Request for Statements of Interest W9126G262SOI8872.pdf

DEPARTMENT OF THE ARMY

U.S. ARMY CORPS OF ENGINEERS, FORT WORTH DISTRICT

18 March 2026

P.O. BOX 17300

FORT WORTH, TX 76102-0300

REQUEST FOR STATEMENT OF INTEREST

W9126G262SOI8872

Applicants must be a member in one of the following Cooperative Ecosystem Studies Units Regions:

Alaska/Colorado Plateau Regions

Project Title: Marine and Mammal Habitat Monitoring: Cook Inlet Beluga Whale (CIBW) Prey

– Salmon Monitoring for Joint Base Elmendorf-Richardson (JBER)

A cooperative agreement is being offered ONLY to members of the Cooperative Ecosystem Studies Units (CESU) Program Region(s) identified above. Award will be made upon mutual agreement and acceptance of the terms and conditions contained in the request for proposal and the recipient’s CESU Joint and Cooperative Agreement (also known as the CESU Master Agreement).

NOTE: The established CESU indirect rate is 17.5%.

Responses to this Request for Statements of Interest will be used to identify potential organizations for this project. Approximately $355,000.00 is expected to be available to support this project for the base period. Additional funding may be available to the successful recipient for optional tasks and/or follow on work in subsequent years.

NOTE: This project will be awarded under the authority of 16 USC 670c-1, Sikes Act. For projects for the implementation and enforcement of integrated natural resources management plans, priority shall be given to award to Federal and State agencies having responsibility for the conservation or management of fish or wildlife.

Period of Performance. The base period of the agreement will extend 18 months from the date of award. There may be up to six (6) 18-month follow-on periods based on availability of funding.

Description of Anticipated Work: See attached Statement of Objectives

NOTE: At this time we are only requesting that you demonstrate available qualifications and capability for performing similar or same type of work by submitting a Statement of Interest. A full proposal and budget are NOT requested at this time.

Preparation of your Statement of Interest: Provide the following (Maximum length: 2 pages, single-spaced, 12 pt. font):

1. Name, Organization, CAGE Code, Unique Entity ID, CESU Region, and Contact Information (Email)

2. Brief Statement of Qualifications (including):

a. Biographical sketch of the Principal Investigator, to include specific experience and capabilities in areas related to this project’s requirements

10 March 2025

b. Relevant past projects and clients with brief descriptions of these projects

c. Staff, faculty or students available to work on this project and their areas of expertise

d. Brief description of other capabilities to successfully complete the project: (e.g.

equipment, laboratory facilities, field facilities, etc.)

Submission of Your Statement of Interest

1. Statements of Interest (SOI) are due by Noon, Local Time (CDT), 17 April 2026 via email to the parties listed below.

2. Direct questions via email no later than Noon, Local Time (CDT) 27 March 2026 to the parties listed below.

Cheryl Vendemia Grants Specialist USACE, Fort Worth District Email: cheryl.r.vendemia@usace.army.mil Office: 817-253-3314

AND

David Leptien Project Manager USACE, Fort Worth District Email: david.b.leptien@usace.army.mil Office: 402-889-5570

Review of Statements Received: All statements of interest received from a member of the CESU Region(s) identified above will be evaluated by a board comprised of one or more people at the receiving installation or activity, who will determine which statement(s) best meet the program objectives, offer the most highly qualified Principal Investigator, have the most relevant experience and the highest capability to successfully meet the program objectives.

Submitters whose statements are determined to best meet the program objectives will be invited to submit a full proposal.

Timeline for Review of Statements of Interest: RSOIs are required to be posted on www.Grants.gov for 30 days prior to the Government making a decision and requesting full proposals.

TO BE ELIGIBLE FOR AWARD, THE RECIPIENT AND ANY PROPOSED SUBRECIPIENTS

AND CONTRACT VENDORS MUST HAVE AN ACTIVE NIST SP 800-171 DOD

ASSESSEMENT (PERFORMED WITHIN THE LAST 3 YEARS).

Thank you for your interest in our Cooperative Agreements Program.

CHERYL R. VENDEMIA

Grants Officer

Attachment(s): Statement of Objectives General Terms and Conditions http://www.grants.gov/

STATEMENT OF OBJECTIVES (SOO)

for

MARINE MAMMAL AND HABITAT MONITORING

COOK INLET BELUGA WHALE PREY – SALMON MONITORING

for

JOINT BASE ELMENDORF-RICHARDSON (JBER)

March 02, 2026

1.0 PURPOSE

1.1 This Statement of Objectives (SOO) provides the details of work to be performed to support the U.S. Air Force 673d Civil Engineering Squadron (CES), Joint Base Elmendorf-

Richardson (JBER) Conservation Fisheries Program, through a Cooperative Agreement (CA). The goal of this work is to support the recovery of the endangered Cook Inlet Beluga Whale (CIBW) through continued long-term monitoring efforts of salmon, the primary prey species for CIBW, in various waterways on JBER as part of the 2021 JBER Integrated Natural Resources Management

Plan (INRMP). This project shall (a) monitor salmon productivity as primary prey species for

Cook Inlet Beluga Whale (CIBW) recovery, (b) enumerate salmon escapement and smolt out-migration in key waterways, (c) conduct invasive species surveillance using environmental DNA

(eDNA) monitoring to protect salmon populations from northern pike predation, and (d) support management decisions to ensure sustainability of these resources critical to CIBW recovery.

