Request_For_Quote_N6817126QJ001_Mogadishu_Lodging.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

Section A - Solicitation/Contract Form

Mogadishu Lodging Support

N6817126QJ001

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

48 Single Occupancy Berthing Spaces (Please see PWS for further details)

Pricing Arrangement: Firm Fixed Price

60 Days

Administrative Building/Parking Space (Please see PWS for further details)

Pricing Arrangement: Firm Fixed Price

60 Days

0003 Common Amenities (Please see PWS for further details)

Pricing Arrangement: Firm Fixed Price

60 Days

0004 Storage Facility (Please see PWS for further details)

Pricing Arrangement: Firm Fixed Price

60 Days

0005 Armory Space (Please see PWS for further details)

Pricing Arrangement: Firm Fixed Price

60 Days

Section C - Description/Specifications/Statement of Work

Performance Work Statement (PWS) Lodging and Facility Support Services Mogadishu, Somalia (6817126QJ001)

BACKGROUND:

CJTF-HOA is responsible for providing comprehensive base life support services at all Somalia Cooperative Security Locations. This encompasses lodging, meal services, and essential utilities, sanitation services, and pest control. Ensuring these life support services are maintained at appropriate standards allows the tenant units to focus on their core mission objectives without being diverted by logistical and base support requirements.

1.0 INTRODUCTION:

This Performance Work Statement (PWS) defines the requirements for Lodging and Facility Support Services within the green-zone area of the airport in Mogadishu, Somalia. This contract enables the Combined-Joint Task Force-Horn of Africa (CJTF-HOA) to fulfill its responsibility to provide Base Operation Support-Integrated (BOS-I) support to United States Forces in Somalia.

2.0 SCOPE:

The Contractor shall provide all labor, materials, supervision, and equipment necessary to perform the services described in this PWS. The Contractor shall comply with the terms of this contract and all applicable local laws, regulations, policies, permits, and insurance requirements for the hotel and food industries.

2.1 OVERVIEW:

The requirement for 48 hardened rooms (Single Occupancy) with overhead protection is inclusive of the following:

- 3 meals per day

- Laundry Services

- House Keeping

- Maintenance

- Common Amenities o Basic Internet (minimum 10-25 Mbps) o Fitness Facility o Refreshments o Minimum (2) Meeting Spaces (capable of seating 10 people per room) o Basic Security (Perimeter Static Guard Force on site for 24 hours a day/7 days a week)

- Minimum (18) Parking spaces

- Minimum (2) Office Spaces (Capable of fitting four personnel with small desks/minor office equipment)

- Storage Space o 2 Storage Containers or Store Rooms/Storage Rooms (minimum 200 square feet per room)

- On-Site Armory (minimum 200 square feet)

3.0 PERIOD OF PERFORMANCE

The period of performance shall be 60 days. The POP shall read as follows: 07 NOV 2025 - 06 JAN 2026

4.0 SPECIFIC TASKS

4.1 Applicability:

This contract covers the delivery of services at a compound for 48 lodging rooms (single occupancy).

4.1.1 Lodging: Rooms will include at minimum: air conditioning, be furnished with a bed, bed linens, nightstand, trashcan, toiletries, desk and chair.

4.1.2 Unless specifically stated otherwise, the lodging services described in this PWS are billable and paid for through this contract.

4.2 Basic Life Support (BLS):

The Contractor shall provide the following BLS services:

4.2.1 Culinary Services:

The contractor should provide three (3) meals a day based on (48) room occupancy.

1. Breakfast (0600-0900)

2. Lunch (1200-1400)

3. Dinner (1800-2100)

Ice Specification: The contractor shall make ice with bottled water.

4.2.2 Custodial Services:

The Contractor shall clean all rooms and bathrooms at a minimum of three times a week, adhering to international best practices. The Contractor shall change towels while cleaning occupied rooms and exchange bed linens twice weekly, beginning with the guest's initial occupancy.

4.2.3 Laundry Services:

The Contractor shall provide laundry services daily with 48-hour return. (0800-0900 pick-up and 1500-1700 drop-off).

Collected laundry shall be returned within 48 hours. This service should be equivalent to the hotel's standard guest laundry service. Laundry bags (bundles) may weigh up to 6 kg. The Contractor shall collect, launder, fold, and deliver all bundles to the designated personnel representative. This service includes loading, unloading, segregating, transporting, counting, and documenting all items. The Contractor shall not fulfill individual requests for expedited service or other modifications.

4.2.3.1 Lost Laundry Service:

The Contractor is responsible for handling lost items. Individuals who have lost property should immediately notify the front office or housekeeping.

