Request for Quote. - 75N97021Q00051.pdf

75N97021Q00051

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

09/02/2021

1 58

National Library of Medicine Bethesda, MD 20892-7511

National Institutes of Health Multiple

301 827-4117CAMERON EARLE

09/08/2021 1200 PM

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

This is a labor hour award.

Period of Performance:

Base Year: Sept. 18, 2021 - Sept. 17, 2022

Option Year 1: Sept. 18, 2022 - Sept. 17, 2023

Option Year 2: Sept. 18, 2023 - Sept. 17, 2024

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

75N97021Q00051

95 HR1

2 95 HR

O p t i o n A r t o n P a p e r C o n s e r

Base Year -

Photograph & Flat Art on Paper Conservation Services

Period of Performance:

Sept. 18, 2021 - Sept. 17, 2022

Option Year 1- Photograph & Flat Art on Paper Conservation Services

Period of Performance:

Sept. 18, 2022 - Sept. 17, 2023

Option Year 2 - Photograph & Flat Art on Paper Conservation Services

Period of Performance:

Sept. 18, 2023 - Sept. 17, 2024

95 HR3

Statement of Work:

Photograph and Flat Art-on-Paper Conservation Services

History of Medicine Division Prints & Photographs

I. Objective

The objective of this procurement is to obtain services for photograph and flat art-on-paper conservation for items in the History of Medicine Division’s historical Prints & Photographs (P&P) collection.

II. Background

The material in the History of Medicine Division (HMD) provides researchers with sources both rare in availability and exhaustive in scope. HMD produces exhibitions, public programs, symposia, and educational resources for students, teachers, and the public.

The National Library of Medicine (NLM) is the world’s largest research library in a single scientific and professional field.

The NLM’s History of Medicine Division maintains a pre-eminent collection of the world’s published medical literature, including books, journal volumes, pamphlets, and theses, printed from the 15th through the early 20th century; manuscripts ranging in date from the 11th century to the present; fine prints, and other graphic materials from the 15th century to the present; and historical audiovisuals up through 1970.

NLM has procured photograph conservation services since 2002 and has an ongoing need for these services to treat damaged and deteriorating materials in the P&P collection.

NLM’s resources for historical scholarship in medicine and related sciences are among the richest of any institution in the world.

NLM requires the services of an experienced photograph and flat art-on-paper conservator available to work Monday through Friday, except Federal Holidays, in the onsite conservation lab. The work quantity and schedule are expected to vary. The photograph and flat art-on-paper conservator treats a variety of valuable and unique photographic prints and negatives and flat art-on-paper materials. Art-on-paper materials include, but are not limited to albums, posters, ephemera (including but not limited to postcards, pamphlets, and patent medicine trade cards), fine art prints, and prints representing various printmaking techniques (including but not limited woodcuts, engravings, etchings, mezzotints, aquatints, and lithographs).

III. Requirements

1. Tasks to be performed

The photograph and flat art-on-paper conservator treats a variety of valuable and unique photographic prints and negatives and selected flat paper materials.

Treatments include, but are not limited to, cleaning, removal of adhesives and stains, mending tears and voids, flattening, and replacing acidic mounts.

Specialized knowledge in the safe use and storage of hazardous chemicals is required.

The photograph and flat art-on-paper conservator also does the following:

1) advises NLM on photo preservation strategies, treatment priorities, storage enclosures, environmental conditions, reformatting options, and disaster recovery

2) writes procedures for and provides hands-on training in recovering water-damaged materials

3) recommends specific conservation supplies and equipment

4) when needed, provides hands-on training to staff in identifying formats, care and handling, re-housing, and assessing the physical condition of items

5) provides condition and treatment reports using a written form or online database

Work schedule will be determined by the COR in consultation with the vendor.

2. Mandatory Criteria

Offeror must have at least 5-7 years of professional photograph and flat-art-on-paper art conservation experience.