1.2 Critical Habitat (CH) for critically endangered Cook Inlet Beluga Whale (CIBW), designated in 2011, does not include waters on JBER but does include those waters (Knik Arm) adjacent to 20 miles of JBER shoreline. The CH designation includes primary constituent elements

(PCE) deemed essential for CIBW recovery, including four Pacific salmon species (Chinook, Chum, Coho, and Sockeye). Pacific salmon (Oncorhynchus spp.) constitute the primary fish prey for the endangered Cook Inlet beluga whale population, occurring in 67% of stomachs containing food based on stomach content analysis of Cook Inlet belugas collected between 2002 and 2010.

All five Pacific salmon species return to JBER streams to spawn, designated as Essential Fish

Habitat (EFH) under the Magnuson-Stevens Fishery Conservation and Management Act and protected under the Anadromous Fish Act. JBER's INRMP focuses efforts on developing long-term data sets on salmon escapement and lake productivity, as well as improving spawning habitat and passageways for migratory salmon.

Eagle River and its tributaries provide habitats for all five species of Pacific salmon. During summer 2011, Natural Resources staff installed a sonar system (SoundMetric ARIS) and picket weir upstream of Bravo Bridge to monitor salmon escapement. The Sixmile system includes Upper and Lower Sixmile Lakes and Sixmile Creek, supporting sockeye, pink, chum, and coho salmon, with adult salmon enumerated annually at the Sixmile Creek fish weir since 1988. Cook Inlet beluga whales have been documented exhibiting feeding behavior at the mouth of Sixmile Creek, demonstrating the direct linkage between salmon productivity in this system and CIBW prey availability. Otter Lake, a tributary drainage of Eagle River, was restored in 2017 following removal of northern pike and obstructions to salmon passage.

Environmental DNA (eDNA) monitoring represents an essential surveillance tool for detecting potential northern pike (Esox lucius) recolonization in Otter Lake and Upper Sixmile Lake following previous eradication and control efforts. Diet studies in Southcentral Alaska have documented that salmonids occur in over half of pike stomachs sampled, with bioenergetics models estimating that pike can consume up to 1.10 metric tons of juvenile salmonid prey annually in a single drainage. Protecting salmon populations from invasive pike predation is therefore directly linked to maintaining adequate prey availability for CIBW recovery.

This support implements INRMP Goals and Objectives, from the approved 2021 INRMP for Joint

Base Elmendorf-Richardson (JBER). The objectives for this work are to support the recovery of the endangered CIBW by maintaining the integrity of the monitoring efforts of salmon (primary prey species for CIBW) in various waterways on JBER. Primary objectives and their supporting

INRMP requirements are described as follows:

INRMP Goal 4: Contribute to the recovery of the Cook Inlet beluga whale

Objective 4.2: Monitor the quality and quantity of Cook Inlet beluga whale habitat on and adjacent to JBER, especially features included as primary constituent elements in the Cook

Inlet beluga critical habitat designation.

Objective 4.3: Study/monitor, protect, and enhance (where appropriate) prey species for

Cook Inlet beluga whale.

2.0 AUTHORITY

Authority to enter into a Cooperative Agreements (CA) for the work: Section 670c-1, Title 16

United States Code, Sikes Act.

2.1. In agreement with the above stated goals, the Non-Federal Entity (NFE) agrees to provide the necessary personnel, equipment, and materials required to im-plement, in part, the PRSC responsibilities pursuant to the Sikes Act Improve-ment Act (16 USC 670 et seq.), the National

Environmental Policy Act (42 U.S.C. 4321 et seq.), and Air Force and Department of Defense natural re-sources directives and instructions.

In general, cooperative agreements must carry out a public purpose of support or stimulation, however under the authority of the Sikes Act (16 USC 670c-1 (c) (2)), notwithstanding chapter

63 of Title 31 (31 U.S.C. § 6301 et seq), a co-operative agreement under this section may be used to acquire property or services for the direct benefit or use of the United States

Government.

Examples of carrying out a public purpose may include, but are not limited to, the following:

• Project results are made available to a wide audience (including nonfederal entities, following necessary coordination with JBER Natural Resources Manager)

• Project results/outputs add to the scientific literature/knowledge base, with applicability and utility beyond the scope of the project footprint/study area

• Academic and other nonfederal partner institutions (and their personnel) gain professional experience, increase knowledge, and develop skills and abilities

• Students benefit from direct interaction with federal scientists, program and technical staff, and field unit managers

2.2. In accordance with section 6305 – Using cooperative agreements of the Federal Grant and Cooperative Agreements Act of 1977 (31 U.S.C. § 6301 et seq.), substantial involvement is expected between the Department of Defense and the recipient when carrying out the activity contemplated by the cooperative agreement.

The installation further (hence DoD) agrees to provide substantial involvement as directed under the appropriate master agreement to include, but not limited to, the following:

• JBER is involved in development of study methodology, data gathering, analysis, and/or report writing.

• JBER actively participates and collaborates in carrying out the project plan of work, reviews and approves activities, helps train or select project staff or trainees.

