Requirements_Agilent Software Upgrade Final.pdf

STATEMENT OF REQUIREMENTS

Brand Name Only Agilent Gas Chromatograph OpenLab CDS Software and Workstations

I. BACKGROUND INFORMATION

The Gas Sensing Metrology Group (GSMG) of the Chemical Sciences Division is responsible for developing, critically evaluating, and applying techniques for the identification and measurement of gaseous species. Measurement services are provided through the development of reference materials including NIST Traceable Reference Materials (NTRMs), Reference Materials (RMs), Standard Reference Materials (SRMs). The GSMG performs many of these measurements using Agilent 6890 and 7890 gas chromatographs (GCs) paired with a 12-port gas sampling valve. A homebuilt software is currently used to communicate with both the sampling valve and the Agilent Chemstation software. Unfortunately, this software was written by a former GSMG group member and is only able to communicate with Agilent Chemstation B03.01. This software requires Windows XP and has not been supported for many years. In order to update the security measures and operating systems associated with these gas chromatographs, GSMG must update to the current version Agilent software, Openlab CDS.

II. SCOPE OF WORK

The Contractor shall provide five (5) Agilent OpenLab CDS workstations that meet the following minimum technical requirements. The Contractor shall install the equipment and software as well as provide training as described below.

III. SPECIFICATIONS

The Contractor shall provide five (5) Agilent OpenLab CDS Workstations (Agilent Part No.

M8413AA) as follows:

Hardware

i. Five (5) PCs equipped with Windows 11 Pro and 20” Monitor, with the following minimum specifications:

a. Intel Xeon W2423

b. 16GB SDRAM

c. 1TB Hard Drive

ii. Connections, as required, to hook hardware and software up to existing GCs.

Software

i. Five (5) Agilent OpenLab CDS permanent software licenses

a. The Gas Chromatograph software shall control all GC functions, collect chromatographic data, perform data analysis and export selected data to an excel spreadsheet with a permanent software license (at delivery).

b. The vendor shall provide documentation that describes how a user computer program written in Visual Basic Version 6.0 can gain access to analytical data after a run has terminated, and for the user program to inform the GC control software of the identification of the next sample to be run in the sequence. This capability shall be available in the GC control software.

c. The software shall be capable of controlling a 12-port gas sampling valve mounted atop the GC instruments allowing for controlled sample injection.

Operations & Maintenance Manual

i. Each workstation shall be provided with an operations and maintenance manual. The manual may be in the form of a digital or hard copy.

Warranty The Contractor shall provide, at a minimum, a one-year manufacturer’s commercial warranty for all products. The warranty shall cover all parts, labor and travel. The warranty shall commence upon NIST acceptance of products, including associated installation and training.

Delivery Delivery of products shall be FOB Destination (or equivalent terms, such as INCOTERMS Delivered Duties Paid) and shall occur not later than (NLT) 90 days after contractor receipt of order (ARO). The packing slip shall clearly indicate the NIST award number and the NIST Technical Point of Contact associated with the order.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

The contractor shall deliver all Line Items to:

The National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899

Installation The Contractor shall install the OpenLab CDS workstations to the Agilent 6890 and 7890 gas chromatographs in Building 227, Room B111, at NIST Gaithersburg, MD. Installation shall include, at a minimum, uncrating/unpacking of all products, set-up and hook-up of all equipment, start-up, demonstration that the OpenLab CDS workstations operate in accordance with manufacturer specifications and with NIST’s GCs, and removal of all trash.

Installation shall take place during normal business hours, between 8:30 am and 5:00 pm Eastern Time, Monday through Friday except Federal Holidays, and will be coordinated with the NIST Contracting Officer’s Representative (COR).

Training:

The Contractor shall provide on-site training at the NIST Gaithersburg, MD location for up to 2 NIST personnel covering normal operation, troubleshooting, and routine maintenance of the OpenLab CDS workstations as operated with NIST’s existing GCs.

Training shall be provided during normal business hours, between 8:30am and 5:00pm Eastern Time, Monday through Friday, except Federal Holidays, and will be coordinated with the NIST COR to ensure maximum availability of NIST personnel. Training is to occur within 10 days of installation. The training may be completed on-site at NIST immediately after installation and demonstration of specifications.

IV. DELIVERABLES

Description Quantity Due Date Agilent OpenLab CDS Workstations with software pre-install

Five (5) Within 90 days after award

Operations and Maintenance Manuals One (1) per workstation

Within 90 days after award

Installation Once Within 10 days after product delivery

Training of NIST personnel at NIST, Gaithersburg, MD

Once Within 10 days after product delivery

V. ACCEPTANCE CRITERIA

The Government will inspect the products, and inspect installation and training services provided, within seven business days of receipt. The Contractor has the right to be present during the inspection at the Contractor’s expense.

Inspection will include:

• Visual inspection of the products to ensure they are new, undamaged, and operate as commercially marketed.

• Verification that the delivered OpenLab CDS workstations operate in accordance with manufacturer specifications and with NIST’s GCs

• Verification that installation and training were successfully completed in accordance with the requirements identified in this document

The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming products and services at no cost to the Government.

VI. GENERAL INFORMATION

Safety: The Contractor employee shall be responsible for knowing and complying with commercial installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and also is shown to the armed Security Police when entering the campus.

Identification Badges: Contractor employees shall comply with NIST identification and access requirements. The Contractor shall provide the name and citizenship information of employees for on-site visits to the NIST SME prior to arrival. The SME will submit the name(s) and citizenship information to the NIST Office of Security in order for a given Contractor employee to enter the NIST campus. The Contractor employee is responsible for absences due to missing or expired identification and access documents. Each Contractor employee shall wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID (which in most cases can be a valid driver's license), proof of insurance and current registration must be presented to the NIST Security Office.