Offeror must demonstrate specific knowledge in the subject of art conservation of photograph and flat-art-on paper including but not limited to albumen prints, gelatin prints, lantern slides, photograph albums, bindings, posters, fine art, ephemera, engravings, and lithographs.

Offeror must demonstrate experience using a variety of complex conservation treatments including but not limited to cleaning with solvents, removal of adhesives and stains, loss compensation, mending tears and voids, flattening, replacing acidic mounts, creating storage enclosures, and monitoring temperature and humidity.

Offeror must have fine arts insurance applicable to art conservation and liability coverage equivalent to industry standards.

3. Suggested/Potential Labor Categories

Journeyman / Subject Matter Expert in the field of art conservation (specializing in conservatorship of photograph and flat-art-on paper)

Hours:

Total hours not to exceed 95 hours per period of performance.

Description of labor category (as defined by the General Services Administration):

Journeyman labor category has 3 to 10 years of experience and a BA/BS or MA/MS degree. A Journeyman labor category typically performs all functional duties independently.

Subject Matter Expert (SME) is an individual whose qualifications and/or expertise are exceptional and/or highly unique. Subject Matter Experts do not have specific experience/education qualifications but are typically identified as recognized Industry leaders for a given area of expertise. Subject Matter Experts typically perform the following kinds of functions: Initiates, supervises, and/or develops requirements from a project’s inception to conclusion for complex to extremely complex programs; Provides strategic advice, technical guidance and expertise to program and project staff; Provides detailed analysis, evaluation and recommendations for improvements, optimization development, and/or maintenance efforts for client-specific or mission critical challenges/issues;

Consults with client to define need or problem supervises studies and leads surveys to collect and analyze data to provide advice and recommend solutions.

Art Conservation (as defined by the American Institute of Conservation):

encompasses all those actions taken toward the long-term preservation of cultural heritage. Activities include examination, documentation, treatment, and preventive care, supported by research and education

Conservator of Photograph and Flat-Art-on-Paper determines whether objects need repair and chooses the safest and most effective method of repair; performs a variety of complex treatments on a wide range of photographic formats and flat art-on-paper; photographs objects for documentation; cleans photographs and flat art on paper items using cleansers, solvents, soap solutions, and polishes; prepares items for storage; creates storage enclosures; writes, collection surveys, condition reports, and treatment reports; enters all reports, treatments and photo documentation into conservation database; recommends preservation procedures, such as control of temperature and humidity, to curatorial and building staff;

writes procedures for and provides hands-on training in recovering water-damaged materials; assists with staff training in coordination with COOP collections team; directs and supervises curatorial technical and student staff in the handling, mounting, care, and storage of art objects when necessary;

recommends specific conservation supplies and equipment.

4. Period of Performance

The period of performance will be a base year and two consecutive option years starting at the time of award.

5. Place of Performance

National Library of Medicine, 8600 Rockville Pike, Bethesda MD, 20894.

Telework must be approved ahead of time by the COR.

IV. Project Management

The vendor’s work shall be assigned, reviewed, and approved by the COR or assigned alternate(s). The COR will consult with the vendor during all phases of activities, reviewing plans prior to implementation, reviewing work for accuracy, and making recommendations as needed to ensure conformation to NLM specifications and timely completion of work.

The vendor shall complete the online mandatory Security Awareness and Secure Remote Computing courses available at http://irtsectraining.nih.gov before work begins.

When working onsite at NLM, the vendor shall always wear an NIH identification badge.

The vendor shall submit itemized monthly invoices for payment using electronic invoice submission via email at invoicing@nih.gov.

It is the responsibility of the vendor to report non-receipt of payment to Office of Financial Management. The phone number for payment inquiries is 301-496-6088. The vendor shall keep the COR informed about all invoicing problems.

