Request_to_Waive_Bid_Bond_Requirement_10.30.24.pdf

This is a Request to Waive Bond Requirements document submitted by Washington County, Oregon for Project Number PRJ-100315, the Culvert Materials for the NW Walker Road (185th Ave – 173rd Ave) Project. The solicitation concerns the manufacture, storage, and delivery of a precast three-sided arch culvert structure measuring 28 feet by 11 feet by 93.5 feet in maximum 6-foot lay-length sections to the project site on NW Walker Road between NW 173rd and NW 178th Avenues. Questions from bidders were due by April 13, 2026 at 5:00 p.m., with sealed bids due by April 15, 2026 at 2:00 p.m. through the County's e-Procurement portal. The contractor selection date is April 28, 2026, with project completion scheduled for September 30, 2026. Successful bidders must execute a contract within 15 business days of notification and submit a preliminary work schedule and Contractor Safety Information Form at a pre-construction meeting before commencing work.

The estimated project cost is $575,000, with a range between $300,000 and $700,000. The procurement is structured as a single lump-sum line item that includes manufacturing, engineering support, design services, storage at the manufacturing facility, and FOB delivery to the project site. Shop drawings stamped by a Professional Engineer must be provided and include design standards, material specifications, pick weights, and handling and delivery details. All bids must include joint sealant materials, shims, mounting hardware, lifting inserts, and other incidentals. The county has waived bid bond, performance bond, and payment bond requirements because this solicitation is exclusively for the manufacture and delivery of a culvert with no services or construction work required. Successful contractors must maintain comprehensive insurance coverage including workers' compensation, commercial general liability, and automobile liability insurance, with Washington County named as additional insured. Payment terms are thirty days following invoice approval by the County Contract Administrator, and either party may terminate the contract for convenience with thirty days' notice.