Request_for_Qualifications_140R1024R0018_5.pdf

United States Department of the Interior

BUREAU OF RECLAMATION

1150 North Curtis Road

Boise, ID 83706-1234

PN-7200

REQUEST FOR QUALIFICATIONS FOR LAND SURVEYING SERVICES (ARCHITECT

AND ENGINEERING SERVICES)- COLUMBIA-PACIFIC NORTHWEST REGION,

BUREAU OF RECLAMATION

Bureau of Reclamation, Columbia-Pacific Northwest (C-PN) Regional Office, has a need to establish one single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract for Architect and Engineering (AE) services to perform land surveying to support a variety of Reclamation programs.

The IDIQ contract will be for an ordering period of five years. The guaranteed minimum for the contract term is $3,500.00. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered. Contractors are not guaranteed work in excess of the minimum guarantee. The Government intends to negotiate firm-fixed price task orders under this contract. However, the Government reserves the right to award other than firm-fixed price task orders if the need arises. There will be no dollar limit per task order and no dollar limit per year up to a maximum of $4,000,000 for the entire contract term.

This acquisition is a Total Small Business set-aside. The applicable North American Industrial

Classification System (NAICS) Code is 541370, Surveying and Mapping (except Geophysical)

Services with a Small Business Size Standard of $19 million.

The Government seeks the most highly qualified firm to perform the required services. Selection of this firm will be made in accordance FAR 36.602-1. Discussions will be held with the three most qualified firms in accordance with FAR 36.602-1(c), responses will be used in the final determination of the highest rated firm. Land surveys may be needed to support Habitat

Improvement, Facility Management and other Reclamation Programs/Projects requiring planning, construction, facility operation and maintenance, safety of dams, and lands management. The types of surveys include, but are not limited to, Aerial Mapping, Boundary

Surveys, Construction Staking, Control Surveys, GPS Surveys, Hydrographic Surveys, Legal

Descriptions, Property Surveys, and Topographic Surveys.

Submission of Qualification Packages

a. The highest qualified, responsive, and responsible offeror submitting a proposal which conforms to the solicitation and is most advantageous to the Government considering the evaluation factors will be selected to submit pricing and negotiate the contract in accordance with FAR part 15 procedures. If a mutually satisfactory contract cannot be negotiated, the next highest rated firm will be selected to submit pricing and negotiate the contract.

b. Firms desiring consideration shall email their SF-330, Architect-Engineer Qualifications package, Parts I and II, to Scott Cooper at smcooper@usbr.gov

Contractor shall email one copy of their SF-330 Qualifications package on or before 2:00 PM

MT, Aug 15, 2024. Email limitation is 25mb and all documents received must be compatible with Microsoft Office products and/or Adobe PDF.

If the SF-330 package exceeds 25mb then submit in multiple emails with the following subject lines and applicable attachments: Contractor Name, Solicitation 140R1024R0018 – AE IDIQ for

Surveying Service 1 of X.

Submissions must be received no later than 2:00 PM MT, Aug 15, 2024. DO NOT SUBMIT ANY PRICING INFORMATION with the completed SF-330.

c. The SF-330 must be typed, one sided and using 11-point font or larger. Do not put information outside the form. Part I must not exceed seventy-five (75) single-sided 8.5 by 11-inch pages (the page limit does not include certificates, or licenses, nor does the page limit include cover sheets, dividers, or other requested documentation (e.g., joint venture agreement, proof of A/E firm registration) provided that these do not contain any substantive information submitted in response to the request for qualifications or intended to demonstrate the qualifications of the firm. Part I pages must be numbered sequentially.

d. The organizational chart may be one-page single sided 11” by 17” foldout, using 11-point font or larger (font limitations do not apply to graphics, captions or tables but must be legible).

e. The last day to submit questions will be 7 days after this request for qualifications is posted.

Questions will only be accepted via email, send to smcooper@usbr.gov.

Qualifications will be evaluated as stated below:

Award will be made to the responsible offeror submitting a proposal which conforms to the solicitation and is most advantageous to the Government considering the factors and any significant sub-factors listed in this provision. Direction set forth in FAR 36.6 will be followed.

The order of importance of the evaluation criteria are: Professional Qualifications is the most important, evaluation factors for Specialized Experience, Capacity and Past Performance are all weighted equally, but less than Professional Qualifications. Knowledge of the Locality is the least important factor. Geographic Location is only used as a tie-breaker.

(1) Professional Qualifications: The evaluation will consider key personnel’s relevant education, training and licensure and experience with relevant projects (SF-330, Part I, Sections

E & G). Key personnel are individuals who will have major project management or design responsibilities and/or will provide unusual or unique expertise. Firms must include the following key personnel: Project Manager, Professional Land Surveyor, Survey Party Chief, Survey Assistant, Draftsman/CAD Technician, and Office Administrator. Resumes are limited to one page each, single sided and must indicate: professional registration (including registration/certification number), certification, licensure and/or accreditation in appropriate mailto:smcooper@usbr.gov mailto:smcooper@usbr.gov https://www.acquisition.gov/far/current/html/Subpart%2036_6.html#wp1075548 disciplines; recent experience on project-specific work relevant to the services required under this contract; and proposed role in this contract. Indicate participation of key personnel in example projects in the SF-330, Part 1, Section G. A Professional Land Surveyor(s) must be listed for each of the states (WA, OR, ID, MT, WY). Multiple individuals can be listed for each

Key Personnel labor category.

