Request_for_Qualification_for_Citywide_Real_Estate_Title_Services_(Addendum_#2_Revision).pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityoftampa

City of Tampa

Request for Qualification for Citywide Real Estate Title Services

25-P-00172

Development & Economic Opportunity

Lewina Woodard, Procurement Specialist

2555 E. Hanna Ave

Tampa, FL 33610

Phone: (813) 274-8354

Table Of Contents

1. Introduction

2. Project Details

3. Vendor Questionnaire

4. Attachments

Attachments:

A - Final Bid

B - Form_MBD-40_Letter_of_Intent (2)

C - Form_MBD-30_Payments (1)

E - Form_MBD-70_Procurement_Guidelines (4)

F - EBO-Form-71-for-RFQ-Evaluation-Points-V2 (1)

1. Introduction

1.1. Summary

The City of Tampa Real Estate Department has an on-going need for Title Services. It is the City’s intent to pre-qualify eligible Title

Companies for use annually on an as-needed basis, to be retained for service by the specific project. The City of Tampa (City) will do business directly with Title Companies and reserves the right to award this RFQ to multiple Title Companies based on experience, qualifications, location, and ability-to-perform. It is the City's sole discretion which Title Companies will perform this service.

1.2. Timeline

Release Project Date: March 28, 2025

Question Submission Deadline: May 6, 2025, 1:30pm

Proposal Submission Deadline: June 3, 2025, 1:30pm

1.3. Procurement Contact

Lewina Woodard

Procurement Specialist

2555 E. Hanna Ave

Tampa, FL 33610

Email: lewina.woodard@tampagov.net

Phone: (813) 274-8354

2. Project Details

2.1. Important Instructions for Electronic Submittals

The City of Tampa is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on

"Draft Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work or Project Details

Please see the Attachments section for specifications and attachments.

2.3. City's Roles and Responsibilities

The Real Estate Department will utilize the approved title companies based on their experience, qualifications, the timeliness of receipt of the title reports, expertise in both general and complex title assignments, including but not limited to eminent domain.

2.4. Project Timeline or Milestones

All title reports will be completed within thirty (30) days or less based on the content of the scope of work. All title companies will provide the City with pdf. copies of all recorded instruments of record, and if requested, hard copies.

2.5. Minimum Criteria

• The Title Company must be in the primary business of performing Real Estate Title Services.

• All Title Companies must be Licensed or Certificated in accordance with Florida State Statutes.

• The Title Company shall provide off-site closings, when requested.

• The Title Company must be able to provide or assist with electronic closings.

• The office of the Title Company shall be within Hillsborough County.

https://procurement.opengov.com/signup

• The Title Company must be in business a minimum of 5 (five) years.

• The Title Company shall provide service Monday – Friday, 8:00 AM until 5:00 PM. The Title Company shall be available if necessary to provide services after 5:00 PM.

Note: The City reserves the right to cancel the award with the Title Company if performance by the Title Company fails to meet the needs of the City in a timely manner.

3. Vendor Questionnaire

1. Respondent Submittals (without Cost)*

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

*Response required

2. Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

3. Proposer's Affidavit Form Complete, submit and have notarized the Proposer’s Affirmation form provided. This form must be signed by an authorized representative of the firm.***

☐ Yes

☐ No

*Response required

4. Affidavit of Compliance Form Complete, submit and have notarized the Affidavit of Compliance with Foreign Countries of

Concern Pursuant to Section 287.138, Florida Statutes (2023) form provided in the RFP Package. This form must be signed by an authorized representative of the firm.***

Please download the below documents, complete, and upload.

• AFFIDAVIT_OF_COMPLIANCE_(1)...

*Response required

5. Authorized Representative’s Information* Please include the following information regarding your Authorized

Representative: Name Title Mailing Address Telephone Number and Email Address***

Name

Title

Mailing Address

Telephone Number

Email Address

*Response required

6. Type of Organization****

How is your business organized?

