Request_for_Qualifications_for_On-Call_Environmental_Consulting_Services.pdf

REQUEST FOR QUALIFICATION

26-040

REQUEST FOR QUALIFICATIONS FOR ON-CALL ENVIRONMENTAL

CONSULTING SERVICES

City of Hayward

777 B Street

Hayward, CA 94541

RELEASE DATE: April 13, 2026

DEADLINE FOR QUESTIONS: April 24, 2026

RESPONSE DEADLINE: May 15, 2026, 5:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/hayward-ca https://secure.procurenow.com/portal/%7bproject.government.code%7d

REQUEST FOR QUALIFICATION

Request for Qualifications for On-Call Environmental Consulting Services

I. Introduction II. Project Details

III. Evaluation Criteria IV. Vendor Submissions V. No Personal Liability

VI. Public Records

Attachments:

A - City_of_Hayward_Professional_Services_Agreement_–_EXAMPLE

B - General Provisions

C - Non-Collusion Affidavit

D - Nondiscriminatory Affirmative Action Cert Statement

E - Non-nuclear

Request For Qualification #26-040 Title: Request for Qualifications for On-Call Environmental Consulting Services

1. Introduction

1.1. Summary

The City of Hayward, Development Services Department, Planning Division is seeking an experienced and qualified vendor to provide Environmental Consulting Services. A detailed description of the products and services required are contained in the Scope of Work.

1.2. Background

The City of Hayward, California (the City) is located in Alameda County and is known as the “Heart of the

Bay” because of its central and convenient location to San Francisco, Oakland, and San Jose. It is served by an extensive network of freeways and bus lines and has two BART stations and an Amtrak station. Currently, it is estimated that there are 148,000 residents of the City of Hayward with the City growing by approximately three percent since 2000.

The City, through the Development Services Department, requests a Statement of Qualifications (SOQ) from firms desiring to provide on-call environmental services for development projects submitted to the

Planning Division as they become available. The Planning Division seeks to pre-qualify Planning

Consultants to support staff in the project review and public hearing process to provide services including, but not limited to, preparation of initial study and infill checklists, negative declarations, mitigated negative declarations and environmental impact reports (EIRs), as well as their required noticing documents, and attending public hearings to provide technical support for City staff and the decision-making body(ies). The scope also includes providing technical expertise and reporting necessary to analyze any potential impacts in the following areas: air quality/greenhouse gases, energy, hydrology, geology/geotechnics, noise, transportation, and biological, cultural, tribal and historic resources. The City is requesting qualifications from environmental consulting firms to provide California

Environmental Quality Act (CEQA) and/or National Environmental Policy Act (NEPA) services to, and on behalf of, the City in accordance with the information and criteria contained herein.

1.3. Contact Information

Project Contact:

Steve Kowalski

Associate Planner

777 B Street

1st Floor

Hayward, CA 94541

Email: steve.kowalski@hayward-ca.gov

Phone: (510) 583-4210

Procurement Contact:

Rita Perez

Purchasing Manager

777 B Street

Hayward, CA 94541-5114 mailto:steve.kowalski@hayward-ca.gov tel:(510)583-4210

Email: rita.perez@hayward-ca.gov

Phone: (510) 583-4801

Department:

Planning

Department Head:

Leigha Schmidt

Principal Planner

1.4. Timeline

Release Project Date April 13, 2026

Question Submission Deadline April 24, 2026, 5:00pm

Question Response Deadline May 1, 2026, 5:00pm

Submission Deadline May 15, 2026, 5:00pm

Contractor Selection Date June 1, 2026 mailto:rita.perez@hayward-ca.gov tel:(510)583-4801

2. Project Details

2.1. Important Instructions for Submittals

The City of Hayward is accepting submissions. All responders shall create a FREE account with OpenGov

Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed the account registration process, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic submission. In addition to the electronic submission, a spiral-bound hard copy is required and shall be sent to the Purchasing Department. Please deliver/send hard copies to the following address:

Rita Perez, Purchasing Manager

777 B Street, 3rd Floor

Hayward, CA 94541

The hard copy may be dropped off at the Security Guard Station located just inside the entrance to City

Hall anytime Monday through Friday from 8:00 AM to 5:00 PM. Submittals must be received by or before 5:00 PM, Friday, May 15, 2026. It is the sole responsibility of the submitting firm to ensure that submissions are received prior to the closing time, as late submissions will not be accepted.

