Request for Quote.pdf

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER)

THIS RFQ IS x IS NOT A SMALL BUSINESS SET-ASIDE.

PAGE OF PAGES

1 55

1. REQUEST NO.

75D301-24-Q-78240

2. DATE ISSUED

08/15/2024

3. REQUISITION/PURCHASE REQUEST NO.

000HCKBG-2024-86949

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY Centers for Disease Control and Prevention Chamblee Campus Building 102, MS S102-4 4770 Buford Hwy Atlanta GA 303413717

6. DELIVERY BY (Date)

5b. FOR INFORMATION CALL (No collect calls)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

Marquita Smith (404) 498-3019 x

8. TO: 9. DESTINATION

a. NAME b. COMPANY a. NAME OF CONSIGNEE

c. STREET ADDRESS b. STREET ADDRESS

c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services.

Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Title: Research Lab Animal Vet Tech

Support Service

All questions must be submitted to Marquita Smith at email urj2@cdc.gov before 5:00 pm EST on 25 August 2024.

Quotes/Proposals must be submitted electronically via e-mail to the Contract Specialist Marquita Smith at email urj2@cdc.gov before 3:00 PM EST on 30 August 2024.

All email responses to this notice must identify the RFQ# in the subject line of the email.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA FAR (48 CFR) 53.215-1(a)

7. DELIVERY

FOB

DESTINATION

OTHER

(See Schedule)

PART 1 – Introduction

The Centers for Disease Control and Prevention (CDC) Division of HIV Prevention (DHP)/Laboratory Branch (LB) has a requirement for Research Laboratory Animal Veterinary Technician Support Services.

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a separate written solicitation will not be issued.

(ii) The solicitation number is 75D301-24-Q-78240. This solicitation is issued as a Request for Quotation (RFQ), in accordance with the terms of FAR 13.5, Simplified Acquisition Procedures for Certain Commercial Items of and FAR Part 12, Commercial Items.

(iii) The solicitation document/incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular: FAC 2024-05, dated 05/22/2024.

(iv) The associated North American Industry Classification System (NAICS) Code is 541940 – Veterinary Services; Business Size Standard is $10M.

PART 2 –Pricing Sheet/Line Item Structure

The Government respectfully requests any discount that would be offered to an offeror’s most favorable customer.

(v) The offeror shall fill out the following pricing sheet for the procurement of veterinary technician support services.

COMBINED SYNOPSIS/SOLICITATION FOR LAB ANIMAL VET TECH SUPPORT SERVICES

Solicitation Number: 75D301-24-Q-78240

Line Items

Base Year 9/30/2024-9/29/2025:

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0001 Research Laboratory Animal Veterinarian

Technician Support Service

In accordance with the Statement of Work.

Period of Performance:

9/30/2024 to 0/29/2025.

496 Hours $__________ $________________

0002 Research Laboratory Animal Veterinarian Technician Support Service

In accordance with the Statement of Work

Period of Performance:

9/30/2024 to 0/29/2025.

496 Hours $_________ $_______________

TOTAL:

Option Year One - 9/30/2025-9/29/2026:

ITEM SUPPLIES / SERVICES QTY / UNIT UNIT PRICE EXTENDED PRICE

0003 Research Laboratory Animal Veterinarian

Technician Support Service

In accordance with the Statement of Work.

Period of Performance:

9/30/2025 to 0/29/2026.

496 Hours $_________ $________________

0004 Research Laboratory Animal Veterinarian Technician Support Service

In accordance with the Statement of Work.

Period of Performance:

9/30/2025 to 0/29/2026.

496 Hours $__________ $________________

TOTAL:

Base +OY1 TOTAL:

“The Services contemplated under this contract are considered to be an “Other Function” as defined by the Office of Federal Procurement Policy in OFPP letter 11-01 and by HHS in Acquisition Policy Memorandum 2012-01”

B.2 Type of Contract

This is a firm-fixed-price contract.