Upon notification, the Contractor will: respond to the request, conduct a thorough search for the item, and return the property if found. If the item cannot be located, both the individual and contract officer's representative will be notified.

4.2.4 Common Amenities:

The Contractor shall provide access to all standard hotel amenities offered to the general public. These amenities include, but are not limited to, refreshments (coffee and bottled water), fitness facilities, internet access, and meeting spaces.

4.2.5 Additional Amenities and Residual Charges:

Personnel assigned to the rooms under this contract (occupants) are responsible for any additional charges beyond the room rate to include any room damages, room service, mini-bar, phone charges, or additional meals. These charges, if incurred, are the personal responsibility of each occupant and not the United States Government or the contractor.

4.2.6 Food Service Sanitation and Safety:

The contractor has 30 calendar days from the start of contract performance to meet the following standards:

Cleanliness:

The Contractor shall maintain cleanliness in accordance with TB MED 530. The Contractor shall clean and sanitize all equipment and food-contact surfaces between uses to prevent cross-contamination. The Contractor shall clean non-food-contact surfaces, including door gaskets, as often as necessary to prevent the accumulation of dust, dirt, grease, food particles, and other debris. Cleaned equipment must be free of dirt, grease, rust, food particles, scum, and other foreign matter.

Personal Protective Equipment (PPE):

All food handlers must wear hair restraints (hats, hairnets, beard covers), gloves, and closed-toe shoes.

Training:

The Contractor shall train all employees in the safe use of chemicals, including understanding manufacturer's product labels and Safety Data Sheets (SDS), in accordance with Title 29, Code of Federal Regulations, Part 1910.1200 (HazCom). The Contractor shall maintain training records, including employee signatures, dates of training, and training materials used.

Food Temperature Control:

The Contractor shall prepare, hold, and serve all food outside the Food Temperature Danger Zone (41F-135F). The Contractor shall monitor and record food temperatures using calibrated thermometers every two hours and maintain these records. No food may be held for longer than four hours.

The Contractor shall rapidly cool and label leftovers with the date, time, and contents, and use them within seven days.

Hygiene:

All food service workers must maintain proper hygiene and demonstrate knowledge of safe food handling procedures. The Contractor shall maintain documentation of training or other methods used to ensure competency, available for inspection by the CJTF-HOA preventative medicine personnel Quarterly.

Preventative Medicine Inspections:

The Contractor shall grant CJTF-HOA preventative medicine personnel full access to the kitchen Quarterly.

4.2.7 Pest Management:

The Contractor shall implement an integrated pest management plan to mitigate vector- borne disease risk. This plan shall include removing excessive vegetation, eliminating standing water and dumping containers at regular intervals, and spraying for mosquitoes at least monthly or as directed by the Contracting Officer.

4.2.8 Security:

The security POC shall coordinate with law enforcement and DoD security personnel on security matters during the occupancy. The name phone number and email of the security POC must be provided to the COR and Contracting Officer.

4.3 GENERAL ROOM SAFETY:

All rooms shall contain functioning smoke detectors and carbon monoxide detectors.

4.4 ANCILLARY SERVICES

4.4.1 Armory:

Provide an armory that consists of 200 square feet minimum that can be accessed within the main facility area. This area shall also contain lockable access gates. If this area is external to the main facility- the contractor shall provide HESCO barriers surrounding the armory and reinforce the roof with sandbags or equivocal material.

4.4.2 Office Space:

Provide dedicated office space/buildings with air conditioning, conference room(s), storage space, general offices and individual toilet facilities.

4.4.3 Parking:

Provide minimum 18 dedicated parking spaces with shade covering. Spaces are to be inside the secure zone of the facility. The parking spaces will be suitable for standard SUV type vehicles or smaller. Provide limited additional parking (2 spaces) for larger vehicles that connects to street access.

4.4.4 Storage:

Provide (2) Storage rooms or containers. Containers will include lighting and electrical supply and sense-and-warn system capability. If containers are not viable, store room/storage room space will suffice.

5.0 SERVICES MANAGEMENT

5.1 Contract Manager:

The Contractor shall provide and designate a Contract Manager and an alternate. The Contractor shall provide their contact information within five days of contract award.

The Contract Manager is responsible for the daily performance of the work. In the Contract Manager's absence, the designated alternate assumes this responsibility. The Contractor shall notify the Contracting Officer (KO) and the Contracting Officer Representative (COR) in writing of any change to the Contract Manager or alternate at least 24 hours before the change takes effect. The Contract Manager or alternate shall be physically present at the worksite within one hour of notification by the Contracting Officer Contracting Officer Representative (COR) during normal duty hours (0800-1700).