• JBER incurs in-kind or direct expenditures in carrying out the activities specified in the project agreement. Examples include, but are not limited to, the following:

o Providing staff time to work on the project o Coordinate research activities with other installation entities and scheduling of range time.

o Collaborating on appropriate course of action for attainment of site-specific objectives, including technical assistance and DoD guidance.

o Participation in status meetings including kick off meeting and Quarterly project update meetings.

3.0 DESCRIPTION OF OBJECTIVES

Provide qualified labor, materials, equipment, supplies and logistical support to perform the tasks described below. Conduct tasks in accordance with this Statement of Objectives, as prioritized by

AFCEC ISS Project Manager (PM) and Base Natural Resources Manager (NRM).

Travel: Provide transportation and fuel for all NFE staff to get to and from all field sites. Retain current proof of insurance, current registration, and REAL ID-compliant driver’s licenses for all modes of transportation.

Coordination: Coordinate concurrently with the Base NRM, AFCEC ISS, and USACE PM. All work shall be approved by the AFCEC and be consistent with the Project Schedule & Work Plan

(Deliverable 9.3) approved by the Base NRM. Schedule changes can be made; trade-off decisions will be jointly made by the USACE PM, Base NRM and AFCEC ISS and align with the Sikes Act compliant INRMP and original budget programming. Any changes in scope or cost must be approved by the USACE Grants Officer. All coordination with state and federal regulators will be by the Base NRM or AFCEC ISS only.

Security: photos must be cleared by the appropriate security and public affairs offices prior to any external release.

Project Management: A Project Manager should be assigned to coordinate across tasks, manage all personnel hired to complete work, and ensure all scoped objectives are completed on time. Level of effort for Project Management is expected to be at least 6 hours per month with additional hours as needed, generally at the beginning and end of the agreement period of performance and before and after monthly meetings. Project manager shall provide monthly meeting agenda, track deliverables, provide meeting notes, etc.

Within 30 days of award, the NFE will schedule an initial project kick off meeting with all parties involved (JBER, AFCEC ISS, USACE, etc) to develop a project work schedule to implement the

SOO. A comprehensive Work Plan detailing the technical approach, methodologies, and schedule shall be delivered for approval prior to initiating fieldwork.

3.1 TASK 1: Eagle River and Otter Lake System Salmon Productivity

This task is continuation of the long-term monitoring project to assess the status and trend in salmon escapement in Eagle River established in 2012. The primary goal is to support the recovery of the CIBW and monitor prey abundance in Eagle River. The objectives for this task are:

• Deploy dual frequency identification sonars and associated picket weir in Eagle River to enumerate adult salmon escapement

• Deploy the VAKI Riverwatcher camera monitoring system and associated equipment at the outlet of Otter Lake to enumerate adult salmon escapement

• Process the data for total abundance, diurnal patterns, and riverbank preference

• Compare peak run timing and escapement to previous years

• Provide support coordinating and completing the annual maintenance of the sonars/camera at Sound Metrics and VAKI at the end of each field season

The goal shall be to keep the Sonars/camera deployed for at least 80% of the season (estimated deployment mid-May to mid-October, adjustments expected based on award date). The weir and sonar shall be installed and operated in Eagle River following established Eagle River Operation

Protocols.

3.2 TASK 2: Sixmile Lake Fishery Salmon Productivity

This project is a continuation of the long-term monitoring project to assess productivity of the salmon fishery within the Sixmile Lake system. The objectives for this task are:

• Enumerate the out-migration of salmon smolt

• Enumerate spawning adult salmon entering the system

• Evaluate long-term salmon population trends within the Sixmile drainage

Monitoring shall involve two different weir operations throughout the field season, approximately between mid-May and mid-October (adjustments expected based on award date).

The smolt weir should be installed within 7 days of ice-off of Lower Sixmile Lake, typically within the first two weeks of May (adjustments expected based on award date). Adult salmon weir monitoring shall begin immediately after completion of the smolt portion and continue through mid- to end of October.

3.3 TASK 3: Invasive Species Surveillance using Environmental DNA (eDNA)

This task involves implementation of environmental DNA (eDNA) monitoring activities for invasive species surveillance at JBER lakes. The objectives for this task are:

• Execute eDNA sampling protocols following standardized methodologies for targeting invasive species including Northern Pike

• Conduct field sampling activities at designated JBER lake systems (Otter Lake and

Sixmile Lake)

• Coordinate laboratory analysis through qualified facilities with established eDNA processing capabilities

• Provide quality assurance/quality control measures throughout the sampling and analysis process eDNA sampling shall be conducted between late April through September during critical biological periods: late April-May (Northern Pike spawning period), June (post-spawn dispersal), and late August-September (pre-winter staging period), with a minimum of three sampling events annually.

3.4 TASK SPECIFIC DRAFT AND FINAL REPORT

The NFE shall prepare draft and final post field season summary reports for each monitoring task. Reports shall contain detailed descriptions of the methods used to complete each task, including maps of spatial data, summary statistics of surveys conducted, data analysis and discussion, graphs, tables and photos. Draft reports shall be submitted within 90 days of completion of field work. The Government shall have 30 calendar days to review deliverables.

Final reports shall be provided within 30 working days of receiving comments from the JBER

Technical POC.

