Requet for Quote Bid No 24_RFQ01_EHS.pdf

REQUEST FOR QUOTE

REQUEST FOR QUOTE

BID NO.: 24-RFQ01-EHS

Mosquito Control and Surveillance

OFFERED BY:

FULTON COUNTY BOARD OF HEALTH

PURCHASING OFFICE

10 PARK PL, SOUTH SE 4TH FL

ATLANTA, GEORGIA 30303

Bidder is cautioned to carefully read the instructions and the attached sheets' terms and conditions. Failure to adhere to these instructions and terms and conditions may result in rejection of bid.

SECTION PAGE

TERMS AND CONDITIONS ............................................................................ 2,3,4

SPECIFICATIONS .......................................................................................... 5, 6

SCOPE OF WORK ........................................................................... 7, 8, 9, 10,11

INSURANCE AND RISK MANAGEMENT PROVISIONS

TABLE OF CONTENTS

REQUEST FOR QUOTE – Mosquito Control and Surveillance

BID NO. 24-RFQ01-EHS

GENERAL TERMS AND CONDITIONS - LABOR AND SERVICE

The following provisions are hereby made a part of this Request for Quote (“E-QUOTE”). Any contract or purchase order awarded as the result of this request shall be governed by these General Terms and Conditions. By submission of your responses to this e-quote, vendor agrees to furnish the product(s) and/or service(s) pursuant to these conditions.

1. GENERAL. These provisions are standard for all Fulton County Board of Health contracts. The Fulton County Board of Health may delete or modify any of these standard provisions for a particular contract or purchase order by indicating a change in the special instructions or provisions. Any vendor accepting a purchase order award as the result of this request agrees that the provisions included within this Request for E- Quote shall prevail over any conflicting provision within any standard form contract of the vendor.

2. SUBMISSION OF RESPONSES. Responses must be submitted via email to the Purchasing Department at fcboh.purchasing@dph.ga.gov. Response to e-quotes must be received no later than the time on the date indicated.

3. STATE OF GEORGIA IMMIGRATION REQUIREMENT. Effective July 1, 2013, State law requires that all contracts for the physical performance of services for all labor or service contract(s) that exceed $2,499.99 (except for services performed by an individual who is licensed pursuant to Title 26, Title 43, or the State Bar of Georgia) must comply with the Illegal Immigration Reform and Enforcement Act. The Fulton County Board of Health cannot enter into a contract for the physical performance of services unless the contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E- Verify.

Before a bid for any such services is considered by the Fulton County Board of Health, the bid shall include a

4. signed, notarized affidavit from the contractor attesting the affiant has registered with, is authorized to use, and uses the federal work authorization program.

5. ADDENDUM. Revision to the Request for E-Quote issued by the Fulton County Board of Health prior to the receipt of bids.

6. NON-COLLUSION. Bidder certifies that this bid is made without prior understanding, agreement or connection with any other corporation, firm or person submitting a bid for the same work, labor or service to be done or the supplies, materials or equipment to be furnished and is in all respects fair and without collusion or fraud. Bidder further understands collusive bidding is a violation of state and federal law and can result in fines, prison sentences and civil damage awards. Bidder agrees to abide by all conditions of this bid and certifies that person signing is authorized to sign this bid or proposal for the bidder.

7. CONFLICT OF INTEREST. Vendor states that no Fulton County Board of Health employee, nor any business entity in which they have an interest: a) Has an interest in the contract awarded; b) Has been employed or retained to solicit or aid in the procuring of the resulting contract; c) Will be employed in the performance of such contract without immediate disclosure of such fact to the Fulton County Board of Health.

8. BASIS OF AWARD. The Fulton County Board of Health shall award to the overall lowest responsible and responsive vendor complying with the provisions of the Request for E-Quote. The following criteria may be considered by the Fulton County Board of Health in selecting the most advantageous quote: a) Ability to perform the service required within the specified time; b) Conformance to specification; c) The quality of performance in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor references. The Fulton County Board of Health reserves the right to cancel the solicitation and to reject any or all quotes in whole or in part and is not bound to accept any quote if rejection of that quote is determined to be contrary to the best interest of the Fulton County Board of Health.