They shall be telephonically available 24 hours/7 days a week during the contract performance period.

Both the Contract Manager and alternate must possess sufficient English language proficiency (reading, writing, speaking, and understanding) to communicate effectively with occupants. The Contract Manager and Alternate shall possess full authority to act on behalf of the vendor in all matters pertaining to the execution of this contract, including daily operational activities.

5.2 Emergency Points of Contact:

The Contractor shall provide a 24-hour emergency contact list with names and telephone numbers. Emergency personnel shall respond to all emergency calls within one hour.

5.3 Contractor Employee Non-compliance:

The Contracting Officer or Contracting Officer Representative (COR) may report to the Contractor, in writing, any employee deemed non-compliant with the contract's terms and conditions.

5.4 Changes:

The only person authorized to make changes to this contract is the Contracting Officer. Failure to notify the Contracting Officer or Contracting Officer Representative (COR) of changes IN ADVANCE of providing service may result in non- payment to the Contractor for work provided outside the scope of this contract. The Contracting Officer shall be notified prior to any additional services/performances necessitating contract modification (that is, those resulting in changes in cost to the Government). The contractor will only take change orders from the Contracting Officer.

Purchases or changes from unauthorized people will result in the contractor not receiving payment for costs incurred.

5.5 Applicable Publications (or Current Versions):

The Contractor must abide by all applicable regulations, publications, manuals, local policies and procedures to include those listed below. If unable to locate the following publications, please reach out to the Contract Office and or/ the Contract Office Representative to obtain a current copy.

a) DoDI O-2000.16E, Antiterrorism (AT) Program Implementation, issued December 17, 2021.

b) ATP 4-25.12, Unit Field Sanitation Teams Supplement; April 2014

c) AR 40-657, Veterinary/Medical Food Safety, Quality Assurance, and Laboratory Service, dated 21 January 2005FDA Food Code 2022

d) The Hazard Communication Standard (HCS)(29 CFR 1910.1200; 2019

e) Joint Publication 4-02, Joint Health Service; 11 December 2017 Incorporating Change 1 28 September 2018

f) TB MED 530/NAVMED P-5010-1/AFMAN 48-147_IP; Technical Bulletin, Tri- Service Food Code; 1 March 2019

Requirements This requirement is for Lodging and Facility Support Services at Mogadishu, Somalia. This contract enables the Combined-Joint Task Force-Horn of Africa (CJTF-HOA) to fulfill its responsibility to provide BOS-I support to United States Forces.

Section D - Packaging and Marking

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: See PWS for additional details.

DoDAAC: N4919A CountryCode: DJI

CJTF-HOA

RECIEVING OFFICER BLDG 300, CAMP LEMONIER

CAMP LEMONIER

DJIBOUTI

CPT Ryan McDermott, Base Operations Support Chief Email: ryan.j.mcdermott7.mil@mail.mil Telephone: 311-824-4587

Inspection and Acceptance Location

Both Destination Instructions: See PWS for additional details.

DoDAAC: N4919A CountryCode: DJI

CJTF-HOA

RECIEVING OFFICER BLDG 300, CAMP LEMONIER

CAMP LEMONIER

DJIBOUTI

CPT Ryan McDermott, Base Operations Support Chief Email: ryan.j.mcdermott7.mil@mail.mil Telephone: 311-824-4587

Inspection and Acceptance Location

Both Destination Instructions: See PWS for additional details.

DoDAAC: N4919A CountryCode: DJI

CJTF-HOA

RECIEVING OFFICER BLDG 300, CAMP LEMONIER

CAMP LEMONIER

DJIBOUTI

CPT Ryan McDermott, Base Operations Support Chief Email: ryan.j.mcdermott7.mil@mail.mil Telephone: 311-824-4587

Inspection and Acceptance Location

Both Destination Instructions: See PWS for additional details.

DoDAAC: N4919A CountryCode: DJI

CJTF-HOA

RECIEVING OFFICER BLDG 300, CAMP LEMONIER

CAMP LEMONIER

DJIBOUTI

CPT Ryan McDermott, Base Operations Support Chief Email: ryan.j.mcdermott7.mil@mail.mil Telephone: 311-824-4587

Inspection and Acceptance Location

Both Destination Instructions: See PWS for additional details.

