Request for Qualifications_ID_05.25.23.pdf

DUE DATE EXTENSION

REQUEST FOR QUALIFICATIONS FOR SPECIALIZED A-E SERVICES- COLUMBIA-PACIFIC NORTHWEST

REGION, BUREAU OF RECLAMATION

Bureau of Reclamation, Pacific Northwest Regional Office, has a need for Indefinite Delivery, Indefinite

Quantity (IDIQ) contract for Architect and Engineering (A&E) and other professional services. This IDIQ will support the Tributary Habitat Program’s (THP) efforts to improve fish habitat in the Columbia and

Snake River basins within the state of Idaho, south of and including the Clearwater drainage.

The IDIQ contract will be for an ordering period of five years. The guaranteed minimum for the contract term is $20,000. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. Contractors are not guaranteed work in excess of the minimum guarantee. The Government intends to negotiate firm-fixed price task orders under this contract.

However, the Government reserves the right to award other than firm-fixed price task orders if the need arises. There will be no dollar limit per task order and no dollar limit per year up to a maximum of

$12,000,000 for the entire contract term.

This acquisition is a Total Small Business set-aside. The applicable North American Industrial

Classification System (NAICS) Code is 541330, Architectural and Engineering Services with a small business size standard of $25.5 million.

The Government seeks the most highly qualified firm to perform the required services. Selection of this firm will be made in accordance FAR 36.602-1. Discussions will be held with the three most qualified firms in accordance with FAR 36.602-1(c). Each firm will be asked the same question(s), responses will be used in the final determination of the highest rated firm.

The goal of the IDIQ and subsequent task orders is to develop conditions for salmon and steelhead listed under the ESA by improving flows, removing passage barriers, improving spawning and rearing conditions as well as habitat enhancement activities which foster the naturalization of channels. These projects are in the Columbia and Snake River basins within the state of Idaho, south of and including the

Clearwater drainage. Work will primarily include habitat complexity projects. These projects can range in size from short reaches up to 2 miles in length, and on rivers with an average annual flow common with large Columbia River Basin tributaries. Designs often require multiple iterations, 1- and 2-dimensional modeling, reviews and buy-in from numerous stakeholders with varying objectives. See attachment 1 for the Statement of Work.

Submission of Qualification Packages

a. The highest qualified, responsive and responsible offeror submitting a proposal which conforms to the solicitation and is most advantageous to the Government considering the evaluation factors and any significant sub-factors listed below will be selected to submit pricing and negotiate the contract in accordance with FAR part 15 procedures. If a mutually satisfactory contract cannot be negotiated, the next highest rated firm will be selected to submit pricing and negotiate the contract.

b. Firms desiring consideration shall deliver an original SF-330, Architect-Engineer Qualifications package, Parts I and II, to Scott Cooper on a CD-ROM (using Microsoft Word (doc) or Adobe Acrobat

(pdf) mailed to:

Bureau of Reclamation C-PN-7301; Scott Cooper 1150 N. Curtis Rd.

Boise, ID 83706

Submissions must be received no later than 1:00 PM on 06/08/2023. DO NOT SUBMIT ANY PRICING

PROPOSAL INFORMATION with the completed SF-330. Submissions via email will not be accepted.

c. The SF-330 must be typed, one sided and using 11-point font or larger. Do not put information outside the form. Part I must not exceed seventy-five (75) single-sided 8.5 by 11-inch pages (the page limit does not include certificates, or licenses, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of A/E firm registration) provided that these do not contain any substantive information submitted in response to the request for qualifications or intended to demonstrate the qualifications of the firm. Part I pages must be numbered sequentially.

d. The organizational chart may be one-page single sided 11” by 17” foldout, using 11-point font or larger (font limitations do not apply to graphics, captions or tables but must be legible).

e. The last day to submit questions will be 7 days after this request for qualifications is posted.

Questions will only be accepted via email, send to smcooper@usbr.gov.

Qualifications will be evaluated as stated below:

Evaluation factors for Specialized Experience and Knowledge of the Locality are significantly more important than Professional Qualifications and Past Performance. Capacity to Accomplish the Work in the Required Time and Geologic Location are significantly less important than the other evaluation factors. The Geologic Location factor will be used as a tie-breaker if necessary. The evaluation factors are as follows:

(1) Professional Qualifications: The evaluation will consider key personnel’s education, registration, and overall engineering design experience with relevant projects. (SF-330, Part I, Sections E & G) Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in example projects as outlined in the SF-330, Part 1, Section G. Key personnel are individuals who will have major project management or design responsibilities and/or will provide unusual or unique expertise. Firms must include the following key personnel: Project Manager, Hydraulic Engineer, Geomorphologist, Biologist/Ecologist, and Fisheries Scientist. Resumes are limited to one page each, single sided and must indicate: professional registration (including registration/certification number), certification, licensure and/or accreditation in appropriate disciplines; recent experience on project-specific work relevant to the services required under this contract; and proposed role in this contract.