How the Government will evaluate: Firms will be evaluated on professional qualifications, competence, and experience of the proposed key personnel in providing services to accomplish the tasks required under this contract, including participation in the projects in the SF-330, Part

1, Section G.

(2) Specialized Experience: The evaluation will consider specialized experience in performing surveying services in the Columbia-Pacific Northwest region. List years of experience and scope of prior surveys for the key personnel that will be assigned to the projects. Indicate the firm's knowledge of local survey practices within the C-PN Region. Include an outline of field and office procedures, including a self-inspection or QA/QC plans.

How the Government will evaluate: Firms will be evaluated for demonstrated specialized experience based upon the projects listed in Section F. Firms showing surveying experience in the states comprising the C-PN region will be rated more favorably.

(3) Capacity to Accomplish the Work in the Required Time: Capacity to perform up to

$800,000 in work of the required type in a one-year period with multiple concurrent task orders issued. The evaluation will consider the availability of an adequate number of personnel in key disciplines and equipment availability.

How the Government will evaluate: The government will evaluate each firm’s capacity based on recent annual work accomplishments, the number and type of personnel in relevant positions currently available to be assigned work on this contract, and a description of the firm’s ability to provide up to $800,000 worth of work on this contract each year.

(4) Past Performance: Past performance on Bureau of Reclamation and other contracts with respect to cost control, quality of work, and compliance with performance schedules, as determined from CPARS, Past Performance Questionnaires (PPQ) and personal knowledge possessed by the evaluators and Contracting Officer. Additionally, letters of recommendation, endorsements, and other relevant information submitted by the A-E will be considered. Provide contact information (phone number and email address) of personnel who have personal knowledge of your firm’s past performance.

How the Government will evaluate: Past performance will be evaluated, for the prime contractor and any subcontractors who are listed as Key Personnel, based on information received from: 1) CPARS evaluations and FAPIIS 2) PPQs, 3) knowledge considered “close at hand” by the evaluators and Contracting Officer, and 4) additional information provided in

Section H.

The purpose of the past performance evaluation is to allow the Government to assess the offeror's ability to perform the work in a timely manner at a satisfactory or better level, as required by the statement of work, based on the offeror's demonstrated past performance history.

Firms providing relevant examples of value added to past projects will be rated more favorably.

Offerors without relevant past or present performance history, or whose performance record is so limited that an adjectival rating cannot be reasonably assigned shall receive the rating “Neutral," meaning the offeror is treated neither favorably nor unfavorably.

During the evaluation of past performance, the Government reserves the right to give greater consideration to past performance for the projects listed in Section F of the SF-330 as they will be considered to be most relevant to the effort described in this solicitation.

(5) Knowledge of the Locality: The evaluation will consider the firm’s knowledge and expertise in performing surveys in the Columbia-Pacific Northwest (C-PN) Region will be evaluated.

How the Government will evaluate: Knowledge of locality will be evaluated based on the firm’s longevity of performing projects within the C-PN region. Firms with greater numbers of key personnel that have performed this work in the region will be rated more favorably than those with less.

(6) Geographic Location of the firm: The most advantageous location of the prime contractor would be nearest to the Columbia-Pacific Northwest Regional Office, Boise, ID. Geographic

Location of the firm will only be used as a tie-breaker among technically equal firms.

How the Government will evaluate: Firms whose primary office is located closest to the C-PN regional office will be rated more favorably than those farther away. The location will be determined by driving distance and time from the primary office location, where most key personnel are located. An online mapping tool (Map Quest or Google Maps) will be used to calculate the driving distance and time. This evaluation factor will only be used as tiebreaker if needed.

Contractor Selection and Award Approval. The contractor selection criteria in the solicitation are as follows:

After discussions are held with the three most highly qualified firms, the TPEC Chairman shall forward the list of the three selected firms to the Contracting Officer ranked in order, in accordance with FAR 36.6. The Contracting Officer shall request a pricing proposal to the most preferred firm on the list. If a fair and reasonable price cannot be determined for that offer, the

Contracting Officer will request a pricing proposal from the next most highly qualified firm.

Price proposal information shall be submitted only when specifically requested by the

Contracting Officer.

COMPETITIVE RANGE DETERMINATION. The competitive range determination information in the solicitation is as follows:

The source selection procedure will begin with an initial review of the proposals and continue through a technical evaluation conducted by the TPEC. The TPEC will rate the proposals based on the evaluation criteria identified above. When consensus ratings for all proposals have been completed, the TPEC will present a summary of their evaluation to the Contracting Officer.

