b. Pinhole Camera – Qty 3
i. 1.5m cable
ii. Base size 10mm
iii. Total height 10mm
iv. Color camera
v. Pinhole lens
vi. 720P or greater
vii. Button snap-on
viii. Button kits for camera 10 Black standard buttons with 2 snap-on buttons, 011mm
ix. Black concealment jig for enhanced LLC camera snap-on jigs 010mm
c. Pinhole Camera
i. 1.5m cable
ii. Base size 13mm
iii. Total height 13mm
iv. Color camera
v. M12 Lens
vi. 720P or greater
vii. M12 Lens Kit Color 2.1 – 50mm – 10 pcs
d. External Stereo Microphone
i. Stereo
ii. Cable 1m
e. External Antenna for Oculus NxtGen 5G
i. Omnidirectional
ii. Cable 1m
f. Battery and Power Supply
i. Battery, lithium rechargeable 8.5Wh , Oculus NxtGen
ii. Charger, lithium battery, 1A (1-cell 4.2VDC) US, Oculus NxtGen
iii. Power supply 100-240VAC to 12VDC @ 1A US Oculus NxtGen
iv. Power Cable 5-30VDC with open ends 1m NxtGen
g. Case
i. Watertight 2250
h. Warranty 5 Years
2. Pictor – IP Cylinder Camera
a. Camera
i. Rugged IP surveillance cylinder camera with pan, tilt, and zoom capability
ii. Full HD 1080P video
iii. 2.1 megapixel or greater image sensor
iv. 1/2 inch Sony STARVIS CMOS sensor or equivalent
v. Progressive scanning system
vi. Resolution support for 1080P at 25/30 fps and 720P at 25/30 fps
vii. True color day imaging and low-light performance
viii. Minimum illumination of 0.01 lux color or better
ix. Black and white low-light performance of 0.002 lux or better
x. Digital slow shutter support for enhanced low-light operation
b. Lens and Zoom
i. Day/night zoom lens
ii. 36X optical zoom or greater
iii. Digital zoom up to 12X
iv. Focal length range of approximately 6.0 mm to 216.0 mm
v. Aperture range from approximately F/1.5 wide to F/4.8 telephoto
vi. Horizontal field of view from approximately 58 degrees wide to 2 degrees telephoto
c. Pan, Tilt, and Positioning
i. 360-degree continuous pan rotation
ii. Tilt range of approximately plus or minus 15 degrees
iii. Precision motor control
iv. Proportional control
v. Preset position support
vi. Autofocus on/off capability
vii. Manual focus capability
viii. Optical zoom wide and telephoto control
d. Network and Video
i. Ethernet 10 Base-T / 100 Base-TX
ii. ONVIF Profile S compliant
iii. Compatible with ONVIF-compliant video management systems, including Milestone and Genetec
iv. Three independent simultaneous IP video streams
v. Individually configurable video streams
vi. H.264, H.265, and MJPEG video streaming support
vii. Configurable video resolution and frame rate
viii. Web browser configuration and advanced settings via Chrome, Edge, or Firefox
ix. Analog video output PAL/NTSC
x. RS-232 or RS-485 control
xi. Pelco D or VISCA legacy control support
e. Power and Environmental
i. Power over Ethernet capability
ii. 12 VDC power input capability
iii. POE 802.3 AF support
iv. Power consumption approximately 7W quiescent and 15W peak
v. IP67 sealed housing
vi. Operating temperature range of approximately -20 degrees Celsius to +60 degrees Celsius
vii. Single multi-pin connector design
f. Physical Characteristics
i. Cylinder form factor
ii. Approximate dimensions: 115 mm diameter by 298 mm height
iii. Approximate weight: 2.5 kg
iv. Rugged housing suitable for field deployment
g. Warranty and Support
i. Contractor shall provide manufacturer-authorized warranty and support
ii. Contractor shall provide all required documentation, configuration information, and integration support necessary for deployment with OCI’s existing surveillance workflow and video management infrastructure
6. DELIVERABLES
One (1) Oculus 5 Mini Plug N Play Kit – Kit shall include the following parts:
| Part Number |
| Product Description |
| QTY |
| 50011051 |