9. SAMPLES. Samples of items, when required, must be furnished free of expense to the Fulton County

Board of Health and upon request, be returned to the Vendor at the Vendor’s expense. Samples of selected items may be retained for comparison purposes.

10. NEW. All items bid must be new. Used, rebuilt, and refurbished items will not be considered unless specifically authorized by Fulton County Board of Health in the written specifications.

11. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise specified, manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the specifications are intended only to identify the quality and characteristics desired. They are not intended to limit competition. The Vendor may offer any equivalent product which meets or exceeds the specifications. If quotations are based on equivalent products, the quote must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include complete descriptive literature and/or specifications; c) Include proof that the proposed equivalent will meet the specifications. The Fulton County Board of Health reserves the right to be the sole judge of what is equal and acceptable to meet its needs in all respects. If Bidder fails to name a substitute, goods identical to the published standard must be furnished.

12. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend and hold harmless the Fulton County Board of Health, and its employees, subcontractors, successors, assigns and agents from and against any and all losses (including death), claims, damages, liabilities, costs and expenses (including but not limited to all actions, proceedings, or investigations in respect thereof and any outcome of any such action, proceeding, or investigation), caused by, relating to, based upon or arising out of any act or omission by contractor, its directors, officers, employees, subcontractors, successors, assigns or agents, or otherwise in connection with its acceptance, of the performance, or nonperformance, of its obligations under this agreement.

13. TAXES. Fulton County Board of Health is exempt from the State of Georgia sales tax and exemption certificate will be furnished upon request.

14. DELIVERY. All prices must be FOB Destination, unloaded inside, and assembled unless otherwise indicated.

15. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT. If any item furnished by the Vendor fails to conform to specifications, or to the sample submitted by the Vendor, the Fulton County Board of Health may reject it.

Upon rejection, the Vendor must promptly reclaim and remove such item without expense to the Fulton County Board of Health and shall immediately replace all such rejected items with others conforming to such specification and samples. If the Vendor fails to do so, the Fulton County Board of Health has the right to purchase in the open market a corresponding quantity of any such items and to deduct from any monies due the Vendor the difference between the prices named in the purchase order and the actual cost to the Fulton County Board of Health. If the Vendor fails to make prompt delivery of any item, the Fulton County Board of Health has the right to purchase such item in the open market and to deduct from any monies due the Vendor the difference between the prices named in the purchase order and the actual replacement cost to the Fulton County Board of Health. The rights and remedies of the Fulton County Board of Health identified above are in addition to any other rights and remedies provided by law or under the purchase order.

16. INVOICES AND PAYMENT TERMS. Invoices are to be emailed or mailed to the Fulton County Board of

Health department specified on the resulting purchase order or master agreement. All invoices must include the purchase order number or master agreement number. Failure to comply may result in delayed payments. The Fulton County Board of Health payment terms are Net 30 days unless a cash discount is allowed for payment within not less than twenty (20) days. The payment term shall begin on the date the merchandise is inspected, delivered, and accepted by the Fulton County Board of Health and the correct invoice is received in the office specified on the purchase order.

17. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations, and policies shall govern development, submittal and evaluation of quotes and disputes about quotes. Lack of knowledge by any Vendor about applicable law is not a defense.

18. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Vendor without the express written approval of the Fulton County Board of Health, and shall not become an asset in any bankruptcy, receivership, or guardianship proceedings.

19. REJECTION OF BID. Bids may be considered irregular and may be rejected if they show omissions, alternations of form, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any kind. The Fulton County Board of Health reserves the right to waive minor technicalities or irregularities of bid.

