Request_for_Quotes_(RFQ)_-_ISBEE.pdf

Solicitation No. 140A0123Q0057 Propane Purchase & Delivery - BIA, Pine Ridge Agency

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISES IN ACCORDANCE WITH THE BUY INDIAN ACT (25 U.S.C. 47). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures, and FAR Part 12, Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation;

therefore, a written solicitation will not be issued.

The Bureau of Indian Affairs (BIA), Great Plains Regional Office intends to award a Firm-Fixed Price Purchase Order in response to this Request for Quotation (RFQ) for Propane Purchase & Delivery for the Bureau of Indian Affairs, Pine Ridge Agency in Pine Ridge, South Dakota. The solicitation documents and incorporated provisions & clauses are those in effect through Federal Acquisition Circular FAC 2023-04. The associated North American Industry Classification System (NAICS) code is 324110 and the small business size standard is 1,500 employees.

PURPOSE OF THE CONTRACT: Propane Purchase & Delivery for the Bureau of Indian Affairs, Pine Ridge Agency in Pine Ridge, South Dakota. The contractor shall provide supplies and/or services according to the attached Statement of Work.

STATEMENT OF WORK: SEE ATTACHED STATEMENT OF WORK

PERIOD OF PERFORMANCE: The period of performance shall be twelve (12) months, beginning October 1, 2023 to September 30, 2024.

PRICE SCHEDULE: The quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Propane with Delivery (see attached Statement of Work)

a. $_____________ per gallon x 167,136 gallons (estimated) = $_____________ total

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with the DOI clause entitled “Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (April 2013)” located in the Provisions and Clauses attachment.

TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS: Quoters are responsible for contacting the tax authorities and tribe or tribal organization involved with regard to any requirements regarding state taxes, tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor’s quote. The contractor is responsible for contacting the Office of the Tribal Tax commission and the Office of Tribal Labor relations for tribal taxes and Indian Preference employment information and the current state tax rate. Current available information is identified below:

Oglala Sioux Tribe TERO Director P.O. Box 379 Pine Ridge, SD 57770 Phone: 605-867-5167/5168 Fax: 605-867-5892

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a Unique Entity Identifier (UEI) number, be registered and active in the System for Award Management (SAM) at https://www.SAM.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.

https://www.sam.gov/

Solicitation No. 140A0123Q0057 Propane Purchase & Delivery - BIA, Pine Ridge Agency

QUOTE SUBMISSION INFORMATION: Quote submissions must include the following items:

1. Complete SF-1449 - Sections 17a (include UEI number), 30a, 30b, and 30c;

2. Complete Price Schedule – see above;

3. Past performance information, to include recent and relevant contracts for the same or similar items and reference information (including contract numbers, points of contact with telephone numbers and other relevant information); and

4. Complete provisions and clauses attachment, including the following:

a. Provisions 52.204-24, 52.204-26, and 1452.280-4; and

b. Clauses 52.216-2 and 1452.280-2.

EVALUATION CRITERIA: The Government will issue an award resulting from this request for quotation to the responsible contractor whose quotation results in the best value to the Government, considering both price and non-price factors. The lowest priced quotation having the highest past performance rating possible will represent the best value when compared to any lower priced quotation. The following factors will be used to evaluate quotations:

1. Past Performance. The contractor's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of services, cost management, communications between contracting parties, proactive management, and customer satisfaction.

2. Price

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Madisen Bourland, Contract Specialist at Madisen.Bourland@bia.gov. Quotes must be received by 12:00 PM Central Time on September 7, 2023.

PLEASE INCLUDE THE SOLICITATION NO. IN YOUR EMAIL SUBJECT LINE.

Please send all communication, including questions and comments on the solicitation, by email to Madisen.Bourland@bia.gov.

mailto:Madisen.Bourland@bia.gov mailto:Madisen.Bourland@bia.gov