NATIONAL LIBRARY OF MEDICINE

REQUEST FOR QUOTATIONS (RFQ) NO. 75N97021Q00051

TITLE: Photograph & Flat Art on Paper Conservation Services

INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS

A. GENERAL INFORMATION

1. PURPOSE

This RFQ solicits quotations to provide for photograph & flat art on paper conservation services. The requirements are described in the Statement of Work.

2. BACKGROUND

See Statement of Work.

3. METHOD OF ACQUISITION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Government intends to acquire the necessary services by awarding a purchase order under FAR Part 12.6 (Streamlined Procedures for Evaluation and Solicitation for Commercial Items) and Subpart 13.5 (Simplified Procedures for Certain Commercial Items).

The solicitation 75N97021Q00051 is issued as a request for quote (RFQ).

The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06.

4. NUMBER OF AWARDS

It is anticipated that only “one” award will be made from this solicitation.

5. DATE OF AWARD

It is anticipated that award will be made on or about 17 September 2021.

6. PERIOD OF PERFORMANCE

It is anticipated that the award from this solicitation will be for a 12-month base period with two (2) 12-month options from September 18, 2021 through September 17, 2024:

Base Period Sept. 18, 2021 - Sept. 17, 2022 Option Year 1 Sept. 18, 2022 – Sept. 17, 2023 Option Year 2 Sept. 18, 2023 – Sept. 17, 2024

7. COMMITMENT OF PUBLIC FUNDS

The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed acquisition. Any other commitment, either explicit or implied, is invalid.

8. COMMUNICATIONS PRIOR TO AWARD

Quoters shall direct all communications to the attention of:

Cameron J. Earle Contract Specialist National Library of Medicine (NLM) Office of the Acquisitions (OA), Branch 3 6707 Democracy Blvd., Ste. 105 Bethesda, MD 20892 301.827.4117 Cameron.Earle@nih.gov

Karen D. Miller Contracting Officer National Library of Medicine Office of the Acquisitions (OA), Branch 1 6707 Democracy Blvd., Ste. 105 Bethesda, MD 20892 301.827.6403 Karen.Miller@nih.gov

Communications with other officials may compromise the competitiveness of this acquisition and result in cancellation of the requirement.

9. PREPARATION COSTS

This RFQ does not commit the Government to pay for the preparation and submission of a quotation.

B. GENERAL INSTRUCTIONS TO OFFERORS

1. INSTRUCTIONS TO VENDORS

(a) Definitions. As used in this provision–

Discussions are negotiations that occur that may, at the Contracting Officer's discretion, result in the quoter being allowed to revise its quotation.

In writing or written means any worded or numbered expression which can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

Quotation modification is a change made to a quotation before the solicitation's closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

Quotation revision is a change to a quotation made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

Time, if stated as number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays.

However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Quoters shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of quotations. (1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, quotations and modifications to quotations shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the quoter. Quoters using commercial carriers should ensure that the quotation is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the quotation must show--

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the quoter (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the quoter's behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the quotation. Quotations signed by an agent shall be accompanied by evidence of that agent's authority, unless that evidence has been previously furnished to the issuing office.

(3) Late quotations and revisions. (i) Any quotation received at the office designated in the solicitation after the exact time specified for receipt of quotes will not be considered unless it is received before award is made and--

(A) It was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of quotations (e.g., a quotation submitted in response to a solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th);

(B) It was sent by mail (or telegram or facsimile, if authorized) or hand-carried (including delivery by a commercial carrier) if it is determined by the Government that the late receipt was due primarily to Government mishandling after receipt at the Government installation;

(C) It was sent by U.S. Postal Service Express Mail Next Day

Service-Post Office to Addressee, not later than 5:00 p.m. at the place of mailing two working days prior to the date specified for receipt of quotations. The term ̀ `working days'' excludes weekends and U.S. Federal holidays;

(D) It was transmitted through an electronic commerce method authorized by the solicitation and was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of quotations; or

(E) There is acceptable evidence to establish that it was received at the activity designated for receipt of quotations and was under the Government's control prior to the time set for receipt of quotations, and the Contracting Officer determines that accepting the late quotation would not unduly delay the procurement; or

(F) It is the only quotation received.

