Request for Quote (RFQ) Target Vehicles.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR QUOTE

RFQ 15F06725Q0000026 – HDS/Target Vehicles Version 1.2 Page 1

DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF JUSTICE

RFQ – 15F06725Q0000026

Critical Incident Response Group

Target Vehicles

December 5th, 2024

RFQ 15F06725Q0000026 – HDS/Target Vehicles

Date: December 5th, 2024 To: Prospective Offerors From: Federal Bureau of Investigation/ Finance Division Subject: Request for Quotation (RFQ) for FBI Critical Incident Response Group (CIRG) Target

Vehicles Solicitation Number: 15F06725Q0000026

The Federal Bureau of Investigation (FBI) Procurement Section is issuing this Request for Quotation (RFQ) to solicit all Prospective Offerors for the purpose of entering a contract to provide 3 shipments of 25 target vehicles to be delivered prior to Hazardous Devices School (HDS) courses beginning and removed after (HDS) courses are completed.

The period of performance for this Firm Fixed Price (FFP) contract will be a one-year base with four (4) one-year option periods.

Contractors interested in competing for this effort may participate by submitting quotes in accordance with the procedures set forth in this RFQ.

Questions To the Contracting Officer Are Due: 12/18/24 10:00am CST

Quotes Must Be Submitted No Later Than: 1/8/2025 10:00am CST

Request for Quote RFQ Guide and Template Version 1.2 Page 3

1.0 GENERAL DESCRIPTION

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES

Document Type: Combined Synopsis/Solicitation Contract Type: FFP Solicitation Number: 15F06725Q0000026 Posted Date: December 5th, 2024 Product or Service Code: 2310 – Passenger Motor Vehicles Set Aside: Total Small Business Set Aside NAICS Code: 441120 – Used Car Dealers

Contracting Office Address:

U.S. Department of Justice Federal Bureau of Investigation Finance and Facilities Division 4910 Fowler Road Huntsville, AL 35898

2.0 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 PURPOSE

The purpose of this contract is to obtain contractual support to provide target/salvaged vehicles to HDS.

2.2 BACKGROUND

Critical Incident Response Group Division is responsible for facilitating the FBI’s readiness, responsiveness, and resolution of critical incidents and complex problems. Hazardous Device School is responsible for bomb technician training throughout the world.

2.3 SCOPE OF WORK

See Attachment 1

Target vehicles are utilized by HDS during the certification and training of public safety bomb technicians.

The salvaged vehicles are used in demonstrating special purpose tools, such as boot bangers, big mikes, and pan disruptor tools, and in rigging exercises in the training village. The procurement of the delivery and usage of target vehicles is an essential part of training public safety bomb technicians at HDS.

The requirements include timely delivery and retrieval of vehicles. All vehicles must be free of debris (interior & trunk), free of all fluids, contain no battery, tires that will roll, steering columns able to turn, a key to open doors, minimal body damage, windows intact, and an operable trunk.

2.4 DELIVERABLES

See Attachment 1

2.5 TERM OF CONTRACT

The period of performance (PoP) for this contract is anticipated to be a one-year base with four (4) one-year option periods. All options have the potential to be exercised by the Government unilaterally, and are contingent on the availability of fiscal funding, continuation of need, and satisfactory contractor performance.

Contract Year Period of Performance (Example is based on the week of award in Section 2.10)

Base Year 01/27/2025 – 01/26/2026

Option Year 1 01/27/2026 – 01/26/2027

Option Year 2 01/27/2027 – 01/26/2028

Option Year 3 01/27/2028 – 01/26/2029

Option Year 4 01/27/2029 – 01/26/2030

2.6 CLINS

See SF-1449 Attachment

2.7 TERMS AND CONDITIONS

See SF-1449 Attachment

2.8 REQUIREMENTS FOR QUOTE PREPARATION

2.8.1 INSTRUCTIONS FOR SUBMISSION OF QUOTES

a) Communications - All communications prior to award shall only be directed in writing to Contracting Officer Maureen Murdock at mmurdock@fbi.gov and Contract Specialists Javia Warner at jswarner@fbi.gov and Aaron Awai at aoawai@fbi.gov. No telephone calls will be entertained.

b) Questions – All questions must be submitted in writing, using the interchange form Attachment 3, via e-mail to Maureen Murdock at mmurdock@fbi.gov, Javia Warner at jswarner@fbi.gov and Aaron Awai at aoawai@fbi.gov by December 18th, 2024 AT 10:00 AM Central Standard Time (CST).

c) Quote Submission – Quotes are due via email by January 8th, 2025, AT 10:00 (CST) to Javia Warner at jswarner@fbi.gov and Aaron Awai at aoawai@fbi.gov. Early submissions are encouraged.

