Request_for_Quote_3PA5C16367_Final.pdf

STATE OF CALIFORNIA - NATURAL RESOURCES AGENCY Gavin Newsom, Governor

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”

Request for Quote

Date: 5/13/2026

Enclosed is a Request for Quote (RFQ) Package, #3PA5C16367 for the procurement of Wildland Shrouds. Please refer to the attached specification pages for Wildland Shrouds for use by CAL FIRE’s San Diego Unit (SDU) Headquarters facility located in El Cajon, CA, in San Diego County.

All bids must include the following completed documents to be considered:

• Wildland Shroud Cost Quote Sheet

• State of California Small Business (SB) / Disabled Veteran Business Enterprise

(DVBE) certification (if applicable)

• Disabled Veteran Business Enterprise Declaration (DGS PD 843) (if applicable)

• California STD. 204, Payee Data Record

• Copy of California Department of Tax and Fee Administration Seller’s Permit

• CAL FIRE-720, DARFUR Contracting Act Vendor Certification

• Bidder Declaration (GSPD-05-106)

• CalRecycle Form 74, Postconsumer Recycled-Content Certification

The Non-IT Goods General Provisions are incorporated herein by reference, (DGS PD 401 NITGP, revised 02/20/2025).

Please refer to the attached Bidder Instructions (DGS PD-451, revised 11/09/2011), for instructions on how to provide a responsive bid.

Submission of all required RFQ documents must be received by 5:00 PM PST on 5/28/2026, via email to Bradley.Luna@fire.ca.gov.

http://www.fire.ca.gov/ https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-106.pdf https://www.bing.com/ck/a?!&&p=50344b8a776a1119JmltdHM9MTcyODM0NTYwMCZpZ3VpZD0zMDJjYTZiNC1mNWViLTZhYmUtMWU2OS1iMjY4ZjQ2ZjZiMTkmaW5zaWQ9NTIxNQ&ptn=3&ver=2&hsh=3&fclid=302ca6b4-f5eb-6abe-1e69-b268f46f6b19&psq=CalRecycle+Form+74&u=a1aHR0cHM6Ly93d3cyLmNhbHJlY3ljbGUuY2EuZ292L0RvY3MvV2ViLzExMTQ4MA&ntb=1 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf mailto:Bradley.Luna@fire.ca.gov

Request for Quote 5PA5C16367 Wildland Shrouds

CAL FIRE

5/13/2026

Thank you and CAL FIRE looks forward to your response.

Bradley Luna Procurement Analyst

CAL FIRE

Business Services Office E-Mail: Bradley.Luna@fire.ca.gov

CAL FIRE

5/13/2026

Wildland Shroud Specifications

RFQ #3PA5C16367

SCOPE

This specification sets forth the requirements for the WILDLAND SHROUDS, needed to facilitate the duties of CAL FIRE’s SDU personnel. All wildland shrouds must meet the requirements of and be approved to the current CALFIRE Wildland Shroud Specification.

APPROVED WILDLAND SHROUD MANUFACTURERS

All wildland shrouds must be approved to the CALFIRE Wildland Shroud Specification, and be made by an approved manufacturer, as indicated on the “Approved and Recommended Manufacturers/SKU” list. This information is included by reference in the Specifications section, starting on page 8 of this RFQ. These links are included for reference, and do not supersede the embedded specifications in this RFQ.

SPECIFICATIONS

Please see the embedded CAL FIRE Structural Fire Fighting Ensemble Specifications on pages 8 to 13, for full specifications details. Please note no deviations or alterations from the embedded specifications will be accepted at this time.

INQUIRES/ QUESTIONS

Written questions, comments, and concerns must be submitted to Bradley.Luna@fire.ca.gov and received by 2:00 PM PST on 5/19/2026. CAL FIRE’s response to all written questions, comments or concerns will be provided by 4:00 PM PST on 5/26/2026. Any questions or concerns submitted after the scheduled time, CAL FIRE will attempt to address but cannot guarantee a response.

AWARD OF AGREEMENT/CONTRACT

Award of contract, if made, will be to a responsible bidder whose bid complies with all the requirements of the RFQ documents and any addendum thereto, except for such immaterial defects as may be waived by the CAL FIRE, and supplied the lowest responsible bid, meeting all specifications requested.

Written notification of the CAL FIRE’s intent to award will be made to all bidders, and posted on Cal eProcure, in the Event’s attachment. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed two (2) business days to submit a protest to the Intent to Award, according to the instructions contained in paragraph titled “Protests” of this RFQ.

https://app.box.com/s/unyvg5bf7rqabko8zi0c6gnz2mbzxvye https://app.box.com/s/unyvg5bf7rqabko8zi0c6gnz2mbzxvye https://app.box.com/s/unyvg5bf7rqabko8zi0c6gnz2mbzxvye https://app.box.com/file/871884538920?s=giiny3x008isofgxdqxn72j5g6n5fpdr#:%7E:text=CAL%20FIRE%20STRUCTURE%20PPE%20(SFPE) https://app.box.com/file/871884538920?s=giiny3x008isofgxdqxn72j5g6n5fpdr#:%7E:text=CAL%20FIRE%20STRUCTURE%20PPE%20(SFPE)

CAL FIRE

5/13/2026

CAL FIRE’s RIGHT TO REJECT A submitted bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. Incomplete or omitted documentation requested will be rejected. CAL FIRE may reject all proposals and may waive or reject any immaterial deviation in a proposal/quotation. CAL FIRE’s waiver of immaterial defect shall in no way modify the RFQ document or excuse the bidder from full compliance with all requirements if awarded the agreement. CAL FIRE reserves the right to reject all proposals for reasonable cause. Bid submissions received after the due date and time will be refused.