Statement of Work

Title: Research Laboratory Animal Veterinarian Technician Support for HIV prevention studies

SECTION 1 – BACKGROUND

The Centers for Disease Control and Prevention (CDC) is one of the 13 major operating components of the Department and Health and Human Services (HHS), the principal agency in the United States government for protecting the health and safety of all Americans and for providing essential human services. CDC’s mission is to promote health and quality of life by preventing and controlling disease, injury and disability.

Critical to the mission and organization of CDC is the National Center for HIV, Viral Hepatitis, STD, and TB Prevention’s (NCHHSTP). The mission of NCHHSTP is to prevent infections, morbidity, mortality, health inequities, and stigma associated with HIV, viral hepatitis, STIs, and tuberculosis in the United States. NCHHSTP Strategic Plan articulates four overarching goals which are i) to reduce incidence of HIV, Viral Hepatitis, STIs, and TB, ii) to reduce morbidity and mortality of HIV, Viral Hepatitis, STD, and TB infections, iii) to reduce disparities and promote health equity, and iv) to achieve organizational excellence. Every year, millions of people in the United States are infected with HIV, viral hepatitis, STIs, or TB, and tens of thousands die from their infection. Most of these infections share commonalities, from modes of transmission to demographic, social, and economic conditions that increase risk. As a prevention leader, NCHHSTP focuses on high impact prevention and control efforts to reduce incidence, morbidity, mortality, and health disparities due to these infections. Each of the center's five divisions works with partners to achieve these goals. This project supports the Division of HIV Prevention (DHP). As one of five divisions in NCHHSTP, DHP focuses on high impact prevention of HIV—by preventing new HIV infections, improving health outcomes for persons with HIV, and reducing HIV-related disparities and health inequities.

The Laboratory Branch within DHP (DHL LB) conducts research to improve HIV diagnostics, expand testing, and identify novel biomedical interventions. The Branch advances its mission through collaboration with other DHP branches, government agencies, public health laboratories, private industry and academia. DHP LB has pioneered animal model systems for the prevention and treatment of HIV and has evaluated the protective efficacy of numerous treatment modalities in preclinical macaque studies. This high impact work has informed, and will continue to inform, the designs of human clinical trials focused on translating the most promising modalities for the prevention or treatment of HIV in people.

SECTION 2 – PURPOSE

The primary purpose of this contract is to perform animal related procedures to support DHP LB laboratory research on HIV treatment and prevention using nonhuman primate models. In order to conduct this important research, the DHP Laboratory Branch needs Research Laboratory Animal Veterinarian Technician contractor support as listed below.

SECTION 3 – SCOPE OF WORK

The contractor shall, as an independent organization and not as an agent of the Government, furnish the necessary personnel for the efficient performance of duties commonly termed “animal research support services” in support of studies done by DHP Lab Branch at the CDC Roybal Animal Care Facility. The Roybal Animal Care Facility is under the auspices of the Comparative Medicine Branch, which provides The

The Government will notify the contractor two weeks in advance for the need for service and provide an estimated length of service needed. The contractor shall then perform services on weekends and holidays up to 4 hours a day when required and based on program needs.

Animal services shall be performed as specified herein and in accordance with Standard Operating Procedures (SOPs) established by the Centers for Disease Control and Prevention. SOPs will be provided to the contractor upon award. The SOPs may be increased, decreased, updated, and/or edited. In addition to the SOPs, the contractor shall be required to comply with the provisions set forth in the Animal Welfare Acts (Public Law 89-544, 94-279 as amended), 9 CFR, Parts 1, 2 and 3 (Attachment No.1); the PHS Policy on Humane Care and Use of Laboratory Animals (Attachment No. 2), which requires adherence to the Health and Human Services Guide for the Care and Use of Laboratory Animals, HHS Pub. No. (NIH) 96-23, Revised 1985 (Attachment No.

3), in addition to other written guidance and reference documents relevant to the work performed.

The Contractor shall at all times comply with AAALAC, International.