Their summary will include:

Identification of submission rejected as being technically unacceptable, and reasons for that determination. (Major weaknesses beyond discussion). Identification of submissions that meet most minimum requirements but did not fall into the category of "acceptable", including a list of the major weaknesses for each submission. These weaknesses may be negotiated to correct submission deficiencies, at the discretion of the Contacting Officer.

If a determination is made that a proposal fails to comply with basic request for qualifications instructions or is weak and lacking in clarity concerning the firm’s ability to meet the basic requirements, it will be rejected from the competitive range, since it could not be made acceptable without major revisions.

The competitive range will comprise the three most highly qualified firms, as recommended by the TPEC. Discussions will be held with those three firms to assist in determining the ranking order. The firms may be asked similar questions about their experience, capabilities, organization, quality management procedures, or approach towards the anticipated task orders.

After discussions have been completed, the Contracting Officer shall review the recommendations of the TPEC and shall, with the advice of appropriate technical and staff representatives, make the final selection.

ID/IQ Contract for A-E Surveying Services

Pacific Northwest Regional Office, Boise ID Solicitation No. 140R1024R0018

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SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Introduction, Overview, and Background

Introduction:

The Bureau of Reclamation's (Reclamation) Columbia-Pacific Northwest Regional Office

(CPN Region) has a need to establish one single-award Indefinite Delivery Indefinite Quantity (IDIQ) contract for Architect and Engineering (AE) services to perform land surveying to support a variety of

Reclamation programs.

Surveys are needed for:

Land surveys may be needed to support Habitat Improvement, Facility Management and other Reclamation Programs/Projects requiring planning, construction, facility operation and maintenance, safety of dams, and lands management. The types of surveys include, but are not limited to, Aerial Mapping, Boundary Surveys, Construction Staking, Control Surveys, GPS Surveys, Hydrographic Surveys, Legal Descriptions, Property Surveys, and

Topographic Surveys

Geographic Areas:

The CPN Region includes the states of Washington, Oregon, Idaho (including small portions of

Montana and Wyoming).

Scope of Awards:

Land surveying services will take place in the states of Idaho, Oregon, Washington and small portions of Western Wyoming and Western Montana. The contract will have a period of performance of five years. The five-year rates will be applicable for Task Orders whose period of performance exceeds the IDIQ period of performance dates. Firm Fixed- Price non-competitive task orders will be issued to the contractor(s) as needed by Reclamation.

C.2 General Work Requirements

All work will be performed in accordance with the Reclamation criteria, methods, standards, procedures, quantities, and schedules specified in each TO. The Contractor shall complete the work specified in each

TO and shall be responsible for all necessary services, labor, materials, and equipment. Necessary data may be provided by Reclamation or developed and/or collected by the Contractor, as determined by

Reclamation. The Contractor will furnish the number of copies of documentation specified in the TO describing the results and studies made, and will furnish Reclamation staff all information, analysis data, geospatial data, metadata, maps, drawings, photographs, text, working papers, notes, computations, formulae, computer procedures, GIS databases, and worksheets which Reclamation deems necessary for review and acceptance of assignments. Hard copies and/or digital copies will be required as stated in the individual task orders.

Costs for printing and distribution of digital storage devices, etc. (electronic media), reports, surveys, field notes, maps, drawings, manuscripts, progress reports, calculations and other documents will be borne by the Contractor. Receivers of such publications are limited to Reclamation. One reproducible copy of each

C - 2 type of applicable publication will be required unless otherwise specified in the TO. Costs of deliverables beyond standard printing and copying shall be charged to the task order.

Work will be performed in accordance with all applicable Federal, State, and local laws, regulations, and standards. The Contractor will be responsible for developing and/or collecting any necessary data beyond that provided by Reclamation. Reclamation will review and approve all work prior to acceptance.

If any document submitted for review is deemed to be deficient or incomplete, the Contractor will be required to correct the deficiencies and resubmit the corrected document (see the clause in Section F entitled FAR 52.246-4, Inspection of Services-Fixed-Price and the clause in Section I entitled FAR

52.236-23, Responsibility of the Architect- Engineer Contractor.

Final acceptance will not be made until all work under each TO has been delivered, found to be acceptable, and approved. See the clause in Section E entitled “Inspection of Services” and the clause in Section I entitled “Responsibility of the Architect-Engineering Contractor.”

No portion of the studies, findings, materials, conclusions, or recommendations shall be released to an outside party or otherwise publicized without prior consent of the Contracting Officer.

C.3 Anticipated Tasks to be Performed

Data Collection and Surveying - Collect and process survey data that will be used by Reclamation and others for appraisal, feasibility, or final designs and cost estimates (including appropriate field engineering, surveying, geologic mapping of potential structure sites and potential construction materials sources, location of utilities and similar work) and the preparation of suitable data, maps, drawings, and documentation.

Drafting - The Contractor may be called upon to prepare maps, drawings, and charts depicting information specified by Reclamation. All materials will be furnished by the Contractor except as otherwise provided in the TOs. See subsection C.7 below for Reclamation Drawing Requirements.