Indicate participation of key personnel in example projects in the SF-330, Part 1, Section G.

mailto:smcooper@usbr.gov

Firms must submit proof that they are permitted by law to practice the professions of architecture or engineering as required by FAR 36.601-4(b). If a firm is in a jurisdiction that requires AE firm registration, the firm must provide proof of registration.

How the Government will evaluate: Firms will be rated higher for exhibiting a longer retention rate of key personnel with the firm, a greater number of years of experience working in habitat restoration and providing key personnel with advanced education, certifications and licensing in specialties directly related to habitat restoration.

(2) Specialized Experience: The fish habitat improvement contract will require expertise in hydrologic analysis, hydraulic engineering, numerical modeling, process geomorphology, stream restoration design, sediment transport analysis, geologic and/or geotechnical exploration, anadromous fish biology, aquatic ecosystem functionality, For the purposes of this evaluation, specialized experience shall include the following factors:

(i) Design of habitat complexity projects for juvenile Chinook salmon and steelhead

(ii) Design of large-scale projects to be implemented over multiple years/phases

(iii) Habitat improvement on rivers with an average annual flow common with large Columbia River

Basin tributaries

(iv) Habitat improvement projects that are more than one (1) mile in length

(v) Design of projects that increase floodplain connectivity

All information for Factor 2 must be submitted in the SF-330, Part I, Section F. Experience in the last six years of coordinating and implementing large scale biological and monitoring studies, life cycle model development and use, habitat capacity assessments, and other scientific studies related to Endangered

Species Act (ESA)-listed salmonids should be highlighted. No more than five relevant design projects best demonstrating experience should be submitted. The five relevant design projects should demonstrate the following design experience:

a. At least one design of a new habitat project.

b. At least one project for which the firm performed the work from concept development through construction support.

The following information must be included in Section F for all projects used to demonstrate specialized experience: date of project design completion (month and year), constructed or not constructed, project estimated construction value, project size, with sufficient and concise information to relay relevancy of the project. The projects provided must have been completed by the actual office/branch/regional office/individual team member proposed to manage and perform work under this contract. Include a contract number along with each firm name.

If the firm is a joint venture, projects performed by the joint venture which meet the criteria above should be submitted; however, if there are no projects performed by the joint venture, at least one project must be submitted that meets the above criteria for each joint venture partner, not to exceed a total of five (5) projects.

Firms submitting proposals as a joint venture must include with their submission a copy of the joint venture agreement. Failure to include the joint venture agreement may result in the firm’s elimination from further evaluation.

How the Government will evaluate: Firms will be evaluated for demonstrated specialized experience based upon the projects listed in Section F. Firms showing experience in all the criteria stated above will be rated more favorably.

(3) Capacity to Accomplish the Work in the Required Time: Firms shall demonstrate the capacity to perform as much as $2,500,000.00 in work of the required type in a one-year period. The evaluation will consider the availability of an adequate number of personnel in key disciplines.

How the Government will evaluate: The government will evaluate each firm’s capacity based on recent annual work accomplishments, the number and type of personnel in relevant positions currently available to be assigned work on this contract, and a description of the firm’s ability to provide up to

$2,500,000 worth of work on this contract each year.

(4) Past Performance: Past performance on Bureau of Reclamation and other contracts with respect to cost control, quality of work, and compliance with performance schedules, as determined from

Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and

Integrity Information System (FAPIIS) and other sources. For each project submitted under specialized experience the Contractor shall also request submission of a Past Performance Questionnaire (PPQ) to be completed by the contracting entity in charge of the project. Letters of recommendation, endorsements, and other relevant information submitted by the A-E will also be considered. For each relevant contract or reference, the offeror is requested to provide the agency/company name, point of contact (name, email address and phone #), period of performance, dollar value of contract, and contract number and type.

How the Government will evaluate: Past performance will be evaluated based on information received from: 1) responses to PPQs; 2) data independently obtained from the Government and commercial sources (for example CPARS and FAPIIS), 3) additional information provided in Section H.

The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the work in a timely manner, and as required by the statement of work, based on the offeror's demonstrated past performance history. Firms providing relevant examples of value added to past projects will be rated more favorably.

Offerors without relevant past or present performance history, or whose performance record is so limited that an adjectival rating cannot be reasonably assigned shall receive the rating “Neutral," meaning the offeror is treated neither favorably nor unfavorably.

During the evaluation of past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation.

(5) Knowledge of the Locality: The evaluation will consider the firm’s knowledge of river restoration and habitat improvement work and related practices within the Columbia and Snake River basins within the state of Idaho, south of and including the Clearwater drainage, particularly experience within the Upper

Salmon basin including all watersheds above the confluence of the Main Salmon River and Middle Fork of the Salmon River.