(ii) Any modification or revision of a quotation or response to request for information, including any final quotation revision, is subject to the same conditions as in subparagraphs (c)(3)(i)(A) through (c)(3)(i)(E) of this provision.

(iii) The only acceptable evidence to establish the date of mailing of a late quotation or modification or revision sent either by registered or certified mail is the U.S. or Canadian Postal Service postmark both on the envelope or wrapper and on the original receipt from the U.S.

or Canadian Postal Service. Both postmarks must show a legible date or the quotation, response to a request for information, or modification or revision shall be processed as if mailed late.

``Postmark'' means a printed, stamped, or otherwise placed impression (exclusive of a postage meter machine impression) that is readily identifiable without further action as having been supplied and affixed by employees of the U.S. or Canadian Postal Service on the date of mailing. Therefore, quoters or respondents should request the postal clerk to place a legible hand cancellation bull's eye postmark on both the receipt and the envelope or wrapper.

(iv) Acceptable evidence to establish the time of receipt at the

Government installation includes the time/date stamp of that installation on the quotation wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(v) The only acceptable evidence to establish the date of mailing of a late quotation, modification or revision, or withdrawal sent by Express Mail Next Day Service-Post Office to Addressee is the date entered by the post office receiving clerk on the ̀ `Express Mail Next Day Service-Post Office to Addressee'' label and the postmark on both the envelope or wrapper and on the original receipt from the U.S. Postal Service. ̀ `Postmark'' has the same meaning as defined in paragraph (c)(3)(iii) of this provision, excluding postmarks of the Canadian Postal Service. Therefore, quoters or respondents should request the postal clerk to place a legible hand cancellation bull's eye postmark on both the receipt and the envelope or wrapper.

(vi) Notwithstanding paragraph (c)(3)(i) of this provision, a late modification or revision of an otherwise successful quotation that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(vii) Quotations may be withdrawn by written notice or telegram

(including mailgram) received at any time before award. If the solicitation authorizes facsimile quotations, quotations may be withdrawn via facsimile received at any time before award, subject to the conditions specified in the provision entitled "Facsimile Proposals." Quotations may be withdrawn in person by a quoter or an authorized representative, if the representative's identity is made known and the representative signs a receipt for the quotation before award.

(viii) If an emergency or unanticipated event interrupts normal

Government processes so that quotations cannot be received at the office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office.

(4) Quotations submitted must be on an all-or-none basis, e.g., quotations that propose to provide any item or combination of items shall be determined to be nonresponsive.

(5) Quotations submitted in response to this solicitation shall be in English and in U.S. dollars.

(6) Quoters may submit modifications to their quotations at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

(7) Quoters may submit revised quotations only if requested or allowed by the

Contracting Officer.

(8) Quotations may be withdrawn at any time before award. Withdrawals are effective upon receipt of notice by the Contracting Officer.

(d) Quotation expiration date. Quotations in response to this solicitation will be valid for a period of 60 calendar days.

(e) Restriction on disclosure and use of data. Quoters that include in their quotations data that they do not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall--

(1) Mark the title page with the following legend: This quotation includes data that shall not be disclosed outside the Government and shall not be duplicated, used, or disclosed-in whole or in part--for any purpose other than to evaluate this quotation. If, however, a purchase order is awarded to this quoter as a result of-or in connection with-- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting purchase order. This restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]; and

(2) Mark each sheet of data it wishes to restrict with the following legend: Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this quotation.

(f) Purchase order award. (1) The Government intends to award a purchase order to the responsible quoter whose quotation represents the best value after an evaluation is conducted in accordance with the factors in the solicitation.

(2) The Government may reject any or all quotations if such action is in the

Government's interest.

