Request for Quotes - WPCP Blower #8 Starter Retrofill.pdf

Water Quality

WESTERN VIRGINIA WATER AUTHORITY

Request for Quotes –

Roanoke Regional

Water Pollution Control Plant

Blower #8 Starter Retrofill

Date Posted: 10/20/26

The Western Virginia Water Authority is requesting quotes for the furnishing, technical design, installation, testing, and commissioning of a medium-voltage starter retrofill for Blower #8 at

1502 Brownlee Ave. SE, Roanoke, VA 24014. The Contractor shall provide a complete, turnkey installation in accordance with the following requirements:

• Mandatory Site Visit: Contractors shall visit the project site and inspect the existing associated equipment prior to submitting a quote. The Contractor shall be responsible for field verifying existing equipment configuration, dimensions, electrical connections, clearances, access requirements, and other existing conditions necessary to develop a complete and accurate quote.

• A designated time for this site visit to the project site at 1502 Brownlee Ave. SE, Roanoke, VA 24014 is Wednesday, October 28th, at 10 am. If this time does not work for the

Contractor, other times may be scheduled by contacting Trent.Cox@westernvawater.org but there is no guarantee of other time availability to access site prior to submission deadline if

Contractor misses this designated time for the site visit.

• Quotes submitted by Contractors who have not completed the required site visit may be considered non-responsive.

• The existing equipment is a Square D Model 3 IsoFlex medium-voltage motor control center/starter lineup. The Contractor shall provide a complete retrofill compatible with the existing equipment and field conditions.

• The proposed retrofill shall include a Toshiba JK OEM Power Cell, fixed-type contactor, or approved equal, suitable for the existing application and equipment.

• The basis of design shall include, at a minimum:

• 400-amp fixed-type medium-voltage contactor/cell assembly.

• 7,200-volt maximum rating.

• Double-barrel fuse clips suitable for the required medium-voltage fuses.

• Retrofill kit and associated components required for connection to the existing equipment.

• New copper bus and associated bus connections.

• New front door and required barriers and supports (as needed).

• Control power transformer.

• Front section extension, if required to accommodate the new contactor/retrofill assembly. The anticipated extension is approximately 12 to 14 inches, with the final dimensions to be determined by the Contractor during the required site visit.

• All other components, hardware, wiring, connections, and materials required for a complete and operational installation.

• The Contractor shall be responsible for determining the final configuration and dimensions of the retrofill based upon the required field inspection. The Contractor shall verify that the proposed installation maintains all applicable electrical working clearances and code requirements.

• Existing protective relays and relay current transformers may be retained and reused where appropriate. The Contractor shall identify any existing components that cannot be reused as part of the proposed retrofit and shall include replacement components in the quote where necessary for a complete and functional installation.

• Contractor shall provide all technical design and services to complete the retrofill, including:

• Field measurements and verification.

• Shop/approval drawings for the MV contactor retrofill and any required front section extension.

• Electrical connection information and installation details.

• Operation and maintenance manuals.

• Final/as-built documentation, as applicable.

• Contractor shall furnish and install the retrofill and perform all required field work, including removal of existing components, installation of new components, electrical/mechanical connections, terminations, and modifications necessary to place the blower starter back into service.

• Contractor shall provide all required testing, startup, and commissioning necessary to demonstrate proper operation of the retrofitted starter and blower.

• Contractor shall coordinate all work with the Western Virginia Water Authority, including scheduling of required equipment outages and coordination of the installation and startup activities.

• Contractor shall provide all labor, materials, equipment, technical design, freight, installation, testing, startup, commissioning, and other incidental costs necessary to provide a complete and operational

Blower #8 starter retrofit.

• Any proposed approved equal to the Toshiba JK Power Cell shall be clearly identified in the

Contractor's quote and shall provide equivalent or greater electrical, mechanical, and operational characteristics and be compatible with the existing Square D Model 3 IsoFlex equipment.

• Contractor shall identify the anticipated lead time for fabrication, delivery, and installation.

• Contractor shall provide a warranty for the equipment and workmanship. The warranty terms and duration shall be clearly stated in the quote.

Pricing

Contractor shall provide a lump-sum price for the complete project described above, including all labor, materials, equipment, technical design, freight, installation, testing, startup, and commissioning.

• Lump-sum project price.

• Estimated equipment fabrication/delivery lead time.

• Estimated installation duration.

• Warranty terms for equipment/labor

• Any exclusions or assumptions.

Any proposed exclusions, optional items, or additional costs shall be clearly identified in the quote. The Authority will not be responsible for additional costs associated with items that are reasonably necessary to provide a complete and operational installation but were not clearly identified as exclusions in the Contractor's quote.

Basis of Award

The Western Virginia Water Authority intends to award this procurement to the lowest responsive and responsible Contractor submitting a quote that meets all requirements of this

Request for Quotes.

The Authority reserves the right to reject any or all quotes, to waive informalities or minor irregularities, and to make an award in the best interest of the Authority in accordance with applicable procurement requirements.

Quote Submission

All quotes shall be submitted through eVA or emailed to Trent.Cox@westernvawater.org by

5:00 PM on November 6, 2026.