PROTESTS

Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will be first resolved by the contact for the solicitation as indicated in the INQUIRES/QUESTIONS section, or if they result in a protest, the protest will be submitted to the DGS Procurement Division Protest Coordinator, Support Services Unit, to hear and resolve issues and whose decision will be final.

If a bidder believes CAL FIRE has incorrectly selected another bidder for award, based on the evaluation procedure in this solicitation, and believes that their bid was fully responsive to the requirements of this RFQ, the bidder may submit a protest as described below. Protests regarding selection of the “successful vendor” will be submitted to the DGS Procurement Division Protest Coordinator, and ultimately heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protestor must provide facts and evidence to support the claim. Protests must be emailed to the following addresses:

Department of General Services Protest Coordinator, Support Services Unit

Email: PDProtest@dgs.ca.gov

AND

mailto:PDProtest@dgs.ca.gov

CAL FIRE

5/13/2026

CAL FIRE

Buyer Bradley Luna

Bradley.Luna@fire.ca.gov

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by the CAL FIRE Procurement Buyer, but not later than the date indicated in the Notification of Intent to Award.

DESCRIPTIVE LITERATURE

Bidders may be requested to submit complete descriptive literature which should be annotated to specify the applicable page, brand, and model or item(s), if applicable to the order request. Descriptive literature should be submitted with the bid response. If this documentation is not included in the bid response, Bidder shall provide it within five

(5) days after request from CAL FIRE. Failure to submit descriptive literature may result in your bid being considered non-responsive and not accepted.

For this RFQ, the type of descriptive literature requested will be: Complete Sales Quote identifying item description(s), SKU or item number, brand, make or model number, quantity, item cost and total cost.

AMENDMENTS

CAL FIRE reserves the right to execute written amendments to decrease quantity of goods upon mutual agreement with the awarded Bidder, and to increase for time if needed, while remaining within the Scope of Work of the original solicitation.

CAL FIRE

5/13/2026

Wildland Shrouds Cost Quote Sheet

Cost Quote Sheet for RFQ #3PA5C16367 for Wildland Shrouds. Please include a detailed breakdown of costs with this bid:

Description of Product Unit Cost Quantity Extension Cost

Wildland Shroud $ 1,100 $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior freight payment

DELIVER TO:

California Department of Forestry and Fire Protection 2249 Jamacha Rd.

El Cajon, CA 92019 ATTN: Gerad Bullard

Sub Total (Excluding Sales Tax) $

Proposed Product Description (Make and Model)

Pricing quoted must be valid for a minimum of 60 days, after the date of signature.

CAL FIRE

5/13/2026

Submitted by (Signature): _____________________________ Date:_______________

Name (Print):

Title:

Company Name:

Company Address:

Telephone Number:

Email Address:

CA Seller’s Permit Number:

CA SB/DVBE Certification Number:

Only bids quoted on CAL FIRE’s Cost Quote Sheet will be considered. Bids submitted referencing attachments which include legal terms and conditions that conflict with the State’s General Provisions will be considered non-responsive and will be rejected.

The Cost Quote Sheet will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not bidding on the contracting agency.

However, the actual costs quoted within the cost sheet will be binding for the term of the Agreement, once awarded.

This solicitation will be awarded on an “All or None” basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be permissible tiebreaker. Such event will be conducted by the Procurement Official and observed by a state employee as a witness.

California Department of Forestry and Fire Protection

Wildland Firefighting Protective Ensemble (WFPE) Shroud Specification

Revised: November 20, 2025

SCOPE

This specification sets forth the requirements for the wildland shroud intended for use by CAL FIRE personnel.

A prototype must be submitted to the CAL FIRE Safety Program for evaluation and verification of fit, form and function requirements of this specification. Manufacturers shall provide the Department Safety Officer with a SKU for each ensemble element; SKU numbers provided shall be individualized to the garment and shall not be repeated for multiple variations of fabric combinations. Manufacturers may submit prototypes to the CAL FIRE Safety Program with new or additional features to be evaluated and considered for future updates to the specification.

No later than January 15th of each year, manufacturers must submit Underwriters Laboratories (UL) generated test results to CALFIRE.DepartmentSafetyOfficer@fire.ca.gov. This is to ensure that the garments remain approved to the CAL FIRE WFPE Hazard Risk Assessment (HRA), per CAL FIRE’s documentation and recordkeeping requirements. Failure to provide this documentation will result in the garments being suspended from the approved list until documentation is provided.