DoDAAC: N4919A CountryCode: DJI

CJTF-HOA

RECIEVING OFFICER BLDG 300, CAMP LEMONIER

CAMP LEMONIER

DJIBOUTI

CPT Ryan McDermott, Base Operations Support Chief Email: ryan.j.mcdermott7.mil@mail.mil Telephone: 311-824-4587

Section F - Deliveries or Performance

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 07 Nov 2025 To 06 Jan 2026

60 Days

Period of Performance From 07 Nov 2025 To 06 Jan 2026

60 Days

Period of Performance From 07 Nov 2025 To 06 Jan 2026

60 Days

Period of Performance From 07 Nov 2025 To 06 Jan 2026

60 Days

Period of Performance From 07 Nov 2025 To 06 Jan 2026

60 Days

Section G - Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7008 Assignment of Claims (Overseas). Jun 1997

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) As used in this clause- Definitions.

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as Electronic invoicing.

authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) To access WAWF, the Contractor shall- WAWF access.

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice WAWF training.

Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer WAWF methods of document submission.

Protocol.

(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF payment instructions.

WAWF for this contract or task or delivery order:

(1) The Contractor shall submit payment requests using the following document type(s): Document type.

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice 2in1

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF Document routing.

when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N3049B

Issue By DoDAAC N68171

Admin DoDAAC N68171

Inspect By DoDAAC N4919A

Ship To Code ____

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) N4919A

Service Acceptor (DoDAAC) N4919A

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.

accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Not applicable

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Section H - Special Contract Requirements

Section I - Contract Clauses

252.232-7998 Obligations in Advance of Fiscal Year 2026 Funding(DEVIATION 2026-O0001)

OBLIGATIONS IN ADVANCE OF FISCAL YEAR 2026 FUNDING (OCT 2025) (DEVIATION 2026-O0001) The Department of Defense has the authority to enter into this contractual action and to obligate the Government in advance of appropriations; however, appropriated funds are not currently available to make payments under this contract to liquidate this obligation. When appropriated funds become available, the Government will make payment in accordance with the terms of this contract, including the payment of interest where applicable under the Prompt Payment Act. This clause supersedes conflicting terms of any other provision in this contract dealing with contract payment or financing until funds are made available to the Contracting Officer for this contractual action.

(End of clause)

252.225-7980 CONTRACTOR PERSONNEL PERFORMING IN THE UNITED STATES AFRICA COMMAND AREA OF

RESPONSIBILITY (DEVIATION 2016-O0008) (JUN 2016)

(a) Definitions. As used in this clause-- "Combatant Commander" means the Commander of the United States Africa Command (USAFRICOM).

"Contractors authorized to accompany the Force," or "CAAF," means contractor personnel, including all tiers of subcontractor personnel, who are authorized to accompany U.S. Armed Forces in applicable operations and have been afforded CAAF status through a letter of authorization. CAAF generally include all U.S. citizen and third-country national employees not normally residing within the operational area whose area of performance is in the direct vicinity of U.S. Armed Forces and who routinely are collocated with the U.S. Armed Forces (especially in non-permissive environments). Personnel collocated with U.S. Armed Forces in applicable operations shall be afforded CAAF status through a letter of authorization.

In some cases, Combatant Commander or subordinate joint force commanders may designate mission-essential host nation or local national contractor employees (e.g., interpreters) as CAAF. CAAF includes contractors previously identified as contractors deploying with the U.S. Armed Forces.

CAAF status does not apply to contractor personnel in support of applicable operations within the boundaries and territories of the United States.

"Designated reception site" means the designated place for the reception, staging, integration, and onward movement of contractors deploying to the USAFRICOM area of responsibility. The designated reception site includes assigned joint reception centers and other Service or private reception sites.

"Law of war" means that part of international law that regulates the conduct of armed hostilities. The law of war encompasses the international law related to the conduct of hostilities that is binding on the United States or its individual citizens, including treaties and international agreements to which the United States is a party, and applicable customary international law.

"Non-CAAF" means personnel in applicable operations who are not designated as CAAF, such as local national employees and non-local national employees who are permanent residents in the operational area or third-country nationals not routinely residing with U.S. Armed Forces (and third-country national expatriates who are permanent residents in the operational area) who perform support functions away from the close proximity of, and do not reside with, the U.S. Armed Forces. Government-furnished support to non-CAAF is typically limited to force protection, emergency medical care, and basic human needs (e.g., bottled water, latrine facilities, security, and food when necessary) when performing their jobs in the direct vicinity of U.S. Armed Forces. Non-CAAF status does not apply to contractor personnel in support of applicable operations within the boundaries and territories of the United States.

"Subordinate joint force commander" means a sub-unified commander or joint task force commander.

"U.S. Africa Command (USAFRICOM) area of responsibility," as used in this clause, means-

(1) The entire continent of Africa, excluding Egypt;

(2) The Atlantic Ocean east and south of the line from Antarctica at 024W, north to 4N/024W, west to 30W, then north to 21N/030W, then east to the African continent; and

(3) The Indian Ocean west and south of the line from Antarctica at 68E, north to 0140'S/068E, and west to the African coast at 0140'S.

