Request for Quote-ODNR-Surface Drive Boat Motor.docx

REQUEST FOR QUOTE

The Ohio Department of Natural Resources is requesting bids for: Surface Drive Motor with Trade-In Option Name or Title of the Service or Supply:

· One (1), new, 37–40 Horsepower Electronic Fuel Injected Surface Drive Motor

· Trade-in of two (2) outboard motors Ordering Division and address:

Ohio Division of Wildlife Magee Marsh Wildlife Area 13229 W. State route 2 Oak Harbor, OH 43449

Specifications:

ODNR, Division of Wildlife, is requesting bids for a surface drive motor meeting the following minimum specifications:

· Horsepower: 37–40 HP

· Fuel system: Electronic Fuel Injection (EFI)

· Power trim, tilt, and reverse

· Mercury-style actuator for power trim and tilt The purchase price shall not include sales tax. ODNR is tax-exempt, and a tax-exempt ID will be provided to the awarded vendor.

The selected vendor shall provide a complete motor package, including:

· All required parts and components

· Mounting hardware

· Delivery of the new surface drive motor with mounting hardware designed for a 16' x 50" Gator Trax boat

· Service and operator manuals

· Manufacturer warranty documentation

Shipping & handling needs to be included in the quoted purchase price.

Trade-in Vendors are requested to include trade-in values for the following two-outboard motors as part of their quote:

· Mud Buddy 31 HP Surface Drive-Outboard Motor:

· Go-Devil 9 HP Long Tail

Trade-in values shall be listed separately within the OhioBuys bid response. Both trade-in motors are currently non-operational. Vendors are encouraged to schedule an appointment to inspect the trade-in equipment prior to submitting a bid.

Delivery:

Ohio Division of Wildlife Magee Marsh Wildlife Area 13229 W. State route 2 Oak Harbor, OH 43449

Trade-in motors shall be picked up by winning bidder after new motor is delivered and accepted by ODNR

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation: The contract will be awarded to the lowest responsive and responsible bidder as determined by the State. All Proposals must be submitted through Ohio Buys. Proposals received outside of Ohio Buys will not be considered.

Contract Award: The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive Preferences:

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Point of Contact:

Patrick Baranowski Assistant Wildlife Management Supervisor ODNR Division of Wildlife, Magee Marsh Work Unit 13229 West State Route 2 Oak Harbor, Ohio 43449 Phone: 419-345-9393

Contract Information All contractor inquiries must be submitted through the Inquiry tab in the Ohio Buys solicitation. Responses will be posted publicly to ensure all vendors receive the same information.

Bill to information: (FSS invoicing requirement)Origin-DNR-XXX All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS:

OBM Shared Services Attn: Accounts Payable PO Box 182880 Columbus, Ohio 43218-2880

To ensure the payment process is not delayed, invoices should be complete, accurate, and contain the following information:

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

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