REQUEST FOR QUOTE _DUMP TRAILER.pdf

CITY OF COLLEGE PARK Contracts and Procurement Department Attention: Carl Hall, Purchasing Department

3667 Main Street. City Hall College Park, Georgia 30337

Email: Carlton.Hall@collegeparkga.gov Phone: (404)-767-1537ext. 1500

RE: REQUEST FOR QUOTE NO. 26-41

RFQ DUMP TRAILER

OBJECTIVE

Project Overview

Purpose The purpose of this Request for Quotation (RFQ) is to solicit competitive quotes for the purchase of two (2) heavy-duty hydraulic dump trailers. The trailers shall meet or exceed the minimum specifications listed in this document.

Manufacturers or authorized dealers may submit quotations for equipment that meets or exceeds the specifications described herein. Equivalent equipment will be considered provided it satisfies all functional, structural, and performance requirements.

All trailers provided under this RFQ shall be new, unused, and of current production. This RFQ will mainly focus on the specs listed: 1, 2, and 3.

1. TRAILER TYPE

Heavy-Duty Tandem Axle Hydraulic Dump Trailer Configuration: Bumper Pull

2. MINIMUM DIMENSIONS

Bed Length: Approximately 14 feet Bed Width: Approximately 7 feet Inside Width: Minimum 80 inches Side Height: Minimum 48 inches (4 ft) Deck Height: 32 inches maximum preferred

3. CAPACITY

Gross Vehicle Weight Rating (GVWR): Minimum 14,000 pounds Payload Capacity: Minimum 8,500 pounds Trailer Empty Weight: Approximately 4,500 – 5,200 pounds acceptable range Dump Angle: Minimum 40 degrees

4. FRAME AND BODY CONSTRUCTION

Main Frame: Minimum 6-inch structural steel channel or equivalent Tongue: Heavy-duty A-frame design Side Walls: Minimum 12-gauge steel construction Floor: Minimum 10-gauge steel plate Top Rail: Reinforced steel Stake Pockets: Installed along both sides for load securement

5. AXLES AND SUSPENSION

Axles: Two (2) 7,000 lb rated axles Suspension: Multi-leaf spring suspension system Brakes: Electric brakes on all wheels Hubs: Serviceable EZ-lube or equivalent

6. HYDRAULIC DUMP SYSTEM

12-volt electric hydraulic lifting system Hoist Type: Telescopic or scissor lift capable of lifting full rated capacity Control: Power-up / gravity-down or power-down system Hydraulic pump and battery housed in lockable steel enclosure Deep cycle battery with integrated 110-volt battery charger

7. TIRES AND WHEELS

Tires: ST235/80R16 radial trailer tires or equivalent Tire Rating: Minimum 14-ply Wheels: Heavy-duty steel wheels Spare Tire: One (1) spare tire with mounted carrier

8. HITCH AND JACK

Coupler: 2-5/16 inch adjustable A-frame coupler rated for 14,000 lbs minimum Safety Chains: Rated for GVWR Jack: 12,000 lb drop-leg or side-wind jack

9. REAR GATE AND LOADING FEATURES

Rear Gate: Combination spreader gate and barn-door configuration or equivalent Ramps: Slide-in or underbody ramps (minimum 5 ft length) Ramp Storage: Integrated into trailer frame

10. ELECTRICAL SYSTEM

Connector: Standard 7-way RV plug Lighting: DOT-approved LED lighting Breakaway System: Electric brake breakaway kit with battery Wiring: Sealed wiring harness

11. ACCESSORIES

Manual or roller tarp system installed Minimum four (4) interior D-ring tie-downs Stake pockets or rub rail for load securement Lockable pump and battery box

FINISH

Steel shall be cleaned and prepared prior to coating Finish: Industrial powder coat or two-part epoxy paint system Corrosion-resistant coating preferred

12. COMPLIANCE

Manufacturer should provide VIN

13. WARRANTY

Minimum one (1) year manufacturer warranty on trailer structure and components.

Warranty documentation shall be provided with quotation.

14. DELIVERY

Vendor shall specify estimated delivery time after award of contract (meaning include lead time, if any)

INSURANCE REQUIREMENTS

Within ten (10) days of Notice of Award, and at all times that this contract is in force, the contractor shall obtain, maintain, and furnish the City of College Park, Certificates of Insurance from licensed companies doing business in the State of Georgia and acceptable to the City of College Park covering:

1. Worker’s Compensation

In accordance with O.C.G.A. Title 34, Chapter 9, as amended

2. Business Auto Policy

- Not less than $500,000.00

3. Commercial General Liability -

Minimum $1,000,000.00/claim $2,000,000.00/occurrence for Personal Injury, Bodily Injury, and Property Damage Liability

4. Professional Liability

- Not less than $1,000,000.00/occurrence

Copies of these Certificates of Insurance shall be furnished to the City of College Park prior to execution of the contract. Such policies shall be non-cancellable except on a thirty-day (30) written notice to the City of College Park.

1. The CITY OF COLLEGE PARK (and any applicable Authority) will be shown as an additional insured on General Liability, Auto Liability, and Professional Liability policies and noted accordingly on the Certificate of Insurance.

2. The cancellation provision should provide 30 days’ notice of cancellation.

3. Certificate Holder shall read:

City of College Park, Ga.

3667 Main Street

College Park, Ga. 30337

Pre-Proposal Conference The city has not scheduled a pre-proposal conference for this solicitation and does not anticipate conducting one. The City has determined that a Pre-Proposal Conference is not required for a Prospective Provider to submit a valid, knowledgeable response.

If necessary, Prospective Providers are welcome to visit the City and its environs at their leisure and on their own time; however, tours of buildings, meetings, and/or discussions with City personnel and/or elected or appointed officials regarding this solicitation are not to be scheduled, should not take place, and, therefore, must not be anticipated.

Right to Reject Quotations

The City reserves the right to accept or reject any or all written quotations received under this Request for Quotations, or to eliminate any or all Contractors Selected Provider responding to this Request for Quotations from further consideration for award, and to duly notify any such Selected Provider of the City’s determination in the manner deemed most convenient by the City.

The City reserves the right to reject any written quotations that are submitted by a Contractor Selected Provider using a form and/or format other than the form and/or format stipulated in the Scope of Work Scope of Services and/or provided by the City, or an application that is in any way or manner incomplete, illegible, irregular or non-compliant, and to duly notify any such Contractors Selected Provider of the City’s determination in the manner deemed most convenient by the City.

Right to Eliminate Non-Qualified Selected Provider from Award Consideration

The City reserves the right to eliminate from award consideration any or all Contractors Selected Provider who submit an incomplete and/or inadequate written quotation response or who are not responsive to any and/or all of the requirements stipulated in the attached Scope of Work, Scope of Services and to duly notify any such Contractors Selected Provider of the City’s determination in the manner the City deems most convenient.

Right to Cancel Request for Quotations

This Request for Quotations does not obligate the City to select a Contractor or Selected Provider and/or to procure and/or contract the Selected Provider for any goods and/or services whatsoever.

The City reserves the right to cancel this Request for Quotations, with or without substituting another Request for Quotations, and, if so desired, terminate the process at any time. Cancellation of this Request for Quotations may occur with or without cause or prior notification. Cancellation of this Request for Quotations, with or without substitution, shall not result in any liability to any Contractor Selected Provider for any reason whatsoever.

Time/Date Event Friday, March 20th, 2026, no later than 3:00 p.m. Request for Quotes Due

INSURANCE REQUIREMENTS