Request for Quote (RFQ) 26-27-04 Student Tax Preparation Services.pdf
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- Solicitation number
- S-P00100-00018329
- Issued by
- Oregon
About this file
Request for Quote Summary
This Request for Quote (RFQ) 26-27-04 is issued by Lane Community College Student Government Association (SGA) in Oregon seeking competitive quotes from qualified certified public accounting (CPA) firms, tax preparation companies, or authorized IRS e-file providers to deliver tax preparation and filing services to eligible LCC students, with an initial target population of up to 300 students. The RFQ solicits proposals for comprehensive tax preparation services that will support the college's student population. The document outlines the scope of work, evaluation criteria, and submission requirements for interested vendors to provide these services during the specified contract period.
The RFQ establishes the framework for competitive selection based on vendor qualifications, experience, pricing, and ability to serve the student population effectively. Interested vendors must demonstrate current IRS authorization for e-filing, relevant experience in tax preparation services, and capacity to handle the anticipated volume of student returns. Specific pricing terms, contract duration, and other financial arrangements are detailed within the RFQ document. No set-asides are indicated in this solicitation. Vendors are encouraged to review all requirements carefully and submit complete proposals by the specified deadline to be considered for award.
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Lane Community College
Request for Quotes
RFQ 26/27-04
Lane Community College Student Tax Preparation Services
Issue Date: 11/02/2026 4PM Proposal Submission Date: 12/2/2026 2PM
Request for Quotes (RFQ)
Tax Preparation Services For LCC College Students
1. Overview
Lane Community College is a two-year public college serving students of Lane County, Oregon, and accredited by the Northwest Commission on Colleges and Universities.
Lane Community College was founded in 1964 by a vote of local citizens, and the main campus opened in 1968.
Lane Community College, a Community College District created within the context of Oregon Revised Statutes, is an Equal Opportunity Employer. Minority and women-owned businesses are encouraged to participate in this solicitation.
Lane Community College SGA (Student Government Association) is seeking competitive quotes from qualified certified public accounting (CPA) firms, tax preparation companies or authorized IRS e-file providers to deliver tax preparation and filing services to eligible LCC students (up to 300 initially).
Our institution serves a diverse student population, many of whom are low-to-moderate income, working students, or international students (F-1/J-1 visa holders) facing more complex filing requirements. The goal is to provide accessible, high-quality, and affordable tax compliance assistance to maximize financial wellness and student retention.
2. Scope of Services
The selected partner will be expected to deliver the following services:
• Direct Student Tax Preparation: Preparation and electronic filing of federal and state income tax returns for domestic students.
• International Student Tax Compliance: Specialized preparation for tax returns (Form 1040-NR) and treaty analysis for foreign students.
• On-Campus Clinics: Establishment of physical or virtual tax clinics during peak tax season (February - April)
• Educational Workshops: Hosting physical or virtual financial literacy sessions covering topics like the Lifetime Learning Credit, American Opportunity Tax Credit (AOTC), and Form 1098-T navigation, etc.
3. Proposal Timeline
Event Target Date
RFP Issuance Date 11/02/2026 2PM
Deadline for Vendor Questions 11/13/2026
Responses to Questions sent out 11/18/2026
Proposal Submission Deadline 12/2/2026
Interviews (if needed) December 2026
Contract Award & Execution January 2027
4. Proposal Submission Requirements
Proposals must include the following sections to be considered for evaluation:
1. Firm Overview & Credentials: Experience with higher education student populations and non-resident tax filing.
2. Staffing Plan: Qualifications of supervisors and student-to-staff ratios.
3. Service Delivery Model: Description of software platforms, data privacy protocols (FERPA/GLBA compliance), and security workflows.
4. Cost & Pricing Proposal: Transparent fee structures based on an “each-student” model.
* LCC’s SGA has obtained funding for up to 300 students to receive services.
This number may ultimately be adjusted. The SGA is asking that the selected firm provide notification for prior authorization to proceed should this number expect to exceed 300 students.
5. Evaluation Criteria
● Demonstrated experience with student populations and international tax laws
● Implementation plan and student data protection measures including the Family
Educational Rights and Privacy Act (FERPA)
● Total cost efficiency and cost structure clarity
● References from similar institutional partnerships
SINGLE POINT OF CONTACT
Address all requests for clarification or additional information on this solicitation to:
Greg Davies Administrator for Contract and Procurement Services Lane Community College Eugene, Oregon 97405 daviesgm@lanecc.edu
Submission Instructions
Interested firms may submit responses to this invitation by completing the requested documentation and submitting it to:
https://bidlocker.us/a/lanecc/BidLocker not later than: December 2, 2026 2PM (PST)
Vendor Registration: All Proposers must register at BidLocker to submit proposals electronically. Registration should be completed well in advance of the 2026 closing date to ensure a successful upload mailto:contractprocurement@lanecc.edu https://bidlocker.us/a/lanecc/BidLocker
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