SECTION 4 – TASKS TO BE PERFORMED

The contractor shall perform the following tasks onsite on weekends and holidays as needed by the government:

Task 1. A kickoff meeting: Organize one kick-off meeting via conference call with the Contracting Officer (CO)/Contracting Officer’s Representative (COR) and subject matter experts (SMEs) to provide a plan summary with timeline to achieve these contract tasks.

The Contractor shall provide a summary of the kick-off meeting to the COR.

Task 2. A site orientation period: The contractor will attend up to 2 weeks prior to working weekends/holidays to learn about processes within the HIV Lab and the Comparative Medicine Branch. The Comparative Medicine Branch provides the animal care and use program for the CDC Roybal and Lawrenceville campuses in Atlanta.

Task 3. Research Laboratory Animal Veterinarian Technician services:

3.1. Perform administration of anesthesia, administration of antiretroviral drugs on nonhuman primates on weekends and holidays up to 4 hours a day.

3.2. Perform preparatory tasks related to the administration of antiretroviral drugs.

3.3. Perform post-procedure cleaning, sterilization or other maintenance of instruments or equipment according to standard operating procedures.

3.4 Properly process, handle, transport, store, and record procedures and observations

3.5 Keep track of and maintain supplies and reagents needed for the procedure.

3.6 Enter information into relevant databases to maintain current summaries of nonhuman primate work and results.

3.7 Communicate and coordinate with branch members regarding procedures and schedules.

Task 4. Submit Weekly Report for Service when rendered.

The Contractor shall submit weekly reports to the Contracting Officer’s Representative (COR). The weekly report shall contain at a minimum, bulleted summary of tasks accomplished during the weekends or holidays and a summary statement of services when rendered.

Task 5. Submit monthly invoices for actual procedures rendered.

The Contractor shall submit invoices with documentation showing actual services rendered.

SECTION 5 - PERSONNEL

The Contractor shall furnish fully trained technical personnel with qualifications to accomplish the work Contractor shall be able to speak, read, write and understand the English language, especially including unique technical, scientific and animal care terminology required for the performance of duties and functions. Contractor shall obtain and maintain in good standing all certifications, inspections, and licenses necessary or appropriate to perform all work contained in this SOW. The Contractor shall maintain the training skills and qualifications of all personnel throughout the award period.

SECTION 6 – PLACE OF PERFORMANCE

The Government work site is:

CDC/NCHHSTP/DHP/Lab Branch 1600 Clifton Road Building 23 Atlanta, GA 30329

Adequate parking is available on-site.

SECTION 7 – PERIOD OF PERFORMANCE

The period of performance shall be one year:

Base year: September 30, 2024 through September 29, 2025 Option period 1: September 30, 2025 through September 29, 2026

SECTION 8 – DELIVERABLES/REPORTING SCHEDULE

The Contractor shall submit weekly reports to the COR. In addition, the monthly invoice will contain at a minimum, a summary statement of services, progress report and financial forecasting and budget information.

Task number

Description Quantity/Format

Frequency/Due date

Recipient

Task 1. Summary of kick off meeting/notes

1 copy/electronic No later than fourteen

(14) business days after the kick-off meeting

CDC COR

Task 2 Site Orientation completion report

1 copy/electronic No later than fourteen

(14) business days after training period

CDC COR

Task 4. Weekly report for service when rendered

1 copy/electronic By first business after working the weekend/holiday

CDC COR

SECTION 9 – SPECIAL CONSIDERATION

Sign CDC’s Contractor Non-Disclosure Agreement form.

Work performed may involve exposure to dangerous and potential lethal hazardous materials, wastes, diseases, and biological agents. Additionally, the Contractor will be exposed to animals potentially infected with diseases which may be contagious. The Contractor must take precaution to prevent injury to persons, property, and the environment from exposure to such materials, wastes, disease, and biological agents.