2.2. Scope of Work

In general, successful individuals and/or firms will be expected to provide comprehensive environmental services in accordance with CEQA and/or NEPA requirements. The Consultant’s ability to complete the environmental reviews in a timely manner is essential. The Consultant’s firm should have the staffing resources available (either in-house or an assembled team) to complete multiple environmental reviews in a timely manner, depending on the level of environmental review and following direction from City staff.

The services that the Environmental Services Consultant would provide include, but are not limited to the following:

A. Write accurate, clear, concise and legally defensible environmental documents and/or peer review and assess environmental documents prepared by other firms;

B. Work with City staff as applicable;

C. Attend public meetings/hearings and give presentations when necessary;

D. Provide typical environmental services such as:

1. Initial Site Assessments https://procurement.opengov.com/signup

2. Preparation of CEQA documents (Exemptions, Infill Checklists, Initial Studies, Negative

Declarations, Mitigated Negative Declarations, EIRs, EIR Addendums, Supplemental EIRs, etc.)

3. Preparation of NEPA reports (Exclusions, Environmental Assessments, Findings of No

Significant Impacts, Environmental Impact Statements)

4. Traffic Impact Studies

5. Hazardous Material and/or Phase 1 Environmental Assessments

6. Geotechnical Reports

7. Noise Assessments

8. Air Quality Studies, including Health Risk Assessments

9. Greenhouse Gas Emissions and Energy Assessments

10. Biological Resource Reports

11. Cultural/Historical Resource Reports

12. Water Quality/ Water Supply Assessments

13. Peer review of technical reports submitted by an applicant as part of a development review process

14. Other technical reports as required, including economic impact and urban decay analyses

E. Prepare, circulate and file/record environmental documents and notices in accordance with

CEQA and within timelines specified by CEQA and the City (shorter timelines may be required for certain projects)

F. Conduct site visits as necessary; and

G. Maintain concise and accurate administrative records for assigned projects. All original project administrative records and files will be retained at the City Hall. The consultant may use copies for work away from City Hall.

2.3. Evaluation Procedures and Criteria

Proposal Evaluation and Selection Process

The City will review all responses received as part of a structured evaluation process. For each decision point in the process, the City will evaluate Respondents according to specific criteria and will then elevate a certain number of Respondents to compete in the next level. The sole purpose of the evaluation process is to determine which solution best meets the City’s needs. The evaluation process is not meant to imply that one Respondent is superior to any other, but rather that the selected organization(s) can provide, and has responded with the best solution and implementation approach for, the City’s current and future environmental consulting service needs.

A review committee will evaluate all responses to the RFQ that meet the submittal requirements and deadline. Submissions that do not meet the requirement or deadline will not be considered. The review committee will rank the responses and arrange interviews with the finalists prior to selection.

If a single finalist does not emerge after the initial review, the City may form a selection committee to interview a limited number of finalists. The City reserves the right to request additional information or materials from all bidding parties, if necessary, to determine the winning organization(s).

Selection Criteria

It is the City’s intent to pre-qualify Respondents that provide the best overall qualifications to the City.

This RFQ does not in any way limit the City’s right to solicit contracts for similar or identical services if, in the City’s sole and absolute discretion, it determines the list is inadequate to satisfy its needs. The following criteria will guide the evaluation process: Evaluation Criteria

If selected, the firm will be required to sign a professional services contract and provide evidence of insurance coverage.

The City reserves the right to select a vendor based solely on the information submitted in the proposal and to make a contract award without any further discussion with the vendors regarding the responses received. Therefore, responses should be submitted initially on the most favorable terms available to the City from a price, contractual terms and conditions, and technical standpoint. The City also reserves the right to conduct discussions with vendors who submit proposals. The City is not under any obligation to reveal to a vendor how a response was assessed or to provide information relative to the decision-making process.

The City reserves the right to reject any and all proposals, to contract work with whomever and in whatever manner the City decides, to abandon the work entirely and to waive any informality or non-substantive irregularity as the interest of the City may require, and to be the sole judge of the selection process. The

City also reserves the right to negotiate separately in any manner to serve the best interest of the City.

The City retains the right at its sole discretion to select a successful vendor.