2.8.2 QUOTE ORGANIZATION

Quotes shall be divided into three separate volumes as indicated in Table 1 below, each comprised of the required factors and each volume shall be in a separate binder. Quotes shall ensure that each volume stands alone for evaluation purposes by the FBI.

Table 1, Quote Organization

Volume # - Title Volume I: Technical Capability Factor I: Technical Capability Volume II: Past Performance Factor II: Past Performance Volume III: Price Factor III: Price

The Contractor shall provide an electronic response for all volumes as specified in Table 2 below.

An electronic copy shall be provided to Contracting Officer: Maureen Murdock at mmurdock@fbi.gov and Contract Specialists: Javia Warner at jswarner@fbi.gov and Aaron Awai at aoawai@fbi.gov.

Table 2 below specifies the page limits the Government has set for each volume that the Contractor is required to submit. The page limits are maximums, not recommended lengths. If page limitations are exceeded, the excess pages may not be read or considered in the evaluation of the quote. Contractor(s) are strongly encouraged to keep their responses focused and brief. Information outside what is required is not encouraged. The cover page is not included in the page count; however, the cover page may not exceed one page. If this exceeds one page, the additional pages will be counted against the page count.

Quotes shall be submitted in Volumes referenced below:

Table 2. Quote Submission and Formatting

QUOTE SUBJECTS ELECTRONIC

COPY

PAGE LIMIT

Volume I: Technical Capability Factor I: Technical Capability

1 10

Volume II: Past Performance Factor II: Past Performance

1 30

Volume III: Price Factor IIII: Price

1 N/A

The Contractor must use their discretion on the allotment of pages in the Technical Volume for the subfactors when preparing their quotes. The page limit indicates the total pages allowed for that volume and section.

a) Font Sizes and Styles –

1. Word documents: Primary text throughout the Contractor’s quote shall be a regular font style, e.g., Times New Roman, font size of 12. Only graphs, captions, and other inserts may use font sizes that differ from 12.

2. Spreadsheets: The pre-populated fonts and sizes for any government-provided spreadsheets are to be used.

3. Indexing/Page Numbers: Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. The Table of Contents does not count towards page counts. Each volume page shall have its own unique number. It is the Offeror’s responsibility to ensure data considered sensitive is marked as such. Only these markings may appear in the margins.

4. Foldouts: Legible tables, charts, graphs, and figures shall be used whenever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Foldout pages shall fold entirely within the volume. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics;

not for pages of text. Foldouts will only be counted as one page. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point.

b) Volume Format – All volumes submitted by the Contractor will require the following format requirements:

1. Quotes shall be submitted in current, but no earlier than 2010 Microsoft Office format, unless the file is a Microsoft Excel Spreadsheet that was provided by the FBI or an attachment that was provided in PDF.

If a file requires a signature, then a PDF file is acceptable.

2. Files shall be searchable.

3. No file shall be password protected unless directed in this RFQ.

c) Line spacing – Spacing between lines in all volumes shall be no less than 1-1/2 spaces.

2.8.3 Quote Requirements

a) The quote shall include a cover sheet, clearly marked with title, RFQ number, and Contractor’s name.

b) The term “Contractor” as used herein refers to the single legal entity submitting their quote to the FBI.

The work performed by the Offeror shall be conducted by a corporate entity that will be totally responsible for all activities as detailed in the Statement of Work.

c) No classified information shall be included in the Contractor’s written quote.

d) The Government reserves the right to award without seeking clarifications or having discussions.

Therefore, the Contractor’s quote must contain the Contractor’s best terms. However, the Government reserves the right to solicit clarifications or conduct discussions of the Contractor’s quote if the Contracting Officer determines them to be necessary.

e) The Contractor shall include the point of contact (name, telephone number, e-mail address, and fax number) that can assist the Contracting Officer with technical questions/problems associated with the Contractor’s quote submission.

f) The Title Page, table of contents, indexes, page separators, resumes, Letters of Commitment, glossaries, and Past Performance Information Forms will not count against page limitations. Qualifying pages partially used will be counted as one qualifying page.

g) The Contractor shall fill out all attachments and attach as a part of their quote including the SF-1449.

Failure to have a complete quote with all requirements completed under this solicitation could result in a determination of non-responsive and may no longer be considered for award.

