Request_for_Quote_1PA5A008833.pdf

STATE OF CALIFORNIA - NATURAL RESOURCES AGENCY Gavin Newsom, Governor

DEPARTMENT OF FORESTRY AND FIRE PROTECTION

P.O. Box 944246

SACRAMENTO, CA 94244-2460

(916) 653-7772 Website: www.fire.ca.gov

“The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.”

STATE OF CALIFORNIA

DEPARTMENT OF FORESTRY & FIRE PROTECTION

BUSINESS SERVICE OFFICE, PROCUREMENT SECITON

REQUEST FOR QUOTE

DIESEL GENERATOR SET

EVENT ID 1PA5A00883

SEPTEMBER 17, 2026

BIDS ARE DUE BY: October 1, 2026, AT 5:00 PM PT

RETURN BID TO:

Sylvester.Garnes@fire.ca.gov http://www.fire.ca.gov/ mailto:Sylvester.Garnes@fire.ca.gov

Request for Quote #1PA5A0883 Diesel Generator Set

CAL FIRE

September 17, 2026

Contents

INTRODUCTION

SCOPE

SPECIFICATIONS

INQUIRES/ QUESTIONS

AWARD OF AGREEMENT/CONTRACT

CAL FIRE’S RIGHT TO REJECT

PROTESTS

DESCRIPTIVE LITERATURE

AMENDMENTS

COST QUOTE SHEET

INTRODUCTION

Enclosed is a Request for Quote (RFQ) Package, 1PA5A00883 for the procurement of Two Diesel Standby Generators and an Automatic Transfer Switch. Please refer to the attached specification pages for the Diesel Generator Set for use by CAL FIRE’s Red Mountain facility located in Santa Rosa, CA, All bids must include the following completed documents to be considered:

• Diesel Generator Set Cost Quote Sheet

• State of California Small Business (SB) / Disabled Veteran Business Enterprise

(DVBE) certification (if applicable)

• Disabled Veteran Business Enterprise Declaration (DGS PD 843) (if applicable)

• California STD. 204, Payee Data Record

• Copy of California Department of Tax and Fee Administration Seller’s Permit

• CAL FIRE-720, DARFUR Contracting Act Vendor Certification

• Bidder Declaration (GSPD-05-106)

• CalRecycle Form 74, Postconsumer Recycled-Content Certification

The Non-IT Goods General Provisions are incorporated herein by reference, (DGS PD 401 NITGP, revised 02/20/2025).

Please refer to the attached Bidder Instructions (DGS PD-451, revised 11/09/2011), for instructions on how to provide a responsive bid.

Submission of all required RFQ documents must be received by 5:00 PM on 10/1/2026, via email to Sylvester.Garnes@fire.ca.gov.

Thank you and CAL FIRE looks forward to your response.

Sylvester Garnes

Procurement Analyst

CAL FIRE

Business Services Office E-Mail:Sylvester.Garnes@fire.ca.gov https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-106.pdf https://www.bing.com/ck/a?!&&p=50344b8a776a1119JmltdHM9MTcyODM0NTYwMCZpZ3VpZD0zMDJjYTZiNC1mNWViLTZhYmUtMWU2OS1iMjY4ZjQ2ZjZiMTkmaW5zaWQ9NTIxNQ&ptn=3&ver=2&hsh=3&fclid=302ca6b4-f5eb-6abe-1e69-b268f46f6b19&psq=CalRecycle+Form+74&u=a1aHR0cHM6Ly93d3cyLmNhbHJlY3ljbGUuY2EuZ292L0RvY3MvV2ViLzExMTQ4MA&ntb=1 https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/NonIT-General-ProvisionsGoods-DGS-PD-401NITGP-Revised-02202025.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

Diesel Generator Set Specifications

RFQ # 1PA5A00883

SCOPE

These specifications set forth the requirements for the Diesel Generator Set needed to facilitate the duties of CAL FIRE’s HUU (Red Mountain) personnel.

SPECIFICATIONS

GENERATOR SPECIFICATIONS

• 20-30KW Diesel Generators

• 120V/240V

• EPA Certified

• Engine break in completed

• Single Phase, 3-Wire.

• 100% Power Factor

• Diesel

• Digital Control Panel

• Low Coolant Shutdown

• Three-way fuel valves

• Battery chargers

• 1000W Block Heaters

• Skid Mount approximately 32 x 66 inches

TRANSFER SWITCH SPECIFICATIONS

• 200A Closed Transition Dual Genset Transfer Switch

• Contactor Type

• Dedicated Dual-Generator ATS Controller

• 120/240 Single Phase

• 60HZ

• Three Pole

• NEMA 3R Encloser

WARRANTY

One year warranty from startup or 1500 hours, if commissioned within six months

DELIVERY INSTRUCTIONS

The delivery is required to the following location:

135 Ridgeway Ave Santa Rosa, CA 95401

The awarded vendor will coordinate directly with the designed unit contact to arrange delivery. The unit contact name and number will be provided to the awarded vendor upon award.

Unless otherwise noted, the Bidder is validating they can provide the listed specifications.