| Oculus 5 Mini, Plug N Play, Americas |
| 1 |
| 51520301 |
| Oculus 5 Mini, Ext. Power, 4G/LTE, Americas, 32GB Memory |
| 1 |
| 56600051 |
| Antenna for 5G/4G/3G/WIFI, MCX Male, 85mm, Oculus 5 |
| 1 |
| 54065000 |
| Camera, Color, Oculus 5 Full HD, 10x10mm, Pinhole Lens, 1.5m/5ft |
| 1 |
| 54611310 |
| Button kit for Enh. FHD camera, BLACK, 10 std. buttons + 2 snap-on buttons, #11mm |
| 1 |
| 54621690 |
| Concealment Jig for Full HD camera 10x10, BLACK, 2 snap-on jigs, #30mm |
| 1 |
| 56000100 |
| Microphone set, External, Stereo, 1.5m/5ft*, Oculus 5 |
| 1 |
| 56110220 |
| Battery, Lithium Rechargeable 8.5Wh (2300mAh), Oculus 5 |
| 1 |
| 56110901 |
| Charger, Lithium Battery, 2A (4.2VDC), US, Oculus 5 |
| 1 |
| 56100521 |
| Power Supply, 100-240VAC -> 12VDC/1A, US, Oculus 5 |
| 1 |
| 56100305 |
| Power Jig, 3.5-30VDC, Open Ends, 9x9x38mm, Oculus 5 |
| 1 |
| 56100201 |
| USB 3 cable, USB-C to USB-C, 1m/3ft, Oculus 5 |
| 1 |
| 19040000 |
| Lens Cleaning Kit |
| 1 |
| 19040010 |
| Sewing Kit, 10 pcs. pre-threaded needles, black+white thread |
| 1 |
| 59030001 |
| USB Memory Stick (User Guide, Software Tools, etc.) |
| 1 |
| 59010004 |
| Getting Started Guide - Oculus 5 Mini |
| 1 |
| 59020001 |
| Catalog – Oculus 5 Mini |
| 1 |
| 19005029 |
| Watertight Case 2300 - Oculus 5 |
| 1 |
| 70004000 |
| Audius 5 Nano Plug N Play Kit |
| 1 |
| 71420100 |
| Audius 5 Nano, Bluetooth streaming, 1GB Memory |
| 1 |
| 76112050 |
| Battery, Lithium, Rechargeable 170mWh (45mAh), Audius Penny |
| 2 |
| 77002200 |
| Pen, “Premium Resorts”, Audius Penny |
| 1 |
| 77002000 |
| Drill Bit, Ø1mm, Audius Penny |
| 1 |
| 76102200 |
| USB, Adapter & Charger, Audius Penny & Bubble Gum |
| 1 |
| 76100201 |
| 76100201 USB 3 cable, USB-C to USB-C, 1m/3ft, Audius |
| 1 |
| 59020000 |
| Catalog – Oculus 5 |
| 1 |
| 79010005 |
| Quick guide – Audius |
| 1 |
| 79010007 |
| Quick guide – Memory Game App |
| 1 |
| 19005016 |
| Watertight Case 2100 |
| 1 |
| 54067200 |
| Camera, Color, Oculus 5 Full HD, 13x13mm, Interchangeable M12 lens, 93 degrees, 1.5m/5ft |
| 1 |
| 54682510 |
| Lens Kit Color, M12, FL 2.1 – 50mm, for 13x13mm camera, 10 pcs |
| 1 |
| 54065000 |
| Camera, Color, Oculus 5 Full HD, 10x10mm, Pinhole Lens, 1.5m/5ft |
| 2 |
| 54621690 |
| Concealment Jig for Full HD camera 10x10, BLACK, 2 snap-on jigs, Ø30mm |
| 2 |
| 54621695 |
| Concealment Jig Flush Mount for Full HD camera 10x10, BLACK, 2 snap-on jigs, Ø30mm |
| 2 |
| 56110220 |
| Battery, Lithium Rechargeable 8.5Wh (2300mAh), Oculus 5 |
| 2 |
| Import Charges |
| The items in this quote are currently eligible for a tariff-exempt code under White House executive order. If this code is no longer eligible at the time of shipment, this group reflects the estimated tariff charges at the current rate for items imported from the EU. Actual charges may vary and will be confirmed via customs paperwork before invoicing. |
| 1 |
One (1) Pictor – IP Cycler Camera Kit shall include the following parts:
| Part Number |
| Product Description |
| QTY |
| BD0117 |
| Pictor - IP Cylinder Camera |
Supplied with 3m IP cable BF0256/03
| HA1214 |
| Pictor Tripod Plate |
| 1 |
| BF0470/03 |
| Ethernet and 12 VDC cable for Peaka, Saturn & Pictor |
Connector A: Amphenol SCE 14 pin Line Socket Connector B: RJ45 Socket Connector C: 12v 2.1mm Jack Cable length: 3m
| Import Charges |
| This group reflects the estimated tariff charges at the current rate for items imported from the UK. Actual charges may vary and will be confirmed via customs paperwork before invoicing. |
| 1 |
7. PERIOD OF PERFORMANCE:
The Contractor shall deliver the camera kits and accessories within 60 days of receipt of order.