Interview Format

Interviews will be conducted as electronic video conference calls using Microsoft Teams. The duration of the meeting has not been determined. Firms being invited to interview will be informed of the interview format before May 25, 2023.

Reference Checks

Reference checks using information from the RFQ regarding work on prior projects may be used to determine the applicability of Respondent’s experience to the services the City is requesting and the quality of services and staffing provided to prior clients, as well as adherence to schedules/budgets and the Respondent’s problem-solving, project management, and communication abilities, as well as performance on deliverables and outcomes, and effectiveness in meeting or exceeding project objectives.

https://procurement.opengov.com/governments/portal/hayward-ca/projects/42488/document?section=348482

2.4. Requirements

Submission Requirements

The submittal is to be prepared in PDF format and limited to 15 total pages, excluding staff resumes, project examples and the completed Respondent Information Form. In regard to the hard copy, folded

11 X 17 sheets may be used for specialized graphics. In addition, any information that needs to be returned should not be submitted. The Consultant is requested to include the following information in the SOQ. It is expected that all SOQs will follow the order listed below:

• Name the firm and describe the work in which the firm is engaged. Provide the location of the office that will be performing the work (one page maximum);

• A statement of interest;

• A summary resume outlining the respondent’s experience and the relevant experience of key team members as they relate to the RFP. A Summary of the firm’s relevant expertise and experience in preparing CEQA/NEPA environmental work, particularly in the City of Hayward and other similar/neighboring jurisdictions. Describe all in-house technical capabilities (e.g., traffic analysis, etc.);

• Detailed descriptions of a minimum of two (2) and a maximum of three (3) California-based

CEQA/NEPA environmental work projects, within the last five (5) years of the date of this RFQ.

Each project description should include the dates that the relevant work was performed as well as the name, title, address and telephone number of a contact person who can be contacted for verification of information provided by the firm. An electronic link to the project’s environmental documentation should also be provided. The projects should be reflective of the firm’s wide range of experience in preparing Categorical Exemptions, Sustainable Communities

Strategy streamlined environmental documentation, Negative/Mitigated Negative Declarations, Environmental Impact Reports, Environmental Impact Statements, and Addendums;

• List the Project Manager and key personnel involved in the project. Resumes should demonstrate experience in planning and CEQA documentation (5 pages maximum);

• List of contracts/agreements terminated for convenience or default within the past three (3) years;

• Current hourly rates and charges including travel expenses and overhead charges for sub-consultant management;

• List any litigation that now affects or may affect in the future the consultant firm’s ability to perform, or any conflicts of interest or conflicts that could arise based on the firm’s personnel connections;

• Confirm your firm’s ability to meet contract and insurance requirements;

• Describe why your firm wants to be considered and provide any other information deemed necessary for the City to consider (2 pages maximum); and

• An authorized official of the firm shall sign the Request for Qualifications.

2.5. Terms and Conditions

Conflict of Interest

A conflict of interest occurs when a staff member or consultant attempts to promote a private or personal interest that results in an interference with the objective exercise of his/her job responsibilities, or gains any advantage by virtue of his/her position with the City. Conflicts of interest may be real, potential or perceived.

The respondent should disclose any conflicts of interest, in writing, to the review committee who will consider the nature of the respondent’s responsibilities and the degree of potential or apparent conflict in deciding the course of action that the respondent needs to take to remedy the conflict of interest.

Each Consultant selected will be required to comply with the filing requirements in accordance with the

City’s local Conflict of Interest Code. These requirements include the mandatory filing of an annual Form

720 Statement of Economic Interests.

Maintenance of List

The City may, at its sole discretion, elect to use the list established by this selection process to provide services for one or more of the projects described in this Statement of Qualifications. The City may also select more than one consultant to fulfill the City’s needs described in this RFQ, if it is deemed in the best interest of the City. The City may issue subsequent RFQ’s for any of this work and related future work. It is the City’s intention to update the list by soliciting Statements of Qualifications on a triannual basis or sooner when the City determines that the list requires updating due to the capacity of the pre-qualified consultants, the nature or quantity of the work the City has received, or the termination or disqualification of pre- qualified consultants.