How the Government will evaluate: Knowledge of locality will be evaluated based on the firm’s longevity of performing projects within the Columbia and Snake River basins within the state of Idaho, south of and including the Clearwater drainage (region) as well as the number of projects the firm has completed in the region with currently employed staff. Experience within the Upper Salmon basin including all watersheds above the confluence of the Main Salmon River and Middle Fork of the Salmon

River will be considered more favorable. Firms with greater numbers of key personnel that have performed this work in the region will be rated more favorably than those with less.

Firms showing positive working relationships with partners/sponsors in the region, as demonstrated in the PPQs, will be rated more favorably. Partners/sponsors include organizations such as local land trusts, soil and water conservation districts, local, state or federal agencies, non-governmental organizations and tribes that are engaged in fish habitat restoration within the defined region. Additional supporting documentation provided in Section H will also be considered.

(6) Geographic Location of the firm: The firm’s key personnel shall be located within the general geographical area of the project. This is within the Columbia-Pacific Northwest Region as defined by

Bureau of Reclamation boundaries, which includes Idaho, Washington and Oregon. This evaluation factor will be used as tiebreaker if needed.

How the Government will evaluate: Firms whose key personnel are located closest to the Upper

Salmon Basin area of emphasis will be rated more favorably than those farther away. The location will be determined by approximate travel time and cost from the primary office location, where most key personnel are located, to Salmon, ID. This evaluation factor will be used as tiebreaker if needed.

140R1023R0004

Tributary Habitat Program IDIQ Idaho

C. ARCHITECT-ENGINEERING SERVICES

C.1. Foreword

The Columbia-Pacific Northwest Regional Office of the U.S. Bureau of Reclamation

(Reclamation) intends to award one indefinite delivery, indefinite quantity (IDIQ) contract for

Architect and Engineering (A&E) and other professional services in support of its Tributary

Habitat Program’s (THP) efforts to improve fish habitat in the Columbia and Snake River basins within the state of Idaho, south of and including the Clearwater drainage (Attachment 1). This contract will require expertise in engineering, hydraulic modeling, process geomorphology, stream restoration, sediment transport analysis, project planning, permitting and environmental compliance, and construction-phase support services including construction observation, submittal review, and post-construction evaluations. All work shall be performed by personnel having professional skill and experience in the required fields.

The purpose of this A&E IDIQ contract will be to provide assistance on Reclamation projects, which require a variety of professional specialists in engineering and planning as well as support functions in areas such as economics, environmental, natural, physical, and social sciences.

The proposed IDIQ contract will be for a period of five years. Licensed and registered

Professionals (Engineers, Surveyors, Geologists, etc.) must be licensed in the states where work will be conducted.

Standards to be used for performing engineering services under this contract are provided in

Section C.4. The Contractor shall follow these standards in preparing plans of work for, and implementing, the task orders (TOs) awarded under the contract. Reclamation may expand upon or slightly alter these standards in specific TOs to ensure that requirements are suited to specific locations or resources.

C.2. Summary

The purpose of the habitat improvement projects is to support the THP’s efforts to improve fish habitat in the Columbia and Snake River basins which are part of the Columbia River System

(CRS). The THP represents Reclamation as one of the three CRS Action Agencies (U.S. Army

Corps of Engineers, Reclamation, and the Bonneville Power Administration) who, in response to

Endangered Species Act (ESA) consultations, develop and implement a suite of actions to improve fish habitat in tributaries to the Columbia and Snake Rivers. The THP provides technical assistance in coordination with local partners to improve habitat. The goal of this work is to improve conditions for salmon and steelhead listed under the ESA by improving flows and removing passage barriers to improve migration, improving spawning and rearing conditions as well as habitat enhancement activities which foster the naturalization of channels. These projects will be located in the Columbia and Snake River basins within the state of Idaho, south of and including the Clearwater drainage (Attachment 1). Work will primarily include habitat complexity projects. These projects can range in size from short reaches to up to 2 miles in length, and on rivers with an average annual flow common with large Columbia River Basin tributaries. Designs often require multiple iterations, 1- and 2-dimensional modeling, and reviews and buy-in from numerous stakeholders with varying objectives.

Provided in the following sections are the types of services, studies, analyses, designs, structures, features, and projects that are anticipated to be performed under this IDIQ contract. Reclamation recognizes that the wide variety of technical services possible under this contract may not be able to be adequately performed by one A&E firm and that subcontracting may be required to furnish this full range of services.

The specific requirements for the services to be provided by the A&E will be stated in detail in individual TOs. This will normally include: the data to be furnished by Reclamation and/or the

A&E; the standards, codes, or guidelines to be followed by the A&E in the performance of the work; the required products to be furnished to Reclamation to successfully complete the TO; and the schedule required for the delivery of the products.