SECTION 10 - SAFETY AND HEALTH

Health requirements The Contractor shall take all reasonable precautions in the performance of the work under this award to protect the health and safety of all people. The Contractor shall comply, as appropriate, with the following standards:

A. HHS Publication No. (CDC) 21-1112 – Biosafety in Microbiological and Biomedical Laboratories, 5th edition (http://www.cdc.gov/biosafety/publications/bmbl5/index.htm)

B. Upon initial employment, and at the contractor’s expense:

1. Complete Medical and Occupational Health history forms

a. Animal Allergy Questionnaire (provided)

b. Animal Area Entry Questionnaire (provided)

c. Health queries or screening questionnaires as needed to adequately assess fitness for duty (provided)

2. Complete physical examination including:

a. Vision and color perception testing (forms provided)

b. Baseline Audiogram

c. Pulmonary function test

d. Hepatitis C titer evaluation

3. Complete the following immunizations requirements:

a. Rabies vaccine series or titer check with booster if indicated

b. Viral Hepatitis A and B

c. MMR

d. Varicella

e. IPV and Tetanus

f. Q fever titers, if indicated

g. Other vaccinations may be required pending studies

4. * Two Step skin Tuberculin test

5. Complete clinical laboratory tests including:

a. Complete blood count

b. Routine serum chemistry

c. Liver function test

d. Routine urinalysis

6. Respiratory fit test and training

C. Annually and at the contractor’s expense:

1. Complete the following preliminary examination forms:

a. Animal Area Entry Screening

b. Initial and Annual Animal Allergy

c. Hearing History

d. Interval Respirator

e. TB Quiz

2. Complete the AAA medical clearance requirements:

a. TB/Nonhuman Primate Care and Contact medical surveillance if applicable

b. 2-step TB test or TB written survey

c. Rabies, Hep A, B, & C titer evaluation

d. Pulmonary function test

e. General physical exam

f. Audiogram

D. At appropriate intervals, Contractor employees may also be required to receive other vaccines:

1. Tetanus vaccine (required every 10 years)

2. Investigative New Drug Vaccines may also be required and will be provided by the CDC

Occupational Health Clinic when indicated.

a) The Contractor shall assume full responsibility and Liability to ensure compliance is meet with ALL applicable regulations pertaining to the Health and Safety of all personnel during the execution of work. In the event of illness, injury, or death to contractor employees, the contractor/s shall hold the Government harmless for any action or lack of action by the Contractor, or their employees.

b) The Contractor shall provide to the Contracting Officer or Project Officer a written Comprehensive Health and Safety Plan (CHSP) for the specific work under this contract for review by the OHSO. The Contractor shall not be allowed to commence work on site until the CHSP has been approved by both OHSO and the Contracting Officer. The Contractor must receive written confirmation that OHSO has reviewed and approved the plan prior to commencing work.

Safety/Emergency Procedures The Contractor shall ensure that all employees wear proper protective clothing while working in the Animal and Labware facilities. The Government will provide Contract employees with safety glasses, face shields, and dedicated PAPR’s (portable air-purifying respirators). The Government will also provide Contract employees with expendable safety effects, such as rubber gloves, masks, disposable gowns, caps, and shoe covers.

a) The Contractor shall maintain an accurate record of and shall report through the COR to the Contracting Officer, in such manner as the Contracting Officer may prescribe, all accidents, incidents and near misses resulting in traumatic injury, occupational disease, and/or damage to all property incident to work performed under the award. CDC Form 304 should be utilized to report all such incidents. The Contractor shall cooperate fully with CDC to investigate all incidents and to institute corrective actions where necessary.

b) When exposed to a potentially infectious agent, Contractor employees may be seen by the CDC Occupational Health Clinic. When a Contractor sustains a traumatic injury, which also involves a known or suspected exposure to an infectious agent, the employee will be triaged by CDC medical staff for those working at Roybal or Chamblee (when available) facilities. Initial first aid and emergency management of the exposure will be provided by the CDC Occupational Health clinics where available. After the initial management, the worker will then be referred to the Contractor’s medical provider for ongoing treatment of the injury, after appropriate first aid or other immediate intervention is rendered for the injury or exposure. If any medications for post-exposure prophylaxis are needed, the CDC Occupational Health Clinic (if available on site) will provide a small quantity and a prescription for the remaining course of medication needed. Treatment by the CDC Occupational Health Clinics will be available between 8:00 am and 4:30 pm, Monday through Friday, excluding federal holidays. The CDC Occupational Health Clinics will assist with any medical documentation needed for Worker’s Compensation purposes as requested.

