Request for Proposals GC Hawley School - Final.pdf

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Request for Bids Building Asbestos Abatement and

Demolition 2173 Brassfield Road /

Creedmoor, NC

Former G. C. Hawley Middle School

County of Granville, NC September 2025

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Purpose and Introduction

The purpose of this request is to receive fixed-price bids from qualified firms and organizations capable of providing asbestos abatement, underground fuel tank removal (UST) and general building demolition, including the necessary site remediation to re-establish existing grades of the building pad so that the site adequately drains.

For additional information regarding this request please contact Scott Phillips, Granville County

Development Services Director at 919-603-1425 / scott.phillips@granvillecounty.org , or Steven

Blasko, Granville County Development Services Asst. Director at 984-514-7097 / steven.blasko@granvillecounty.org.

Submission

Price proposals shall be received at the Granville County Conference and Expo Center / Meeting

Room located at 4185 US Hwy 15 South, Oxford NC no later 3:00 pm on Tuesday, October 21, 2025. The proposal submittal and all related documents shall be enclosed within a sealed envelope and clearly mark “GC Hawley Building Abatement and Demolition”. Proposals submitted after the required time will be returned to the bidder unopened. Electronic submittals will not be accepted.

Granville County reserves the right to reject any or all proposals, waive technicalities, and to be the sole judge of equipment or services for intended purposes as deemed to be in the best interest of the County.

Pre-Bid Conference

A mandatory pre-bid conference will be held at the project site / 2173 Brassfield Road, Creedmoor NC at 2:00 pm on Tuesday, September 30, 2025. Additional days may be scheduled to review the facility; however, the mandatory meeting is required to submit a price proposal.

Bidders Licensing Requirements

All Bidders shall have a valid NC General Contractors license within the specified classifications and limitations.

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Experience on Similar Projects

The bidder shall list three (3) projects of a similar size and nature performed within the last five

(5) years. The project name and contact information shall be listed on the attached bid form.

Minority Business Enterprise

It is the policy of Granville County to make good faith efforts to ensure that minority business enterprises are given the opportunity to demonstrate their ability to provide the County with goods and services at competitive pricing. Granville County’s Minority Outreach Plan, along with the appropriate forms required for this project, are attached to this document. Please note the

Affidavit A – Good Faith Efforts, Affidavit B – Intent to Perform Contract with Own Workforce, and Identification of HUB Certified / Minority Participants are required to be included in the Bid

Submittal.

Payment

Payment Invoices shall be submitted to the Granville County Finance Department / Accounts

Payable, PO Box 1286, Oxford, NC 27565. Partial payments will be based on a Schedule of

Values if applicable, approved by the County, and be submitted no less than 30-days apart.

Time of Completion

All work associated with this request shall be completed within (120) calendar days from the

Notice to Proceed (Completion Date). In the event the Work is not completed by the

Completion date, the Contractor shall pay the sum of $250.00 per day as liquidated damages, which sum shall not be considered a penalty but as a fair and reasonable estimate of the amount of damages incurred by the County if the Work is not completed by the Completion date. The parties recognize and agree that the actual amount of the damages would be difficult or impossible to ascertain.

Taxes

Granville County is not exempt from paying state and local sales tax for permanent construction materials used in the performance of this work. It is the responsibility of the Contractor to

4 | P a g e provide the County with a summary of sales tax paid. A Sales Tax Affidavit and the Contractor’s

Sale Tax Reporting Form will be provided upon request.

Bid, Performance, and Payment Bonding

In accordance with NCGS 143-129, Bid Deposit, Performance, and Payment Bonding are required based on the following bid price thresholds. Bid, Performance, and Payment Bonds shall follow the instructions contained within the attached Instruction to Bidders and General Conditions of the Contract.

Retainage

Retainage shall be withheld by the County pursuant to NCGS 143-134.1(b1).

Insurances Required

Insurance requirements are noted within the Instruction to Bidders and General Conditions of the Contract.

Permits Required

The Contractor shall provide all necessary permits needed for the abatement, UST removal and demolition of the building.

Project Description

The project consists of multiple buildings totaling approximately 90,000 square feet located at

2173 Brassfield Road, Creedmoor NC. In addition to the buildings required for removal, site pads, sidewalks, parking and drive surfaces, and utilities are to be removed as indicated on the attached site demolition plan(s).

There are limited building plans for the facility, we assume that the construction is primarily masonry, concrete, metal, and wood construction. The bidder shall evaluate the facility, site, and construction to determine the best responsive pricing for demolition and disposal.

Scope of Services

The scope of services includes, but is not limited to providing all materials, equipment, labor, supervision, and permits required for asbestos abatement, UST removal, and to demolish the

5 | P a g e existing structure and associated site pavements.

• Temporary Facilities

The Contractor shall provide all temporary facilities required for the work, including but not limited to temporary electrical power, water, and sanitary toilets.

• Asbestos Abatement

Prior to the building demolition activities, the Contractor shall provide asbestos abatement by a qualified firm licensed within North Carolina. The licensed abatement contractor shall follow the attached Abatement Plan and Specification, dated August 2025, provided by Matrix Health and Safety Consultants; monitoring and testing will be performed by Matrix Health and Safety

Consultants. All asbestos materials shall be disposed of in accordance with state regulations at no additional cost to the County.

The contractor shall notify Matrix of any suspect materials not represented within the Asbestos

Abatement Plan prior to removal. The contractor and Matrix shall evaluate and quantify the material (s) for payment by the owner.