4.0 QUALIFICATIONS

The NFE shall have recent experience performing work in Alaska settings. All parties must hold a valid driver’s license from a US State or territory and REAL ID. All parties executing tasks in this SOO must hold a minimum of a bachelor’s degree in biology or comparable scientific field.

Resumes for all parties involved in fieldwork shall be provided to the 673d CES. Field biologists shall be capable of working in extreme cold, exhibit prior work experience in bear country, and have completed swiftwater rescue training.

Professional experience is required to accomplish the tasks described in this SOO. Project team must have:

• Experience with identification of all five Pacific salmon (Oncorhynchus spp.) during both juvenile and adult life stages

• Dual frequency sonar operations experience

• Review processing and identification/analysis of recorded sonar data for salmon monitoring

• Flashy glacial river field work experience

5.0 GOVERNMENT FURNISHED MATERIALS OR PROPERTY

JBER shall provide access to the installation, training on how to access training areas, how to identify and report ordnance, and how to avoid negative interactions with wildlife. Additional government furnished material includes:

• Coordination and signup for range training, if needed

• Historical and current aerial imagery and GIS data, if needed

• Military radio for field communication with Range Control, if available

• Technical guidance

• Existing Sixmile smolt and adult weirs

• Existing Eagle River weir and sonars, including Sound Metrics ARIS software

• Existing Otter Lake weir and VAKI Riverwatcher

The NFE shall coordinate with the JBER-Natural Resources Program Manager to arrange and prepare for supplies and equipment, personnel, transportation, range access information, etc. in preparation for field events.

Equipment Checkout: Certain equipment and supplies, such as radios and GPS units, must be picked up at JBER from the Natural Resources Program Office. Equipment may be checked out at the start of the field season or as needed and returned after the field season is completed. Full list of supplies and materials available for the projects shall be discussed at the kick-off meeting.

5.1 LOGISTICS

Fieldwork on JBER requires coordination with Range Control and adherence to installation access procedures. The NFE shall coordinate with the JBER Technical POC to arrange and prepare for supplies and equipment, personnel, transportation, range access information, and other logistics in preparation for field events. NFE personnel are required to have a cellular phone and bear spray on their person when operating in the field on JBER-managed lands

Installation Access: All NFE employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures. The NFE shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshall Office, Director of

Emergency Services, or Security Office. The NFE shall ensure that its employees entering JBER installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of services.

Range Coordination: All fieldwork shall be scheduled with and approved by the JBER Technical

POC in writing, and coordinated with Range Control and others as appropriate. The NFE shall coordinate with JBER for range training signup if work occurs in active training areas.

Vehicle/Transportation: The NFE shall provide 4x4 vehicle support if necessary to access weir monitoring locations. It is not anticipated that government vehicles will be available for NFE use.

5.2 SECURITY

No classified information shall result from this investigation. All NFE employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The Recipient shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshall Office, Director of Emergency services or Security Office. The NFE shall ensure that its employees entering JBER installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of services. The NFE shall immediately return all issued US Government Common Access Cards (CAC), installation badges, and/or access passes to the Government Representative when the agreement is completed or when a Recipient employee no longer requires access to the installation or facility.

6.0 PERIOD OF PERFORMANCE (PoP)

Base Period: 18 months from date of award, 12 months technical support and 6 months administrative for onboarding, preparation, seasonal delays, analysis and reporting.

7.0 FOLLOW-ON PERIODS (FOP)

Six (6) 18-month Follow-On Periods subject to funding availability. Any overlap between base and follow-on periods is to accommodate field planning, subcontracting activities, and reporting activities.

Example PoP Schedule:

Base Period: 06 JUN 2026 - 05 DEC 2027 (18 months)

FO Period 1: 06 JUN 2027 - 05 DEC 2028 (18 months)

FO Period 2: 06 JUN 2028 - 05 DEC 2029 (18 months)

FO Period 3: 06 JUN 2029 - 05 DEC 2030 (18 months)

FO Period 4: 06 JUN 2030 - 05 DEC 2031 (18 months)

FO Period 5: 06 JUN 2031 - 05 DEC 2032 (18 months)

FO Period 6: 06 JUN 2032 - 05 DEC 2033 (18 months)

8.0 COORDINATION

The NFE is required to notify the AF Technical POC and the USACE PM of critical issues that may affect the project performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, fuel spills, dive accidents (and near misses), unusual inclement weather conditions, unacceptable materials, Unexploded Ordinance (UXO), and changes in critical personnel. JBER POC and NFE shall hold regular meetings to discuss needs, priorities, and updates as deemed necessary by parties to this agreement. The timing and frequency of the meetings shall be determined by the project needs.

David Leptien

Project Manager

U.S. Army Corps of Engineers

Regional Planning and Environmental Center (RPEC)

Email: david.b.leptien@usace.army.mil

Phone: 402-889-5570

Andrea Gilstad

USAF Technical Point of Contact 1

673d Civil Engineer Squadron

Email: Andrea.Gilstad.1@us.af.mil

Phone: 907-384-0276

Christopher Garner

USAR Technical Point of Contact 2

673d Civil Engineer Squadron

Email: christopher.garner.9@us.af.mil

Phone: 907-384-2479

9.0 DELIVERABLES

9.1 Progress Reports – Submit quarterly progress reports describing progress on the project throughout the period of performance. The report shall be due as of the last day of the third month (quarterly) and shall be transmitted via electronic mail no later than the

10th calendar day following the end of the reporting period. Invoices for partial payment shall be submitted to coincide with receipt of the quarterly progress reports.