c) The Contractor is responsible for providing after hours medical care to its employees when needed. However, for Contractor employees who sustain injuries which also involve a known or suspected exposure to an infectious agent or for biological agent exposures which occur outside of CDC’s clinic hours, the Contractor’s employee may have access to the CDC Occupational Health Clinics’ physician on call at 404-639- 4444. The physician on call will provide advice, guidance and referral as needed. The Contractor shall ensure that the employee contacts his/her supervisor who will help manage the care of the injury/illness in consultation with CDC’s supervisory or clinical staff as needed. If a specialist is needed, the CDC Occupational Health Clinics will be available to assist with these referrals. The Contractor is fully responsible for any costs related to the specialty services provided. The Contractor is fully responsible for the cost of any medications needed to provide prophylaxis or treatment of any Contractor worker for any illness or exposure.

d) The Contractor shall provide a copy of all occupational health records delineating the services provided above, both initially and on an ongoing basis, for each Contractor worker to the CDC Occupational Health Clinics. The Contractor will assist the CDC clinic in obtaining additional health records from the Contractor’s medical provider when the records are needed.

All costs associated with medical treatment subsequent to the initial diagnostic consultation/treatment provided by the CDC Occupational Health Clinics shall be the responsibility of the Contractor or Worker’s Compensation, whichever is applicable. The Government assumes no responsibility for costs associated with any other treatment provided after the initial visit/consultation conducted by the CDC Occupational Health Clinic.

SECTION 11 – GOVERNMENT FURNISHED PROPERTY

The Government will provide the facilities, equipment, materials, supplies and services listed below for the Contractor’s use in performing the required services under the Contract.

a) Expendable safety items, such as rubber gloves, masks, disposable gowns, lab coats, caps, and shoe covers.

b) Laboratory supplies and equipment necessary for the performance of the study.

The Contractor shall supply the following:

a) Uniforms

The Contractor shall provide uniforms for all personnel assigned to the CDC project pursuant to this contract. Uniforms shall be worn by the staff at all times while engaged in the performance of duties set forth in the contract. All Contractor personnel shall wear the same color and style of uniform. The color and style shall be different from the uniforms worn by the security guard force contract employees, staff of the CDC’s Engineering Services Office and contract employees assigned to the CDC Mail Facility. All personnel shall have a nametag and distinctive uniform patch present on the uniform that is lettered to indicate the identity of the Contractor. The Contractor shall launder uniforms using the washer and dryer provided by the Government inside the Facility. Employees shall wear clean coveralls over surgical scrub uniforms outside of the Facility.

b) IT equipment (laptop, tablet, other) needed for contract performance

SECTION 12 - GENERIC INFORMATION TECHNOLOGY SECURITY AND PRIVACY

LANGUAGE

Safeguarding Information and Information Systems. In accordance with the Federal Information Processing Standards Publication (FIPS)199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect government information and information systems in order to ensure: Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity; and Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor on behalf of HHS regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within one (1) hour or less, bring the situation to the attention of the other party.

c. Adopt and implement the policies, procedures, controls, and standards required by the HHS Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the HHS Information Security Program security requirements, outlined in the HHS Information Security and Privacy Policy (IS2P), by contacting the CO/COR or emailing fisma@hhs.gov.

d. Comply with the Privacy Act requirements and tailor FAR clauses as needed.

