Request for Quotes.pdf

Solicitation No. 140A0121Q0009 Propane – Rosebud Agency

COMBINED SYNOPSIS/SOLICITATION:

THIS SOLICITATION IS A 100% SET-ASIDE FOR INDIAN SMALL BUSINESS ECONOMIC

ENTERPRISES IN ACCORDANCE WITH THE BUY INDIAN ACT (25 USC 47). This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures and FAR Part 12, Acquisition of Commercial Items. This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Bureau of Indian Affairs (BIA), Great Plains Regional Office intends to award a firm-fixed price with economic price adjustment commercial item Requirements Contract in response to this Request for Quotation (RFQ) for the Purchase and Delivery of Propane to the Bureau of Indian Affairs, Rosebud Agency in Rosebud, SD and Mission, SD. This is a Buy-Indian, Small Business Set-Aside. Please refer to the Buy Indian Act Clauses and Provisions as contained in this solicitation for details concerning Buy Indian Set-Asides. The solicitation documents & incorporated provisions & clauses are those in effect through Federal Acquisition Circular FAC 2021-02 – November 23, 2020. The associated North American Industry Classification System code is 324110 and the small business size standard is 1,500 employees.

PRICE SCHEDULE: PROPANE PURCHASE AND DELIVERY: the quoted pricing must be all inclusive (to include but not be limited to travel, lodging, per diem, fringe benefits, federal, state, local and tribal taxes) plus all other costs pertinent to the performance of this contract.

Please complete the following pricing schedule utilizing your most competitive and reasonable rate:

1. Propane 15,000 gallons (estimated) x $__________________ per gallon = $____________________

PURPOSE OF THE CONTRACT: Purchase and delivery of approximately 15,000 gallons of Propane to the Bureau of Indian Affairs, Rosebud Agency in Rosebud, South Dakota and Mission, South Dakota. The vendor shall supply and deliver the Propane to the buildings listed in the attached Statement of Work.

STATEMENT OF WORK: See Attached

PERIOD OF PERFORMANCE: The period of performance is January 18, 2021 or Date of Award through December 31, 2021.

INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with the DOI clause entitled “Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP) (April 2013)” located in the Provisions and Clauses section of this solicitation.

TRIBAL TAXES, REQUIREMENTS AND/OR RESTRICTIONS: Quoters are responsible for contacting the tax authorities and tribe or tribal organization involved with regard to any requirements regarding state taxes, tribal taxes, royalties and/or other applicable tribal laws or ordinances. Any costs associated with this section shall be included in the contractor’s quote. (b) Contractor is responsible for contacting the Office of the Tribal Tax commission and the Office of Tribal Labor relations for tribal taxes and Indian Preference employment information and the current state tax rate. Current available information is identified below:

Rosebud Sioux Tribe TERO Director P.O. Box 810 Rosebud, South Dakota 57570 Telephone: (605) 747-2322 Facsimile: (605) 747-2738

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a DUNS number (http://fedgov.dnb.com/webform/), be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated purchase order. Please include your active DUNS number with your quote.

QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all items/services listed in the solicitation. Quote submissions must include the following items:

1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include DUNS number).

2. Pricing schedule completed as included on the first page of this RFQ document.

3. Completion of Provision #52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment as located within the Provisions and Clauses document.

4. Completion of FAR Provision 52.204-26 Covered Telecommunications Equipment or Services- Representation as located within the Provisions and Clauses document.

5. Completion of Clause #52.216-2 Economic Price Adjustment – Standard Supplies as located within the Provisions and Clauses document.

6. Completion of Provision #1452.280-4 Indian Economic Enterprise Representation as located within the Provisions and Clauses document.

Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.

QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@bia.gov. Quotes must be received by 3:00 pm Central Time on 01/15/2021.

http://fedgov.dnb.com/webform/ https://www.sam.gov/ mailto:courtney.davis@bia.gov