No partial payment will be approved unless the government has received all progress reports which are due.

mailto:Andrea.Gilstad.1@us.af.mil

9.2 Reports - Reports shall generally be free of typos, grammatical errors, formatting inconsistencies and incorrectly labeled tables and figures. The reports shall provide proper citations for all documents referenced. It is requested that draft reports contain line numbering for ease of Government comment. Government and NFE comments shall be provided in a comment matrix provided by the Government. Project GIS Data shall be submitted along with draft and final reports. Final work plans, final technical reports, and final GIS data deliverables shall be submitted only after the NFE has addressed all Government comments satisfactorily.

9.3 Work Plan – The NFE shall submit a draft work plan, NFE reconciled comment matrix of government comments of draft work plan, and final work plan.

Methodology section shall be described in sufficient detail to allow study or work to be replicated by persons unfamiliar with the project. Methodologies shall also include planned data analyses. Raw data collection methodology shall provide sufficient data for planned analyses. The NFE shall provide a proposed comprehensive timeline for completion of the required work element activities and submittals. Updated project schedules will be provided by the NFE when the schedule changes, regardless of whom is responsible for causing the change in schedule. Updated schedules shall be submitted within seven (7) calendar days of any documented change in project schedule.

9.4 Technical Report: The NFE shall submit a draft technical field report, NFE reconciled comment matrix of government comments of draft technical report and GIS data, and final technical report. The report shall describe in narrative format the accomplishments of the project tasks including pertinent maps, figures, tables, photographs, and GIS data. The report format shall follow that of a scientific publication and include the following section heading: Introduction, Methods, Results, Discussion and Literature Cited, as well as original data sheets and/or copies thereof, laboratory reports, and other appendices as appropriate. A separate report will be required for follow-on periods, if funded.

9.5 Data and Analysis Package: All raw and processed data (acoustic, photographic, observational, geospatial), field notes, and records. All data, records, and equipment purchased under this agreement become the property of the U.S. Government with the exception of computer equipment.

9.6 Annual Inventory Federally Owned – Federally Owned Property - an annual inventory listing Federal property (to include description of the property, a serial number or other identification number) that is in the custody of the recipient and available at the request of the government.

9.7 Annual Inventory Acquired – Acquired Property purchased with funding from award -property records must be maintained that includes description of the property, serial number or other identification number, source of funding, who holds title, acquisition date, cost of property, percentage of Federal participation in project costs, location, use and condition of property, and ultimate disposition including date of disposal and sale price. A physical inventory must be taken and results reconciled. Copies of the inventory to be sent annually following each year of support to USACE – SWF and

AFCEC ISS.

10.0 ADMINISTRATION

10.1 This cooperative agreement may be administered through a CESU only upon mutual agreement and official authorization by both parties of the acceptance of the application of the

CESU Network IDC rate (17.5%).

10.2 Any resulting cooperative agreement will be subject to and recipient/cooperator shall comply with 2 CFR 200.313 “Equipment”, 200.314 “Supplies”, and 200.315 “Intangible

Property” which includes use of research data. NOTE: In addition to the General Terms and

Conditions, the Recipient shall request disposition instructions from the Federal Awarding agency (USACE) PM, as applicable.

11.0 POST AWARD & INVOICE PROCESSES

11.1 Payment Requests and Progress Reports (Invoice Package) - Submit Payment Request and additional required documents to: swf-cesu-invoice@usace.army.mil. Carbon Copy the assigned USACE Project Manager as well as your organization’s point of contacts (POCs) for the additional required documents and for delinquent accounts.

11.1.1. Frequency: Quarterly plus 30-day grace period (except for the final invoice package noted below). If the coverage dates are not quarterly or preapproved by the PM (or the first/last submittal), the invoice package will be rejected.

Quarters Invoice pkgs due No Later Than (NLT):

Q1: Oct-Dec Q1: 31 Jan

Q2: Jan-Mar Q2: 30 Apr

Q3: Apr-Jun Q3: 30 Jul

Q4: Jul-Sep Q4: 31 Oct

11.1.2. Payment Requests must be submitted on form SF270 Request for Advance or

Reimbursement with the accompanying Standard Form-Performance Progress Report (SF-

PPR), otherwise the SF270 will be rejected.

11.1.3. SF270 Request for Advance or Reimbursement

11.1.3.1 Block 9, Recipient Organization. For successful set up of Electronic Transfer of

Funds (EFT), the Recipient’s name and address shall reflect the exact name and physical address that appears in the System for Award Management (SAM), https://sam.gov/.

11.1.3.2. Blocks 11, (a), (b), & (c) are for the description of funds. Preferred description is:

CLIN/POP Type, POP start and end dates, amount awarded (see example below); at minimum include the CLIN. If the description or the minimum CLIN information is missing, the SF270 and SF-PPR will be rejected.