The A&E is responsible for performing the services and providing the products identified in the individual TOs by the specified schedule. The A&E shall be responsive to the Reclamation-furnished criteria, information, guidance, and reviews of the preliminary work and draft products completed. The A&E shall provide all qualified personnel, facilities, materials, equipment, and transportation necessary to perform the services described. All work shall be performed by personnel having professional skill and experience in the required field. There is no assurance that all the skills or even major groups of the skills listed in the following sections will be utilized.

C.3. Contractor Requirements

Contractor may be required to perform the following types of tasks:

a. Engineering and Engineering Related

(1) Data Collection and Surveying

(2) Hydraulic Analyses and Designs

(3) Concept Development

(4) Preferred Concept 15%

(5) Draft and Final 30% Designs

(6) Draft and Final Interim (60-95%) Designs

(7) 100% Final Designs

(8) Cost Estimates

(9) Contract Specifications

(10) Submittals

(11) Drawing Guidelines

(12) Drafting Cartography

(13) Miscellaneous Engineering Support

(14) Bid Package

(15) Basis of Design Report

(16) Construction Observation and Engineering Support During Construction

(17) Technical Reports and Planning Studies

b. Environmental Services and Compliance

(1) Cultural and Archaeological Resources

(2) Ecological Services

(3) Environmental Compliance

c. Geologic Resources

(1) Geotechnical Investigation

(2) Geomorphology

d. Water Resources

(1) River Hydraulics and Sediment Transport

(2) Groundwater and Drainage

(3) Hydrology (FEMA CLOMR/LOMR)

(4) River Systems and Meteorology

e. Other Technical Support

(1) Assistance in Obtaining Permits

(2) Visual Presentations

(3) Remote Sensing and Geographical Information Systems (GIS)

(4) Project Management

(5) Value Engineering Studies

f. Surveying

g. Studies and Reports

h. Meetings and Presentations

All A&E services shall be performed pursuant to the applicable sections of the Federal

Acquisition Regulation (FAR), Department of the Interior, and Reclamation supplemental regulations or other regulations (e.g. Natural Resources Conservation Service, U.S. Forest

Service, and others) as applicable to the service being performed. Any surveying performed by the Contractor shall be performed by or under the direct technical supervision of a licensed surveyor currently registered in the State of Interest.

C.4. General Work Requirements

All work shall be performed in accordance with the Reclamation criteria, methods, standards, procedures, quantities, and schedules specified in each TO. The Contractor shall complete the work specified in each TO and shall be responsible for all necessary services, labor, materials and equipment. Necessary data may be provided by Reclamation or developed and/or collected by the Contractor, as determined by Reclamation. The Contractor shall furnish the number of copies of documentation specified in the TO describing the results and studies made, and shall furnish Reclamation staff all information, design and analysis data, geospatial data, metadata, maps, drawings, photographs, text, cover, working papers, notes, computations, formulae, computer procedures, GIS databases, and worksheets which Reclamation deems necessary for review and acceptance of assignments. Hard copies and/or digital copies will be required as stated in the individual task orders.

Costs for printing and distribution of flash drives, external hard drives, etc. (electronic media), reports, surveys, field notes, maps, drawings, manuscripts, progress reports, calculations and other documents shall be borne by the Contractor. Receivers of such publications are limited to

Reclamation unless otherwise directed in individual TOs. One reproducible copy of each type of applicable publication shall be required unless otherwise specified in the TO. The Contractor shall be responsible for all costs of copying deliverables; those costs are to be included as general administrative expenses in the fully loaded hourly rates in Section B.

Work shall be performed in accordance with all applicable Federal, State, and local laws, regulations, and standards. The Contractor shall be responsible for developing and/or collecting any necessary data beyond that provided by Reclamation. Reclamation will review and approve all work prior to acceptance in accordance with subparagraphs below.

a. Review of Submitted Designs - The Government reserves the right to review any level of design. The Contracting Officer may initially forego a thorough review and return the entire submittal for re-checking and correction by the Contractor if errors are found prior to the review being completed. All submitted designs or information shall become the property of the Government. The Government reserves the right to use any part or all of the Contractor’s design for purposes outside of the design contract.

b. Resubmittal - If any document submitted for review is deemed to be deficient or incomplete, the Contractor will be required to correct the deficiencies and resubmit the corrected document (see the clause in Section F entitled “Inspection of Services” and the clause in Section I entitled “Responsibility of Architect-Engineer Contractor”). The

Contractor will be compensated for design modifications which are outside the normal give-and-take between a designer and a client when such changes are initiated by the

Government pursuant to the clause in Section I entitled Changes Fixed Price - Alternate

II (but see the clause in Section I entitled “Authorities and Limitations”).

c. Acceptance - Final acceptance will not be made until all work under each TO has been delivered, found to be acceptable, and approved. See the clause in Section E entitled

“Inspection of Services” and the clause in Section I entitled “Responsibility of the

Architect-Engineering Contractor.” Prior to Reclamation’s approval of final products, no portion of the studies, findings, materials, conclusions, or recommendations shall be released to an outside party or otherwise publicized without prior consent of the