(b) General.

(1) This clause applies to all contractor personnel when performing in the USAFRICOM area of responsibility.

(2) Certain requirements in paragraphs (c)(3), (e)(1), and (f) must be specified in the statement of work to be applied to non-CAAF personnel.

(3) Contract performance in the USAFRICOM area of responsibility may require work in dangerous or austere conditions. Except as otherwise provided in the contract, the Contractor accepts the risks associated with required contract performance in such operations.

(4) When authorized in accordance with paragraph (j) of this clause to carry arms for personal protection, contractor personnel are only authorized to use force for individual self-defense.

(5) Unless immune from host nation jurisdiction by virtue of an international agreement or international law, inappropriate use of force by contractor personnel authorized to accompany the U.S. Armed Forces can subject such personnel to United States or host nation prosecution and civil liability (see paragraphs (d) and (j)(3) of this clause).

(6) Service performed by contractor personnel subject to this clause is not active duty or service under 38 U.S.C. 106 note.

(c) Support.

(1)(i) The Combatant Commander will develop a security plan for protection of contractor personnel in locations where there is not sufficient or legitimate civil authority, when the Combatant Commander decides it is in the interests of the Government to provide security because--

(A) The Contractor cannot obtain effective security services;

(B) Effective security services are unavailable at a reasonable cost; or

(C) Threat conditions necessitate security through military means.

(ii) In appropriate cases, the Combatant Commander may provide security through military means, commensurate with the level of security provided DoD civilians.

(2)(i) Generally, CAAF will be afforded emergency medical and dental care if injured while supporting applicable operations. Additionally, all non-

CAAF who are injured while in the vicinity of U. S. Armed Forces will normally receive emergency medical and dental care. Emergency medical and dental care includes medical care situations in which life, limb, or eyesight is jeopardized. Examples of emergency medical and dental care include examination and initial treatment of victims of sexual assault; refills of prescriptions for life-dependent drugs; repair of broken bones, lacerations, infections; and traumatic injuries to the dentition. Hospitalization will be limited to stabilization and short-term medical treatment with an emphasis on return to duty or placement in the patient movement system.

(ii) When the Government provides medical treatment or transportation of contractor personnel to a selected civilian facility, the Contractor shall ensure that the Government is reimbursed for any costs associated with such treatment or transportation.

(iii) Medical or dental care beyond this standard is not authorized.

(3)(i) A Synchronized Predeployment and Operational Tracker (SPOT)-generated letter of authorization signed by the Contracting Officer is required for certain contractor personnel to process through a deployment center or to travel to, from, or within the USAFRICOM area of responsibility. The requirement applies to CAAF and, as specified in the statement of work, non-CAAF personnel.

(ii) The letter of authorization will identify any additional authorizations, privileges, or Government support that contractor personnel are entitled to under this contract. USAFRICOM has limited capability to provide Government-furnished life-support services to contractors in the USAFRICOM area of responsibility. In instances where Government-furnished life support services are neither available nor authorized in the contract, the SPOT-generated letter of authorization, signed by the Contracting Officer, shall be annotated with "None" checked for Government-furnished life-support services.

(iii) Contractor personnel who are issued a letter of authorization shall carry it with them at all times while deployed.

(4) Unless specified elsewhere in this contract, the Contractor is responsible for all other support required for its personnel engaged in the USAFRICOM area of responsibility under this contract.

(d) Compliance with laws and regulations.

(1) The Contractor shall comply with, and shall ensure that its personnel performing in the USAFRICOM area of responsibility are familiar with and comply with, all applicable--

(i) United States, host country, and third country national laws;

(ii) Provisions of the law of war, as well as any other applicable treaties and international agreements;

(iii) United States regulations, directives, instructions, policies, and procedures; and

(iv) Orders, directives, and instructions issued by the Combatant Commander, including those relating to force protection, security, health, safety, or relations and interaction with local nationals.

(2) The Contractor shall institute and implement an effective program to prevent violations of the law of war by its employees and subcontractors, including law of war training in accordance with paragraph (e)(1)(vii) of this clause.

(3) The Contractor shall ensure that all contractor personnel are aware--

(i) Of the DoD definition of "sexual assault" in DoDD 6495.01, Sexual Assault Prevention and Response Program;

(ii) That the offenses addressed by the definition are covered under the Uniform Code of Military Justice (see paragraph (e)(2)(iv) of this clause).

Other sexual misconduct may constitute offenses under the Uniform Code of Military Justice, Federal law, such as the Military Extraterritorial Jurisdiction Act, or host nation laws; and

(iii) That the offenses not covered by the Uniform Code of Military Justice may nevertheless have consequences for the contractor employees (see paragraph (h)(1) of this clause).

