Request for Quotes.pdf
PDF 126 KB Posted
- Solicitation number
- 75H71526Q00027
About this file
Solicitation Summary: Phone System Maintenance & Support Services
This is a Combined Synopsis/Solicitation (RFQ) issued by the Indian Health Service (IHS), Nashville Area Office for phone system maintenance and support services at Lockport Health Center in Lockport, New York. The solicitation is a 100% small business set-aside with a North American Industry Classification System code of 811210 and a small business size standard of $34.0 million. Award will be made on a firm-fixed price basis to the lowest price technically acceptable (LPTA) quote determined to be fair and reasonable. The estimated period of performance spans five years, beginning with a base year from October 1, 2026 through September 30, 2027, followed by four option years extending through September 30, 2031.
Vendors must submit completed SF 1449 sections (17a, 23, 24, 30a, 30b, and 30c) including their Unique Entity ID (UEI) number, a completed price schedule with all-inclusive pricing covering labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, and taxes, documentation describing how Statement of Work requirements will be met, and a minimum of two relevant prior contracts demonstrating similar experience. All quoters must maintain active registration in the System for Award Management (SAM) with a valid UEI number. Quotes must be submitted via email to Courtney Davis, Contract Specialist, at courtney.davis@ihs.gov by 5:00 pm Central Time on July 31, 2026. Questions regarding the solicitation will be accepted through July 20, 2026, after which no further inquiries will be answered.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Provisions and Clauses.pdf | ||
| SF 1449.pdf | ||
| Price Schedule.pdf | ||
| DOL Wage Determination.pdf | ||
| Statement of Work.pdf | ||
| Current system pictures.pdf | ||
| Lockport phone system data picture.pdf |
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Text version
Solicitation No. 75H71526Q00027 Phone System Maintenance & Support Services
Lockport Health Center
COMBINED SYNOPSIS/SOLICITATION:
THIS SOLICITATION IS A 100% SET-ASIDE FOR SMALL BUSINESSES. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Federal Acquisition Regulation (FAR) part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
The Indian Health Service (IHS), Nashville Area Office intends to award a firm-fixed price commercial product/service purchase order in response to this Request for Quotation (RFQ) for Phone System Maintenance and Support Services for the Indian Health Service, Lockport Health Center in Lockport, NY. The solicitation documents & incorporated provisions and clauses are those in effect per the Revolutionary FAR Overhaul (RFO).
The associated North American Industry Classification System code is 811210 and the small business size standard is $34.0M.
PRICE SCHEDULE: PHONE SYSTEM MAINTENANCE AND SUPPORT SERVICES: the quoted pricing must be all inclusive (to include but not be limited to labor, materials, equipment, tools, travel, lodging, per diem, fringe benefits, federal, state, and local taxes) plus all other costs pertinent to the performance of this purchase order.
Please complete the attached Price Schedule utilizing your most competitive and reasonable rate:
PURPOSE OF THE CONTRACT: Phone System Maintenance and Support Services for the Indian Health Service, Lockport Health Center in Lockport, New York. The vendor shall provide services in accordance with the attached Statement of Work.
STATEMENT OF WORK: See Attached
PERIOD OF PERFORMANCE: The estimated period of performance of this purchase order will be as follows:
Base Year: October 1, 2026 – September 30, 2027 Option Year One: October 1, 2027 – September 30, 2028 Option Year Two: October 1, 2028 – September 30, 2029 Option Year Three: October 1, 2029 – September 30, 2030 Option Year Four: October 1, 2030 – September 30, 2031
INVOICE SUBMISSION AND PAYMENT: The Contractor shall comply with HHSAR Clause #352.232-71 “Electronic Submission of Payment Requests” located in the Provisions and Clauses section of this solicitation.
SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: All quoters must have a UEI (Unique Entity ID) number, be registered and active in the System for Award Management at https://www.sam.gov, and have completed their SAM Representations and Certifications online in order to be eligible for award of the contemplated contract. Please include your active UEI number with your quote.
QUOTE SUBMISSION INFORMATION: To be considered for award, vendors must quote on all products/services listed in the solicitation. Quote submissions must include the following items:
1. Sections 17a, 23, 24, 30a, 30b, and 30c completed per the attached SF 1449 document (include UEI number).
https://www.sam.gov/
2. Attached Price Schedule completed.
3. Documentation/information showing/describing how the Statement of Work requirements will be met.
4. Past Performance Information – provide a minimum of 2 relevant and recent prior contracts similar to the work being contemplated in the Statement of Work.
Award will be based on the lowest price technically acceptable (LPTA) quote received that is determined to be fair and reasonable.
QUOTES FOR THE ABOVE SHALL BE E-MAILED DIRECTLY TO: Courtney Davis, Contract Specialist at courtney.davis@ihs.gov. Quotes must be received by 5:00 pm Central Time on 7/31/2026.
Please send all communication, including questions and comments on the solicitation, via email to courtney.davis@ihs.gov.
Questions regarding this solicitation will be accepted through 7/20/2026. Any questions received after 7/20/2026 will not be answered or considered.
mailto:courtney.davis@ihs.gov mailto:courtney.davis@ihs.gov
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