Request for Qualifications.pdf

Request for Qualifications for

Engineering Consultant Services for the

Village of Wellsburg Water System Improvement Project

Issuing Date: March 7, 2024

Response Deadline: March 28, 2024 at 10:00 AM

Contact: Nancy Craig, Village of Wellsburg Clerk/Treasurer

Email: njcraig@villageofwellsburg.com

Secondary: Henry Jerzak, Village of Wellsburg Mayor Email: henryjerzak@gmail.com

Address: 3663 Sixth Street, Wellsburg, NY 14894 Phone: 607-271-9129 mailto:njcraig@villageofwellsburg.com mailto:henryjerzak@gmail.com for

Engineering Consultant Services

LEGAL NOTICE

The Village of Wellsburg is seeking qualifications of engineering consultants to perform planning, design, and construction phase consulting services for the Village of Wellsburg Water System Improvements project. Qualification packages shall be emailed to the Village Clerk (njcraig@villageofwellsburg.com) and Village Mayor (henryjerzak@gmail.com) no later than March 28, 2024, at 10:00 AM. The full Request for Qualifications documents can be obtained by emailing the Village Clerk and Mayor.

Nancy Craig Village Clerk/Treasurer Village of Wellsburg, Chemung County, New York for

Engineering Consultant Services

NYSEFC DWSRF Project No. 19149

General Information

The Village of Wellsburg (Village) owns and maintains a municipal drinking water system. The Village seeks professional engineering services to complete proposed improvements to various components of their drinking water system. The Village is hereby requesting Licensed Professional Engineers to submit qualification packages in response to this Request for Qualifications to conduct planning, design, and construction phase consulting services. Minority and Women Business Enterprise firms are encouraged to respond.

Interested firms shall email qualification packages to the Village Clerk and Village Mayor at njcraig@villageofwellsburg.com and henryjerzak@gmail.com no later than March 28, 10:00 AM Eastern Daylight Savings Time.

The Village Board reserves the right to reject all submissions that do not meet the intent of these RFQ requirements and to waive defects in form or minor irregularities where the best interest of the Village would be served.

Qualification Package Presentation Costs: The Respondents must bear all costs associated with submittal preparation, including labor, copying, postage, and delivery costs. The Village is not responsible for any costs or expenses incurred by persons responding to this RFQ.

Cancellation of Solicitation: The Village retains the right to cancel this Solicitation at any time prior to the execution and approval of a Contract. If this Solicitation is canceled, all Submittals received in response to this RFQ will be rejected. All package preparation costs remain the responsibility of the Proposer.

Return of Information Package: The Village shall be under no obligation to return any materials submitted by a Respondent in response to this RFQ.

The selected engineering firm will be responsible for developing the final design of the water project in accordance with an approved engineering report prepared by HUNT EAS entitled “Wellsburg Municipal Water Study” dated February 2021 and revised July 2023 (copy of the report is available upon request). All project bidding, construction administration, construction inspection and project closeout activities must be performed in accordance with CDBG, NYSEFC, and NYSDOH requirements and regulations.

In keeping with these requirements, the qualifications-based procurement standards for the Procurement of Architectural, Engineering, and Surveying (A/E) Services shall apply. Utilizing a qualifications-based process, the Village will select one consulting engineering firm to design, bid, administer and close-out the project. Qualification packets will be received from all firms which wish to be considered for these and future projects.

Project Description The Village of Wellsburg anticipates a 2024 New York State Water Infrastructure Improvement (WIIA) Grant application award to assist in design and construction of needed improvements to the Village’s water system.

The project will generally consist of:

• Constructing two new water storage tanks

• Decommissioning three existing water storage tanks

• Water main replacement

• Developing a secondary water supply

• Installation of a standby generator for the well and well house

Questions about this RFQ shall be directed to:

Nancy Craig - Village Clerk/Treasurer and Henry Jerzak - Village Mayor Village of Wellsburg 3663 Sixth Street, Wellsburg, NY 14894 Phone: 607-271-9129 Emails: njcraig@villageofwellsburg.com henryjerzak@gmail.com

Submission Requirements Each submission shall be inclusive of the following information:

• Firm Overview: Provide a background on your company including the size, location(s), overview of general services provided, etc.;

• Qualifications: Provide details of similar project experience and firm qualifications to complete this project. Qualifications shall be inclusive of both technical capabilities and managerial capabilities (including funding agency experience);

• Project Team: Provide an overview of all key staff that will assist your firm on this project;

• References: Provide a minimum of three references from similar projects.

Consultant Selection Criteria

1. This Request for Qualifications document will be publicly advertised, and responses will be solicited.

2. All submissions will be evaluated by the Village and ranked based on the submitted qualifications statements. The following criteria will be utilized to rank the submissions received:

• Possess a firm understanding of the issues facing the Village 40% as well as successful experience on similar projects and relevant issues facing the Village;

• Technical capability and availability of staff 40% (Qualifications of personnel and financial stability of respondent organization);

• NYS EFC WIIA and CDBG experience. 20%

After initial review of the submittals, a short list of consultants may be developed for further consideration and interviewed as necessary. The best qualified firm will be selected based on its demonstrated competence and qualification for the services required for the project. A more detailed scope of work and fee schedule will be negotiated with the best qualified firm or firms. If negotiations are not successful with any selected firm, the Village will terminate negotiations with that firm and initiate negotiations with the next best qualified firm. When a fair and reasonable fee is established, a contract award recommendation will be made to the Village of Wellsburg Board for its consideration. Any final engineering agreement must have a current copy of the NYSEFC terms and conditions attached as a supplement and must adhere to requirements of CDBG.

Engineering Firm Insurance Requirements

The firm must meet the following insurance requirements.

1) Proof of Workers Compensation insurance coverage

2) General Liability $1,000,000 per occurrence/$2,000,000 aggregate. The Village must be listed as additional insured and endorsement required.

3) Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. The Village must be listed as additional insured and endorsement required.

4) Professional Liability not less than $2,000,000 per loss.

Equal Opportunity / Affirmative Action Employer All qualified engineers will receive consideration without regard to race, color, religion, creed, sex, age, or national origin. The Village of Wellsburg encourages M/WBE and Section 3 firms to submit.

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