Contracting Officer.

d. Applicable Standards - All work shall be in accordance with all applicable Reclamation, Federal, State, and local codes, laws, regulations, standards and technical guidance documents. It is incumbent upon the Contractor to be knowledgeable of and follow all codes, laws, regulations and standards. Applicable Reclamation standards include, but are not limited to:

1) Reclamation Directives and Standards FAC 03-03. This document may be accessed electronically at https://www.usbr.gov/recman/fac/fac03-03.pdf

2) Reclamation Safety and Health Standards, U.S. Bureau of Reclamation. This document may be accessed electronically at Safety | Bureau of Reclamation

(usbr.gov/safety/rshs/index.html)

3) Reclamation’s “National Large Wood Manual: Assessment, Planning, Design, and Maintenance of Large Wood in Fluvial Ecosystems: Restoring Process, Function, and Structure”. This document may be accessed electronically at

Bureau of Reclamation : Research and Development | Research and Development

Office (www.usbr.gov)

a. Reclamation’s Information Management Handbook (IMH). This document will be provided to the Contractor upon award at the kickoff meeting. The contents include standard templates, line weights, etc. required for Reclamation drawings.

4) Survey work shall follow all guidance as specified in Reclamation’s Technical

Guidance, “Surveying, Mapping and Aerial Photography: General Instructions” https://www.usbr.gov/tsc/techreferences/mands/mands-pdfs/SurveyingMappingAerialPhotography_09-2016_508.pdf

a. Reclamation’s Visual Identity Program- Guidance document for formatting of material used to represent Reclamation work. This document will be provided to the Contractor upon award at the kickoff meeting.

The Contractor shall become familiar with the project area(s) within the relevant subbasin/geographic area, pertinent control data related to the project area(s), and pertinent physical data related to the project area(s). The Contractor shall take special measures to avoid conflicts with existing land uses and avoid disturbing important wildlife/fish habitat areas adjacent to the project area.

https://www.usbr.gov/recman/fac/fac03-03.pdf https://www.usbr.gov/safety/rshs/index.html https://www.usbr.gov/safety/rshs/index.html https://www.usbr.gov/research/projects/detail.cfm?id=2754 https://www.usbr.gov/research/projects/detail.cfm?id=2754 https://www.usbr.gov/tsc/techreferences/mands/mands-%09pdfs/SurveyingMappingAerialPhotography_09-2016_508.pdf https://www.usbr.gov/tsc/techreferences/mands/mands-%09pdfs/SurveyingMappingAerialPhotography_09-2016_508.pdf

C.5. Responsiveness and Roles of Contractor Staff

The A&E is professionally responsible for the services performed under this contract. The

Contractor shall be responsive to Reclamation-furnished criteria, information, guidance, and review comments. Designs shall provide for the least adverse environmental impact based upon environmental compliance and permitting unless otherwise directed by the Contracting Officer.

See Section B for a listing of the labor categories/job titles and expertise the Contractor shall supply under the contract. The listing of personnel is not all inclusive. The Contractor may propose additional disciplines or propose one person for more than one type of work. Personnel will be paid in accordance with the role(s) they work within per TO. For example: if a person is performing as the Project Manager and also filling the role of an Ecologist, the Contractor shall charge the labor rate for each labor category for the hours performed doing the work specific to that labor category.

The Contractor shall advise the Contracting Officer of its Key Personnel in accordance with the clause in Section H entitled Key Personnel Requirements. See Section B for the labor categories/job titles designated as Key Personnel. See attached.

When participating in meetings and events attended by third parties the Contractor shall comply with the guidance in FAR 37.114(c) and always identify themselves as Contractor employees working under a contract awarded by Reclamation.

The Contractor shall be responsible for monitoring TO periods of performance and for notifying the COR prior to expiration of the TO if an extension modification is required. The Contractor shall make this request at least 1 month prior to the need.

C.6. Government Responsibilities

C.6.1. General

Reclamation will appoint a Contracting Officer’s Representative (COR) for the IDIQ contract.

The COR’s appointment memorandum will detail their responsibilities. Individual TOs will have a COR assigned, who may or may not be the same as the base IDIQ COR.

The COR will be the primary contact for the work for each TO, although the Contracting Officer may direct the Contractor to coordinate directly with Reclamation’s Technical Lead, Project

Manager, and/or Reclamation personnel or others on certain technical requirements. See the clause 1452.201-70 Authorities and Delegations (Sep 2011) and WBR 1452.201-80, Contracting

Officer’s Representative’s Authorities and Limitations- Bureau of Reclamation (May 2018).