Controlled Unclassified Information (CUI). CUI is defined as “information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information.” The Contractor (and/or any subcontractor) must comply with Executive Order 13556, Controlled Unclassified Information, (implemented at 3 CFR, part 2002) when handling CUI. 32 C.F.R. 2002.4(aa) As implemented the term “handling” refers to “…any use of CUI, including but not limited to marking, safeguarding, transporting, disseminating, reusing, and disposing of the information.” 81 Fed. Reg. 63323. All sensitive information that has been identified as CUI by a regulation or statute, handled by this solicitation/contract, shall be:

a. marked appropriately;

b. disclosed to authorized personnel on a Need-To-Know basis;

c. protected in accordance with NIST SP 800-53, Security and Privacy Controls for Federal Information Systems and Organizations applicable baseline if handled by a Contractor system operated on behalf of the agency, or NIST SP 800-171, Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations if handled by internal Contractor system; and

d. returned to HHS control, destroyed when no longer needed, or held until otherwise directed.

Destruction of information and/or data shall be accomplished in accordance with NIST SP 800-88, Guidelines for Media Sanitization.

Protection of Sensitive Information. For security purposes, information is or may be sensitive because it requires security to protect its confidentiality, integrity, and/or availability. The Contractor (and/or any subcontractor) shall protect all government information that is or may be sensitive in accordance with OMB Memorandum M-06-16, Protection of Sensitive Agency Information by securing it with a FIPS 140-2 validated solution.

Confidentiality and Nondisclosure of Information. Any information provided to the contractor (and/or any subcontractor) by HHS or collected by the contractor on behalf of HHS shall be used only for the purpose of carrying out the provisions of this contract and shall not be disclosed or made known in any manner to any persons except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of Government records and shall ensure that all work performed by its employees and subcontractors shall be under the supervision of the Contractor. Each Contractor employee or any of its subcontractors to whom any HHS records may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such employee or subcontractor can be used only for that purpose and to the extent authorized herein. The confidentiality, integrity, and availability of such information shall be protected in accordance with HHS and CDC policies. Unauthorized disclosure of information will be subject to the HHS/CDC sanction policies and/or governed by the following laws and regulations:

a. 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records);

b. 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information); and

c. 44 U.S.C. Chapter 35, Subchapter I (Paperwork Reduction Act).

Standard for Encryption. The Contractor (and/or any subcontractor) shall:

a. Comply with the HHS Standard for Encryption of Computing Devices and Information to prevent unauthorized access to government information.

b. Encrypt all sensitive federal data and information (i.e., PII, protected health information [PHI], proprietary information, etc.) in transit (i.e., email, network connections, etc.) and at rest (i.e., servers, storage devices, mobile devices, backup media, etc.) with FIPS 140-2 validated encryption solution.

c. Secure all devices (i.e.: desktops, laptops, mobile devices, etc.) that store and process government information and ensure devices meet HHS and CDC-specific encryption standard requirements.

Maintain a complete and current inventory of all laptop computers, desktop computers, and other mobile devices and portable media that store or process sensitive government information (including

PII).

d. Verify that the encryption solutions in use have been validated under the Cryptographic Module Validation Program to confirm compliance with FIPS 140-2. The Contractor shall provide a written copy of the validation documentation to the COR upon request.

e. Use the Key Management system on the HHS personal identification verification (PIV) card or establish and use a key recovery mechanism to ensure the ability for authorized personnel to encrypt/decrypt information and recover encryption keys. Encryption keys shall be provided to the COR upon request and at the conclusion of the contract.

Contractor Non-Disclosure Agreement (NDA). Each Contractor (and/or any subcontractor) employee having access to non-public government information under this contract shall complete the HHS/CDC non-disclosure agreement. A copy of each signed and witnessed NDA shall be submitted to the Contracting Officer (CO) and/or CO Representative (COR) prior to performing any work under this acquisition.

Incident Response. A privacy breach is a type of incident and is defined by Federal Information Security Modernization Act (FISMA) as the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, or any similar occurrence where (1) a person other than an authorized user accesses or potentially accesses personally identifiable information (PII) or (2) an authorized user accesses or potentially accesses personally identifiable information for an other than authorized purpose. The HHS Policy for IT Security and Privacy Incident Reporting and Response further defines a breach as “a suspected or confirmed incident involving PII”.

