Request for Quotes No. 24-80.pdf

SPRINGFIELD WATER AND SEWER COMMISSION

REQUEST FOR QUOTES NO. 24-80

Installation of Three (3) New 24-Inch Submerged Butterfly Valves, West Parish Filters Plant

I. Date of Solicitation for Quotes

A. Available: July 11, 2024

B. Quote Submission Due Date/Time: July 31, 2024, 2:00 P.M.EST

C. Substantial Completion Date: 90 days after fully executed contract.

II. Description of Goods/Services:

A. General

1. The Springfield Water & Sewer Commission (hereafter “the Commission or

“SWSC”) invites qualified contractors to submit quotes to install Three (3) New 24-

Inch Flanged Butterfly Valves (BVs) procured and provided by the SWSC.

Contractor will be responsible to furnish all equipment and ancillary material required to successfully install, test, and put into service Three (3) 24" BV's and manual actuators. Detailed scope of work is provided under Appendix No. 1.The addresses of the location where work is to be performed is 1515 Granville Road, Westfield, MA 01085.

2. Contractor will be responsible for providing all necessary labor, supervision, materials, equipment, and supplies for the services specified in this Request for Quotes. The

Commission reserves the right to add mutually agreed upon items/services at any time during the life of the contract(s). The Commission reserves the right to solicit other bids for work that is not a part of this Request for Quotes.

3. The services solicited in this Request for Quotes will be subject to the Massachusetts

Prevailing Wage Laws. The services to be provided under this Request for Quotes are governed by Massachusetts General Laws M.G.L. Ch. 149 and other applicable procurement statutes.

B. Contract Information

1. The Commission intends to award a single contract to the contractor that is the lowest responsible and responsive bidder offering the lowest price for services. The contract has an estimated value not to exceed Forty-Nine Thousand Dollars and 00/100

($49,000.00). The contract is for a onetime project and is not renewable in nature.

2. The Commission expects to award a contract to the responsible and responsive contractor that offers the best price for the services and is capable of performing the work specified (as defined in MGL Ch. 149). The best price is the lowest price for total amount of the services rendered.

i. A responsive bidder, generally, is one who promises to supply the specified supply and/or service and whose bid is properly and completely submitted.

ii. A responsible bidder, generally is one who possesses the necessary resources, ability, and integrity to fully perform the contract.

3. The awarded contract will be in a similar form as the Sample Contract and Special

Supplemental Conditions attached to this Request for Quotes as Exhibit B. By submitting a bid, Contractor is accepting they will be bound to the terms and conditions as listed in Exhibit B.

4. Bonds. If the awarded contract contains labor costs greater than $25,000.00, the successful Contractor will be required to furnish the Commission with a Fifty Percent

(50%) Performance Bond at the time of contract execution. Bond costs should be included in the Contractor’s bid valuation.

C. Insurance Requirements

1. Worker's compensation and employer's liability insurance as required by the

Commonwealth of Massachusetts providing coverage for all claims pursuant to M.G.L. c.

152.

2. Comprehensive automobile and vehicle liability insurance covering claims based on personal injuries, including death, and/or damages to property arising from use of motor vehicles, including onsite and offsite operations, and owned, non-owned, or hired vehicles, with not less than $100,000.00 single limits and $300,000.00 aggregate limits.

3.Commercial general liability insurance covering claims based on personal injuries, including death, or damage to property arising out of any act or omission of the

Contractor or of any of its employees, agents, or subcontractors, with not less than

$100,000.00 single limits and $300,000.00 aggregate limits.

4. The Commission shall be named as an additional insured and the Contractor waives subrogation against the Commission as to said policies. The policies will provide that they will not be cancelled without 30 days’ prior notice to the Commission.

5. The insurers will be authorized to do business in Massachusetts.

6. The Contractor shall require the same insurances from any of its Sub-contractors

7. The Contractor hereby agrees to and shall at all times defend, indemnify and hold the

Commission and its officers, agents and employees, wholly harmless from any and all losses, cost, expenses (including court costs and attorneys' fees, interest and profits), claims, demands, suits by any person or persons, injuries, damages or death, and other liabilities of whatever kind or nature, caused by, resulting from, incident to, connected with, or arising directly or indirectly out of the act or omission by the Contractor, any

Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be legally responsible, whether or not caused in part by any act or neglect on the part of the Commission, its officers, employees, agents or servants, or others, including parties indemnified hereunder. This indemnity shall survive termination of the contract.