Example:

CLIN 0001 / Base

22SEP23 – 21SEP24

mailto:swf-cesu-invoice@usace.army.mil https://sam.gov/

$100,000.00

Funding must be separated as specified on the Award document. Sub-CLINs that specify “for funding only” (e.g., numbered 000101, 000102, etc.) may be rolled into the primary CLIN (e.g., 0001) unless otherwise instructed. All others required PM approval.

The SF270 may have multiple pages. An SF270 in Excel format may be requested at: swf-cesu-invoice@usace.army.mil, however, must be submitted in pdf format otherwise will be rejected.

11.1.4. SF-PPR Standard Form-Performance Progress Report : The Recipient shall tailor the SF-

PPR to include, at minimum, the following information:

• Separate details by CLIN as applicable

• Achievements (must detail work during quarter associated with the invoice)

• Percent Completion

• Project Status

• Problems encountered and impact of activities and personnel on schedule.

• Anticipated work in next reporting period.

If the SF-PPR is incomplete, the SF-PPR and SF270 will be rejected.

A tailored SF-PPR form may be requested at: swf-cesu-invoice@usace.army.mil.

11.2. The Final invoice package is due no later than 90 days from final (funded/exercised) POP end date and must include the following documents: If any of the required information below is missing, the final invoice package will be rejected.

Final SF270

SF-PPR

Final SF425

DD882

SF428 plus attachment B (C&S if applicable)

SF298

Final Report

Forms may be requested from the district office at swf-cesu-invoice@usace.army.mil or found at: https://www.grants.gov/forms.

[End of SOO] mailto:swf-cesu-invoice@usace.army.mil https://www.grants.gov/forms

DIVISION III: General Terms and Conditions

A. Preamble

(a) Table of contents. The following General Terms and Conditions are incorporated either in full text or by reference (as identified) into this agreement. The terms and conditions provided in full text describe required activities for the implementation of the CA by the recipient and special attention should be paid to these provisions. Additional requirements are included in the provisions that are incorporated by reference and these provisions will be used when the described circumstances arise.

A copy of all the terms and conditions in full text current at the date of cooperative agreement award can be obtained from e-cfr at https://www.ecfr.gov/current/title-2/subtitle-B/chapter-XI/subchapter- D/part-1128/appendix-Appendix%20A%20to%20Part%201128, or upon request from the Grants Officer.

SUBDIVISION B: GENERAL TERMS AND CONDITIONS FOR ADMINISTRATIVE

REQUIREMENTS

FMS Article I. Financial Management System Standard

FMS Article II. Payments

FMS Article III. Allowable Costs, Period of Availability of Funds, and Fee or Profit

FMS Article IV. Revision of Budget and Program Plans

FMS Article V. Non-Federal Audits

FMS Article VI. Cost Sharing or Matching

FMS Article VII. Program Income

PROP Article I. Title to Property

PROP Article II. Property Management System

PROP Article III. Use and Disposition of Real Property

PROP Article IV. Use and Disposition of Equipment and Supplies

PROP Article V. Use and Disposition of Federally Owned Property

PROP Article VI. Intangible Property

PROC Article I. Procurement Standards for States

PROC Article II. Procurement Standards for Institutions of Higher Education, Nonprofit Organizations, Local Governments, and Indian Tribes

PROC Article III. Contract Provisions for Recipient Procurements

REP Article I. Performance Management, Monitoring, and Reporting

REP Article II. Financial Reporting

REP Article III. Reporting on Property

REP Article IV. Reporting on Subawards and Executive Compensation

OAR Article I. Submitting and Maintaining Recipient Information

OAR Article II. Records Retention and Access

OAR Article III. Remedies and Termination

OAR Article IV. Claims, Disputes, and Appeals

OAR Article V. Collection of Amounts Due

OAR Article VI. Closeout

OAR Article VII. Post-Closeout Adjustments and Continuing Responsibilities

SUB Article I. Distinguishing Subawards and Procurements

SUBDIVISION C – GENERAL TERMS AND CONDITIONS FOR NATIONAL POLICY

REQUIREMENTS

NP Article I. Nondiscrimination national policy requirements

NP Article II. Environmental national policy requirements

NP Article III. National policy requirements concerning live organisms

NP Article IV. Other National Policy Requirements

(b) Scope. All the terms and conditions apply to this Cooperative Agreement unless identified as “(Reserved)”.

(c) Effective date. 17January 2023

(d) English language. In accordance with 2 CFR 200.111(b) the recipient offeror must translate any of the award content (including attachments to it and any material incorporated into the award by reference) into another language to the extent that the recipient's compliance with the award's terms and conditions depends upon a significant number of its employees who are not fluent in English being able to read and comprehend that content. If the recipient does translate any award content into another language, either as required by paragraph (d)(1) of this section or at its own initiative, the original award content in the English language will take precedence in the event of an inconsistency between the award requirements in the English and translated versions.

(e) Plain language.

FMS (Financial Management System)

PROP (Property)

PROC (Procurement)

REP (Reporting)

OAR (Other Administrative Requirements)

SUB (Subawards)

NB (National Policy)

B. Administrative Requirements

Financial and Program Management System Standards (FMS) (2 CFR 1128)

FMS Article I. Financial Management System Standards. (DECEMBER 2014)

Section A. System Standard for States: As a State, you must expend and account for funds under this award in accordance with:

1. Applicable State laws; and

2. To the extent they comply with the requirements of Section B of this Article, your procedures for expending and accounting for your own State funds.