Meetings and Consultations - At any time after notice of award and until all services are completed, meetings with the Contractor's representative or representatives may be requested by the Contracting

Officer. The Contractor may also request a meeting at any time. Meeting requests shall be coordinated between the Contractor Project Lead for this contract and the Contracting Officer’s

Representative (COR). The Contractor representatives attending meetings shall be familiar with the aspect of the services being performed. The labor hours for the meetings shall be included and priced in the applicable Task Order. Meetings will generally occur in Boise, Idaho or by conference call;

but may occur at other locations approved by the Contracting Officer.

C.4 Professional Requirements

This section summarizes general technical requirements. The Statement of Work for each TOs will identify additional specific requirements.

Requirement for Licensed Surveyors - Any surveying performed by the Contractor shall be performed by or under the direct technical supervision of a Registered Licensed Surveyor currently registered in the state in which the work is being performed and in accordance with applicable sections of the Bureau of

Land Management’s (BLM) “Manual of Instructions for the Survey of Public Lands of the United States,”

2009. Portions of the manual can be accessed over the Internet at http://www.blmsurveymanual.org/.

http://www.blmsurveymanual.org/

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Applicable Standards - All work to be performed hereunder shall be in accordance with applicable

Reclamation surveying standards, applicable Federal, state, and local codes, and sound surveying practice. Applicable standards include, but are not restricted to:

Reclamation Safety and Health Standards, U.S. Bureau of Reclamation, 1993 (Reprinted

2000), paragraph 14.11.6, etc. This document may be accessed electronically at https://www.usbr.gov/ssle/safety/RSHS/rshs.html.

Certified Federal Surveyors Program (CFedS): http://www.cfeds.org.

C.5 Contractor Responsibilities

The Contractor shall complete the work specified herein and shall be responsible for all necessary services, labor, materials, and equipment. Services shall be performed to the standards, quantities, and schedules described in the following sections and in individual TO.

See Section B for a listing of the labor categories/job titles and expertise the Contractor shall supply under the contract. The listing of personnel is not all inclusive. The Contractor may propose additional disciplines or propose one person for more than one type of work. Qualified personnel being made responsible for multiple roles will be acceptable but may only have one loaded hourly rate based on their actual salary. Persons performing multiple roles will be paid the rate for the particular role they are performing. Individuals performing multiple roles will be paid the rate for the role they are performing at the time. It is the responsibility of the Contractor to determine the level of effort for each category that individuals will be performing under.

General Requirements:

The Contractor shall become familiar with the following: pertinent control data related to the study area and pertinent physical data related to the study area. The Contractor shall work with

Reclamation staff, and others as needed, to clarify project requirements and finalize the project schedule.

In addition, the Contractor shall take special measures to avoid conflicts with existing land uses and avoid important wildlife/fish habitat areas.

Professional Responsibility and Services:

The Contactor is responsible for the professional quality and the validity of surveys; for the accuracy and completeness of site information; and for the timely completion of all services in accordance with the TOs. Such services are to be provided in accordance with applicable standards of practice for professional surveyors providing similar services of a similar scale in a similar location. See FAR 52.236-23 (Apr 1984) Responsibility of the Architect-Engineer

Contractor.

The Contractor shall advise the Contracting Officer of its Key Personnel in accordance with the clause in Section H entitled Key Personnel Requirements. See Section B for the labor categories/job titles designated as Key Personnel.

https://www.usbr.gov/ssle/safety/RSHS/rshs.html

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When participating in meetings and events attended by third parties the Contractor shall comply with the guidance in FAR 37.114(c) and always identify themselves as Contractor employees working under a contract awarded by Reclamation.

The Contractor shall be responsible for monitoring TO periods of performance and for notifying the COR prior to expiration of the TO if an extension modification is required. The Contractor shall make this request at least 1 month prior to the need.

In accordance with each TO the Contractor may be required to submit a work plan and/or schedule to the

COR for approval prior to proceeding with any portion of the work. Brief progress reports shall be submitted as part of each monthly project invoice unless otherwise specified. They shall document the

Contractor’s performance under each TO, outlining the accomplishments of the Contractor during that period. They shall also include information on current or foreseen problems or concerns that will impact performance.

C.6 Government Responsibilities

Reclamation will appoint a Contracting Officer’s Representative (COR) for the IDIQ contract. The

COR’s appointment memorandum will detail their responsibilities. Each individual task order will have a

COR assigned, who may or may not be the same as the base IDIQ COR.

The COR will be the primary contact for the surveying work for each task order, although the Contracting

Officer may direct the Contractor to coordinate directly with design and/or Area Office personnel or others on certain technical requirements. See the clause 1452.201-70 Authorities and Delegations (Sep

2011) and WBR 1452.201-80, Contracting Officer’s Representative’s Authorities and Limitations-

Bureau of Reclamation (May 2018).

