REQUESTS FOR PROPOSALS_final.pdf

REQUESTS FOR PROPOSALS

Bowdon Historic Resources Survey

City of Bowdon, Georgia

I. INTRODUCTION

The City of Bowdon, Georgia is requesting proposals from consultants to conduct an intensive historic resources survey of approximately 282 parcels (or as many as funds will allow) in the city limits of Bowdon. The project will be financed in part with funds from the National Park

Service, through a 2023 Historic Preservation Fund Grant, administered by the Georgia Historic

Preservation Division.

II. PROJECT OVERVIEW

The Historic Preservation Commission of the City of Bowdon seeks to conduct a historic resources survey, through working with a consultant, to provide information to the

Commission, City officials, and the public regarding historic properties within the city limits of

Bowdon. The survey will be used to encourage protection of historic properties and to educate citizens about Bowdon’s historic buildings and lands.

III. SURVEY AREA

Below is the Survey Area for the Bowdon Historic Resources Survey, identified as area within blue boundary lines. The Point of Beginning will be the center of town where Wedowee Street, W College Street, N Carroll Street, and E College streets converge. The survey area will be all the parcels on both northside and southside of E College Street from the Point of Beginning east to the intersection of Rebecca Morris Street and Smith Ave. Additionally, starting at the intersection of E College Street and City Hall Ave, all parcels bounded by the area along City Hall

Ave south and west to Commerce Street, thence south along Commerce Street to Parson Ave, thence west along Parson Ave to Wedowee Street, thence south on Wedowee Street to Barr

Industrial Ave, east along Barr Industrial Ave to Kent Road, thence west on Kent Road, Irene

Keith Ave, and Kent Ave to Wedowee Street, thence north on Wedowee Street to Bevis Street, thence west along Bevis Street and north along McElroy Street to W College Street, thence west along W College Street to College View Street, thence north along College View Street to Mill

Street at West Ave, thence east along West Ave to N Carroll Street, continuing east on

Grammar School Road, until it meets the first parcel that fronts E College Street.

If funds allow for the survey of additional resources outside of these boundaries, the consultant and the CITY should work with DCA to define additional survey area boundaries in a systematic matter.

IV. SCOPE OF WORK

The City of Bowdon will conduct a comprehensive resources survey of an estimated 282 parcels

(or, as many as funds will allow), which will include buildings, structures, sites, and objects, constructed before 1983, and located within the city limits of Bowdon, Georgia. The survey area will include the 282 parcels within the survey boundary, which is defined on the map above.

All project work shall conform to the Secretary of the Interior’s Standards for Archaeology and

Historic Preservation, which include the Standards for Evaluation, identification, and

Registration. The project work will be prepared in accordance to (a) National Register Bulletin:

Guidelines for Local Surveys: A Basis for Preservation Planning; (b) the Historic Preservation

Division’s guidance materials for identifying and documenting Georgia’s historic resources, including the most recent versions of “Georgia Historic Resources Manual,” and “Tips for Using

GNAHRGIS as part of a Georgia Historic Resources Survey,” available online; and ( c) the

DEPARTMENT’S Georgia’s Natural, Archaeological, and Historic Resources Geographic

Information System (GNAHRGIS) web-based GIS database.

The CITY will ensure that the consultant(s) meets professional requirements according to the

Secretary of the Interior’s Professional Qualification Standards (36 CFR Part 61) and possess the following:

1. A thorough knowledge of and familiarity with American architectural history;

2. Demonstrated experience in researching and describing historic resources, conducting architectural surveys, and writing historic contexts;

3. A thorough knowledge of and familiarity with identifying and evaluating Georgia’s historic resources including architectural styles and types, the GNAHRGIS database, and survey procedures;

4. Demonstrated writing skills; and

5. Experience with digital photography.

The City of Bowdon will ensure that consultant(s) is familiar with data categories and procedures for the GNAHRGIS system and is aware of the information contained in Item V.

The City of Bowdon will ensure that all survey data and digital photographs are entered in the

GNAHRGIS online database within the contract period. All data groups in GNAHRGIS will be completed for each resource surveyed and a minimum of two (2) digital photographs, dating to within six (6) months of the survey date, per surveyed resource will be uploaded. Resource information is entered and stored via the GNAHRGIS website. Printed (hard copy) resource

“forms” are not required and are not reimbursable as part of this grant.

The City of Bowdon will provide a survey area map delineating surveyed parcels. The map will indicate the survey area boundary, any relevant local or National Register of Historic Places-listed historic district boundaries, ALL addresses, legal parcels, and ALL street names, and be at a scale of 1” = 200’. The map will include a key explaining boundaries.

The CONSULTANT will provide three (3) final copies and two (2) electronic copies

(CD/DVD/USB) of the survey report, and the survey map, to the CITY within the contract period.

The CITY will then provide the final copies to DCA.