20. TERMINATION. In the event any of the provisions of the purchase order are violated, the Fulton County Board of Health may serve written notice of its intention to terminate the purchase order. Such notice will state the reason(s) for such intention, and unless within ten (10) days after serving notice upon the contractor, such violation has ceased and satisfactory arrangements for correction made, the purchase order shall, upon expiration of ten (10) days, be terminated. Further, the Fulton County Board of Health reserves the right to terminate for its convenience any purchase order in whole or in part upon giving thirty (30) days prior written notice to the other party.

21. DEBARMENT. If a Bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or otherwise excluded from doing business with any government agency which prohibits your firm from participating in any procurement, the Bidder must provide the Fulton County Board of Health with that information as part of its response to this solicitation. Failure to fully and truthfully provide the information required may result in the disqualification of your bid from consideration or termination of the purchase order, once awarded.

22. RIGHT TO PROTEST. Any actual bidder or offeror that has submitted a bid/proposal for a particular procurement and is aggrieved in connection with the solicitation or award of the contract shall protest in writing to the purchasing agent after the date that the specific bid or proposal is submitted. No protest will be accepted or considered prior to the date the specific bid or proposal is submitted; it will be considered untimely. All protests shall set forth in full detail the factual and legal bases for the protest and specific relief sought by the protestor. Protests arising from factual or legal bases that the protestor knew or should have known prior to the submission of the bid/proposal must be submitted within three business days of the submission of the bid/proposal. Protests arising from factual or legal bases that the protestor knew or should have known subsequent to the date the bid/proposal was submitted must be submitted within ten business days after the protestor knew or should have known of such bases, but in no event shall any protest be submitted more than ten business days after the award of the contract. Untimely protests will not be considered by the purchasing agent and will be simply denied as untimely. Decisions on timeliness by the purchasing agent are not appealable.

An oral protest or a protest to an official, employee, User Department, or other person apart from the Director of the Finance Department does not comply.

23. BINDING AUTHORITY. The individual submitting this E-QUOTE must have binding authority to submit contracts on behalf of the responding company. By submitting a response, the vendor agrees that their quote is an offer to sell. All bidders shall comply with Fulton County Board of Health policies and procedures, as well as relevant local, state, and federal laws, including compliance with EEOC hiring guidelines and requirements under the Americans with Disabilities Act.

BID NO. 24-RFQ01-0531ENV

Product/Service Title: Mosquito Control and Surveillance

Requesting Department: Environmental Health Services

1. DESCRIPTION

The Fulton County Board of Health is soliciting e-quotes from qualified bidders to provide Mosquito Control and Surveillance for the Environmental Health Services .

2. CONTACT PERSON

Please contact Brandon Leftwich by email at brandon.leftwich1@dph.ga.gov or Fax at 770-264-4668 only, with any procedural or technical questions. All questions should be submitted in writing to the Purchasing Agent via email only (fcboh.purchasing@dph.ga.gov). No phone calls will be accepted. Any responses made by the Fulton County Board of Health will be provided in writing to all Bidders by addendum. No verbal responses shall be authoritative.

3. TERM OF AGREEMENT

12 Months

4. PRODUCT/SERVICE SPECIFICATIONS

LARVAL MOSQUITO CONTROL, ARBOVIRUS SURVEILLANCE AND MOSQUITO POP

5. PRICING SHEET

Hourly Labor Rates Item No.

Labor category Estimated hours/year

Hourly labor rate fixed price- flat rate

6. SPECIAL CONDITIONS/INSTRUCTIONS

The contract will be at a fixed price- flat rate.

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

The work to be performed under this scope of work is estimated to consist of furnishing all labor, materials, tools and equipment necessary for completing all Work required in order to perform integrated mosquito management services throughout Fulton County.

The services are for mosquito control through surveillance and testing, larviciding, and adulticiding, public education and prevention. Mosquito control program has been active in Fulton County since 2001 and is an important component of West Nile Virus (WNV) and the Zika virus and if proper measures are taken the use of larvicides will destroy the larvae before developing in the breeding sights.

The primary objectives of this project are to reduce the incidence of WNV through surveillance and testing, larviciding, adult mosquito control, and public education.