III. Scope

A. Please see the attached scope of Services, attached hereto as Appendix No. 1.

B. In general, the Contractor shall supply all labor, equipment, materials, temporary storage, facilities, tools, and other appliances necessary for the work in this section and as required to properly complete the project in accordance with these contract documents and good construction practices. The Contractor shall supervise and direct the work efficiently and with his best efforts and attention. The Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction. The Contractor shall be responsible to see that the finished work complies accurately with the contract documents and is completed within the allotted time frame.

C. Any explanation regarding the meaning or interpretation of the Construction shall be made to the Springfield Water and Sewer Commission.

D. Each Contractor should visit the site of the work to fully acquaint themselves with the existing conditions and ascertain pertinent local conditions readily determined by inspection and inquiry, such as the location, accessibility, and travel routes throughout the site as well as the general character of the site. The failure of any bidder to examine the site, Contract Documents and Plans and Specifications shall not relieve him from the obligations incurred by him if his bid is accepted. The Optional, BUT STRONGLY

ENCOURAGED, Site visit is scheduled for July 18, 2024, at 10:30AM at 1515

Granville Road, Westfield, MA 01085.

IV. Questions/Clarifications

A. All Questions must be made in writing and must be received by the requesting

Department’s email contact no later than 7/24/2024 at 4:30 P.M.

B. Please contact Frank Zabaneh @ frank.zabaneh@waterandsewer.org for questions regarding these specifications and/or site visit information.

V. Compliance Information mailto:frank.zabaneh@waterandsewer.org

1. Prevailing Wages Information and sample sheets are attached to this Request for

Quotes in Exhibit D. The Contractor must comply with prevailing wage rates as set by the Department of Labor and Industries in accordance with Chapter 30 §39M and

Chapter 149 of the Massachusetts General Laws. The awarded Contractor shall submit weekly payroll sheets to the Commission’s Chief Procurement Officer (CPO) as proof that the wages set are being paid. These payroll sheets are subject to audit by the CPO.

Please direct all Prevailing Wage Information, Certified Payrolls, and Compliance

Documentation to the following address:

Springfield Water and Sewer Commission

John J. Lyons Administration Building

Attn: Theo G. Theocles Esq., Director of Legal Affairs/Chief Procurement Officer

250 M Street Extension

Agawam, MA 01001 theo.theocles@waterandsewer.org

2. The Contractor shall comply with all applicable Federal, State and Local Laws, Codes and Regulations including, but not limited to, Chapter 149, and shall obtain all official permits required and pay all fees for the same.

3. Prevailing wage law states that it is the responsibility of Commission to provide the

Contractor with a copy of the then current prevailing wage sheet at the time a quote is requested. The wage sheet provided by Commission to the Contractor will be the official wage rate sheet.

4. Respondents shall agree to comply with the Prevailing Wage Law. All employees of

Contractors engaged in these activities shall be paid at least these rates for any work performed under a Contract resulting from this Request for Quotes when working in a public building or on a public work. Contractors are required to complete Certified

Weekly Payroll Records when applicable.

5. The wages listed on the wage schedule shall be paid to employees on public works projects regardless of whether they are employed by the prime contractor, a filed sub-bidder, or any sub-contractor.

• The wage schedule applies to all phases of the project, including the final clean-up. Contractors whose only role is to perform final clean-up shall pay their employees according to this wage schedule.

• All apprentices shall be registered with the Massachusetts Division of

Apprenticeship Training (DAT) in order to be paid at the lower apprentice rates. All apprentices shall keep his/her apprentice identification card on his/her person during all work hours. If a worker is not registered with

DAT, they shall be paid the “total rate” listed on the wage schedule regardless of experience or skill level.

• Pursuant to MGL.Ch 149 s.27B, every contractor and subcontractor is required to submit a "true and accurate" copy of their weekly payroll records directly to the Responsible Commission Designee. Failure to comply may result in the commencement of a criminal action or the issuance of a civil citation. Failure to comply with payroll records may result in suspension or termination of the contract.

• Chapter 149, § 27B requires the following information be contained on certified payroll records: For each employee, the name, address, occupational classification, hours worked, and wages paid. For each apprentice, in addition to the aforementioned information, a photocopy of the apprentice’s ID card.