The survey report is to include at a minimum:

Executive Summary, which includes the total number of surveyed resources;

Project description, including how the survey was funded, who sponsored the survey, the name of the surveyor, and a general description of the survey area, including a clear statement and justification of the boundaries of the Phase One area surveyed, and the total number of surveyed resources for Phase One;

In describing the survey’s funding, include the following disclaimer:

“This (material or preservation project) has been financed with assistance from the Historic Preservation Fund, administered by the

National Park Service, U.S. Department of Interior, through the

Historic Preservation Division of the Georgia Department of

Community Affairs. Any opinions, findings, conclusions or recommendations expressed in this (project/product) are those of the author(s) and do not necessarily reflect the views of policies of the Department of the Interior or the Georgia Department of

Community Affairs, nor does the mention of trade names, commercial products or consultants constitute endorsement or recommendation by these agencies. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and

Section 504 of the Rehabilitation Act of 1973, and the Age

Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, age, gender, or disability in its federally-assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, 1849 C Street, N.W., Washington, D.C.

20240.”

Summary of previous preservation projects, including previous survey efforts, local designations, National Register listings, and other historic preservation planning efforts;

Developmental history, a brief written account of how the area developed over time and how it reflects distinctive aspects of Georgia’s history. Special attention should be paid on African American history and contributions to Bowdon.

Survey methodology, including the fieldwork techniques and research methods employed while conducting the survey, references to previous surveys, and any re-survey completed as part of this project;

Recommendations for future preservation activities, including potential National

Register nominations for individual resources and/or historic districts with basic boundary justification(s) for any proposed historic districts, including additional character areas, as applicable; potential updates and/or amendments to existing

National Register historic district listings, as applicable; designation recommendations for potential local historic districts, as applicable; and potential economic development, heritage tourism, and other preservation planning activities:

The following disclaimer must be included in this section:

“This survey does not change the existing National Register nomination or listing in any way, including but not limited to:

contributing/noncontributing status of properties, period of significance, boundaries, and/or additional documentation. Any amendments, additional information, increase or decrease of boundaries must be made through the formal National Register process outlined in 36 CFR 60, as amended.”

Survey results and architectural analysis, including the total number of surveyed resources divided into appropriate categories; a table listing all building types and main architectural styles as identified in GHAHRGIS, as well as narrative defining these; local architectural character, general observations (such as integrity and condition of resources, character-defining features, and apparent development trends), and local landmarks and eccentricities;

Appendix 1: table listing all GHAHRGIS ID numbers associated with the survey paired with the address of the resource that each GNAHRGIS ID number represents.

Appendix 2: A survey map that delineates the survey area; existing local historic district and National Resister-listed district boundaries and potential updates and/or amendments to these existing district boundaries; and the boundaries of identified potential new historic districts (this map will be in addition to the separate 1” = 200’ map discussed above.

The above criteria are the minimum standards. For more detailed guidance on the survey report, please refer to the Georgia Historic Resources Survey Manual.

All project development by the CITY shall be reviewed by the DCA. The review process includes reviewing and approving consultant selection, the consultant contract, GHAHRGIS data, first draft of the survey report and map, subsequent drafts of the survey report and map, final draft of the survey report and map, and other materials determined necessary during project development.

Prior to review by the DCA, the CITY shall review drafts of the survey report and map. The CITY shall ensure that the consultant provides GNAHRGIS survey data point documentation at the

25% and 75% data entry due dates for review and comment. Monthly progress reports will be due to the CITY on the 1st of every month explaining activities completed in the prior month.

The consultant will complete project work by the following due dates:

January 15, 2024 Approximately 25% of surveyed resource data entered into GHAHRGIS.

Documentation spreadsheet submitted with First Activity Report.

May 15, 2024 Approximately 75% of surveyed resource data entered into GNAHRGIS.

Documentation spreadsheet submitted with Third Activity Report.

August 15, 2024 First Draft of Survey Report submitted in hard copy (1 unbound copy) or electronic format (MS Word) and map to the DCA for review and comment

November 1, 2024 Second Draft of Survey Report submitted in hard copy format to the

CITY for review and comment, before sending to DCA as necessary. Final version of one (1) set f survey map(s) submitted for approval by DCA

January 15, 2025 Final Survey Report submitted to the CITY in hard copy format three

(3) copies and two (2) electronic copies (CD/DVD/USB), Final Survey Map Submitted to DCA (1 copy), All GNAHRGIS data and digital photographs for each resource completed

V. Note on Resurvey of Resources

In 1993, the City of Bowdon, was surveyed, and resources documented through this survey were later entered into GNAHRGIS with varying degrees of accuracy. Therefore, this survey will likely have a high number of resurveyed resources. The below image of GNAHRGIS shows resources located within and around the proposed survey area. This means the surveyor will need to identify previously-surveyed points in GNAHRGIS and link new survey data (or resurveyed resources) to the previous entry to avoid duplicate entries for the same resource. The surveyor will need to find the previous point or GNAHRGIS

ID number via an address search, by locating the resource geographically using the GNAHRGIS map, or by exporting survey data from the GNAHRGIS Public website and filtering the points to identify those within the current survey area boundary. The address search method for locating previously surveyed resources will likely be the most helpful within municipalities or when a resource’s address is clearly defined. In more rural areas of the county, where an exact address may not be immediately apparent, the method of geographically locating the resources using the GNAHRGIS map will likely be more effective. These processes are discussed in detail in the GNAHRGIS help guides located within the web site. Account for this process in determining time and budget allowances for this survey.