☐ Individual

☐ Small Business

☐ Non-Profit

☐ LLC

https://government-project.s3.us-west-2.amazonaws.com/155161/20a8cef9-780d-44f4-85d6-c936e4c8b21b_AFFIDAVIT_OF_COMPLIANCE_%281%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OZWSFOIL%2F20250512%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250512T191646Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDMaCXVzLXdlc3QtMiJHMEUCIEjDr7sxvfJNyGxApRxMz92vWnnXhMS%2BOKJL9shXMhz8AiEAuSy12MbS1kZDSqPLfqd0oOyc4ZLJsisYBw4k5mVbJycqjAUI3P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDOCbTzNESG%2BB7Rq0OirgBGiXb55SN3IKDgS%2BaE9IdhwN6Sw9cNp2WUvGi5IcCX4FrZtvXIQcSij5yb3rFV6j1ZYjztAtCNP4ml9RoqvSU4n7WoinUyjsvnjo2tYRB2vae1vjEekUgaUHEfIuMErPWiCSJS7uJxRqqBnAitEcsiKkgBjbs86%2FRyN3Z7I1GEQLGHJSRj%2BWVMYRJx6h%2FVC1rOV11Q6pNg010uKMC6U6kFGkDjJnMxYpAi0gZZE3a3RQWlM0W0QKHPC9uQBOUrR5YPbHV2pacRZvKOEF%2Fd%2BpBfHskytMEH80FtQMSCHckms0u%2F%2BylTfOlJj7oHNaKq34LJgbAloionBC4%2FJvt3QNO0YcWAiUpUecJIAJbte9i%2BoPxrD5Kq7HFn3Z9kD3HLoDtmqYEz%2BQMDFVr2cDR61xpFmywkN6UuLBOvRkqpEVaqTHv9zXYElql9yQ7vN6ehw2e1cCDtKLOi8h4aXnH%2Br4koW9sgZ3DiLDI0mt%2Btndx8Am69ahXLbY4vdgLcsU0RnUiehP9FmargcymK64OJ1n0VLaC%2BCDCWfCUx3eQDIaYvtUB6dFfjy6poy7Z9giMRmvnXcqaEmJIu5zWJz9Bd6sRA6rixaQLBx7o48FhJu%2BfNUdHgDlC%2BXsZwPd2JyapJjVW0UmzF%2FSlaYOar%2FvfkaNIg3tXjyP%2FLArYeVSp4aAzVW7ufP5KBBOKvmS5AUrpqrUqaVjtXZEMPaw3PP%2FqDpbP9GCJonJuHB%2BKPGk7jaUztzPiAVugsDWxR5RewYJyJk3mX8LAxppy9IpnIuy4KvPGedleCGWmPjD9PmDsfj8cRnSMN%2BNicEGOpsB8WsRh1Ylg8R1RDvHqtCNnfFF%2F559aao0iU9BmVse1PIWRsKUKoxzkZm1KD4G88xIzCJKxuDufhbn2J9N1ANM%2BCGHi0mPRSBVgqZupD%2FlDAIV%2FYBqNCJcaTwYR6PO9CT7HWEZMNt%2BVZT4ZHEn2Zg2X80fJ7s0XB%2FzmHETEFSkJgZQ7d9QTF1lZ5UgPZOSEmNJNPqG8N6UShoxPKs%3D&X-Amz-Signature=1a4bdc7d663a9d9d8d59256c7ce22175fca18fa49d98b3b1de301f9dca28bbba&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22AFFIDAVIT_OF_COMPLIANCE_%281%29.pdf%22&x-id=GetObject

☐ Partnership

☐ Corporation

☐ Joint Venture

*Response required

7. Business License****

Is your business licensed (unless exempt by applicable law), permitted and certified to do business in the State of Florida?

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1. License Number****

Enter your Florida Business License Number here.