Section B. System standards for all recipients. Your financial management system must provide for:

1. Inclusion, in your accounts, of the following information about each DoD grant or cooperative agreement that you receive:

a. That you received the award from DoD;

b. The number and title listed in the Catalog of Federal Domestic Assistance for the DoD program under which the award was made;

c. The DoD award number; and

d. The year (your fiscal year) in which you received the award.

2. Accurate, current, and complete disclosure of the financial results of the award needed to comply with financial and programmatic reporting requirements that are specified in REP Articles I and II of these general terms and conditions, as supplemented by any award-specific terms and conditions of this award concerning reporting requirements. If you are asked at any time under this award to report financial information on an accrual basis, you:

a. Need not establish an accrual accounting system if you maintain your records on a different basis; and

b. May develop the accrual data based on an analysis of the data you have on hand.

3. Records that identify adequately the sources of funds for all activities funded by DoD awards, including any required cost sharing or matching, and the application of those funds. This includes funding authorizations; your obligations and expenditures of the funds; unobligated balances;

property and other assets under the award; program income; and interest.

4. Effective control over, and accountability for, all funds, property, and other assets under this award. You must adequately safeguard all assets and ensure they are used solely for authorized purposes (see Section C of this article for additional requirements concerning internal controls).

5. Comparison of expenditures under this award for project or program purposes with amounts in the approved budget for those purposes.

6. The ability to relate financial data to performance accomplishments under this award if you are required to do so by the programmatic reporting requirements in REP Article I of these general terms and conditions, as supplemented by any award- specific terms and conditions of this award concerning reporting requirements.

7. Written procedures:

a. To implement requirements specified in FMS Article II, "Payments;"

b. For determining the allowability of costs, which for this award are determined in accordance with FMS Article 111, "Allowable costs, period of availability of funds, and fee or profit," of these general terms and conditions, as supplemented by any award- specific terms and conditions of this award that relate to allowability of costs.

Section C. Internal controls. Your system of internal controls must conform to OMB guidance in 2 CFR 200.303. With respect to paragraph (e) of 2 CFR 200.303, your internal control system must include measures to safeguard any information that Federal statute, Executive order, or regulation requires to be protected (e.g., personally identifiable or export-controlled information), whether generated under the award or provided to you and identified as being subject to protection.

FMS Article II. Payments (December 2014)

1. Frequency of requests. You may request payments as often as you wish unless you have been granted a waiver from requirements to receive payments by electronic funds transfer (EFT). If you have been granted a waiver from EFT requirements, the award-specific terms and conditions of this award specify the frequency with which you may submit payment requests.

2. Withholding of payments. We will withhold payments for allowable costs under the award at any time during the period of performance only if one or more of the following applies:

a. We suspend either payments or the award, or disallow otherwise allowable costs, as a remedy under OAR Article Ill due to your material failure to comply with Federal statutes, regulations, or the terms and conditions of this award. If we suspend payments and not the award, we will release withheld payments upon your subsequent compliance. If we suspend the award, then amounts of payments are subject to adjustment in accordance with the terms and conditions of OAR Article Ill.

b. You are delinquent in a debt to the United States as defined in OMB Circular A-129, "Policies for Federal Credit Programs and Non-Tax Receivables," in which case we may, after reasonable notice, inform you that we will not make any further payments for costs you incurred after a specified date until you correct the conditions or liquidate the indebtedness to the Federal Government.

c. The award-specific terms and conditions of this award include additional requirements that provide for withholding of payments based on conditions identified during our pre-award risk evaluation, in which case you should have been notified about the nature of those conditions and the actions needed to remove the additional requirements.

3. Depository requirements.

a. There are no eligibility requirements for depositories you use for funds you receive under this award.

b. You are not required to deposit funds you receive under this award in a depository account separate from accounts in which you deposit other funds. However, FMS Article I requires that you be able to account for the receipt, obligation, and expenditure of all funds under this award.

c. You must deposit any advance payments of funds you receive under this award in insured accounts whenever possible and, unless any of the following apply, you must deposit them in interest-bearing accounts:

i. You receive a total of less than $120,000 per year under Federal grants and cooperative agreements.

ii. You would not expect the best reasonably available interest-bearing account to earn interest in excess of $500 per year on your cash balances of advance payments under Federal grants and cooperative agreements.

iii. The best reasonably available interest-bearing account would require you to maintain an average or minimum balance higher than it would be feasible for you to do within your expected Federal and non-Federal cash balances.

iv. A foreign government or banking system precludes your use of interest-bearing accounts.

d. You may retain for administrative expenses up to $500 per year of interest that you earn in the aggregate on advance payments you receive under this award and other Federal grants and cooperative agreements. You must remit annually the rest of the interest to the Department of Health and Human Services, Payment Management System, using the procedures set forth in OMB guidance in 2 CFR 200.305(b)(9).

Section C. Electronic funds transfer and other payment procedural instructions or information.

1. Electronic funds transfer. Unless the award-specific terms and conditions of this award provide otherwise, you will receive payments under this award by electronic funds transfer.