MANUFACTURING REQUIREMENTS

The manufacturer of these garments must adhere to industry standard practices, and comply with all applicable federal, state, and local rules, laws, and regulations.

• All fabric and garments must be constructed in an International Organization for Standardization (ISO) 9001 compliant facility.

• All components used in the construction of these garments shall be tested for compliance to NFPA 1977, Standard on Protective Clothing and Equipment for Wildland Fire Fighting and Urban Interface Fire Fighting (current edition) by UL. Such certification shall be denoted by UL certification label.

• OEKO-TEX® labels and certificates shall confirm the human-ecological safety of textile products and leather articles from all stages of production along the textile value chain, as well as socially and environmentally sound conditions in production facilities.

• All garments must meet the CAL FIRE minimum performance values established by the

CAL FIRE WFPE HRA:

o Total Heat Loss (THL): 500 (5% variance allowed) o Thermal Protective Performance (TPP): 10 (5% variance allowed)

The protective ensemble shall be free from defects that shall affect appearance and serviceability.

All letters, characters, and configuration features are to be uniform in size, shape, depth, and color to ensure a uniform appearance.

mailto:CALFIRE.DepartmentSafetyOfficer@fire.ca.gov

Shroud Specification

Revised: November 20, 2025

ENSEMBLE MATERIALS

The ensemble shall be constructed using Sigma® fabric and be a twill weave with a hand builder finish. The shroud shall be yellow (firefighters) or orange (incarcerated firefighters) in color.

CONSTRUCTION

All garment stitching shall use Tex-60 and/or Tex-80 Nomex® thread. The garment shall contain no raw edges, run-offs, twists, unwanted pleats, puckers or open seams. All seams shall start and finish evenly. Thread breaks of all stitch types shall be secured by back tacking and stress points shall be reinforced using bartacks. Stitch length shall be 7-8 stitches per inch to a maximum of 10- 12 stitches per inch.

LABELS

Labeling and label materials shall be compliant with the current edition of NFPA 1977. Labels shall be flame-resistant and contain information pertaining to the garment’s certifications, manufacturer, size, style, unique serial number, date of manufacture, material composition, and country of origin.

A barcode/QR code shall be included with a unique serial number below it. The label shall be stitched near the bottom of the shroud and should face inward at the back of the neck toward the employee when the shroud is worn.

Shroud Specification

Revised: November 20, 2025

DESIGN

The shroud shall have the measurements listed below:

A. 34 ½ inches B. 16 inches C. 19 inches

a. In the middle of C, there shall be a 1 inch pleat on both sides of the center loop piece.

D. 13 inches

a. At the bottom of the D arrow, there shall be a 1 inch pleat that measures 3 inches across.

E. 11 ½ inches F. 1 ¼ inches

HOOK AND LOOP SUPPORT PROGRAM

Hook and loop pieces shall be flame-resistant, beige in color, sewn on all four edges and double box-stitched reinforced for extra strength. Three horizontal loop pieces shall be placed along the top of the shroud to connect it to the helmet. The horizontal loop pieces shall be 1 inch wide by 2 inches long. One horizontal loop piece shall be placed between the edge of the shroud and the valley on each side, and one should be centered between the valleys.

Two loop pieces measuring 1 ½ inches wide by 6 inches long shall be placed on the inside of the shroud to secure the closure of the shroud. The pieces shall be placed parallel to each other with

Shroud Specification

Revised: November 20, 2025 the short side placed 1 ½ inches from the top of the material and the long side 3 inches from the outer edge of the material. There shall be a space of ¾ of an inch between the two pieces.

Two hook pieces measuring 1 ½ inches wide by 6 inches long shall be placed on the outside of the shroud to secure the closure of the shroud. The pieces shall be placed parallel to each other with the long side placed 1 ¾ inches from the top of the material and the short side 1 ½ inches from the outer edge of the material. There shall be a space of ¾ of an inch between the two hook and loop pieces.

Manufacturer Garment Item/Model Number

Wildland Jacket

414600.10 (Yellow)

414600.20 (Orange)

Dual-Compliant Pant (Tactical) 404601 Dual-Compliant Pant (Tactical/Orange) 404600 Dual-Compliant Pant (Uniform) 404602

Wildland Shroud

481300.3000 (Yellow)

481300.3010 (Orange)

Wildland Jacket WLS2072

Wildland Jacket (Orange) WLS2062 Dual-Compliant Pant (Tactical) SWP4624

Dual-Compliant Pant (Tactical/Orange) SWP3232

Dual-Compliant Pant (Uniform) SWP4424 Wildland Shroud WLF1072

Wildland Shroud (Orange) WLF1062

Wildland Jacket FW82YL

Dual-Compliant Pant (Tactical) FP62MN

Dual-Compliant Pant (Uniform) FP32MN

Propper Wildland Jacket F5839 Cascade Dual-Compliant Pant (Tactical) 50196MN

Updated 04.06.2026

CAL FIRE WILDLAND PPE (WFPE)

Approved Manufacturers and SKUs

CAL CTRA

(Formerly CAL PIA)

Crew Boss

Workrite