To assure clear understanding between the Contractor and Reclamation regarding the requirements relative to each TO, the Contractor may be required to participate in post-award conferences for TOs pursuant to WBR 1452.242-80 Post-Award Conference- Bureau of

Reclamation (Mar 2022) and may also be required to participate in regularly scheduled meetings or telephone consultations with the CORs until completion of the respective TO. The Contractor shall maintain frequent telephone/E-mail communication with the COR to discuss any identified information gaps and/or problem areas. In addition, any delay in meeting the negotiated schedule for any TO shall be immediately reported to the Contracting Officer.

C.6.2. Government Review Responsibilities

The Government will review and comment on engineering and related services’ results, notes, drawings, and other deliverables as specified in Section C.9. Reporting Requirements and

Deliverables and in the individual TOs. Requirements in the TOs’ Statements of Work will take precedence over this section.

The Government will review all information and materials provided under the TO. Unless otherwise stated in an individual TO or schedule, Reclamation will require 10 business days for review of any submittals. If the Government uses more than the specified number of business days for review of any submittal or resubmittal, additional time, not to exceed the excess time, will be added to the time allowed the Contractor for completion of the work affected by such excess time, to the extent it is demonstrated that the excess time caused the delay. If the

Government’s review of two or more separate submittals or resubmittals is late and results in concurrent days of excess time, such days will be counted only once in computing an extension of the completion date. Further, if the Contractor fails to make complete approval submittals in the sequence and within the time periods specified in this contract, and thus precludes the

Government from approving or considering for approval such submittals within the specified calendar day period, then the Contractor shall not be entitled to reimbursement for any extension of time for completion of the work.

C.6.3. Government Furnished Materials and Services

The Government will provide access to reports, memoranda, photographs, drawings, maps, GIS databases, and any other materials owned by the Government that are pertinent to each TO that are not otherwise prohibited from release by law, regulation, or policy. Reclamation has determined that some documents contain information considered to be “sensitive” and necessary to be appropriately safeguarded. These types of documents will be marked appropriately and will be intended for the Contractor’s use only. These documents, or copies of the documents, are not to be distributed to any other entities, without prior consent and approval by Reclamation.

Additional restrictions regarding sensitive documents may be included in individual TOs.

A list of Government furnished materials will be provided in TOs that include such materials.

Originals of photographs, drawings, and maps shall be lent to the Contractor in order to make reproductions as required. The Contractor shall be responsible for all costs of copying

Government furnished materials and for the safe return of the materials. The Government will also provide, as part of each TO, specific issues and/or information concerning the subject study area and schedule.

The Government shall provide its most recent edition of the Autodesk Civil3D drawing template

(.dwt) and standard support files, necessary to produce properly formatted drawings. The

Contractor is responsible to ensure they have the most current drawing template available from the Government before production of any drawing files.

The Government shall provide the Reclamation Specification Format Guide to the Contractor.

The Contractor is responsible to ensure they have the Specification Guide available from the

Government before production of any specification files.

C.7. Pricing and Issuance of Task Orders

Section B contains a listing of labor categories/job titles that may be utilized during performance of the contract. The Contractor shall provide fully loaded hourly rates (with profit) for each labor category/job title under the contract, including subcontractors who are permanent team-members listed on the Contractor’s SF330 package submitted for the contract. A single hourly rate will be assigned to each labor category and the Contractor shall blend their rates with subcontractors who will be supplying the same labor category. After negotiation and execution of the contract, the Fully Loaded Hourly Rates shall be applicable for all work performed under the contract of each applicable period. For TOs that cross ordering periods, the Contractor shall either use the applicable pricing when the Request for Pricing is due or may use the applicable pricing for the work taking place during each ordering period. If the Contractor elects to use the latter method, the pricing must clearly show the work to be performed during each ordering period. For TO’s which extend beyond the period of performance of the IDIQ, year 5 rates shall be used for the remainder of the work still to be completed beyond the period of performance of the IDIQ.

The Contractor will be allowed to review the Statement of Work (SOW) for each TO prior to it being finalized by Reclamation. This process allows the Contractor to have questions about the

SOW clarified prior to being asked to provide pricing. The Contractor may also offer suggestions on the SOW to be considered by Reclamation. Once the SOW has been finalized, the SOW will be sent to the Contractor with a request to provide pricing based upon the finalized SOW. The price proposals shall include all assumptions used in the formation of the price proposal.

Reclamation will provide a price schedule template that shall be used by the Contractor to submit their pricing. The price schedule template will be tailored by task and subtask for each TO.

C.8. Description of Services

Provided in the following sections are the types of services, studies, analyses, designs, and projects that are anticipated to be performed under this IDIQ contract. Reclamation recognizes that the wide variety of technical services possible under this contract may not be able to be adequately performed by one firm and that subcontracting may be required to furnish this full range of services.