2. [Reserved)

FMS Article IV. Revision of Budget and Program Plans {DECEMBER 2014)

Section A. Approved budget. The approved budget of this award:

1. Is the most recent version of the budget that you submitted, and we approved (either at the time of the initial award or a more recent amendment), to summarize planned expenditures for project or program purposes.

2. Includes all Federal funding that we make available to you under this award to use for project or program purposes and any cost sharing or matching that you are required to provide under this award for those same purposes

Section B. Revisions requiring prior approval.

1. Non-construction activities. You must request prior approval from us for any of the following program or budget revisions in non- construction activities:

a. A change in the scope or objective of the project or program under this award, even if there is no associated budget revision that requires our prior approval.

b. A change in a key person identified in the award cover pages.

c. The approved principal investigator's or project director's disengagement from the project for more than three months, or a 25 percent reduction in his or her time devoted to the project.

d. The inclusion of direct costs that require prior approval in accordance with the applicable cost principles, as identified in FMS Article Ill.

e. The transfer to other categories of expense of funds included in the approved budget for participant support costs, as defined at 2 CFR 200.75.

f. A subaward to another entity under which it will perform a portion of the substantive project or program under the award, if it was not included in the approved budget. This does not apply to your contracts for acquisition of supplies, equipment, or general support services you need to carry out the project or program.

g. Any change in the cost sharing or matching you provide under the award, as included in the approved budget, for which FMS Article VI requires prior approval.

h. A transfer of funds among direct cost categories or programs, functions, and activities, if the Federal share of the total value for your award exceeds the simplified acquisition threshold and the cumulative amount of the transfers exceeds or is expected to exceed 10 percent of the approved budget.

i. The need arises for additional Federal funds to complete the project or program.

2. Construction activities. You must request prior approval from us for any of the following program or budget revisions in construction activities:

a. A change in the scope or objective of the project or program under this award, even if there is no associated budget revision that requires our prior approval.

b. The need arises for additional Federal funds to complete the project or program.

c. The inclusion of direct costs that require prior approval in accordance with the applicable cost principles, as identified in FMS Article Ill.

3. Funding transfers between construction and non-construction activities.

Section C. Pre-award costs, carry forward of unobligated balances, and one-time no-cost extensions. You are authorized, without requesting prior approval from us, to:

1. Charge to this award after you receive it pre-award costs that you incurred, at your own risk, up to 90 calendar days before the start date of the period of performance, as long as they are costs that would be allowable charges to the project or program under the terms and conditions of FMS Article Ill if they were incurred during the period of performance.

2. (RESERVED)

3. Initiate a one-time extension of the period of performance by up to 12 months, as long as:

a. You notify us in writing with the supporting reasons and revised end date of the period of performance at least 10 calendar days before the current end date.

b. The extension does not require any additional Federal funding.

c. The extension does not involve any change in the scope or objectives of the project or program.

Section D. Procedures.

1. We will review each request you submit for prior approval for a budget or program change and, within 30 calendar days of our receipt of your request, we will respond to you in writing to either:

a. Notify you whether your request is approved; or

b. Inform you that we still are considering the request, in which case we will let you know when you may expect our decision.

2. [Reserved)

FMS Article V. Non-Federal Audits (DECEMBER 2014)

Section A. Requirements for entities subject to the Single Audit Act. You and each subrecipient under this award that is an institution of higher education, nonprofit organization, State, local government, or Indian tribe must comply with the audit requirements specified in Subpart F of 2 CFR part 200, which is the OMB implementation of the Single Audit Act, as amended (31 U.S.C.

chapter 75).

Section B. Requirements for for-profit entities. Any for-profit entity that receives a subaward from you under this award is subject to the audit requirements specified in 32 CFR 34.16. Your subaward terms and conditions will require the subrecipient to provide the reports to you if it is willing to do so, so that you can resolve audit findings that pertain specifically to your subaward (e.g., disallowance of costs). If the for-profit entity is unwilling to agree to provide the auditor's report to you, contact the grants officer for this award to discuss an alternative approach for carrying out audit oversight of the subaward. If the grants officer does not provide an alternative approach within 30 days of receiving your request, you may determine an approach to ensure the for-profit subrecipient's compliance with the subaward terms and conditions, as described in OMB guidance at 2 CFR 200.501(h).

FMS Article VI. Cost Sharing or Matching (DECEMBER 2014)

Section A. Required cost sharing or matching.

1. If any cost sharing or matching is required under this award, the total amount or percentage required is shown in the award cover pages and included in the approved budget. That cost sharing or matching includes all:

a. Cash contributions to the project or program either made by or through (if made by a third party) you and any subrecipients.

b. Third-party in-kind contributions to the project or program.

2. You must obtain our prior approval if you wish to:

a. Change the amount or percentage of cost sharing or matching required under this award.

b. [Reserved]

Section B. Allowability as cost sharing or matching. Each cash or third party in-kind contribution toward any cost sharing or matching required under this award, whether put forward by you or a subrecipient under a subaward that you make, is allowable as cost sharing or matching if:

1. You (or the subrecipient, if it is a subrecipient contribution) maintain records from which one may verify that the contribution was made to the project or program and, if it is a third-party in-kind contribution, its value.

2. The contribution is not counted as…