2.9 EVALUATION AND AWARD PROCESS

Basis for Award

The selection of the quoter with whom the FBI will establish a Single-Award Firm Fixed Price Contract will be based on best value to the Government. Award will be based on the determination of best value to the government based on the evaluation factors listed below.

Evaluation of Quote

Quotes shall be evaluated to ensure that all mandatory requirements set forth in the RFQ can be met.

Exception to the terms and conditions will be determined technically unacceptable.

The Government will evaluate the submitted quotes against the criteria set forth below and award a contract to the responsible offeror whose quote which is conforming to the solicitation will be the Best Value. Award will be made in accordance with the basic contract ordering procedures and the procedures specified in the request for quote.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the order selection decision.

The quote shall address the Offeror’s experience, capabilities and the means proposed to satisfy the requirements stated in the RFQ and attached Statement of Work. The offeror shall provide information to facilitate the Government’s consideration of the evaluation factors defined below.

Volume I- Factor 1 Technical Capability:

Quotes will be evaluated by use of the color-coded and/or adjectival rating system below for the Technical Factors and/or sub-factors. This system will allow the Technical Evaluation Team to assign an overall rating based upon identification of strengths, weaknesses, deficiencies, and risks associated with each Factor and Sub-factor identified in each Quoter’s proposal. The intent of the rating system is to add objectivity to the evaluation process such that meaningful and consequential differences between the proposals are recognized, and insignificant differences are not considered.

The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. The following rating definitions will be used in the assessment of Technical Factors and/or sub-factors:

Color Rating Description

Blue Exceptional Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Exceeds performance or capability standards noticeably by demonstrating multiple significant strengths. No weaknesses or deficiencies noted. Risk of unsuccessful performance is very low.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements.

Weaknesses are minor or will have little or no impact on contract performance. No deficiencies exist. Risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal does not clearly meet requirements and does not demonstrate an adequate understanding of the requirements. Errors and omissions may exist. One or more weaknesses or significant weaknesses are noted. Risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Risk of unsuccessful performance is guaranteed.

Evaluation Definitions

“Significant Strength” means an outstanding or exceptional aspect of the approach that greatly exceeds the acceptable level of quality and provides a beneficial capability.

“Strength” means a significant aspect of the approach that exceeds the acceptable level of quality and provides a beneficial capability.

“Weakness” is a flaw in the approach that increases the risk of unsuccessful performance.

“Significant Weakness” is a flaw in the approach that greatly increases the risk of unsuccessful performance.

“Deficiency” is a material failure of a proposal to meet the minimum acceptable level of performance or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful performance to an unacceptable level.

Volume II- Factor 2 Past Performance:

The past performance evaluation is an assessment of the offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror’s record of relevant, recent, and quality past performance information that pertain to the vehicles outlined in the solicitation requirements. Recency is considered to be within the last 7 years from the date of the solicitation.

Relevant is where the past performance is similar to the vehicle requirement, complexity, dollar value, and contract type. Quality is how well the offeror has performed on the past contracts. An overall rating shown below will be applied to each past performance.

Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown*.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will successfully perform the required effort.

* In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance.

In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

In conducting this evaluation, the Government reserves the right to use past performance information provided by the offeror and data obtained from other sources available to the Government, to include, but not be limited to, the Contractor Performance Assessment Reporting System (CPARS) or other databases; interviews with Program Managers and Contracting Officers (COs).

Volume III- Factor 3 Price:

For the quote to be considered complete, the Offeror must provide all data that is necessary as identified in Attachment 2 – Pricing Spreadsheet.

2.10 PROCESS SCHEDULE

Below is the estimated schedule for the procurement:

Solicitation Release: Dec 5th

Questions Due from Offeror: Dec 18th 10:00 AM CST

Government Answers provided back to Offeror: Dec 20th

Quotes due: Jan 8th 10:00 AM CST

Government Source Selection: Week of Jan 13th

Award: Jan 17th

NTP/ Contract Start: Day of Award

2.11 POINTS OF CONTACT

For questions regarding this RFQ and any other questions, reach out to:

Javia Warner Aaron Awai Maureen Murdock Contract Specialist Contract Specialist Contracting Officer jswarner@fbi.gov aoawai@fbi.gov mmurdock@fbi.gov

2.12 ATTACHMENTS

Attachment/Exhibit Title Attachment 1 Target Vehicles Statement of Work Attachment 2 Pricing Spreadsheet Attachment 3 Interchange Form Attachment 4 SF 1449