*Response required

8. Please provide your name as listed with Sunbiz.****

*Response required

9. Sub-Contracting Submittals**

No Successful Proposer shall assign the contract or any rights or obligations thereunder without the written consent of the City. The

Successful Proposer shall be required to perform with its own forces at least fifty-one (51) percent of the work, unless prior written consent to subcontract a greater percentage of the work first obtained by the City. In the event of such approved subcontracting, the Successful Proposer agrees to provide the City with written documentation relative to the

Subcontractor(s) solicited, or that will be employed in this award, including but not limited to submittal of attached the following

Schedule of Sub-Contracting Forms:

• Schedule of All Sub-Contractors/Consultants/Suppliers Solicited - MBD 10

• Schedule of Sub-Contractors/Consultants/Suppliers to be Utilized - MBD 20

These forms must be completed (including signatures) and submitted with all proposals. Submittals that do not contain these completed forms shall be deemed “non-responsive”. Instructions on completing the forms are included after each form in this RFP package.

Subcontractor shall be defined as a business enterprise, firm, partnership, corporation, consultant, or combination thereof having a direct contract with a prime contractor for any portion of the advertised work that is awarded by the owner/owner's representative.

Supplier shall be defined as a business enterprise that either directly contracts with a Prime Contractor/Consultant or directly contracts with a Subcontractor under such Prime Contractor/Consultant to provide materials, supplies or equipment in connection with a Contract awarded by the owner/owner representative. A Supplier may be a regular dealer, distributor, or manufacturer.

Please download the below documents, complete, and upload.

• FORMS_MBD-10,_MBD-20_(2).pdf

*Response required

10. Sub-Contractors**

Will you be using Sub-Contractors?

☐ Yes

☐ No

*Response required

When equals "Yes" https://government-project.s3.us-west-2.amazonaws.com/155161/ab69350e-6095-4b47-9e39-c92cee76f25a_FORMS_MBD-10%2C_MBD-20_%282%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OZWSFOIL%2F20250512%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250512T191646Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDMaCXVzLXdlc3QtMiJHMEUCIEjDr7sxvfJNyGxApRxMz92vWnnXhMS%2BOKJL9shXMhz8AiEAuSy12MbS1kZDSqPLfqd0oOyc4ZLJsisYBw4k5mVbJycqjAUI3P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDOCbTzNESG%2BB7Rq0OirgBGiXb55SN3IKDgS%2BaE9IdhwN6Sw9cNp2WUvGi5IcCX4FrZtvXIQcSij5yb3rFV6j1ZYjztAtCNP4ml9RoqvSU4n7WoinUyjsvnjo2tYRB2vae1vjEekUgaUHEfIuMErPWiCSJS7uJxRqqBnAitEcsiKkgBjbs86%2FRyN3Z7I1GEQLGHJSRj%2BWVMYRJx6h%2FVC1rOV11Q6pNg010uKMC6U6kFGkDjJnMxYpAi0gZZE3a3RQWlM0W0QKHPC9uQBOUrR5YPbHV2pacRZvKOEF%2Fd%2BpBfHskytMEH80FtQMSCHckms0u%2F%2BylTfOlJj7oHNaKq34LJgbAloionBC4%2FJvt3QNO0YcWAiUpUecJIAJbte9i%2BoPxrD5Kq7HFn3Z9kD3HLoDtmqYEz%2BQMDFVr2cDR61xpFmywkN6UuLBOvRkqpEVaqTHv9zXYElql9yQ7vN6ehw2e1cCDtKLOi8h4aXnH%2Br4koW9sgZ3DiLDI0mt%2Btndx8Am69ahXLbY4vdgLcsU0RnUiehP9FmargcymK64OJ1n0VLaC%2BCDCWfCUx3eQDIaYvtUB6dFfjy6poy7Z9giMRmvnXcqaEmJIu5zWJz9Bd6sRA6rixaQLBx7o48FhJu%2BfNUdHgDlC%2BXsZwPd2JyapJjVW0UmzF%2FSlaYOar%2FvfkaNIg3tXjyP%2FLArYeVSp4aAzVW7ufP5KBBOKvmS5AUrpqrUqaVjtXZEMPaw3PP%2FqDpbP9GCJonJuHB%2BKPGk7jaUztzPiAVugsDWxR5RewYJyJk3mX8LAxppy9IpnIuy4KvPGedleCGWmPjD9PmDsfj8cRnSMN%2BNicEGOpsB8WsRh1Ylg8R1RDvHqtCNnfFF%2F559aao0iU9BmVse1PIWRsKUKoxzkZm1KD4G88xIzCJKxuDufhbn2J9N1ANM%2BCGHi0mPRSBVgqZupD%2FlDAIV%2FYBqNCJcaTwYR6PO9CT7HWEZMNt%2BVZT4ZHEn2Zg2X80fJ7s0XB%2FzmHETEFSkJgZQ7d9QTF1lZ5UgPZOSEmNJNPqG8N6UShoxPKs%3D&X-Amz-Signature=e6878a2830c900ef57ee28474bd7f56e068ddfa9d8a01662489b919cf8ad299f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22FORMS_MBD-10%252C_MBD-20_%282%29.pdf%22&x-id=GetObject