VI. Submission of Quotes

A. Instructions for Submission

All quotes must be submitted in writing. No phone quotes will be accepted. All quotes for this solicitation are due, submitted through Email to Frank Zabaneh

(frank.zabaneh@waterandsewer.org), and Theo Theocles

(theo.theocles@waterandsewer.org) no later than July 31, 2024, at 2:00 P.M. Late quotes will not be honored or considered.

B. Required Forms

1. The Contractor understands that the following documents included in this bid must be included in the Contractor’s quote response. If Vendor fails to provide all documents requested below, the quote may be rejected.

2. Required Documents are documents that must be completed and submitted in your quote response package and received at Procurement before the time set for receipt.

3. Unnecessary samples, attachments or other documents not specifically asked for should not be submitted. Please enter the firm price in the space provided on your Cost

Sheet. Required Documents are documents that must be completed and submitted in your bid response package and received at Procurement at or before the time set for receipt.

4. The following documents require responses and must be included in the sealed bid response package (See, Exhibit C; Required Documents):

i. Contractor’s Quote Submission with firm pricing (Pricing Sheet attached as Exhibit A)

ii. Exhibit B, Sample Contract (included for Proposer review only, not for

RFQ submission)

iii. Non-Collusion/Fraud Form mailto:frank.zabaneh@waterandsewer.org mailto:theo.theocles@waterandsewer.org

iv. OSHA Form

v. Debarment Certification

vi. Tax Certification Affidavit

vii. Corporate Certificate

viii. All other forms to be completed signed and notarized where applicable

VII. Miscellaneous

1. The Contractor is responsible for loss or damage to any material he/her stores or installs on the site until final acceptance.

2. The Contractor shall furnish his own storage facilities to store not only his equipment but materials and equipment that may be furnished by the Owner under the terms of this contract for installation by the Contractor. These materials should be kept under lock and key and if any theft or other loss should occur, the Contractor will be held liable by the

Owner for same.

3. The Contractor shall confine his equipment, storage of materials and the equipment and operations of his staff to areas designated by the SWSC.

4. The Contractor shall maintain in good order one record copy of all plans and specifications at the site and update this record copy with all changes made during construction.

5. The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the work and shall comply with all requirements and regulations of OSHA, State and Local governments. The Contractor shall pay all fines imposed by governmental agencies for non-compliance with regulations.

6. The Contractor shall keep the premises free from accumulations of waste materials, rubbish and other debris resulting from the work. At the completion of the work, the

Contractor shall remove all waste, rubbish, and debris from and about the premises as well as all tools, equipment, machinery, and surplus materials and shall leave the site clean and ready for use by the Commission.

7. The Contractor warrants and guarantees to the Commission that all materials and equipment shall be new unless otherwise specified and that all work shall be of proper quality and free from faults or defects and in accordance with the Contract Documents.

All unsatisfactory work, all faulty or defective work, and all work not conforming to the requirements of the Contract Documents at the time of acceptance shall be considered defective. Any such work shall be corrected to the satisfaction of the Commission.

8. All work shall conform to the standards set by applicable Federal, State, and local laws, regulations, ordinances, and guidelines in such form in which they exist at the time of the work on the contract, and as may be required by subsequent regulations. In addition to any detailed requirements of the Specification, the Contractor shall at his own cost and expense comply with all laws, ordinances, rules, and regulations of Federal, State, Regional and Local Authorities regarding handling and storing of hazardous materials. This includes all applicable OSHA regulations.

9. All regulations and other governing agencies in their most current version are applicable throughout this project. Where there is a conflict between this Specification and the cited State, Federal, or local regulations, the more restrictive or stringent requirements shall prevail. This Section refers to many requirements found in these references, but in no way is it intended to cite or reiterate all provisions therein or elsewhere. It is the Contractor's responsibility to know, understand, and abide by all such regulations and common practices.

10. Invoices shall be sent to:

Springfield Water and Sewer Commission

Attn: Jeannine Duquette, Accounts Payable John J. Lyons Administration Building

250 M Street Extension Agawam, MA 01001

Jeannine.Duquette@waterandsewer.org

11. Purchases made by the Commission are exempt from Federal Excise Taxes and

Massachusetts Sales taxes. Proposal prices must show the exclusion of such taxes. Tax exempt certificates will be furnished as required.

End of Request for Quotes