(3) The Government may waive informalities and minor irregularities in quotations received.

(4) The Government shall evaluate quotations and may award a purchase order without discussions with quoters (except clarifications as described in FAR 15.306(a)). Therefore, the quoter's initial quotation should contain the quoter's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

(5) The Government reserves the right to make an award on any item for a quantity less than the quantity quoted, at the unit cost or prices quoted, unless the quoter specifies otherwise in the quotation.

(6) Exchanges with quoters after receipt of a quotation do not constitute a rejection or counteroffer by the Government.

(7) The Government may determine that a quotation is unacceptable if the prices proposed are materially unbalanced between line items or subline items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A quotation may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

2. POTENTIAL AWARD WITHOUT DISCUSSIONS

The Government reserves the right to award a purchase order without discussions if the Contracting Officer determines that the initial offer is fair and reasonable and that discussions are not necessary.

3. ORDERING TERMS AND CONDITIONS

The quoter must specify the unit price for each line item quoted in response to this solicitation.

Prices quoted for this RFQ shall be Open Market prices, or lower prices

Prices quoted shall be fixed unit prices (per labor hour) per labor category.

The quoter must indicate the Quantity, Item, and Trade Discounts being quoted for each line item.

4. PURCHASE ORDER TERMS AND CONDITIONS

Any purchase order awarded as a result of this solicitation shall be subject to the terms and conditions of the Purchase Order Addendum to the Term and Conditions that shall be incorporated by reference in the purchase order.

5. PRIVACY ACT

The Privacy Act of 1974 (P.L. 93-579) requires that a Federal agency advise each individual whom it asks to supply information, the authority which authorizes the solicitation, whether disclosure is voluntary or mandatory, the principal purpose for which the information is intended to be used, the uses outside the agency which may be made of the information, and the effects on the individual, if any, of not providing all or any part of the requested information.

The NIH is requesting the information called for in this RFQ pursuant to the authority provided by Sec. 301(a)(7) of the Public Health Service Act, as amended, and P.L. 92- 218, as amended.

Providing the information requested is entirely voluntary. The collection of this information is for the purpose of conducting an accurate, fair, and adequate review prior to a discussion as to whether to award a purchase order.

Failure to provide any or all the requested information may result in a less than adequate review.

In addition, the Privacy Act of 1974 (P.L. 93-579, Section 7) requires that the following information be provided when individuals are requested to disclose their social security number.

Provision of the social security number is voluntary. Social security numbers are requested for the purpose of accurate and efficient identification, referral, review and management of NIH acquisition programs. Authority for requesting this information is provided by Section 301 and Title IV of the PHS Act, as amended.

The information provided by you may be routinely disclosed for the following purposes:

to the cognizant audit agency and the General Accounting Office for auditing.

to the Department of Justice as required for litigation.

to respond to congressional inquiries.

to qualified experts, not within the definition of Department employees, for opinions as a part of the review process.

6. SELECTION OF VENDOR

You are advised that an award of a purchase order will be made to the Vendor that the

Government determines to represent the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs. The evaluation criteria to be used by the Government are described in E., EVALUATION FACTORS FOR AWARD, below.

7. NUMBER OF COPIES OF QUOTATION

Your quotation shall be organized as specified in Section B., GENERAL INSTRUCTIONS TO OFFERORS; Section C., INSTRUCTIONS FOR PREPARING THE TECHNICAL PORTION OF THE QUOTATION; and Section D., INSTRUCTIONS FOR PREPARING THE BUSINESS PORTION OF THE QUOTATION; and submitted in an electronic copy no later than 12:00 pm EST., on September 8, 2021 to the following:

Cameron J. Earle Contract Specialist National Library of Medicine (NLM) Office of the Acquisitions (OA), Branch 3 6707 Democracy Blvd., Ste. 105 Bethesda, MD 20892 301.827.4117 Cameron.Earle@nih.gov

Karen D. Miller Contracting Officer National Library of Medicine Office of the Acquisitions (OA), Branch 1 6707 Democracy Blvd., Ste. 105 Bethesda, MD 20892 301.827.6403 Karen.Miller@nih.gov

9. PURCHASE ORDER TYPE

The Government intends to award a single purchase order as a result of this solicitation (reference Federal Acquisition Regulation Part 13, Simplified Acquisition).