10.1. I will send MBD-40 within 10 days of the bid opening.**

See attachments for MBD-40 form.

☐ Please confirm

*Response required

11. Public Record Declaration or Claim of Exemption****

As a Bidder, any document you submit to the City of Tampa may be public record and be open for personal inspection or copying by any person. In Florida “public records” are defined as all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made, or received pursuant to law or ordinance or in connection with the transaction of official business by any agency. Section

119.011(11), F.S. A document is subject to personal inspection and copying unless it falls under one of the public records exemptions created under Florida law.

☐ Yes

☐ No

*Response required

When equals "Yes"

11.1. Exemption form Public Records Law and Agreement to Indemnify and Defend the City of Tampa****

By claiming that parts of the proposal are exempt from the public records law, and uploading a redacted copy, the Proposer agrees to protect, defend, indemnify, and hold the City of Tampa, its officers, employees, and agents free and harmless from and against any and all claims arising out of a request to inspect or copy the proposal. The Proposer agrees to investigate, handle respond to, provide defense (including payment of attorney fees, court costs, and expert witness fees and expenses up to and including any appeal) for and defend any such claim at its sole cost and expense through counsel chosen by the City of Tampa and agrees to bear all other costs and expenses related thereto, even if they (claims, etc.) are groundless, false, or fraudulent.

Upload a redacted copy of your submittal.

*Response required

12. Conflict(s) of Interest****

For purposes of determining any possible conflict of interest, all Proposers, must disclose if any elected or appointed officer of the City of Tampa, City of Tampa employee(s), or any immediate family member* or close personal relation** of an elected or appointed officer of the City of Tampa or City employee(s) is also an owner, corporate officer, agent, employee, stockholder, or has a controlling financial interest***, etc., of their business.

*Immediate family means spouse, parents and children of the person involved.

**Close personal relationship means dating, cohabitation, and/or having an intimate sexual relationship. Dating includes but is not limited to casual dating, serious dating, or casual sexual involvement where the parties have no intention of carrying on a long-term relationship, cohabitation, and any other conduct or behavior normally associated with romantic or sexual relationships. This definition applies regardless of the sexual orientation of the employees involved. Persons involve d in a close personal relationship shall be referred to as a "close personal relation."

***Controlling financial interest means ownership, directly or indirectly, to ten (10) percent or more of the outstanding capital stock in any corporation or a direct or indirect interest of ten (10) percent or more in a firm, partnership, or other business entity or such other interest or position in a business entity sufficient to allow him or her to control its operations.

Do you need to disclose any Conflicts of Interest?

☐ Yes

☐ No

*Response required

When equals "Yes"

12.1. Conflict(s) of Interest****

List the name(s) of the City employee, elected or appointed official, and the position(s) with your business

*Response required

13. Response to Proposal****

Specifically state the Proposer’s understanding of the work to be accomplished and make a positive commitment to perform the work in

SCOPE OF SERVICES.

*Response required

14. PROPOSER’S AFFIDAVIT****

Please download the below documents, complete, and upload.

• Proposer's_Affidavit_(1).pdf

*Response required

15. ATTACHMENT A**

Please upload completed Attachment A

*Response required

16. ATTACHMENT B**

Please upload completed Attachment B

*Response required

17. ATTACHMENT C**

Please upload completed Attachment C

*Response required

18. Proposal Confirmation****

By clicking Confirm below, the Proposer complies with all of the requirements of the RFQ package including but not limited to Communication Policy and City of Tampa Ethics Code contained in SECTION "GENERAL CONDITIONS".