INQUIRES/ QUESTIONS

Written questions, comments, and concerns must be submitted to Sylvester.Garnes@fire.ca.gov and received by 2PM PST on 9/22/2026. CAL FIRE’s response to all written questions, comments or concerns will be provided by 4PM PST on 9/25/2026. Any questions or concerns submitted after the scheduled time, CAL FIRE will attempt to address but cannot guarantee a response.

AWARD OF AGREEMENT/CONTRACT

Award of contract, if made, will be to a responsible bidder whose bid complies with all the requirements of the RFQ documents and any addendum thereto, except for such immaterial defects as may be waived by CAL FIRE, and supplied the lowest responsible bid, meeting all specifications requested.

Written notification of CAL FIRE’s intent to award will be made to all bidders, and posted on Cal eProcure, in the Event’s attachment. If a bidder, having submitted a bid, can show that its bid, instead of the bid selected by the State, should be selected for contract award, the bidder will be allowed two (2) business days to submit a protest to the Intent to Award, according to the instructions contained in paragraph titled “Protests” of this RFQ.

CAL FIRE’S RIGHT TO REJECT

A submitted bid may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. Incomplete or omitted documentation requested will be rejected. CAL FIRE may reject all proposals and may waive or reject any immaterial deviation in a proposal/quotation. CAL FIRE’s waiver of immaterial defect shall in no way modify the RFQ document or excuse the bidder from full compliance with all requirements if awarded the agreement. CAL FIRE reserves the right to reject all proposals for reasonable cause. Bid submissions received after the due date and time will be refused.

PROTESTS

Any bidder’s issues regarding solicitation requirements must be resolved (or attempts to resolve them must have been made) before a protest may be submitted according to the procedure below. These issues will be first resolved by the contact for the solicitation as indicated in the INQUIRES/QUESTIONS section, or if they result in a protest, the protest will be submitted to the DGS Procurement Division Protest Coordinator, Support Services Unit, to hear and resolve issues and whose decision will be final.

If a bidder believes CAL FIRE has incorrectly selected another bidder for award, based on the evaluation procedure in this solicitation, and believes that their bid was fully responsive to the requirements of this RFQ, the bidder may submit a protest as described below. Protests regarding selection of the “successful vendor” will be submitted to the DGS Procurement Division Protest Coordinator and ultimately heard and resolved by the Victim Compensation and Government Claims Board whose decision will be final.

All protests of award must be made in writing, signed by an individual authorized to bind the bidder contractually and financially, and contain a statement of the reason(s) for protest; citing the law, rule, regulation or procedure on which the protest is based. The protestor must provide facts and evidence to support the claim. Protests must be emailed to the following addresses:

Department of General Services Protest Coordinator, Support Services Unit

Email: PDProtest@dgs.ca.gov

AND

Buyer First Name Last Name

Sylvester.Garnes@fire.ca.gov

All protests to the RFQ or protests concerning the evaluation, recommendation, or other aspects of the selection process must be received by the CAL FIRE Procurement Buyer, but not later than the date indicated in the Notification of Intent to Award.

mailto:PDProtest@dgs.ca.gov

DESCRIPTIVE LITERATURE

Bidders may be requested to submit complete descriptive literature which should be annotated to specify the applicable page, brand, and model or item(s), if applicable to the order request. Descriptive literature should be submitted with the bid response. If this documentation is not included in the bid response, Bidder shall provide it within five

(5) days after request from CAL FIRE. Failure to submit descriptive literature may result in your bid being considered non-responsive and not accepted.

For this RFQ, the type of descriptive literature requested will be a completed sales quote, identifying item description, SKU or item number, brand, make or model number, quantity, item cost, and total cost.

AMENDMENTS

CAL FIRE reserves the right to execute written amendments to decrease quantity of goods upon mutual agreement with the awarded Bidder, and to increase for time if needed, while remaining within the Scope of Work of the original solicitation.

COST QUOTE SHEET

Cost Quote Sheet for RFQ #1PA5A00883 for Two Diesel Generators and an Automatic Transfer Switch Please include a detailed breakdown of costs with this bid:

Description of Product Unit Cost Quantity Extension

Cost Diesel Generator Set $ $

Shipping and Handling Cost All freight/shipping charges over $50 require a supporting prepaid freight bill prior freight payment

DELIVER TO:

California Department of Forestry and Fire Protection 135 Ridgeway Ave Santa Rosa, CA 95401

ATTN: 707-608-8668

Sub Total (excluding Sales Tax) $

Proposed Product Description (Make and Model)

Pricing quoted must be valid for a minimum of 60 days, after the date of signature.

Submitted by (Signature): _____________________________ Date:_______________

Name (Print):

Title:

Company Name:

Company Address:

Telephone Number:

Email Address:

CA Seller’s Permit Number:

CA SB/DVBE Certification Number:

Only bids quoted on CAL FIRE’s Cost Quote Sheet will be considered. Bids submitted referencing attachments which include legal terms and conditions that conflict with the State’s General Provisions will be considered non-responsive and will be rejected.

The Cost Quote Sheet will be used solely for computing the cost as a fair and equitable formula to determine the low bidder and is not bidding on the contracting agency.

However, the actual costs quoted within the cost sheet will be binding for the term of the Agreement, once awarded.

This solicitation will be awarded on an “All or None” basis to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation. In the event of a tie, a coin toss will be permissible tiebreaker. Such event will be conducted by the Procurement Official and observed by a state employee as a witness.