C.8.1. Engineering and Engineering-related

The Contractor shall perform services required to prepare preliminary and/or final designs, studies, or reports for fish habitat improvement projects as stated in each SOW. The following is intended to give an example of the primary tasks which may be asked of the Contractor but individual TO requirements may vary:

Data Collection and Surveying – Collect data and/or other necessary information for studies or projects (including field engineering, surveying, geologic mapping of potential structure sites and potential construction materials sources, geotechnical and geomorphic investigations, location of utilities and similar work); prepare studies for water quality investigations and prepare biological studies including pre- and post-project monitoring as related to fish habitat designs and project prioritization; prepare other studies or surveys for fish habitat projects;

prepare geologic investigations and analyses of sites and construction materials; conduct site and/or aerial surveys. This task shall include all work including coordination, meetings, equipment, and travel necessary to provide the required deliverables for this task in the respective TO.

Hydraulic Analyses and Designs – Perform hydraulic analyses and designs such as sizing of hydraulic structures (including fish passage, culverts, bridges, large wood structures, constructed riffles/grade control features and others); removal of instream barriers; design of energy dissipaters; 1D and 2D hydraulic modeling and analyses; and other open-channel and pressure flow analyses. This task shall include all work including coordination, meetings, equipment, and travel necessary to provide the required deliverables for this task in the respective TO.

Concept Development – Develop initial conceptual ideas for a project. Concept development may include hydrologic and geomorphic review, as well as habitat uplift modeling. The

Contractor may be asked to assist in the evaluation of physical feasibility and work with

Reclamation and sponsors on completing a risk analysis. Typically, during concept development, the Contractor will be asked to come up with a variety of solutions or design features that vary by intensity, cost, risk, feasibility, etc. The Contractor shall generate documents such that the concepts are clearly represented and may be easily explained to a project team, design team, partners, landowners and/or other stakeholders with minimal interpretation necessary.

Documents may include maps, aerial imagery, sketches and descriptive wording. Documents at the concept development level are typically expected to be created in ArcGIS or similar and are not expected to include AutoCAD-generated drawings. Typical deliverables for concept documents may include but are not limited to the following: site visit and site visit notes, maps, imagery, alternative concepts, information sufficient to run 1D or 2D hydraulic and habitat uplift modeling, presentation of concepts either in person or via online video meeting. This task shall include all work including coordination, meetings, equipment, and travel necessary to provide the required deliverables for this task in the respective TO.

Preferred Concept (15%) – Develop a preferred concept or 15% design product. 15% designs typically include development of a preferred concept selected after review by Reclamation and partners of the concept development deliverables. At this stage of design, the Contractor shall develop drawings in AutoCAD Civil3D or similar program. Drawings shall be such that existing conditions hydraulic modeling may be performed. This task may include 15% draft products as well as 15% final products. Typical deliverables for a preferred concept may include but are not limited to: AutoCAD Civil3D drawings showing existing topographic surface and features with potential project elements in plan view, a 15% Basis of Design Report (BDR), an approximate cost estimate relative to the level of design and a presentation, typically in person, of the 15% final design to the design team, partners, and stakeholders. This task shall include all work including coordination, meetings, equipment, and travel necessary to provide the required deliverables for this task in the respective TO.

Draft and Final 30% Designs – Develop draft and final 30% designs. The 30% designs shall build on the preferred concept plan set and the level of detail must be sufficient to determine the effects of the design for the National Environmental Policy Act (NEPA) evaluation and satisfy the minimum requirements for the Endangered Species Act (ESA) coverage. For Bonneville

Power Administration (BPA) funded projects this will be through the Habitat Improvement

Program (HIP) process. The documents may also include but are not limited to: plan view of wood placements (typical), initial large wood risk assessments, surface grading and channel alignments (plan view), quantity estimates of trees and cut/fill material, an initial dewatering plan, a preliminary cost estimate and a 30% BDR. Typical deliverables for 30% may include but are not limited to: plan sheets, outline specifications, 30% BDR and cost estimate. Comments received on the draft 30% plans and BDR shall be addressed and the design sheets and BDR shall be reissued as final 30%. Drawings for the 30% designs shall be generated in AutoCAD

Civil 3D and show the existing topographic surface and features with the project elements. This task shall include all work including coordination, meetings, equipment, and travel necessary to provide the required deliverables for this task in the respective TO.

Draft and Final Interim (60-95%) Designs – Develop draft and final interim designs (between

30% and 100%). Draft and final interim designs are typically required based on funding criteria relative to the specific project and may be titled 60%, 80%, 90%, etc. For example, if BPA is funding a project, HIP requires 15% and 80% reviews by their HIP Review Team; therefore, the interim design for the TO would be 80%. Interim designs and their requirements will be described in individual TOs, shall conform to all applicable standards, codes, and engineering practices and may include deliverables such as draft and final interim drawings, estimate, specifications, BDR and presentations of these deliverables.

The focus of these interim designs is to advance the detail of proposed project elements; major changes to the 30% design shall be avoided unless deemed necessary by the CO. This task shall include all work including coordination, meetings, equipment, and travel necessary to provide the required deliverables for this task in the respective TO.