10. ORAL PRESENTATIONS

You are advised that offerors responding to this solicitation may be invited to provide oral presentations to the Government after the Government completes its initial evaluation of your proposal.

C. INSTRUCTIONS FOR PREPARING THE TECHNICAL PORTION OF THE QUOTATION

1. PREPARING THE TECHNICAL PORTION OF THE QUOTATION

The offeror shall include in its quotation a discussion of the offeror's proposed technical approach to respond to the requirements in the statement of work. The discussion is expected not to exceed seven (7) typewritten pages.

In its proposed technical portion of the quotation, the offeror shall summarize its experience (including results) with conservation contracts similar to this solicitation that the offeror has successfully performed in the past five years. The information presented shall be in sufficient detail to describe the previous experience and effectiveness of the offeror in similar or closely related work, and to demonstrate the offeror’s current ability to accomplish the tasking in this solicitation. Include the following information for each contract and subcontract:

Name of contract or project;

Contract Number;

Role (Prime or Subcontractor);

Sponsoring Organization or Company;

Contract type;

Period of Performance;

Total Contract Value;

Contract Manager and telephone number;

Program Manager and telephone number;

Project description, scope of work preformed, services or products delivered;

Major success or accomplishments, and Major problems, lessons learned, and solution(s) applied if applicable.

Resumes: In addition to the above submission, but not included in the above maximum page count, the offeror shall include in its response to the statement of work a resume for each key person proposed for the project. Resumes of management, technical, and support staff necessary to provide the services and support requested shall also be included. Individual resumes shall be no more than two pages in length.

Resumes shall include the following:

Name of person;

Proposed position, function, or role;

Proposed labor category;

Education (including, in reverse chronological order, colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours);

Experience (including, in reverse chronological order, area(s) of work in which a person is qualified, company and title of position, approximate starting and ending dates (month/year), concise descriptions of experience for each position held, and

Certification that the information contained in the resume is correct and accurate.

2. EVALUATION OF THE TECHNICAL PORTION OF QUOTATIONS

The technical portion of quotations will be evaluated in accordance with the factors, as described in E. EVALUATION FACTORS FOR AWARD below.

3. ADDITIONAL INSTRUCTIONS FOR PREPARING THE TECHNICAL PORTION OF THE

QUOTATION

a. Quotations which merely offer to conduct the work in accordance with the requirements of the Government’s scope of work will be considered nonresponsive. The quoter must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

b. Evaluation of the technical portion of quotations will be in accordance with the evaluation criteria stated in E. EVALUATION FACTORS FOR AWARD below.

D. INSTRUCTIONS FOR PREPARING THE BUSINESS PORTION OF THE QUOTATION

1. PRICE INFORMATION

Quoters shall submit a detailed breakdown of estimated labor hours and rates. In addition, a summary total amount shall be furnished for the entire project.

The business portion of the quotation must contain sufficient information to allow the Government to perform a basic analysis of the proposed price of the work.

2. INFORMATION OTHER THAN PRICING DATA

The vendor shall submit sufficiently detailed information to permit the Contracting Officer and authorized representatives to evaluate the offer.

Unless otherwise stated in this solicitation, the information may be submitted in the quoter’s own format.

E. EVALUATION FACTORS FOR AWARD

1. GENERAL

You are advised that an award of a purchase order will be made to a vendor whose quotation is determined by the Government to represent the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs.