(4) The Contractor shall report to the appropriate investigative authorities, identified in paragraph (d)(6) of this clause, any alleged offenses under--

(i) The Uniform Code of Military Justice (chapter 47 of title 10, United States Code) (applicable to contractors serving with or accompanying an armed force in the field during a declared war or contingency operations); or

(ii) The Military Extraterritorial Jurisdiction Act (chapter 212 of title 18, United States Code).

(5) The Contractor shall provide to all contractor personnel who will perform work on a contract in the deployed area, before beginning such work, information on the following:

(i) How and where to report an alleged crime described in paragraph (d)(4) of this clause.

(ii) Where to seek victim and witness protection and assistance available to contractor personnel in connection with an alleged offense described in paragraph (d)(4) of this clause.

(iii) This section does not create any rights or privileges that are not authorized by law or DoD policy.

(6) The appropriate investigative authorities to which suspected crimes shall be reported include the following--

(i) US Army Criminal Investigation Command at http://www.cid.army.mil/reportacrime.html;

(ii) Air Force Office of Special Investigations at http://www.osi.af.mil;

(iii) Navy Criminal Investigative Service at http://www.ncis.navy.mil/Pages/publicdefault.aspx;

(iv) Defense Criminal Investigative Service at http://www.dodig.mil/HOTLINE/index.html; and

(v) To any command of any supported military element or the command of any base.

(7) Personnel seeking whistleblower protection from reprisals for reporting criminal acts shall seek guidance through the DoD Inspector General hotline at 800-424-9098 or www.dodig.mil/HOTLINE/index.html. Personnel seeking other forms of victim or witness protections should contact the nearest military law enforcement office.

(8) The Contractor shall ensure that Contractor employees supporting the U.S. Armed Forces deployed outside the United States are aware of their rights to--

(i) Hold their own identity or immigration documents, such as passport or driver's license;

(ii) Receive agreed upon wages on time;

(iii) Take lunch and work-breaks;

(iv) Elect to terminate employment at any time;

(v) Identify grievances without fear of reprisal;

(vi) Have a copy of their employment contract in a language they understand;

(vii) Receive wages that are not below the legal in-country minimum wage;

(viii) Be notified of their rights, wages, and prohibited activities prior to signing their employment contract; and

(ix) If housing is provided, live in housing that meets host-country housing and safety standards.

(e) Preliminary personnel requirements.

(1) The Contractor shall ensure that the following requirements are met prior to deploying CAAF and, as specified in the statement of work, non- CAAF (specific requirements for each category will be specified in the statement of work or elsewhere in the contract):

(i) All required security and background checks are complete and acceptable.

(ii) All such personnel deploying in support of an applicable operation--

(A) Are medically, dentally, and psychologically fit for deployment and performance of their contracted duties;

(B) Meet the minimum medical screening requirements, including theater-specific medical qualifications as established by the Geographic Combatant Commander (as posted to the Geographic Combatant Commander's website or other venue); and

(C) Have received all required immunizations as specified in the contract.

(1) During predeployment processing, the Government will provide, at no cost to the Contractor, any military-specific immunizations and/or medications not available to the general public.

(2) All other immunizations shall be obtained prior to arrival at the deployment center.

(3) All such personnel, as specified in the statement of work, shall bring to the USAFRICOM area of responsibility a copy of the U.S. Centers for Disease Control and Prevention (CDC) Form 731, International Certificate of Vaccination or Prophylaxis as approved by the World Health Organization, (also known as "shot record" or "Yellow Card") that shows vaccinations are current.

(iii) Deploying personnel have all necessary passports, visas, and other documents required to enter and exit the USAFRICOM area of responsibility and have a Geneva Conventions identification card, or other appropriate DoD identity credential, from the deployment center.

(iv) Special area, country, and theater clearance is obtained for all personnel deploying. Clearance requirements are in DoD Directive 4500.54E, DoD Foreign Clearance Program. For this purpose, CAAF are considered non-DoD personnel traveling under DoD sponsorship.

(v) All deploying personnel have received personal security training. At a minimum, the training shall--

(A) Cover safety and security issues facing employees overseas;

(B) Identify safety and security contingency planning activities; and

(C) Identify ways to utilize safety and security personnel and other resources appropriately.

(vi) All personnel have received isolated personnel training, if specified in the contract, in accordance with DoD Instruction 1300.23, Isolated Personnel Training for DoD Civilian and Contractors.

