Request for Quote- Carpet Cleaning.pdf

REQUEST FOR

QUOTE

NON APPROPRIATED FUNDS (NAF)

Purchase Request #: MAXWF50032 Date Issued: 23 Jan 2025

Delivery: FOB Destination Offeror Due Date: 05 Feb 2025

12:00 PM CDT

Alt. POC: Mr. William Stallings Phone: 334-953-3266 Email: william.stallings.1@us.af.mil

Issued by: 42d Contracting Squadron 50 S. LeMay Plaza Maxwell AFB, AL 36112-6334

Primary POC: Sean Johnson Phone: 334-953-2599 Email: sean.johnson.54@us.af.mil

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 S. LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to procure items listed below. Open market quotes will only be accepted.

SCHEDULE OF SUPPLIES/SERVICES:

CLIN Line-Item Description Quantity 0001 Steam Clean Carpet in Accordance with the Statement of

Work (SOW) Steam Clean Guest Rooms Carpet in Building 681, 162 Guest Rooms

1 SV

0002 Steam Clean Carpet IAW the SOW Steam Clean Guest Rooms Carpet in Building 680, 100 Guest Rooms

1 SV

0003 Steam Clean Carpet IAW the SOW Steam Clean Guest Rooms Carpet in Building 679, 152 Guest Rooms

1 SV

0004 Steam Clean Carpet IAW the SOW Steam Clean Guest Rooms Carpet in Building 1409, 163 Guest Rooms

1 SV

0005 Steam Clean Carpet IAW the SOW Steam Clean Carpet Guest Rooms in Building 1408, 162 Rooms

1 SV

0006 Steam Clean Carpet IAW the SOW Steam Clean Guest Rooms in Building 117, 9 rooms

1 SV

0007 Steam Clean Carpet IAW the SOW Steam Clean Guest Room Carpet in Building 119, 16 rooms

1 SV

0008 Steam Clean Carpet IAW the SOW Steam Clean Guest Rooms Carpet in Building 121, 9 Rooms

1 SV

0009 Steam Clean Carpet IAW the SOW Steam Clean Guest Rooms Carpet in Buildings 46, 47, 48, & 49, 16 Rooms. Each building has 4 (four) units per building and each unit has 4 (four) rooms per unit

1 SV

mailto:william.stallings.1@us.af.mil mailto:sean.johnson.54@us.af.mil

INSTRUCTIONS TO CONTRACTORS:

1. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. This solicitation is being issued on a competitive basis. To assure timely and equitable evaluation of quote, contractors must follow the instructions contained herein. Failure to meet a requirement may result in an offeror being ineligible for award.

2. SITE VISIT: A site visit is scheduled for 42 FSS UNIVERSITY INN (MAXWELL

LODGING) 40 SOUTH ARNOLD STREET BLDG 849 MAXWELL AFB, AL 36112-6024)

on Thursday, 30 Jan 2025, at 09:00 AM/PM Central Standard Time (CST). Offerors should be at the Gunter Annex Gate, Visitor’s Center at Maxwell AFB, AL at 08:30 AM CST to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their valid driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Wednesday, 29 Jan 2025, at 12:00 PM CST. In addition to the attendee’s name (as reflected on their driver’s license), include title and a telephone number for each individual.

Submit the requested information to Sean Johnson, sean.johnson.54@us.af.mil. Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this solicitation, the specification, or related documents.

3. Specific Instructions:

a) Contractor must submit a dated quote with unit prices and extended prices in response to this solicitation.

b) Description and Specifications: Contractor must submit a quote with specifications (i.e.

production information, brochures, etc.) for the items outlined in the Schedule of Supplies/ Services for CLIN 0001- 0009 in accordance with the Statement of Work (SOW) paragraphs 1.0.-2.1. must be met. Room square footage is included as an attachment. (see Attachment 3).

c) Start Date: The Contractor shall propose a realistic start date (based on days after date of contract) for the requirements identified in this RFQ. The start date shall take into consideration service availability, preparation and any other factors that could affect the service being proposed under this solicitation.

Start Date will be incorporated into the resulting contract.

4. Responses to this notice shall be provided in writing via e-mail to the Contract Specialist, Sean Johnson, (334) 953-2599, sean.johnson.54@us.af.mil and the Contracting Officer, William Stallings, (334) 953-3266, william.stallings.1@us.af.mil . All responses shall be received by 05 Feb 2025 @ 12:00PM CDT. Email is the preferred method of contact.

mailto:sean.johnson.54@us.af.mil mailto:william.stallings.1@us.af.mil

BASIS FOR CONTRACT AWARD

1. Award will be made to the lowest priced Contractor that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

2. Description and Specifications: Contractor’s quote with will be evaluated for completeness ensuring all specifications for the services outlined in the Schedule of Supplies/Services for CLIN 0001- 0009 in accordance with the Statement of Work (SOW) paragraphs 1.0.-2.1. have been met.

ATTACHMENTS (3):

Attachment 1- Statement of Requirements (SOR) Attachment 2- Non-Appropriated Funds (NAF) Clauses Attachment 3- Lodging Buildings- Rooms and SQ Footage