8. DELIVERY AND PLACE OF PERFORMANCE
Delivery shall be made F.O.B Destination to:
FDA-OCI
Michael Bethers
WO75, RM#7500
10903 New Hampshire Ave.
Silver Spring, MD 20993
9. CONTRACT TYPE:
This order is a firm-fixed-price order.
10. CONTRACT ADMINISTRATION:
Contracting Officer (CO): TBD Email:
Contracting Specialist (CS): TBD Email:
Contracting Officer’s Representative (COR):
11. CONTRACTING OFFICER’S AUTHORITY:
The Contracting Officer (CO) is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the RFQ; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract. No statement, whether oral or written, by anyone other than the Contracting Officer, shall be interpreted as modifying the terms and conditions of this award. It is the Contractor’s responsibility to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the award. The Government will not reimburse the Contractor for any work not authorized by the Contracting Officer, including work outside the scope of the award.
The Contracting Officer’s Representative (COR) is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the contract and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance.
12. INTERPRETATIONS OF MODIFICATIONS:
No oral or written statement of any person and no written statement of anyone other than the CO shall modify or otherwise affect the terms and conditions of this contract. Requests for interpretations, modifications or changes must be made in writing to the CO. The technical point of contact can only respond to technical matters that do not result in a change of scope to this contract.
| 13. | IPP INVOICE REQUIREMENTS: |
| (a) | All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.html |
| (b) | Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov |
| (c) | The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts. |
| (1) | Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov or phone (866) 973-3131. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131. |
| (2) | The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days. |
| (3) | If your company is already registered to use IPP, you will not be required to re-register. |
| (4) | If the Contractors unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures. |
| (d) | Invoices that include time and materials, or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and |
(2) substantiate material costs incurred (when applicable).
| (e) | Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. |
| (1) | At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred. |
| - | Direct Labor-include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category; |
| - | Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirect)-show rate, base and total amount; |
| - | Consultants (if applicable)-include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant; |
| - | Travel-include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed; |
| - | Subcontractors (if applicable)-include, for each subcontractor, the same data as required for the Prime Contractor; |
| - | Other Direct Costs-include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and- |
| - | Fee–amount as allowable in accordance with the Schedule and FAR52.216-8 if applicable. |
| (f) | Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes: |
| (1) | list of all invoices submitted to date under the subject award, including the following: |
| - | invoice number, amount, & date submitted |
| - | corresponding payment amount &date received |
| - | total amount of all payments received to date under the subject contractor order |
| - | and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance. |
| (g) | Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate. |
| (h) | If the services are rejected for failure to conform to the technical requirements of the task order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO. |
| (i) | Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays. |
| (j) | The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort. |
| (k) | Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827- ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov . Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue. |
(END OF CLAUSE)
14. PAYMENT TERM:
Payment terms Net 30 days after government acceptance of the supply item/service. Payments shall not be made more frequently than monthly in arrears. Advance payments will not be made.
15. INSPECTION AND ACCEPTANCE:
Inspection and acceptance will be at destination in accordance with FAR clause 52.212-4(a). In accordance with FAR 52.212-4(a), the Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.