Government Review Responsibilities:

The Government will review and comment on survey results, notes, drawings, and other deliverables as specified in the Reporting Requirements and Deliverables section. The

Government will review all information and materials planned for design use. Unless otherwise stated in an individual TO or schedule, Reclamation will require 10 calendar days for review of any submittals. If the Government uses time in excess of the specified number of calendar days for review of any submittal or re-submittal, additional time, not to exceed the excess time, will be added to the time allowed the Contractor for completion of the work affected by such excess time, to the extent it is demonstrated that the excess time caused delay. If the Government's review of two or more separate submittals or re-submittals is late and results in concurrent days of excess time, such days will be counted only once in computing an extension of the completion date. Further, if the Contractor fails to make complete approval submittals in the sequence and within the time periods specified in this contract, and thus precludes the Government from approving or considering for approval such submittals within the specified calendar day period, then the Contractor shall not be entitled to reimbursement for any extension of time for completion of the work.

Government Furnished Materials and Services:

The Government shall provide access to reports, memoranda, photographs, drawings, maps, GIS databases, LIDAR data and any other materials owned by the Government that are pertinent to this contract and which are not otherwise prohibited from release by law, regulation or policy. A

C - 5 list of Government furnished materials will be provided in each TO. Originals of photographs, drawings, and maps shall be lent to the Contractor for the purpose of making reproductions required. The Contractor shall be responsible for all costs of copying Government furnished materials and for the safe return of the materials.

The Government shall also provide, as part of each TO, specific issues and/or information concerning the subject study area and schedule.

The Government shall provide its most recent edition of the Autodesk Civil 3D drawing template

(.dwt) and standard 6 support files, necessary to produce properly formatted drawings. The

Contractor is responsible to ensure they have the most current drawing template available from the Government before production of any drawing files.

The Government shall provide GIS data standards and schemas, where applicable, for the collection of geospatial data. The Contractor is responsible to ensure they have the most current database schemas available from the Government before collection of any spatial data.

C.7 Technical Requirements for Performance of Surveys

Basic Horizontal and Vertical Control:

Existing Control - The Contractor to tie into and verify any existing project control (horizontal & vertical). If conventional survey methods are used (Total Station), the Contractor shall secure from the National Geodetic Survey, the locations and descriptions of any horizontal and vertical control points of third-order accuracy or higher in the vicinity of the study area(s) to be surveyed as applicable. Surveys will be tied to the National Spatial Reference System (NSRS), and a minimum of 1 NGS monument of third-order accuracy or higher. If GPS methods are used, the

Contractor will submit sufficient (minimum 4 hours of GPS observation data) to the NGS OPUS website to obtain accurate State Plane coordinates and establish vertical datum (NAVD 88) for reference.

Supplemental Basic Control - The Contractor shall establish any such supplemental basic horizontal and vertical control points as needed to perform the services specified under this

Contract/TO. Such supplemental basic accuracy as defined in “Standards and Specifications for

Geodetic Control Networks” Federal Geodetic Control Committee, September 1984 - United

States Department of Commerce. Supplemental basic horizontal and vertical control established by the Contractor shall be tied appropriately into the existing horizontal control networks, traverses, and level circuits. If the supplemental basic horizontal control surveys are performed by trilateration, they shall meet the same accuracy standards in regard to position closure as for triangulation and traverse surveys. Economical and efficient use of the Department of Defense

Global Positioning System (GPS) to assist in establishing control points may be required.

Locations - The Contractor shall select locations for supplemental basic control points to meet the

Government’s control requirements for final accuracy specified under this Contract/TO. Control points shall be established to the extent practicable within study areas where they will not be disturbed. Ground control points of a semi-permanent nature such as reinforcing steel or pipe shall be driven approximately 18 inches, sufficient to insure firmness. All rebar or pipes used to establish these points shall be level with the original ground surface.

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Assigned Numbers - The Contractor shall assign a number and designate only by that number in field books, computations, tabulations, etc., each supplemental basic horizontal or vertical control point established by the Contractor. Where previously established control points are used, the

Contractor shall use the original designation of the point rather than assign a new number.

Computations and Adjustments - The Contractor shall perform necessary computation and adjustments for supplemental basic horizontal and vertical control surveys. The computations shall clearly show all triangle closures, junction closures, and circuit closures, and the basic control point(s) shall be computed and tabulated in descriptions in State rectangular plane coordinates, in feet, to a precision of 0.01 foot. Adjusted elevations for each basic vertical control point shall also be given in feet to the nearest 0.01 foot.

Notes and Computations - The Contractor shall furnish to the Government all original field notes and computation sheets and files.

Descriptions - Route and detail descriptions shall be furnished to the Government for each basic horizontal and vertical control point established or used by the Contractor unless such route and detail descriptions have been previously prepared and established by others. Adjusted plane coordinates, grid azimuths, and distances to all points observed shall be shown for each horizontal control point. Adjusted elevations shall also be shown for each supplemental basic vertical control point.