NOTE: When Proposer is a corporation, the president, vice president or other person duly authorized to bind the corporation shall set out the corporate name in full beneath which he/she shall sign his/her name and give the title of his/her office or position. The proposal shall also bear the seal of the corporation attested by its corporate secretary. Proposals signed by a person other than an officer of the corporation, shall be accompanied by evidence of authority.

☐ Please confirm

*Response required

19. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required https://procurement.opengov.com/portal/cityoftampa/projects/142510/document?section=1288353 https://government-project.s3.us-west-2.amazonaws.com/155161/0c92bc9a-2cc0-4e47-ab57-b91791be7b63_Proposer%27s_Affidavit_%281%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OZWSFOIL%2F20250512%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250512T191646Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDMaCXVzLXdlc3QtMiJHMEUCIEjDr7sxvfJNyGxApRxMz92vWnnXhMS%2BOKJL9shXMhz8AiEAuSy12MbS1kZDSqPLfqd0oOyc4ZLJsisYBw4k5mVbJycqjAUI3P%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDOCbTzNESG%2BB7Rq0OirgBGiXb55SN3IKDgS%2BaE9IdhwN6Sw9cNp2WUvGi5IcCX4FrZtvXIQcSij5yb3rFV6j1ZYjztAtCNP4ml9RoqvSU4n7WoinUyjsvnjo2tYRB2vae1vjEekUgaUHEfIuMErPWiCSJS7uJxRqqBnAitEcsiKkgBjbs86%2FRyN3Z7I1GEQLGHJSRj%2BWVMYRJx6h%2FVC1rOV11Q6pNg010uKMC6U6kFGkDjJnMxYpAi0gZZE3a3RQWlM0W0QKHPC9uQBOUrR5YPbHV2pacRZvKOEF%2Fd%2BpBfHskytMEH80FtQMSCHckms0u%2F%2BylTfOlJj7oHNaKq34LJgbAloionBC4%2FJvt3QNO0YcWAiUpUecJIAJbte9i%2BoPxrD5Kq7HFn3Z9kD3HLoDtmqYEz%2BQMDFVr2cDR61xpFmywkN6UuLBOvRkqpEVaqTHv9zXYElql9yQ7vN6ehw2e1cCDtKLOi8h4aXnH%2Br4koW9sgZ3DiLDI0mt%2Btndx8Am69ahXLbY4vdgLcsU0RnUiehP9FmargcymK64OJ1n0VLaC%2BCDCWfCUx3eQDIaYvtUB6dFfjy6poy7Z9giMRmvnXcqaEmJIu5zWJz9Bd6sRA6rixaQLBx7o48FhJu%2BfNUdHgDlC%2BXsZwPd2JyapJjVW0UmzF%2FSlaYOar%2FvfkaNIg3tXjyP%2FLArYeVSp4aAzVW7ufP5KBBOKvmS5AUrpqrUqaVjtXZEMPaw3PP%2FqDpbP9GCJonJuHB%2BKPGk7jaUztzPiAVugsDWxR5RewYJyJk3mX8LAxppy9IpnIuy4KvPGedleCGWmPjD9PmDsfj8cRnSMN%2BNicEGOpsB8WsRh1Ylg8R1RDvHqtCNnfFF%2F559aao0iU9BmVse1PIWRsKUKoxzkZm1KD4G88xIzCJKxuDufhbn2J9N1ANM%2BCGHi0mPRSBVgqZupD%2FlDAIV%2FYBqNCJcaTwYR6PO9CT7HWEZMNt%2BVZT4ZHEn2Zg2X80fJ7s0XB%2FzmHETEFSkJgZQ7d9QTF1lZ5UgPZOSEmNJNPqG8N6UShoxPKs%3D&X-Amz-Signature=04dfc081ead310853a0990c030c997b9f6a47497653d38c4e60ddb4567a6ad24&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposer%27s_Affidavit_%281%29.pdf%22&x-id=GetObject