The COR will perform inspection and acceptance of all products and services. The performance criteria for these products shall be timely delivery and closure of all activities and deliverables listed above and within the established Period of Performance.
Inspection and acceptance will occur at the place of delivery. Inspection will include verifying all parts were received and warranties and services are in place. The Government will accept goods and services only if they conform to all terms and conditions of this order. The Government will provide written notification of acceptance or rejection within ten (10) business days of receiving the delivery.
The Government will reject non-conforming products and services. The Contractor shall correct any deficiencies within thirty (30) days of when the Government issues the rejection notice. If the Contractor cannot correct the deficiencies within this time frame, the Contractor shall immediately notify the COR or technical POC of the reason for the delay and provide a proposed corrective action plan within ten (10) business days.
CLAUSES
HHSAR 352.239-74 Electronic and Information Technology Accessibility. (DEC 2015) Paragraph (c). The Section 508 standards applicable to this contract are:
· Must meet WCAG 2.0 A and AA
· E101.2 Equivalent Facilitation (Appendix A, Application and Scoping Requirements)
· E203 Access to Functionality (Appendix A, Application and Scoping Requirements)
· E204 Functional Performance Criteria (Appendix A, Application and Scoping Requirements)
· E205 Electronic Content (Appendix A, Application and Scoping Requirements)
· E208 Support Documentation and Services (Appendix A, Application and Scoping Requirements)
· Chapter 6 Support Documentation and Services (Appendix C, Functional Performance Criteria and Technical Requirements)
· 302 Functional Performance Criteria (Appendix C, Functional Performance Criteria and Technical Requirements)
· Electronic content must be accessible to HHS acceptance criteria.
· Accessibility checklists for various formats are available at the HHS site. Materials that are final items must be compliant with Section 508 at time of delivery, except upon approval of the Contracting Officer or Representative.
· E206 Hardware (Appendix A, Application and Scoping Requirements)
· Chapter 4 Hardware (Appendix C, Functional Performance Criteria and Technical Requirements)
Instructions to Quoters This solicitation is issued under FAR Part 12 and 13 procedures. Quoters shall submit quotes via email to the Contract Specialist on or before [TBD by OAGS]. Phone calls will not be accepted.
The offeror’s quote must outline all characteristics of the requirement listed in the Technical Requirements Section. The contractor’s quote shall provide sufficient information to allow the Government to evaluate that the Contractor is capable of meeting the requirement. Offerors shall furnish as part of their quote all descriptive material necessary, including description, item number, all included part numbers, and quantity for the Government to determine whether the quote meets all technical requirements. The Government is not responsible for locating or securing any information which is not identified in the quote.
The Offeror shall submit an itemized quote with a total price for a firm fixed-price order. The Contractor shall provide the price and all detailed documentation to support the total price of the quote. The firm fixed-price proposed shall be inclusive of all delivery, shipping and any other costs associated with providing all deliverables. Quoter shall include manufacturer’s warranty in quote with timeframe as specified in the requirements.
Quotes shall be valid for a minimum of 60 days. Quoter shall meet 508 compliant standards.
Evaluation of Quotes and Basis of Award The Government intends to award a firm-fixed price purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Contractor selection will be based on the lowest price technically acceptable (LPTA) offer that can “meet or exceed” the requirements in this solicitation. The Government reserves the right to award without dialogue or discussions.
Quotes will be evaluated based on the following:
· Technical Acceptability: Quotes must meet all the salient characteristics in order to be considered technically acceptable. Quoter shall demonstrate capability of providing the required equipment as stated in the requirement. Technical components shall meet or exceed section 508 standards (see HHSAR 352.239-74). Failure to demonstrate meeting the requirements will result in a rating of technically unacceptable and will not be considered for award.
· Quotation Total Price: The quoter’s initial quote shall contain the quoter’s best terms from a price standpoint. Prices quoted shall be evaluated to ensure the best value to the Government and must be determined to be fair and reasonable in order to be considered for award. The total quotation price shall be the sum of all items quoted at the required quantities and will be the total evaluated price.
File details come from the government source that posted it. Updated .