Award of Contract

The City reserves the right to accept or reject any or all Statements of Qualifications, or to alter the selection process in any way, to postpone the selection process for its own convenience at any time, and to waive any defects in the Statement of Qualifications. The City also reserves the right to accept or reject any individual sub-consultant that a candidate proposes to use.

This RFQ and the interview process shall in no way be deemed to create a binding contract or agreement of any kind between the City and the Consultant nor shall it create any entitlement or property right. By submitting a response to this RFQ, the successful Consultant(s) agrees to execute an agreement with the City in substantially the form attached to this RFQ as Attachment “B”. The City reserves the right to negotiate any and all terms of the agreement, including the Term, Scope of Service, and Compensation.

Each candidate submitting a Statement of Qualifications in response to this RFQ acknowledges and agrees that the preparation of all materials for submittal to the City and all presentations, related costs and travel expenses are the candidate’s sole expense and the City shall not, under any circumstances, be responsible for any cost or expense incurred by the candidate. In addition, each candidate acknowledges and agrees that all documentation and/or materials submitted with the SOQ shall remain the property of the City.

Each candidate should be aware that although the California Public Records Act recognizes that certain confidential trade secret information may be protected from disclosure, the City might not be in the position to establish that the information, which a candidate submits, is a trade secret. If a request is made for information marked “confidential”, the City will provide the candidate who submitted such information with reasonable notice to allow the candidate to seek protection from disclosure by a court of competent jurisdiction. Although the City will make a reasonable effort to preserve the confidentiality of documents so marked, inadvertent disclosures may occur and by submitting a Statement of

Qualifications, the submitting consultant agrees to hold the City of Hayward harmless from such disclosures.

The selected Consultant(s) shall procure, at its own expense, and keep in effect at all times during the term of any agreement with the City, the types and amounts of insurance as specified in Attachment “C” to this RFQ.

Being selected or rejected under this solicitation will not preclude the Consultant from being considered for any other related opportunity advertised by the City.

Other Terms and Conditions

The selection of any pre-qualified Respondent for contract negotiations shall not imply acceptance by the City of all terms of the response, which may be subject to further negotiation and approvals before the City may be legally bound thereby.

If a satisfactory contract cannot be negotiated in a reasonable time with any pre-qualified Respondent, then the City, in its sole discretion, may terminate negotiations and begin contract negotiations with any other remaining pre-qualified Respondents.

Due to the varied nature of the services to be performed, the City reserves the right to contract with any, all, or none of the pre-qualified Respondents.

The City, in its sole discretion, has the right to approve or disapprove any staff person assigned to a firm’s project(s) before and throughout the contract term. The City reserves the right at any time to approve, disapprove, or modify proposed project plans, timelines, and deliverables. Such approvals will not be unreasonably withheld.

City’s Rights Reserved

The City reserves the right to select the proposal which in its sole judgment best meets the needs of the

City. The lowest proposed cost, though a major consideration, will not be the sole criterion for recommending the contract award. The recommended selection of the evaluation committee is final and subject only to review and final approval by the Steering Committee and the City Council.

The City reserves the right to reject any or all proposals and to waive technicalities and informalities when such waiver is determined by the City to be in the City’s best interest.

The City reserves the right to retain all accepted proposals, including proprietary documentation, regardless of which proposal is selected. No proposals will be returned to vendors.

The City reserves the right to request any supplementary information it deems necessary to evaluate proposer’s experience or qualifications. This may include supplemental financial information, additional interview(s), and/or additional presentation by the proposer.

The City reserves the right to reconsider any proposal submitted at any stage of the procurement. It also reserves the right to meet with select proposers at any time to gather additional information.

Furthermore, the City reserves the right to delete or add functionality (i.e., modules and components) until the final contract signing.

The City reserves the right to cancel, in part or in its entirety, this RFQ, including, but not limited to:

selection schedule, submittal date, and submittal requirements. If the City cancels or revises this RFQ, all proposers will be notified in writing by the City.

The City reserves the right to revise the RFQ prior to the date that proposals are due. The City will communicate changes through addendum to this RFQ. All registered proposers will be notified of revisions to the RFQ. The City reserves the right to extend the date by which the proposals are due.

The City reserves the right to split the award from this RFQ between multiple proposals when such split award is determined to be in the best interests of the City.