(vii) Personnel have received law of war training as follows:

(A) Basic training is required for all such personnel. The basic training will be provided through--

(1) A military-run training center; or

(2) A web-based source, if specified in the contract or approved by the Contracting Officer.

(B) Advanced training, commensurate with their duties and responsibilities, may be required for some Contractor personnel as specified in the contract.

(2) The Contractor shall notify all personnel who are not a host country national, or who are not ordinarily resident in the host country, that--

(i) Such employees, and dependents residing with such employees, who engage in conduct outside the United States that would constitute an offense punishable by imprisonment for more than one year if the conduct had been engaged in within the special maritime and territorial jurisdiction of the United States, may potentially be subject to the criminal jurisdiction of the United States in accordance with the Military Extraterritorial Jurisdiction Act of 2000 (18 U.S.C. 3621, et seq.);

(ii) Pursuant to the War Crimes Act (18 U.S.C. 2441), Federal criminal jurisdiction also extends to conduct that is determined to constitute a war crime when committed by a civilian national of the United States;

(iii) Other laws may provide for prosecution of U.S. nationals who commit offenses on the premises of U.S. diplomatic, consular, military or other U.

S. Government missions outside the United States (18 U.S.C. 7(9));

(iv) In time of declared war or a contingency operation, CAAF and selected non-CAAF are subject to the jurisdiction of the Uniform Code of Military Justice under 10 U.S.C. 802(a)(10);

(v) Such employees are required to report offenses alleged to have been committed by or against contractor personnel to appropriate investigative authorities; and,

(vi) Such employees will be provided victim and witness protection and assistance.

(f) Processing and departure points. CAAF and, as specified in the statement of work, non-CAAF personnel shall--

(1) Process through the deployment center designated in the contract, or as otherwise directed by the Contracting Officer, prior to deploying. The deployment center will conduct deployment processing to ensure visibility and accountability of contractor personnel and to ensure that all deployment requirements are met, including the requirements specified in paragraph (e)(1) of this clause;

(2) Use the point of departure and transportation mode directed by the Contracting Officer; and

(3) Process through a designated reception site upon arrival at the deployed location. The designated reception site will validate personnel accountability, ensure that specific USAFRICOM area of responsibility entrance requirements are met, and brief contractor personnel on theater-specific policies and procedures.

(g) Personnel data. The Contractor shall--

(1) Use the SPOT web-based system, or its successor, to account for--

(i) Data for all CAAF supporting the U.S. Armed Forces deployed outside the United States.

(ii) All contractor personnel who are United States citizens and third-country nationals, when the personnel will be performing in the USAFRICOM area of responsibility regardless of the length of performance or contract value; and

(iii) All private security contractor personnel and their equipment, and all other contractor personnel authorized to carry weapons, when the personnel are performing in the USAFRICOM area of responsibility regardless of the length of performance or contract value.

(2) Enter the required information about their Contractor personnel and their equipment prior to deployment and shall continue to use the SPOT web-based system at https://spot.dmdc.mil to maintain accurate, up-to-date information throughout the deployment for all Contractor personnel. Changes to status of individual Contractor personnel relating to their in-theater arrival date and their duty location, including closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules at http://www.acq.osd.mil/log/PS/ctr_mgt_accountability.html.

(3) The Contractor shall submit to the Contracting Officer for SPOT reporting, not later than the 10th day of each month, an aggregate count of all local national employees performing in the USAFRICOM area of responsibility, by country of performance, for 30 days or longer under a contract valued at or above $150,000 annually. Contractors using local national day laborers shall count each individual hired during the 30-day period only once.

(4) For classified contracts, users shall access SPOT at https://spot.dmdc.osd.smil.mil. To obtain access, contact the SPOT Customer Support Team via email: dodhra.beau-alex.dmdc.mbx.spot-helpdesk@mail.mil.

(h) Contractor personnel.

(1) The Contracting Officer may direct the Contractor, at its own expense, to remove and replace any contractor personnel who jeopardize or interfere with mission accomplishment or who fail to comply with or violate applicable requirements of this contract. Such action may be taken at the Government's discretion without prejudice to its rights under any other provision of this contract, including the Termination for Default clause.

(2) The Contractor shall identify all personnel who occupy a position designated as mission essential and ensure the continuity of essential Contractor services during designated operations, unless, after consultation with the Contracting Officer, Contracting Officer's Representative, or local commander, the Contracting Officer directs withdrawal due to security conditions.

(3) The Contractor shall ensure that contractor personnel follow the guidance at paragraph (e)(2)(v) of this clause and any specific Combatant Commander guidance on reporting offenses alleged to have been committed by or against contractor personnel to appropriate investigative authorities.