In the event of a suspected or confirmed incident or breach, the Contractor (and/or any subcontractor) shall:

1) Protect all sensitive information, including any PII created, stored, or transmitted in the performance of this contract so as to avoid a secondary sensitive information incident with FIPS 140-2 validated encryption.

2) NOT notify affected individuals unless so instructed by the Contracting Officer or designated representative. If so, instructed by the Contracting Officer or representative, the Contractor shall send CDC approved notifications to affected individuals.

3) Report all suspected and confirmed information security and privacy incidents and breaches to the CDC Incident Response Team (IRT) (CSIRT@cdc.gov, 866-655-2245), COR, CO, CDC SOP (or his or her designee), and other stakeholders, including incidents involving PII, in any medium or form, including paper, oral, or electronic, as soon as possible and without unreasonable delay, no later than one (1) hour, and consistent with the applicable CDC and HHS policy and procedures, NIST standards and guidelines, as well as US-CERT notification guidelines. The types of information required in an incident report must include at a minimum: company and point of contact information, contract information, impact classifications/threat vector, and the type of information compromised. In addition, the Contractor shall:

a. cooperate and exchange any information, as determined by the Agency, necessary to effectively manage or mitigate a suspected or confirmed breach;

b. not include any sensitive information in the subject or body of any reporting e-mail; and

c. encrypt sensitive information in attachments to email, media, etc.

4) Comply with OMB M-17-12, Preparing for and Responding to a Breach of Personally Identifiable Information and HHS/CDC incident response policies when handling PII breaches.

5) Provide full access and cooperate on all activities as determined by the Government to ensure an effective incident response, including providing all requested images, log files, and event information to facilitate rapid resolution of sensitive information incidents. This may involve disconnecting the system processing, storing, or transmitting the sensitive information from the Internet or other networks or applying additional security controls. This may also involve physical access to contractor facilities during a breach/incident investigation.

Sanitization of Government Files and Information. As part of contract closeout and at expiration of the contract, the Contractor (and/or any subcontractor) shall provide documentation or attestation to the CO and/or COR to certify that, at the government’s direction, all electronic and paper records are appropriately disposed of and all devices and media are sanitized in accordance with NIST SP 800-88, Guidelines for Media Sanitization.

Contractor Responsibilities Upon Physical Completion of the Contract. The contractor (and/or any subcontractors) shall return all government information and IT resources (i.e., government information in non-government-owned systems, media, and backup systems) acquired during the term of this contract to the CO and/or COR. Additionally, the Contractor shall provide a certification that all government information has been properly sanitized and purged from Contractor-owned systems, including backup systems and media used during contract performance, in accordance with HHS and/or CDC policies.

Information Technology Application Design, Development, or Support.

1) The Contractor (and/or any subcontractor) shall ensure IT applications designed and developed for end users (including mobile applications and software licenses) run in the standard user context without requiring elevated administrative privileges.

2) The Contractor (and/or any subcontractor) shall follow secure coding best practice requirements, as directed by United States Computer Emergency Readiness Team (US-CERT) specified standards and the Open Web Application Security Project (OWASP), that will limit system software vulnerability exploits.

3) The Contractor (and/or any subcontractor) shall ensure that computer software developed on behalf of HHS or tailored from an open-source product, is fully functional and operates correctly on systems configured in accordance with government policy and federal configuration standards. The contractor shall test applicable products and versions with all relevant and current updates and patches updated prior to installing in the HHS environment. No sensitive data shall be used during software testing.

4) The Contractor (and/or any subcontractor) shall protect information that is deemed sensitive from unauthorized disclosure to persons, organizations or subcontractors who do not have a need to know the information. Information which, either alone or when compared with other reasonably-available information, is deemed sensitive or proprietary by HHS shall be protected as instructed in accordance with the magnitude of the loss or harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the data. This language also applies to all subcontractors that are performing under this contract.

