Request_for_Quotes.pdf

Solicitation No. 140A0122Q0032 Telephone Services – Cheyenne River Agency

COMBINED SYNOPSIS/SOLICITATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice.

This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Items. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Bureau of Indian Affairs (BIA), Great Plains Regional Office intends to award a firm-fixed price commercial item Purchase Order in response to this Request for Quotation (RFQ) for Telephone and Fax Services at the Bureau of Indian Affairs, Cheyenne River Agency in Eagle Butte, SD. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular FAC 2022-06 – May 26, 2022. The associated North American Industry Classification System code is 517311.

PRICE SCHEDULE: TELEPHONE AND FAX SERVICES: the quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, local and tribal taxes) plus all other costs pertinent to the performance of this purchase order.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Telephone and Fax Services (26 estimated phone lines and 5 estimated fax lines)

$____________________ per month x 12 months = $_________________________

PURPOSE OF THE PURCHASE ORDER: Telephone and Fax Services for the Bureau of Indian Affairs, Cheyenne River Agency in Eagle Butte, South Dakota. The vendor shall provide telephone and fax services according to the attached Statement of Work.

STATEMENT OF WORK: See Attached

PERIOD OF PERFORMANCE: The period of performance is October 1, 2022 through September 30, 2023.

INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit invoices to the Cheyenne River Agency for payment via Government Charge Card.

TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS: (a) Quoters are responsible for contacting the tax authorities and tribe or tribal organization involved with regard to any requirements regarding state taxes, tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor’s quote. (b) Contractor is responsible for contacting the Office of the Tribal Tax commission and the Office of Tribal Labor relations for tribal taxes and Indian Preference employment information and the current state tax rate. Current available information is identified below:

Cheyenne River Sioux Tribe TERO Director P.O. Box 768 Eagle Butte, South Dakota 57625 Telephone: (605) 964-8376 Facsimile: (605) 964-8375

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated purchase order. Please include your active UEI number with your quote.

https://www.sam.gov/

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all items/services listed in the solicitation. Quote submissions must include the following items:

1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).

2. Pricing schedule completed as included on the first page of this RFQ document.

3. Completion of FAR Provision 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment as located within the Provisions and Clauses document.

4. Completion of FAR Provision 52.204-26 Covered Telecommunications Equipment or Services-

Representation as located within the Provisions and Clauses document.

Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@bia.gov. Quotes must be received by 1:00 pm Central Time on 08/10/2022.

mailto:courtney.davis@bia.gov