Request for Quote (RFQ) Habersham Central Hig.docx

Request for Quote (RFQ)

Habersham County School District is requesting quotes for A Band Tower at Habersham Central High School 2059 State Hwy 197S Mt. Airy, GA 30563

Interested parties may obtain RFQ documents from the Habersham County School District website and the Georgia Procurement website.

OWNER:

Habersham County School District P. O. Box 70 132 Stanford Mill Road Clarkesville, Ga 30523

The Habersham County Board of Education reserves the right to reject any and all proposals and to waive technicalities.

Solicitation Issue Date: 03.18.2026 Proposal Packages Due: 04.20.2026 Habersham County School District - Design/Build Services RFP

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. SCHEDULE OF EVENTS

3. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

4. PREPARING AND SUBMITTING QUOTE

5. ADDITIONAL TERMS AND CONDITIONS

6. GENERAL SCOPE OF WORK

7. BID FORM

REQUEST FOR QUOTES

Habersham Central High School

1. GENERAL PROJECT INFORMATION

The Habersham County Board of Education (HCBOE), (Owner) is requesting quotes from qualified contractors for a Band Tower at Habersham Central High School. All respondents to this RFQ are subject to the instructions communicated in this document and are cautioned to review the entire RFQ and follow instructions carefully and completely. The Owner reserves the right to reject any proposals and to waive technicalities and informalities at their discretion.

Project Schedule The selection is anticipated to be finalized on May 12, 2026. Work described may begin as early as May 23, 2026, with a completion date of Friday, July 10, 2026.

2. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times indicated will be current standard time in Demorest, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

RFP Estimated Timeline:

a. Owner issues public/website advertisement of RFQ March 18, 2026

b. Deadline for written questions/requests for clarification (Section 4) April 7, 2026 2:00 p.m.

c. Deadline for submission of Proposal April 20, 2026 1:00 p.m.

d. Owner awards bid May 12, 2026

e. Work may begin as early as May 23, 2026

f. Project completion date: July 10, 2026

3. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFQ, seek clarification in writing, and review their submission for accuracy before submitting the document. Questions about any aspect of the RFQ or the project shall be submitted in writing (e-mail only) to: facilityproposals@habershamschools.com

The deadlines for submission of questions relating to the RFQ are the times and dates shown in the (Schedule of Events

- Section 2). All relevant questions and requests for clarification received by the Owner and the corresponding responses will be posted on the Owner's and State Procurement website, and will be distributed by the Owner to those who requested clarification as an addendum to the original solicitation for services.

4. PREPARING AND SUBMITTING QUOTE

All responses must be sealed in an opaque envelope or box, and reference to the Habersham County School District, Demorest, Georgia, on envelopes or boxes and addressed to the addresses below. Proposals must be physically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 2 of RFQ) at the exact address below:

Proposers should deliver three (3) hard copies to:

RFQ

A Band Tower at Habersham Central High School 2059 State Hwy 197S Mt. Airy, GA 30563 Attn: Ms. Denise Gunn Habersham County School District Facilities and Maintenance Dept.

3200 Demorest Mount Airy Hwy Demorest, GA 30535

It is the sole responsibility of the Proposers to assure delivery to the noted location by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Proposal submittals will be accepted after the time stipulated above. Proposal submittals will not be accepted via facsimile or email.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their proposal for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals "proprietary," "confidential," or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

5. ADDITIONAL TERMS AND CONDITIONS

The proposer must have been in business for a minimum of 2 years and must not be an employee of the Habersham County School District.

Vendors are required to perform background checks on any employee who will be working on school property.

A comprehensive criminal history background check to include both GCIC and NCIC is required. Minimum findings that warrant exclusion include any felony conviction, drug conviction, any crime against children, and any sex-related conviction. Background checks will be completed by the Habersham County School District. The price for this service aligns with prevailing industry rates and is subject to change. The current price for this service is $50.00 per person. All expenses are the sole cost of the Proposer. All background checks shall be completed within 10 days of final award.

Certificate of Insurance The proposer shall provide their current certificate of insurance. Insurance policy must be insurable in at least the following amounts: Bodily injury, including death- limits of $1,000,000 for each accident. Property damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations.

E-Verify: Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) The successful Proposer will be required to submit an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the firm or corporation that is engaged in the performance of services on behalf of the Habersham County Board of Education has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the Contractor will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfactory of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. §13-10-91(b). The affidavit shall include the Contractor’s Federal Work Authorization User Identification Number (Company ID) and date of authorization.

License Proposer shall provide valid and current licenses to do business in the State of Georgia.

References Proposer shall provide 3 references, (2) business and (1) personal.

W-9 Proposer shall provide a current W-9.

6. GENERAL SCOPE OF WORK

Furnish and install a 30 foot Band Tower with roof at Habersham Central High School, band practice field.

a. Tower must feature ample walking space on each landing and handrails that exceed OSHA safety specifications.

b. Multi-Tier with each landing at 10 ft.

c. Roof must be 8 ft. above final landing

d. Multi-Purpose handrails, to accommodate mounting music stands and other accessories via standard percussion mounts.

e. Lockable security gate.

f. Fully enclosed stair.

g. Color options.

h. Full turn-key installation, to include shipping, foundation, and installation as needed

Quote to include furnishing all materials, labor, equipment, and other services necessary in the performance of this contract.

7. BID FORM

REQUEST FOR QUOTES

Habersham Central High School 2059 State Hwy 197S Mt. Airy, GA 30563

A Band Tower at Habersham Central High School Full turn-key installation, to include shipping, foundation, and installation as needed.

Total Cost:

This signature confirms a project completion date of July 10, 2026

I, the undersigned, acknowledge that I have read the Request for Quote in its entirety and do hereby offer and agree to all the terms, conditions and requirements imposed herein. I further acknowledge that failure to prepare, submit or execute this proposal in the exact manner requested will be just cause to reject my proposal. Bid Packet shall include; Bid Form, 2 year business verification, Certificate of Insurance, E-Verify: Contractor Affidavit, License, References, and W-9 (Section 6).

Date: _____________________________________________________________________________

Company Name: ____________________________________________________________________

Address: __________________________________________________________________________

Phone: ___________________________________________________________________________

Email address: _____________________________________________________________________ image1.png