Request for Qualifications for Engineering Consultant Services.docx

Request for Qualifications for Engineering Consultant Services for the Village of Millport Water System Improvement Project

Issuing Date: February 15, 2024 Response Deadline: March 4, 2024 at 10:00 AM

Contact: Lillian West, Village of Millport Clerk/Treasurer Email: vlgclerk@stny.rr.com Address: 4246 Main Street, Millport, NY 14864 Phone: 607-739-0703

Request for Qualifications for Engineering Consultant Services for the Village of Millport Water System Improvement Project

LEGAL NOTICE

The Village of Millport is seeking qualifications of engineering consultants to perform planning, design, and construction phase consulting services for the Village of Millport Water System Improvements project. Qualification packages shall be emailed to the Village Clerk (vlgclerk@stny.rr.com) no later than March 4, 2024 at 10:00 AM. The full Request for Qualifications documents can be obtained by emailing the Village Clerk (vlgclerk@stny.rr.com).

Lillian West Village Clerk/Treasurer Village of Millport, Chemung County, New York

Request for Qualifications for Engineering Consultant Services for the Village of Millport Water System Improvement Project

NYSEFC DWSRF Project No. 18890

General Information The Village of Millport (Village) owns and maintains a municipal drinking water system. The Village seeks professional engineering services to complete proposed improvements to various components of their drinking water system. The Village is hereby requesting Licensed Professional Engineers to submit qualification packages in response to this Request for Qualifications to conduct planning, design, and construction phase consulting services. Minority and Women Business Enterprise firms are encouraged to respond.

Interested firms shall email qualification packages to the Village Clerk at vlgclerk@stny.rr.com no later than March 4, 10:00 AM Eastern Daylight Savings Time.

The Village Board reserves the right to reject all submissions that do not meet the intent of these RFQ requirements and to waive defects in form or minor irregularities where the best interest of the Village would be served.

Qualification Package Presentation Costs: The Respondents must bear all costs associated with submittal preparation, including labor, copying, postage, and delivery costs. The Village is not responsible for any costs or expenses incurred by persons responding to this RFQ.

Cancellation of Solicitation: The Village retains the right to cancel this Solicitation at any time prior to the execution and approval of a Contract. If this Solicitation is canceled, all Submittals received in response to this RFQ will be rejected. All package preparation costs remain the responsibility of the Proposer.

Return of Information Package: The Village shall be under no obligation to return any materials submitted by a Respondent in response to this RFQ.

The selected engineering firm will be responsible for developing the final design of the water project in accordance with an approved engineering report prepared by HUNT EAS entitled “Millport Municipal Water Study” dated January 2020 and revised August 2023 (copy of the report is available upon request). All project bidding, construction administration, construction inspection and project closeout activities must be performed in accordance with CDBG, NYSEFC, and NYSDOH requirements and regulations.

In keeping with these requirements, the qualifications-based procurement standards for the Procurement of Architectural, Engineering, and Surveying (A/E) Services shall apply. Utilizing a qualifications-based process, the Village will select one consulting engineering firm to design, bid, administer and close-out the project. Qualification packets will be received from all firms which wish to be considered for these and future projects.

Project Description The Village of Millport has received a 2023 New York State Water Infrastructure Improvement (WIIA) Grant in the amount of $934,427 to assist in design and construction of needed improvements to the Village’s water system at a total estimated cost of $1,557,379.

The project will generally consist of:

· Developing a secondary water supply

· Installation of a standby generator for the well and well house

· Wellhouse improvements

· Water storage tank upgrades

· Water system controls/telemetry

· Water meter upgrades

Questions about this RFQ shall be directed to:

Lillian West - Village Clerk/Treasurer Village of Millport 4246 Main Street, Millport, NY 14864 Phone: 607-739-0703 Email: vlgclerk@stny.rr.com Submission Requirements Each submission shall be inclusive of the following information:

· Firm Overview: Provide a background on your company including the size, location(s), overview of general services provided, etc.;

· Qualifications: Provide details of similar project experience and firm qualifications to complete this project. Qualifications shall be inclusive of both technical capabilities and managerial capabilities (including funding agency experience);

· Project Team: Provide an overview of all key staff that will assist your firm on this project;

· References: Provide a minimum of three references from similar projects.

Consultant Selection Criteria

1. This Request for Qualifications document will be publicly advertised, and responses will be solicited.

2. All submissions will be evaluated by the Village and ranked based on the submitted qualifications statements. The following criteria will be utilized to rank the submissions received:

· Possess a firm understanding of the issues facing the Village 40% as well as successful experience on similar projects and relevant issues facing the Village;

· Technical capability and availability of staff 40% (Qualifications of personnel and financial stability of respondent organization);

· NYS EFC WIIA experience. 20%

After initial review of the submittals, a short list of consultants may be developed for further consideration and interviewed as necessary. The best qualified firm will be selected based on its demonstrated competence and qualification for the services required for the project. A more detailed scope of work and fee schedule will be negotiated with the best qualified firm or firms. If negotiations are not successful with any selected firm, the Village will terminate negotiations with that firm and initiate negotiations with the next best qualified firm. When a fair and reasonable fee is established, a contract award recommendation will be made to the Village of Millport Board for its consideration. Any final engineering agreement must have the current copy of the NYSEFC terms and conditions attached as a supplement to the agreement.

Engineering Firm Insurance Requirements The firm must meet the following insurance requirements.

1. Proof of Workers Compensation insurance coverage

1. General Liability $1,000,000 per occurrence/$2,000,000 aggregate. The Village must be listed as additional insured and endorsement required.

1. Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. The Village must be listed as additional insured and endorsement required.

1. Professional Liability not less than $2,000,000 per loss.

Equal Opportunity / Affirmative Action Employer All qualified engineers will receive consideration without regard to race, color, religion, creed, sex, age, or national origin. The Village of Millport encourages M/WBE and Section 3 firms to submit.

End