The City reserves the right, in its sole discretion, to reject any and all proposals and to waive informalities and minor irregularities in any proposals received. Failure to furnish all information requested or to follow the format requested herein may disqualify the proposer, in the sole discretion of the City. False, incomplete, misleading or unresponsive statements in a proposal may also be sufficient cause for a proposal’s rejection.

This RFQ does not commit the City to award a contract. All proposals submitted in response to this RFQ become the property of the City and public records, and as such, may be subject to public review.

The City shall not be liable for any pre-contractual expenses incurred by prospective vendors or selected contractors, including but not limited to costs incurred in the preparation or submission of proposals.

The City shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFQ.

If the successful proposer defaults, the City may award this RFQ to the next best proposal and may recover the loss occasioned by the successful proposer against a surety bond, if any, or by suit against the successful proposer.

The City reserves the right to cancel, in part or in its entirety, this RFQ including, but not limited to:

selection procedures, submittal date, and submittal requirements. If the City cancels or revises the RFQ, all interested firms will be notified.

All proposals submitted in response to this RFQ become the property of the City and public records and, as such, are subject to public review.

Contact with City Council and City Staff

Questions relating to this RFQ should be submitted via OpenGov in the Question and Answer tab of the solicitation. This is intended to ensure a fair and equitable review process so that there is no actual or perceived situation where one RFQ Respondent secures or attempts to secure an unfair advantage over another RFQ Respondent or creates a situation where there is an appearance of impropriety.

After release of the RFQ, no officer, employee, agent, or representative of the Respondent or their family members shall have any contact or discussion, verbal or written, with any members of the City

Council, City staff, or directly or indirectly seek to influence any City Council member or City staff, except as provided herein.

If a representative of any company or party submitting a RFQ violates the foregoing prohibition by contacting any of these parties, such contact may, at the City’s sole discretion, result in being disqualified from this procurement process.

Protest

Should any respondent question or protest the award of the contract, such question or protest must be furnished in writing to the Purchasing Manager within three (3) calendar days after the City notifies all proposers of its intent to award. Such submittal must fully explain the basis of the objection supported by all relevant information facts and details. The letter must be signed by an authorized representative stating specific reason(s) for the protest including all relevant facts (law, rule, regulation, and criteria).

Questions or protests not furnished in writing as prescribed will not be accepted or reviewed.

Rejection of Proposals

The City reserves the right to accept or reject any and all proposals or any portion or combination thereof, or award on the basis of the total bid and the City reserves the right to reject any and all proposals, or to waive any informality or non-substantial irregularity in any bid.

Governing Law and Venue

In the event of litigation, the proposal documents, specifications and related matters shall be governed by and construed in accordance with the law of the State of California. Venue shall be with the appropriate state or federal court located in Alameda County.

Transfer of Interest

No interest in the contract shall be transferred to any other party without permission of the City.

Workers' Compensation

In accordance with the provisions of Section 3700 of the Labor Code, Consultant shall secure the payment of compensation to his employees. Consultant hereby acknowledges the following statement:

"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract documents."

The Consultant shall take out and maintain during the life of the contract, Statutory Worker’s

Compensation and Employer’s Liability Insurance with limits not less than One Million Dollars

($1,000,000) for all its employees to be engaged in the work on the project under the Contract. Should any work be sublet, the Consultant shall require the subcontractor similarly to provide Worker’s

Compensation and Employer’s Liability Insurance, all in strict compliance with State laws and to fully protect the City from any and all claims arising out occurrences on the work.

Proof of Carriage of Insurance

The consultant shall take out and maintain during the life of the Agreement all the insurance required by this section and shall annually submit certificates for review and approval by the City. Acceptance of the certificates shall not relieve the consultant of any of the insurance requirements and shall not decrease the liability of the consultant. The City reserves the right to require the consultant to provide insurance policies for review by the City.

Consultant shall not commence work nor shall consultant allow any subcontractor to commence work under this contract until all required insurance and certificates have been delivered in duplicate to and approved by the City. Certificates and insurance policies shall include the following clause:

"This policy shall not be canceled or reduced in required limits of liability or amount of insurance until notice has been mailed to the City stating date of cancellation or reduction. Date of cancellation or reduction may not be less than ten (10) days after date of mailing notice."

