Request for Quotation Pest Control.docx

Request for Quotation (RFQ) for Pest Control Services Date: 4/17/2024 McIntosh County Schools 1100B CA Devillars Rd, Darien, GA 31305 Introduction:

McIntosh County Schools is seeking competitive quotations from qualified and experienced pest control service providers. Our objective is to maintain a safe and healthy environment that is conducive to learning for our students, staff, and visitors by managing pest control services efficiently across our school campuses.

Scope of Services:

· Regular Inspection: Conduct routine inspections at all school sites, including kitchen/dining areas, storage, classrooms, and administrative buildings to identify signs of pest infestation.

· Pest Control Treatment: Implement effective pest control measures such as insecticide spraying, rodent baiting, and trapping as necessary to eliminate pests and prevent their recurrence.

· Pest Monitoring: Install and maintain pest monitoring devices strategically across the campuses to detect and monitor pest activity.

· Reporting: Provide detailed reports following each service visit, which should include findings, actions taken, and recommendations for preventive measures. Verification sheets must be signed by the cafeteria manager upon completion of each monthly service call.

· Emergency Response: Offer prompt response and emergency services in the event of sudden pest outbreaks or infestations. All callbacks are to be provided with no additional charge and service must be performed within three working days of notification.

· Compliance: Ensure all services comply with local, state, and federal regulations governing pest control and pesticide usage.

Specification for Pest Control Services

1. Routine service schedules must be approved by the Assistant Superintendent. Service calls, at a minimum, must be performed at all school locations as specified below:

School buildings/classrooms, and Offices Kitchen/dining rooms/ kitchen storage areas Central Office/Maintenance Shop Field houses/weight rooms Concessions stands

1. All callbacks are to be provided with no additional charge and service must be performed within three working days of notification.

1. Service call notification sheets must be maintained by vendor at every site as directed by the Director of Operations. Failure to maintain service notification sheets may result in termination of the contract.

Submission Requirements

· Quotation: Provide a detailed breakdown of pricing for the proposed services, including any recurring service fees, one-time setup costs, and charges for additional services or materials. In addition to the above requirements please fill out the School Pest Control Proposal Form included here.

· Experience and Qualifications: Outline your company's experience in providing pest control services, particularly within educational institutions, along with any relevant certifications or licenses.

· References: Furnish references from current or previous clients, preferably from within the education sector.

· Insurance: Provide proof of adequate liability insurance coverage.

· Term of Contract: Specify the proposed contract term and any renewal options. Services are for the FY25 school term with a one-year rollover contingent upon acceptable service evaluation by Operations.

Submission Deadline and Address Please submit your sealed quotation by June 1, 2024. Late submissions will not be considered. All quotations should be addressed to:

Merwan Massa (Assistant Superintendent) McIntosh County Schools 1100B CA Devillars Rd, Darien, GA 31305 Phone: 912-230-5829 Additional Information:

Please schedule a time with Mr. Merwan Massa, Assistant Superintendent, for a facilities walk-through. The McIntosh County Board of Education reserves the right to accept or reject any and all quotations in whole or in part and to accept the quote that in its judgment will best serve the interest of the Board. Price alone may not be the determining factor with regard to reward.

We look forward to partnering with your company to maintain a pest-free environment within our school system. Should you have any questions or require further clarification, please do not hesitate to contact us. Thank you for your interest in serving our educational community.

School Pest Control Proposal Form

Todd Grant Elementary School $______/month X 12 services a year=$________annual fee McIntosh County Middle School $______/month X 12 services a year=$________annual fee McIntosh County Academy $______/month X 12 services a year=$________annual fee Maintenance and Transportation $______/month X 12 services a year=$________annual fee McIntosh County BOE Buildings$______/month X 12 services a year=$________annual fee Total For All Buildings Estimated Bid Amount for general pest control: $__________monthly=$__________per year

Signature/Title_________________________________________________________________ Company Name_________________________________________________________________ Phone Number_________________________Federal ID#_______________________________ Company Address_______________________________________________________________