The Contractor will provide the following services related to integrated mosquito management:

LARVAL MOSQUITO CONTROL

A. Contractor will provide the treatment for up to 12,000

• open street catch basins,

• inlets, and

• manholes within all designated breeding sites (as specified and approved by

BOH) with

• one (1) 150-day application of Natular XRT briquette based larvicide reduction method per catch basin.

• Contractor will maintain field records of all catch basin applications including o product, o dosage rate, o date;

o staff, o street and o GPS coordinate information

Board of Health (BOH) will adjust the treatment areas as necessary. This will be done in collaboration with the Contractor per:

A. Review and analysis of o arboviral date results o frequency of human cases, and o positive mosquito pools

B. Contractor will treat by o powered backpack using EPA approved granules, o all historical tire piles o junkyards o automobile tire and parts dealers o other Culex o Aedes albopictus container habitats within the established breeding sites Sites will be treated using either Abate Tire Treatment (at a rate of up to) one (1) pound per

100 square feet) or another approved EPA granules (at a rate of) five (5) pounds per acre), whichever is more suitable for specific site.

o Contractor will maintain field records of all backpack larvicide treatments including

• product,

• dosage rate,

• date,

• description/name of location,

• staff, street address and

GPS coordinates. New locations will be incorporated into the database for future treatments, and eliminated areas will also be entered into the database.

C. BOH staff will periodically direct the Contractor to inspect:

o specified habitats, o respond to residential complaints of stagnant water and/or o backpack specified areas with EPA approved granules (at a rate of o five (5) pounds per acre) or o Abate Tire Treatment (at a rate of up to one (1) pound per 100 square feet).

ARBOVIRUS SURVEILLANCE AND MOSQUITO POPULATIONS MONITORING

A. Contractor will have available:

• (2) ABC carbon dioxide baited light traps weekly for the collection of live adult mosquitoes for arboviral testing between July 1, 2024 and October 31, 2024.

Collected specimens will be handled per o state and federal protocols, o counted, identified to species and sex, o collected by species, o shipped on dry ice to the approved laboratory where they will be analyzed for the presence of West Nile Virus or Zika if test available.

B. Contractor shall maintain and operate

• thirteen (13) gravid traps weekly for the collection of live adult mosquitoes for arboviral testing between July 1, 2024, and October 31, 2024.

• Collected specimens will be handled in the same manner as described above in

IIA. Trap failures due to equipment malfunction or trap nights lost, due to traps being set on nights of heavy predicted storms will not be charged to BOH.

C. BOH will determine all trap sites. The frequency of ABC and gravid trapping will vary depending upon weather conditions, the relative abundance and/or geographical distribution of mosquitoes. In addition, ABC traps will be used only in these specific instances:

1. ABC traps will be used at identified WNV “hotspots” as determined by the BOH. This trapping will be to test for the involvement of additional mosquito species with WNV aside from more prevalent and known vectors (i.e. Culex quinquefasciatus).

2. ABC traps will be used in areas, as determined by the BOH, where human cases have occurred and where no identified WNV or Zika vector (i.e. Culex quinquefasciatus, Ades sp.) has been collected thru the use of Gravid traps.

The following chart provides the approximate number of trap nights per month to be provided by the Contractor.

TRAPS NIGHTS/MONTHS

MONTH # of

WEEKS

ABC GRAVID

JULY 4 10 63

AUGUST 4 10 51

SEPTEMBER 4 10 51

OCTOBER 4 10 63

TOTAL 16 40 228

ADULT MOSQUITO CONTROL

A. Contractor will provide adult mosquito services in

• spray zones,

• harboring areas,

• county parks,

• special events,

• excessive annoyance conditions and/or

• a West Nile or Zika Virus alert due to a human case is issued or

• other arboviral surveillance data indicators.

B. The Contractor will use the services and pesticides listed in the provisions below:

1. ATV (all terrain vehicle) ultra-low volume (ULV) treatments with Flit 10 EC insecticide or equivalent at the rate of 0.0036 pounds of active ingredient (a.i.)

per acre of spray approved zones.