Certificate of insurance shall state in particular those insured, extent of insurance, location and operation to which insurance applies, expiration date and cancellation and reduction notice. Consultant shall be solely responsible for:

1. Compliance of subcontractors with insurance requirements; and

2. Other insurance coverage including but not limited to loss, theft, fire, property damage, and glass breakage.

Loss or Damage

The Consultant shall take and assume all responsibility for the work. The Consultant shall bear all losses and damages which may occur to said work or any part or portion thereof and in connection therewith to persons and/or property and shall fully indemnify the City from and against the same.

The Consultant, subject to the limitations of Civil Code Section 2782, shall assume the defense of and indemnify and save harmless the City, officers and employees from every expense, liability or payment by reason of injury (including death) to persons or damage to property suffered through any act or omission, including passive and/or active negligence, of the Consultant, or any Subcontractors or anyone directly or indirectly employed by either of them, or from the condition of the premises while in the control of the Consultant or any Subcontractors, or anyone directly or indirectly employed by either of them or arising in any way from the work called for by this contract, or any part of the premises.

Indemnification

The consultant has the entire responsibility for any and all injury to the public and to individuals. The consultant expressly agrees to indemnify, defend and hold the City, it’s City Council, managers and employees free and harmless from and against any and all loss, liability, expense, claims, cost, suits and damages including attorneys’ fees arising out of consultant’s operation or performance under this

Agreement.

Non-Appropriation of Funds

Notwithstanding any of the foregoing provisions, if for any fiscal year of this agreement the governing body of the City fails to appropriate or allocate funds for future payments under the Agreement, the City will not be obligated to make any payments remaining unpaid beyond the fiscal period for which funds have been appropriated or allocated and either party hereto may terminate the Agreement as provided.

Termination

This Agreement may be terminated by City or Consultant at any time upon thirty (30) days written notice. In the event of termination, the Consultant shall be entitled to compensation for services performed to the effective date of termination, provided, however, that City may condition payment of such compensation upon delivery to the City by Consultant of any and all documents and materials prepared pursuant to this Agreement.

Failure to Perform

The City of Hayward, upon written notice to the Consultant, may immediately terminate this Contract should the Consultant fail to perform properly any of its obligations hereunder. In the event of such termination, the City may proceed with the work in any reasonable manner it chooses. The cost to the

City of completing the Consultant’s performance shall be deducted from any sum due to the Consultant under this Contract, without prejudice to the City’s rights to recover damages.

Successful bidder not an agent of the City of Hayward

The right of general supervision of the City of Hayward shall not make the Successful Bidder an agent of the City; and the liability of the Successful Bidder for all damages to persons or to public or private property arising from the Successful Bidder's execution of The Work shall not be lessened because of such general supervision.

Public Records

All responses to this RFQ will become the property of the City. Once a final award is made, all bid responses, except financial and proprietary information, become a matter of public record and shall be regarded by the City as public records. The City shall not in any way be liable or responsible for the disclosure of any such records or portions thereof if the disclosure is made pursuant to a request under the Public Records Act.

Attorney’s Fees

In the event suit is brought by either party in connection with this agreement, the prevailing party shall have judgment for court costs and a reasonable attorney's fee.

2.6. Overview of Scope

A. Consultant Selection:

1. The purpose of this RFQ is to solicit qualifications to provide all of the above services.

B. Schedule:

1. The following provides milestones in the consultant selection process for City of Hayward

Request for Qualifications for On-Call Environmental Consulting Services:

a. Electronically submit completed SOQs/bids to City of Hayward Planningat 5:00 pm on

Friday, May 15, 2026 to https://procurement.opengov.com/portal/hayward-ca/projects/243591.

b. Scope and fee negotiation: TBD

c. Contract approval by City Council on TBD

C. SOQ/Bid Requirements:

1. The SOQ/bid shall be organized in the following sections:

a. Cover letter. The cover letter should identify the primary contact person for your team.

b. Team. Identify key members and their qualifications, the primary location where work will be done, and your proposed team organization.

c. Experience. Provide descriptions of relevant projects conducted by personnel proposed to work on this project. For each project, identify the client and the client contact for reference, start date, project duration, number of meters, geographic description of service and fee.

d. Approach. Identify key project issues in each phase of the project and how they will be addressed.

e. Proposed Scope of Services. The proposed scope of services should describe tasks and identify deliverables for the feasibility study as outlined above where applicable.

f. Resumes. Provide resumes for key personnel in Appendices.

g. Disclosure. List any vendors that your company has a relationship with in Appendices.