2. EVALUATION CRITERIA

In determining which offer represents the best value and results in the lowest overall cost alternative (considering price, special features, administrative costs, etc.) to meet the Government’s needs, the Government shall evaluate responses using the following evaluation criteria that are listed below. All technical evaluation factors when combined are more important than price.

1. Experience Max. Points - 30

Offeror must demonstrate experience using a variety of complex conservation treatments performed on a wide range of photographic formats and flat art-on-paper, including but not limited to: photographs, photograph albums, scrapbooks, posters, ephemera (including but not limited to postcards, pamphlets, and patent medicine trade cards), fine art prints, and prints representing various printmaking techniques (including but not limited to woodcuts, engravings, etchings, mezzotints, aquatints, and lithographs).

Offeror must demonstrate the ability to provide reports and work in databases.

2. Past Performance Max. Points - 30

Offeror must have at least 5-7 years of professional photograph and flat art-on-paper conservation experience. Offeror must provide a list of institutional clients for which work has been performed. Offeror must demonstrate satisfactory work for clients of comparable size and collection complexity to the National Library of Medicine during the offeror’s professional photograph and flat art-on-paper conservation experience. Offeror must supply resume and names of 3 references.

3. Specialized Tasks Max. Points - 25

Offeror must provide specific examples from hands-on experience that address how tasks outlined in the Statement of Work will be performed. These tasks include: 1) advising NLM on photo preservation strategies, setting preservation priorities, storage enclosures, environmental conditions, onsite and offsite treatment options, reformatting options, and disaster recovery; 2) writing procedures for and providing hands-on training in recovering water-damaged materials; 3) recommending specific conservation supplies; 4) providing hands- on training to staff in identifying formats, care and handling, re-housing, and assessing the physical condition of items; and 5) providing condition and treatment reports using an online database.

4. Price Max. Points - 15

The Offeror’s price quote shall identify the number of hours (up to 95 hrs per period of performance) and hourly rates for each proposed labor category for the base and each option period, which will create the total evaluated price.

The total evaluated price will be reviewed for price fair and reasonableness.

TERMS AND CONDITIONS

Federal Acquisition Regulation (FAR) Provisions Incorporated by Reference

52.204-7 – System for Award Management (Oct 2018) 52.204-16 - Commercial and Government Entity Code Reporting (Aug 2020) 52.204-17 -Ownership or Control of Offeror (Aug 2020) 52.204-20 - Predecessor of Offeror (Aug 2020) 52.216-31 - Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Item Acquisition (FEB 2007) 52.217-5 - Evaluation of Options (Jul 1990) 52.222-22 - Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 -Affirmative Action Compliance (Apr 1984) 52.223-22 - Public Disclosure of Greenhouse Gas Emissions and Reduction Goals - Representation (Dec 2016) 52.225-25 - Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran - Representation and Certifications (Jun 2020) 52.229-11 -Tax on Certain Foreign Procurements - Notice and Representation (Jun 2020)

FAR Provisions

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020)

The Offeror shall not complete the representation at paragraph (d)(l) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services-Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26 , or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(l)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles. Section 889(a)(l)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to-

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that-

(1) It □ will, □ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(l) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that-

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(l) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(l) of this provision, the Offeror shall provide the following information as part of the offer:

(A) For covered equipment-The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(l) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment-

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services-

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this prov1s1on.

(End of provision)

52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https: //www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.212-3 Offeror Representations and Certifications -- Commercial Items (Feb 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision (and can be accessed at https://www.acquisition.gov/content/part- 52-solicitation-provisions-and-contract-clauses#il 060550) and include the information as part of its Quote.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs_. [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on

SAM.

(End of Provision)

FAR Clauses Included by Reference

52.204-13 - System for Award Management Maintenance (Oct 2018) 52.204-18 - Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 - Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 - Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.242-15 - Stop-Work Order (Aug 1989)

FAR Clauses

52.212-4 -- Contract Terms and Conditions -- Commercial Items (Oct 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.