2. Truck ULV treatments with FLIT 10 EC insecticide or equivalent at the same rate specified above in IV.C.1. B.1. (3.8 fl. oz/minute at 12 mph).

3. Backpack barrier applications with Vectolex granules or equivalent insecticide applied at the rate of 0.1 pounds of a.i. per acre for the control of the adult mosquito population in vegetated areas in parks and other acres not accessible by truck/conventional means.

C. Truck ULV treatments will utilize GPS equipment to verify the location of all ULV adult mosquito control application of insecticide.

Contractor will maintain permanent records of all ULV applications via written records and GPS information.

Activities for this contract will be provided across all of Fulton County and to all residents of Fulton County.

The key technical and functional requirements/tasks for this project are listed as follows:

• Site Inspection – 350 sites

• Larviciding catch basins - 12,000 catch basins

• Backpack Container Larviciding – 400 acres

• Adult Mosquito Control (Barrier Spraying) - 25 miles

• ABC Light Traps – 40 Trap Nights

• Gravid Traps - 228 Trap Nights

Applications of all insecticides will be in strict conformance with procedures and application rates approved by the United States Environmental Protection Agency and the Georgia Department of Agriculture.

All insecticides used in the Contractor’s program shall be approved by the United Stated

Environmental Protection Agency for use in mosquito control and registered for such use in the State of Georgia.

The successful Contractor will operate from a permanent office located in the greater metro Atlanta area with full time and part time staff to meet the scope of the mosquito management services specified herein.

A. Field personnel will wear Contractor’s company uniform (t-shirts) and identification badges provided by BOH at all times. Contractor must display the Fulton County logo, and company logo on the side of each truck in the fleet.

B. Be available to the BOH designated contact thru cellular telephone, office phone and/or email at all times Monday through Friday during regular business hours, 8:30 am to 5:00 pm local time. In addition, Contractor will maintain daily operational contact with all Contractors’ field personnel via cellular phone, “Direct Connect” communication.

C. In case of emergency, Contractor will provide night and weekend contact telephone numbers to BOH. The Contractor will provide the cellular phone system.

D. Fleet of vehicles will be parked at a secure location. All pesticide tanks and containers on each truck will be locked.

E. Available for meetings called by BOH as necessary.

F. Provide on-going consultation for the development and enhancement of the BOH Integrated Mosquito Management Program.

G. Must possess or be capable of obtaining all equipment, furniture, vehicles, supplies and chemicals necessary to conduct an integrated mosquito management service as well as furnish an office within the metro Atlanta area from which to operate.

H. Contractor will employ or retain a staff person with the capability of preparing and maintaining maps, charts, graphs, and other visual aids to describe clearly all-geographic, topographic and aquatic features of the Fulton County using a GIS mapping system, either MapInfo or Arc View.

I. The Contractor must also adhere to the latest requirements of the U.S.

Environmental Protection Agency, the Georgia Environmental Protection Division, and the Georgia Department of

Agriculture.

J. Contractor will employ or retain personnel with all required state or federally mandated licenses or certifications necessary to apply products utilized for the control of adult or larval mosquitoes.

7. INSURANCE & RISK MANAGEMENT PROVISIONS

Bidders contractors are required to provide a certificate of insurance if the contract is awarded.

(1) workers compensation insurance as required by state law with employers liability insurance limits of not less than One Million Dollars ($1,000,000.00) each accident/policy limit/each employee;

(2) comprehensive general liability insurance, including contractual liability insurance, bodily injury, property damage, products and completed operations, personal and advertising injury, and any other type of liability for which this Agreement/MOU shall apply with limits of liability on not less than One Million Dollars ($1,000,000.00) each occurrence / Two Million Dollars ($2,000,000.00) policy aggregate;

(3) commercial auto liability insurance with a policy limit on not less than One Million Dollars ($1,000,000.00) aggregate limit for bodily injury, property damage, including any owned, non-owned, and hired auto liability coverage for such vehicles.