If all control points used cannot be shown in usable form on one sheet, additional sheets shall be used, repeating points from sheet to sheet if necessary for clarity. The diagrams shall show by appropriate symbol all level lines, benchmarks, horizontal control nets, and horizontal control points in the study area used under this solicitation, including those of the National Geodetic

Survey and those established by the Contractor. Lines observed for the horizontal control nets shall be shown on the diagrams. All control points shall be identified by name or number, as appropriate. A table sheet shall be included on each sheet listing all stations or points shown on the sheet and, as appropriate, adjusted State plane coordinates, adjusted grid azimuths, adjusted grid lengths of all lines observed, and adjusted elevations.

The note on each manuscript sheet shall include references (OPUS, NGS, Local) to all Horizontal and Vertical Datums.

Field Surveys:

Survey Notes - The Contractor shall furnish survey notes, legible and in a format acceptable by the surveying profession to the COR. Notes not in accordance with acceptable formats will be rejected. Illegible notes or erasures on any pages of notes in any field book will be sufficient cause for rejection by the Contracting Officer of a part or all of the field book. Copied notes will not be accepted; therefore, rejection of field notebook(s) may necessitate resurveying the rejected portions. Corrections made by ruling or lining out error will be acceptable.

Unless otherwise specified by a specific task order, the Contractor shall produce Field Book Data

Files and Digital Terrain Models representing true elevations and survey control compatible with

Autodesk AutoCAD Civil 3D 2021, and ESRI ArcGIS 10.4.1, configured with the Columbia-

Pacific Northwest Region’s (CPN) standards and using CPN’s standard operating procedures as provided by the Contracting Officer.

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All field notes and data submitted shall bear the certification of a licensed land surveyor authorized to practice in the State where the work is done showing that the work was performed by him/her or under his/her supervision and shall be stamped or impressed with his/her seal.

Qualified Personnel - The Contractor shall furnish qualified personnel for the work to be performed. All surveying performed by the Contractor shall be performed by or under the direct technical supervision of a Professional Land Surveyor (PLS) currently registered in the State of

Interest and in accordance with applicable reference manuals (e.g. State of Washington’s

Reference Manual, 2004, and Bureau of Land Management’s Manual of Instructions for the

Survey of Public Lands of the United States, 2009).

Environmental Protection Measures - The Contractor shall comply with all applicable County, State, and Federal regulations pertaining to protection and preservation of the environment and ecology. Survey lines shall be located to avoid cutting large trees. Clearing of brush and branches for sight lines shall be held to the minimum practicable limits. No tree with a trunk diameter of more than 3 inches shall be cut down.

Permanent Control Points - The Contractor shall locate and monument the requested quantity of permanent control points within the study areas to be surveyed as specified by the TO. The precise locations may be determined by the Contractor in the field to accommodate survey procedures; provided, that the monuments are located near high points of ground in the vicinity and a clear sight distance is maintained to other control points. The control points selected for permanent monumentation must be approved by the COR or his/her representative.

The permanent control points shall consist of standard Bureau of Reclamation “brass caps” survey markers set in concrete. The concrete in which markers are embedded shall be cast-in-place, round or square, 8 inches in the top dimension and about 36 inches in length tapered about

1 inch to the foot to minimize frost heave. The length of 36 inches may vary if solid rock is encountered. The monument shall extend approximately 3 inches above the ground. In the event a monument is set in a location where solid rock is exposed at the surface, a hole or depression shall be excavated into the rock a minimum of 6 inches to receive the concrete. The “brass cap” survey markers shall be furnished by the Bureau of Reclamation.

Legal boundary survey lines shall be marked with Carsonite posts furnished by the Government unless otherwise specified in the TOs. These markers shall be used at distances not to exceed 50 feet along the Reclamation boundary unless otherwise specified in the Task Orders or after consultation with the COR.

The Contractor shall recover existing section corners within the study areas and tie them to the survey as specified in TOs.

Boundary Surveys:

In addition to hard copy records of survey, boundary surveys are to be delivered in both Autodesk

AutoCAD Civil 3D 2021, or later, format and ESRI file geodatabase (10.4.1 or later) format. If the survey involved resurveying a boundary, a line feature class shall be provided showing the resurveyed boundary line. If the survey required placement of a boundary marker, the Contractor shall provide a point feature class showing the location of the marker. All control points, cadastral corners and property corner locations shall be provided in a separate point feature class and include Z (elevation) values.

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All geospatial data shall be delivered with a defined spatial reference as shown in the Attachment in Section J, entitled “Projections for Idaho, Western Montana, and Western Wyoming”, “Projections for Oregon”, and “Projections for Washington”. All geospatial data shall be delivered with appurtenant Federal Geographic Data Committee (FGDC)-compliant metadata records in XML format.

The Contractor shall record all boundary surveys with the proper entity and shall provide record drawings and all related documentation to the Contracting Officer.

Map Requirements:

The Contractor shall prepare topographic maps and manuscripts as specified in the TO and as described in the following paragraphs. Unless specifically stated, the requirements in the following paragraphs shall apply to all topographic maps and manuscripts.

General - Topographic maps shall be prepared on standard drafting weight paper which is an archival quality drafting media.