100% Final Designs – Develop 100% final designs. These drawings and specifications shall bear a stamp and signature of the lead design engineer (PE) registered in the state in which the project will be constructed. These documents shall be final and complete for inclusion in the bid package and for construction. Drawings shall be provided to Reclamation in AutoCAD Civil 3D format.

A final 100% BDR may also be required as part of this task. This task shall include all work including coordination, meetings, equipment, and travel necessary to provide the required deliverables for this task in the respective TO.

Cost Estimates – Provide cost estimates throughout the design process. Cost estimates shall be realistic, reflecting current prices for work and materials, and shall consider possible labor and material shortages or other local conditions that may have some effect on the work. Sufficient supporting data shall be furnished to enable the Government to determine how the estimated costs were established. Detail required in the cost estimate at each deliverable stage will be specified in the respective TO.

Contract Specifications – Develop construction contract specifications. Specifications may be required in a variety of formats. The format required for each specification will depend on the local partner or sponsor’s needs and will be specified in the respective TO. The specifications shall be of sufficient detail so that when used with applicable drawings and the standards incorporated by reference, construction bids can be sought on a full and open competitive basis.

Technical specifications shall state precisely what is expected from the construction Contractor in clear and concise statements. Materials shall be described, where possible, by reference to standards generally known to the industry, technical, society, Federal, or military specifications and standards. The standard which best represents no more and no less than the minimum needs of the project shall be selected for incorporation into the specification.

Submittals – A schedule of the construction Contractor’s required submittals and tests shall be prepared listing all shop drawings, samples, materials and equipment to be submitted and all tests to be performed by the construction Contractor in accordance with the contract specifications.

The Contractor shall limit the number of required contract submittals to the least number of submittals required to protect the property owner or sponsor’s interests and to ensure the safety and integrity of the constructed works.

Drawing Guidelines – All delivered drawings shall be reproducible. Generally, any drawings or output data files produced on a Computer Aided Design and Drafting (CADD) system and furnished to Reclamation shall be compatible with the current version of AutoCAD Civil 3D, .dwg file format, manufactured by Autodesk, Inc., as used by Reclamation. As specified in the respective TO, geotechnical engineering and geologic drawings may require the use of

Intergraph CADD applications and ORACLE database applications. Drawing conversion shall be accomplished by scanning existing engineering drawings and converting them to final drawings. Before submission for final acceptance, all designs and drawings prepared by the

Contractor shall be signed and dated by the registered professional responsible for the project.

The stamp and signature of the registered professional engineer shall appear on all design drawings. Each TO will specify the number of paper drawing sets and electronic copies to be submitted.

Maps and drawings shall be provided in electronic format; AutoCAD Civil 3D 2018 or later, ArcGIS 10.41 or later or as specified in the TO. Maps and drawings may also be requested in hard copy in certain instances and shall be prepared to fit both a full size (22 -inches by 34 inches) and a half-size format (11 inches by 17 inches).

The Contractor shall provide actual data from GIS databases which were used to produce maps, drawings, and any scripts used to produce the composition, giving Reclamation the ability to reproduce them in order to defend their composition, if challenged. All maps and drawings shall be drawn to scale in electronic format, in US Customary Units, and in accordance with

Reclamation’s Information Management Handbook (IMH).

The COR will supply Reclamation assigned drawing numbers. In addition to the Contractor’s title block, the drawing shall include a Reclamation title block, laid out in accordance with

Reclamations Standards.

Drafting/Cartography – Prepare maps, drawings, and charts depicting information specified by

Reclamation. All materials required to produce deliverables shall be furnished by the Contractor except as otherwise provided in the respective TO (i.e., if Reclamation were to provide a shapefile, reference document, etc.).

Miscellaneous Engineering Support – Provide engineering support services such as preparation of stand-alone cost estimates and cost studies (i.e., not associated with a project design package), performing technical site visits to assess project potential, prioritization, and inform data collection needs and participation in Value Engineering studies.

Bid Package – Provide a final bid package. The bid package may include final drawings, final construction specifications, final cost estimate and a bid schedule. All documents are typically required to be provided to Reclamation as an editable Microsoft Word or Microsoft Excel file, compatible with Microsoft Office 365 or newer.

Basis of Design Report – Prepare and update a BDR throughout the design process. The BDR may be required as a deliverable at the various design milestones and shall be a constantly evolving document which records the design process. The BDR shall contain all evaluation information, decisions made and supportive reasoning throughout the design process. The BDR shall be organized as described in the individual TO but typically will follow BPA’s HIP framework. The HIP framework will be required for projects funded by BPA. Design calculations shall be included in the appendices and consist of a bound assembly of all functional and engineering criteria, design information, and computations to support the design drawings and specifications. The design calculations shall be presented in a clear and legible form, incorporating a title page and a table of contents. Cross referencing shall be clear. Sources of information, formulas, and references shall be clearly identified. Assumptions and conclusions shall be explained.