(4) Contractor personnel shall return all U.S. Government-issued identification, including the Common Access Card, to appropriate U.S. Government authorities at the end of their deployment (or, for non-CAAF, at the end of their employment under this contract).

(i) Military clothing and protective equipment.

(1) Contractor personnel are prohibited from wearing military clothing unless specifically authorized in writing by the Combatant Commander or subordinate joint force commanders. If authorized to wear military clothing, contractor personnel must--

(i) Wear distinctive patches, arm bands, nametags, or headgear, in order to be distinguishable from military personnel, consistent with force protection measures; and

(ii) Carry the written authorization with them at all times.

(2) Contractor personnel may wear military-unique organizational clothing and individual equipment required for safety and security, such as ballistic, nuclear, biological, or chemical protective equipment.

(3) The deployment center, or the Combatant Commander, shall issue organizational clothing and individual equipment and shall provide training, if necessary, to ensure the safety and security of contractor personnel.

(4) The Contractor shall ensure that all issued organizational clothing is returned to the point of issue, unless otherwise directed by the Contracting Officer.

(j) Weapons.

(1) If the Contractor requests that its personnel performing in the USAFRICOM area of responsibility be authorized to carry weapons for individual self-defense, the request shall be made through the Contracting Officer to the Combatant Commander, in accordance with DoD Instruction 3020.41.

The Combatant Commander will determine whether to authorize in-theater contractor personnel to carry weapons and what weapons and ammunition will be allowed.

(2) If contractor personnel are authorized to carry weapons in accordance with paragraph (j)(1) of this clause, the Contracting Officer will notify the Contractor what weapons and ammunition are authorized.

(3) The Contractor shall ensure that its personnel who are authorized to carry weapons--

(i) Are adequately trained to carry and use them--

(A) Safely;

(B) With full understanding of, and adherence to, the rules of the use of force issued by the Combatant Commander; and

(C) In compliance with applicable agency policies, agreements, rules, regulations, and other applicable law;

(ii) Are not barred from possession of a firearm by 18 U.S.C. 922;

(iii) Adhere to all guidance and orders issued by the Combatant Commander regarding possession, use, safety, and accountability of weapons and ammunition;

(iv) Comply with applicable Combatant Commander, subordinate joint force commander, and local commander force-protection policies; and

(v) Understand that the inappropriate use of force could subject them to U.S. or host-nation prosecution and civil liability.

(4) Whether or not weapons are Government-furnished, all liability for the use of any weapon by contractor personnel rests solely with the Contractor and the Contractor employee using such weapon.

(5) Upon redeployment or revocation by the Combatant Commander of the Contractor's authorization to issue firearms, the Contractor shall ensure that all Government-issued weapons and unexpended ammunition are returned as directed by the Contracting Officer.

(k) Vehicle or equipment licenses. Contractor personnel shall possess the required licenses to operate all vehicles or equipment necessary to perform the contract in the USAFRICOM area of responsibility.

(l) Purchase of scarce goods and services. If the Combatant Commander has established an organization for the USAFRICOM area of responsibility whose function is to determine that certain items are scarce goods or services, the Contractor shall coordinate with that organization local purchases of goods and services designated as scarce, in accordance with instructions provided by the Contracting Officer.

(m) Evacuation.

(1) If the Combatant Commander orders a mandatory evacuation of some or all personnel, the Government will provide assistance, to the extent available, to contractor personnel who are U.S. citizens and third country nationals.

(2) In the event of a non-mandatory evacuation order, unless authorized in writing by the Contracting Officer, the Contractor shall maintain personnel on location sufficient to meet obligations under this contract.

(n) Next of kin notification and personnel recovery.

(1) The Contractor shall be responsible for notification of the employee-designated next of kin in the event an employee dies, requires evacuation due to an injury, or is isolated, missing, detained, captured, or abducted.

(2) The Government will assist in personnel recovery actions in accordance with DoD Directive 3002.01E, Personnel Recovery in the Department of Defense.

(o) Mortuary affairs. Contractor personnel who die while in support of the U.S. Armed Forces shall be covered by the DoD mortuary affairs program as described in DoD Directive 1300.22, Mortuary Affairs Policy, and DoD Instruction 3020.41, Operational Contract Support.

(p) Changes. In addition to the changes otherwise authorized by the Changes clause of this contract, the Contracting Officer may, at any time, by written order identified as a change order, make changes in the place of performance or Government-furnished facilities, equipment, material, services, or site. Any change order issued in accordance with this paragraph (p) shall be subject to the provisions of the Changes clause of this contract.

(q) Subcontracts. The Contractor shall incorporate the substance of this clause, including this paragraph (q), in all subcontracts that require subcontractor…