VI. COMMUNITY INVOLVEMENT

The City of Bowdon staff and members of the Historic Preservation Commission will participate in the Historic Resources Survey project by providing historic context, information on previous and current preservation projects, and will provide physical support for the survey on an as needed basis when available. Progress meetings with members of the community and the project administrator will be required on a regular basis.

VII. SCREENING PROCESS

A Selection Committee will be responsible for recommending a consultant to provide the services related to the Bowdon Historic Resources Survey. The Selection Committee will evaluate the qualifications received, interview the consultants it determines (if necessary), and make a recommendation to the Mayor and City Council as to the consultant it determines is best suited to perform the services. The Selection Committee will consist of representatives from the Bowdon Historic Preservation Commission and the City

Administration. Following interviews and reference checks, the Selection Committee will forward a recommendation to the Bowdon City Council, who will approve the recommendation and authorize negotiation of scope of work and contract.

VIII. CRITERIA FOR SELECTION

The successful entity will have the educational background to complete the project as well as related experience on similar types of projects. Professional qualifications will be required as established by the National Park Service in the fields of Architectural History, Historic Architecture, or History. In addition, the consultant must demonstrate an interest in the project, convey an understanding of the requirements of the effort, provide references and examples from other similar projects, and show an ability to work within the schedule and budget and to provide the deliverables noted herein.

Key points the committee will consider in selecting the successful firm include:

1. Professional Qualifications. The education, training, registration, and amount of relevant experience of the proposed key project personnel.

2. Specialized Experience and Technical Competence. The submitting entity’s specialized experience and technical competence on similar projects should be detailed. The effectiveness of the proposed project team (management structure and coordination of disciplines, offices and/or subcontractors) will also be considered.

3. Capacity of the Entity to Accomplish the Required Services on Schedule and Within

Budget. The submitting entity must demonstrate an ability to complete projects within the specified completion dates and budget.

4. Past Performance. Past performance of work on similar or comparable projects should be demonstrated.

5. Understanding of Project. A clear understanding of the type of project work to be performed, an appreciation for the importance of the project, and a plan to complete the work should be clearly demonstrated.

6. Quality Assurance. The consultant’s quality control processes and management approach that will be used on the project. The submitting entity must demonstrate an ability to produce high quality work, including written work, photography, printed material, and presenting at public meetings.

7. SUBMISSION REQUIREMETNS

All submissions must include the following information:

1. Project Director with a list of team members (as applicable):

a. Must include principal participant(s)

b. Contact information for the Project Director, including phone and email

2. Response to the six key points mentioned in Section VII. Criteria for Selection:

a. Resumes of all principals and professional staff involved, demonstrating qualifications and related experience and expertise.

b. Descriptions or examples of similar projects completed by those involved in the team.

3. Proposed Budget:

a. A proposed budget to demonstrate the project can be completed with the allotted maximum of $17,700.00.

4. References:

a. List of references, including brief description of projects and contact name and telephone number

5. Maximum Page Limit:

a. Thirty-five (35) numbered, 8.5 x 11 pages excluding cover, table of contents, cover letter, and dividers

8. DIRECTIONS FOR SUBMISSION

Interested entities must provide two (2) written copies and one electronic copy (flash drive or disk) of the submission by September 30, 2023 to the following address:

City of Bowdon

Attn: Historic Preservation Commission

182 Grammar School Rd

Bowdon, GA 30108

Submissions shall be enclosed and delivered in hand or through the mail in a sealed envelope. The City of Bowdon will not accept oral submissions, emailed submissions, or copies received by telephone or facsimile machine. Submissions received after the deadline will not be considered.

Questions concerning this project should be addressed to Jan Gibbs, by phone at 770-258-

8980, Ext 105, or by email at jgibbs@bowdon.net.

All persons awarded and/or entering into contracts with the City of Bowdon shall be subject to and required to comply with all applicable City, State, and Federal provisions pertaining to non-discrimination, Equal Employment Opportunity, Affirmative Action, and the

Americans with Disabilities Act (ADA).

The Bowdon Historic Resources Survey, which is the subject of a Historic Preservation Fund

Grant, is being financed with assistance from the Historic Preservation Fund, administered by the National Park Service, U.S. Department of the Interior, through the Historic

Preservation Division of the Georgia Department of Community Affairs. Any opinions, findings, conclusions, or recommendations expressed in this project are those of the author(s) and do not necessarily reflect the views or policies of the Department of the

Interior or the Georgia Department of Community Affairs, nor does the mention of trade names, commercial products, or consultants constitute endorsement or recommendation by these agencies. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section

504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, age, gender, or disability in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National

Park Service, 1849 C Street, N.W., Washington, D.C. 20240.

mailto:jgibbs@bowdon.net