The manuscripts shall be assigned the numbers, sheet Nos. 1, 2, 3, 4, etc. A sheet index shall be prepared showing the locations of the manuscript in the mapped area. The map detail shall be neatly and accurately placed on the manuscript. All manuscripts shall be free from stains and blemishes.

Three sets of manuscripts shall be submitted to the COR as soon as the manuscript is completed and within the time frame specified in the TO. The length of time required for Government review will be specified in the TO.

Sheet Layout - The Contractor shall prepare all topography maps on sheets with title blocks and trim lines 22 inches by 34 inches as in the format shown on drawing 40-D-7102. The name of the

Contractor shall be placed above the title block. The COR will assign the drawing numbers and a block of numbers for use on the individual map sheets for identification purposes. These numbers shall be tabulated and included on the sheet index and the index map.

Map Index - The Contractor shall prepare a map index showing the proposed layout of the map sheets and the location of each map sheet in the mapped area if required in the TO. The

Contractor shall submit the map index including the proposed map numbers for approval of the

COR prior to preparation of map sheets. The individual map sheets shall also contain a sheet index showing the location of the sheet in the mapped area. The map and sheet indices shall show approximate locations of county, township, and range lines, and primary features such as principal drainage ways towns and cities, numbered roads, water bodies, etc. The scale of the map index shall be 1:100,000.

Contours - The 25-foot, 10-foot, and 5-foot contours shall be considered as index contours for the

5-foot, 2-foot, and 1-foot contours, respectively. Basic contours at final map scale shall be shown by lines 0.005 inch wide. Index contours shall be accentuated at final map scale by lines 0.010 inch wide. If the 25-foot, 10-foot, and 5-foot index contours are closer together than 3/8 inch at final map scale, the 5-foot contours, 2-foot contours, or the 1-foot contours shall be omitted except as necessary to indicate absence of uniform cross slope. The index contours shall be numbered at frequent intervals with the frequency depending on contour spacing and complexity.

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Contours shall be blocked out sufficiently to show contour numbers and spot elevations but, in general, numbers and other notations shall be located insofar as possible without interference with contour lines and oriented so as to be read from the base of the sheet, with sheets progressing left to right. The objective is to make the map easily readable and usable.

Coordinates - State rectangular plane grid coordinates shall be shown at intervals of 5 inches of map scale by solid line ticks immediately outside the match lines or coordinate lines to the outside of the map area and by solid-line cross ticks throughout the map area. Ticks and cross ticks shall be approximately 0.25 inch in length. The coordinates shall be given and shown on all sides of the map sheet encroaching on the map area if necessary.

Control Points - All basic horizontal and vertical control points located within or near the map area, shall be shown and identified in this map manuscript by appropriate symbol, number and elevation where applicable. Only such control identified by the COR shall be shown on the finished map sheets. This control shall be shown in the following manner: Basic horizontal control points shall be denoted by a small dot at the exact position of the control point, enclosed by an equilateral triangle with sides 0.15 inches long; basic vertical control points shall be denoted by cross ticks of 0.25 inch in length oriented at 45 degrees to the State grid.

Point Elevation Data - Elevations of all saddles, tops, principal road intersections, and low points in depressions shall be recorded and the elevation shown in the nearest 0.1 foot. The locations of the above points shall be shown by cross ticks 0.1 inch in length oriented 45 degrees to the State grid.

Miscellaneous Data - All features with the map areas shall be designated in general accordance with current map practices for comparable scales. For topography maps, outlines of all timber areas in excess of 1 acre shall be shown and labeled. Any information such as geological information, section corners, or other details, identified by the COR and supplied to the

Contractor for compilation of the corresponding map manuscript sheet shall be accurately placed and labeled in the appropriate manner.

Planimetric Details - The maps shall show the location of township and range lines, name of principal streams, diversions, canals, towns, numbers or names of highways, roads, and railroads, cross-country transmission lines, etc. A bar scale and a north arrow shall be provided in the margin.

Lettering and Numbering - in accordance with Reclamation’s standards.

Map Accuracy:

Topographic maps (both hard copy and electronic) shall meet the following standard for accuracy:

Contours - Ninety percent of all contours shall be within one-half the basic contour interval of true elevation and no contour shall be more than one full contour interval from true elevation, except that in areas where the ground is completely obscured by dense brush or timber. For areas obscured by dense brush and timber 90 percent of all contours shall be within one full contour interval of true elevation and no contours shall be more than two contour intervals from true elevation. Obscured areas shall be indicated by

C - 10 dashing the index contours where they pass through such areas. Any contour which can be brought within the specified tolerances by shifting its plotted position a distance of

0.025 inch will be accepted as accurately plotted.

Coordinate Gridlines - Position inscription of each plane coordinate gridline on each map shall not vary more than 0.01 inch from true grid value.

Horizontal Control - Each horizontal control point (inscribed point) within the coordinate grid shall not differ from its true coordinate position on the ground by more than 0.01 inch as expressed by the plane coordinates computed for the point.