SECTION 13 – POINT OF CONTACT INFORMATION

The Point of Contact (POC) for this procurement is:

Caryn Kim

National Center for HIV, Viral Hepatitis, STD & TB Prevention Centers for Disease Control and Prevention 1600 Clifton Road NE Atlanta, GA 30329

Telephone Number: 404.639.1001 Fax Number:

E-mail Address: chk6@cdc.gov

Preferred method of communication: email

SECTION 14 – Electronic and Information Technology Accessibility Notice

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508.

The complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria 302 Functional Performance Criteria 502 Inoperability with Assistive Technology 503 Applications 504 Authoring Tools 602 Support Documentation 603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://hhs.gov/web/508.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats is available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html.

Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

PART 4- Clauses

FAR SOURCE TITLE AND DATE

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services (Nov 2023)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business Contractors (Mar 2023)

HHSAR SOURCE TITLE AND DATE

352.222-70 Contractor Cooperation in Equal Employment Opportunity Investigations (Dec 2015)

FAR 52.252-2 -- CLAUSES INCORPORATED BY REFERENCE. (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Clause)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (May 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

52.204-26, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__(2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV

2021) ( 41 U.S.C. 3509)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__(4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__(6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L.

115–390, title II).

__(11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC

2023) ( Pub. L. 115–390, title II).

__(ii) Alternate I (DEC 2023) of 52.204–30.

X (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__(14) [Reserved].

__(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__(17) [Reserved]

(18) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__(ii) Alternate I (MAR 2020) of 52.219-6.

__(19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__(ii) Alternate I (MAR 2020) of 52.219-7.

(20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__(21) (i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__(ii) Alternate I (NOV 2016) of 52.219-9.

__(iii) Alternate II (NOV 2016) of 52.219-9.

__(iv) Alternate III (JUN 2020) of 52.219-9.

__(v) Alternate IV (SEP 2023) of 52.219-9.

__(22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__(ii) Alternate I (MAR 2020) of 52.219-13.

_ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__(24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP

2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__(25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran- Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) ( 15 U.S.C. 657f).

__(26) (i) 52.219-28, Post Award Small Business Program Representation (FEB 2024) ( 15 U.S.C. 632(a)(2)).

__(ii) Alternate I (MAR 2020) of 52.219-28.

__(27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__(28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__(29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR

2020) ( 15 U.S.C. 644(r)).

__(30) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

X (31) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

__ (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024).

X (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

X (34) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__(ii) Alternate I (FEB 1999) of 52.222-26.

X (35) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__(ii) Alternate I (JUL 2014) of 52.222-35.

X (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN

2020) ( 29 U.S.C. 793).

__(ii) Alternate I (JUL 2014) of 52.222-36.

X (37) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

__(38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) (E.O. 13496).

X (39) (i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__(ii) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

X (40) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__(41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__(ii) Alternate I (MAY 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__(42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__(43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

__(44) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__(ii) Alternate I (OCT 2015) of 52.223-13.

__(45) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__(ii) Alternate I (Jun2014) of 52.223-14.

__(46) 52.223-15, Energy Efficiency in Energy- Consuming Products (MAY 2020) ( 42 U.S.C. 8259b).

__(47) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT

2015) (E.O.s 13423 and 13514).

__(ii) Alternate I (JUN 2014) of 52.223-16.

X (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN

2020) (E.O. 13513).

__(49) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__(50) 52.223-21, Foams (Jun2016) (E.O. 13693).

__(51) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

__(ii) Alternate I (JAN 2017) of 52.224-3.

__(52) (i) 52.225-1, Buy American-Supplies (OCT 2022) ( 41 U.S.C. chapter 83).

__(ii) Alternate I (OCT 2022) of 52.225-1.

__ (53) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) ( 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109- 283, 110-138, 112-41, 112-42, and 112-43.

__(ii) Alternate I [Reserved].

__(iii) Alternate II (DEC 2022) of 52.225-3.

__(iv) Alternate III (FEB 2024) of 52.225-3.

__(v) Alternate IV (Oct 2022) of 52.225-3.

__(54) 52.225-5, Trade Agreements (NOV 2023) ( 19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (55) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)…