D. If any portion of the City’s standard Professional Services Agreement is unacceptable to your firm, please identify the particular clause(s) in a separate letter to the City submitted with your

SOQ/bid.

https://procurement.opengov.com/portal/hayward-ca/projects/243591 https://procurement.opengov.com/portal/hayward-ca/projects/243591

3. Evaluation Criteria

It is the City’s intent to pre-qualify respondent(s) that provide the best overall qualifications to the City.

This RFQ does not in any way limit the City’s right to solicit contracts for similar or identical services if, in the City’s sole and absolute discretion, it determines the pre-qualified list is inadequate to satisfy its needs. The following criteria will guide the evaluation process:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Management

• Project Manager’s experience on similar successful projects

• Strength of Project Manager’s references

• Project Manager’s/team’s oral communication skills

Points Based 10 (25% of Total)

2. Project Understanding

• Understanding of environmental reporting needs of California municipalities, especially those similar in size and complexity to

Hayward

• Familiarity with Hayward proper

Points Based 10 (25% of Total)

3. Qualifications of Firm/Team

• Firm’s experience on similar successful projects

• Prior project descriptions clearly demonstrating successful completion of at least three (3) CEQA/NEPA environmental work projects within the last 2 years of the date of this

RFQ

• Team members worked together successfully on similar projects

• Labor costs of key team members commensurate with qualifications

• A certification statement is submitted that holds all licenses and registrations required by applicable federal and state laws for businesses offering environmental services;

required licenses and registrations must be current and in good standing

• A Legal Disclosure Certificate is submitted related to conflicts of interest, pending litigation or services terminations

Points Based 10 (25% of Total)

4. Responsiveness

• Submission is consistent with RFQ

Points Based 10 (25% of Total)

4. Vendor Submissions

4.1. Proposal Requirements*

Did you read through and confirm that you met all of the SOQ/bid requirements including the sections:

A. General Conditions & Project Details

B. General Provisions for Purchases of Work and Services in Attachments

C. Special Conditions

☐ Yes

☐ No

*Response required

4.2. SOQ/Bid Documents*

Please Upload your COMPLETE SOQ/bid here, which includes the following:

A. Bid Summary

B. Statement of Experience and Qualifications

C. Bid Form or Electric Pricing Table

D. Bid Bond (if applicable)

E. Proof of Insurance

F. Respondent's Reference & Statement of Experience

G. Designation of Subcontractors

H. Non-collusion Affidavit

I. Contractor's Certificate Regarding Workers' Compensation

J. Nondiscriminatory Employment Practices & Affirmative Action Certification Statement

K. Affirmation on Non-Involvement in Development of Production of Nuclear Weapons

L. Labor & Materials Bond

M. Performance Bond

*Response required

4.3. Nondiscriminatory Employment Practices & Affirmative Action Certification Statement*

Please download the below documents, complete, and upload. Certify review of:

A. Nondiscriminatory Employment Practices Provision in Attachments https://procurement.opengov.com/portal/hayward-ca/projects/243591/document?section=2323376 https://procurement.opengov.com/portal/hayward-ca/projects/243591/document?section=2323378 https://procurement.opengov.com/portal/hayward-ca/projects/243591/document?section=undefined https://procurement.opengov.com/portal/hayward-ca/projects/243591/document?section=2323378

B. Affirmative Action Certification Statement in Attachments

*Response required

4.4. Affirmation on Non-Involvement in Development of Production of Nuclear Weapons*

Please download the below documents, complete, and upload.

*Response required https://procurement.opengov.com/portal/hayward-ca/projects/243591/document?section=2323378

5. No Personal Liability

5.1. No Personal Liability

Neither the City Council, officers, employees or agents of the City of Hayward, nor any other officer or authorized assistant or agent shall be personally responsible for any liability arising from or in connection with The Work.

6. Public Records

6.1. Public Records

All responses to the solicitation will become the property of the City. Once a final award is made, all

SOQ/bid responses, except financial and proprietary information, become a matter of public record and shall be regarded by the City as public records. The City shall not in any way be liable or responsible for the disclosure of any such records or portions thereof if the disclosure is made pursuant to a request under the Public Records Act.