Vertical Control - All basic vertical control points shall be within 0.025 inch of true position as measured from the nearest projection grid and basic horizontal control points.

Cultural and Drainage Features - Ninety-five percent of all well-defined cultural and drainage features shall be within 0.025 inch of true position as measured from the nearest projection grid and horizontal control points.

Saddles, Tops, Etc. - Elevation of 90 percent of all saddles, tops, etc., shall be within 0.25 foot of true elevation on the 1-foot contour interval maps, within 0.5 foot of true elevation on the 2foot contour interval maps, and within 1.25 feet of true elevation on 5-foot contour interval maps and no spot elevation shall be more than 0.5 foot from true elevation on the 1-foot contour interval maps, more than 1 foot from true elevation on the 2-foot contour interval maps, and 2.5 foot from true elevation on the 5-foot contour interval maps.

Adjoining Map Sheets - All cultural, hydrographic, and topographic features appearing on adjoining map sheets shall match along the common projection within 0.01 inch, including features along match lines of maps of adjacent areas furnished by the

Government.

Cross Sections:

General - The Contractor shall read basic individual elevation shots as necessary to accurately depict the profile of the cross-section lines. The Contractor shall measure by ground survey, cross sections consisting of elevations and corresponding distances along the entire length of each line.

Elevations shall be read and recorded to the nearest 0.1 foot. Cross section data shall be delivered on CD-ROM in the form specified in this Section C or in the Task Order SOW. The original survey notes of cross section data shall be furnished to the Government.

Equipment - Equipment used to obtain cross sections must be able to locate the centerline or end points of the cross section by coordinates and determine the direction of the section.

Spacing and Length - Average spacing of shots along each cross-section line and the length of each cross section will be specified on each TO and agreed to during negotiations. The Contractor must use his/her own judgment and read and record all break points on the lines as necessary to accurately depict the profile along the cross-section lines. Elevations shall be read and recorded to the nearest 0.1 foot.

Horizontal Accuracy - Horizontal distances shall not exceed 1.0 foot from true locations.

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Vertical Accuracy:

Digital Data - For one-foot contours, ninety percent of all points shown on each cross-section line shall be within plus or minus 0.25 foot of true elevation and no point shall be more than 0.5 foot from true elevation. For two-foot contours, ninety percent of all points shown on each cross-section line shall be with plus or minus 0.50 foot of true elevation and no point shall be more than

1.0 foot from true elevation. For five-foot contours, ninety percent of all points shown on each cross-section line shall be within plus or minus 1.25 feet of true elevation and no point shall be more than 2.5 feet from true elevation. Any additional requirements will be specified in the TO.

Field Data - Vertical distances shall not exceed 0.1 foot from true elevations.

Specialized Survey Work:

If digital or scanned data is required, the following requirements shall be met unless otherwise specified by the TO.

Digitizing - Digitizing or scanning may be required from stereo models. Data shall be translated to the standard coordinates for the particular state in which the work is to be performed (Example: Idaho State Plane Coordinates). The X-axis of the digitizing system shall be exactly parallel with a line connecting points of equal northing.

3D Laser Scanning Coordinate Requirements - If 3D laser scanning services are required, the Contractor must have the ability to provide all coordinate data (x, y, z) to an accuracy of 0.02 feet in 500 feet. The Contractor shall deliver raw 3D point cloud data that is geometrically tied to surveyed control points, a digital terrain model, and 2D topographic maps of project site with 6-inch contours or larger.

3D Laser Scanning, Other Requirements:

In general, 3D scanning services shall consist of:

Initial site scanning – ties to primary survey control (minimum of 3), a 3D laser scan of the specified project area and/or facility, one CD based archive of all point clouds acquired, and digital (CD) and paper copies of 2D topographic map(s). Subsequent scans must use original project control and have ties to primary survey control (minimum of 3) as specified in the task order.

Unmanned Aerial Surveying – If surveying is to be performed by an unmanned aircraft system (UAS), the following requirements apply:

Initial clearance through the regional UAS manager

FAA Part 107 certification for pilot/operators

FAA aircraft registration numbers

Establishment of permanent ground control points as required on the project datum. Control points to be reviewed and approved by the COR prior to survey.

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Appropriate image overlaps should be planned for to ensure accurate data capture. It is recommended that the surveyor contact and obtain permission from any land owners whose properties will be flown over or used for operational support. It is also recommended that the surveyor be familiar with the Dept. of Interior Operational and

Procedural Manual 11 (OPM-11) DOI Use of Unmanned Aircraft Systems (UAS).

Plan and Profile Drawings:

These drawings consist of two main parts: (1) the Plan View and (2) the Profile View. Other items that may be added to the plan and profile drawing(s) are typical sections, tables, and notes.

These items will be requested by each TO as required and will meet the requirements set forth in

Reclamation’s standards.

Plan View - The Plan View is comprised of the following four items: (1) topographic map features, (2) alignment of feature(s); (3) location(s) of proposed and existing structures; and (4) right-of way data. The Contractor will be required to include part or all of these items when preparing plan and profile drawing(s).