• Underground Storage Tank Removal

The survey provided by Leaf Environmental and Engineering indicates there are three (3) USTs;

two (2) 10,000- gallon and one (1) 5,000-gallon underground fuel storage tanks located on the property; the attached sketch plan will indicate their approximate location within the facility site.

The contractor will provide the following baseline services.

➢ Contact the Granville County Fire Mashall’s office for required permit and to schedule the tank vapor space inspection prior to removal.

➢ Remove cover materials and excavate as necessary to expose each UST and associated piping.

➢ Vacuum any remaining fuel oil, sludge, or water from the tank and transport for disposal /

6 | P a g e recycling. Total oil / water anticipated is approximately 1,000 gallons between all three tanks.

➢ Remove and mark each UST for transport under NCDOT regulations. Tanks and associated piping shall be disposed of at a certified disposal / recycling site.

➢ Remove any contaminated soil from the tank excavation; it is anticipated that one tank has leaked effecting approximately 50 to 100 tons of soil. Dispose of contaminated soils per regulatory guidelines. Leaf Environmental shall work with the Contractor to verify the amount of soil removal / replacement which will be paid by the County per the requested unit price.

➢ Fill the excavated pit with clean soil and compact to 95% standard proctor for future development needs.

➢ Obtain a Certificate of Disposal for the USTs and document liquid and soil disposal. All transportation manifests shall be provided to Granville County once executed.

Monitoring and testing of UST removal operation will be performed by Leaf Environmental and

Engineering.

• General Building Demolition

The Contractor shall contact Granville County Inspections for the required Demolition Permit and shall coordinate and confirm the disconnection of utilities with the South Granville

Water and Sewer Authority, Duke Energy, Enbridge Gas, or other service providers. All existing building utility services shall be completely removed from the property limits and capped / terminated at the street line by the utility provider, or licensed Utility Contractor.

The sewer service will be capped at the manhole noted on the attached water / sewer utility plan.

The Contractor shall remove the entire structure including any remaining contents, heating and cooling equipment, appliances, foundations, foundation walls, concrete slabs, asphalt pavement and sidewalks as noted on the attached general site plan. The large memorial stone will be cordoned off so as not to be damaged during the project. The existing asphalt parking

7 | P a g e lot shall only be demolished at the designated locations.

Disposal of appliances and/or heating and cooling equipment containing refrigerants shall be done in accordance with all applicable laws including but not limited to 40CFR, Part 82.

Voids created by removal of foundations, concrete slabs, sidewalks, etc. shall be properly filled and compacted with off-site fill material and graded to insure for drainage. All disturbed areas shall be seeded and mulched upon completion.

The Contractor shall be required to take every precaution throughout the contract period to prevent the erosion of soils and sedimentation from the leaving the project site, and to ensure that all roads used to transport materials off or on the site remain clean of debris and/or mud.

The Contractor shall be mindful that the demolition is taking place in a developed area. The

Contractor shall provide dust prevention by necessary means during the demolition activities and will keep the site free of potential hazards to the greatest extent possible by providing safety barriers, fencing, and traffic controls.

Temporary sanitary facilities (portable toilets) shall be provided by the Contractor and maintained for cleanliness throughout the contract period.

Disposal of Demolition Debris

The debris generated by the building and site demolition shall be transported by the Contractor to certified landfill site. The Granville County MSW Landfill located at 6584 Landfill Road /

Oxford, NC is our regional landfill; the County shall be notified of other landfill sites the contractor may use in the disposal operation prior to the start of work.

Dumping fees are to be included within the price proposal.

The Contractor shall provide a disposal manifest to the County to validate the number of loads sent for disposal.

Attachments to Bid Request

• Bid Form – Building Demolition

• Instructions to Bidders / General Conditions of the Contract

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• Granville County Form of Construction Contract

• Granville County Minority Outreach Plan / Minority Reporting

• Asbestos Survey and Abatement Plan issued by Matrix Health and Safety Consultants

• Initial UST site assessment by Leaf Environmental and Engineering

• General Demolition Building and Site Map

• Water / Sewer Utility Removal and Termination Map

• Exterior Photos

Request for Bids

Building Asbestos Abatement and Demolition

2173 Brassfield Road / Creedmoor, NC

Former C. E. Hawley Middle School

Bid Submittal Form

Bid Date: , 2025

Contractor:

Contractor Address:

Email Contact Information:

References:

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2.

3.

Bid Price: $

Unit Price for Contaminated Soil Removal, Disposal, And Replacement $_____________________________ Per Cubic Yard

Authorized Signature

Title

INSTRUCTIONS TO BIDDERS

AND

GENERAL CONDITIONS OF THE CONTRACT

STANDARD FORM FOR CONSTRUCTION PROJECTS

GRANVILLE COUNTY

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INSTRUCTIONS TO BIDDERS

For a proposal to be considered it must be in accordance with the following instructions:

1. PROPOSALS

Proposals must be made in strict accordance with the Form of Proposal provided therefor, and all blank spaces for bids, alternates, and unit prices applicable to bidder’s work shall be properly filled in. When requested alternates are not bid, the proposer shall so indicate by the words “No Bid”. Any blanks shall also be interpreted as “No Bid”. The bidder agrees that bid on Form of Proposal detached from specifications will be considered and will have the same force and effect as if attached thereto. Photocopied or faxed proposals will not be considered. Numbers shall be stated both in writing and in figures for the base bids and alternates. If figures and writing differ, the written number will supersede the figures.

Any modifications to the Form of Proposal (including alternates and/or unit prices) will disqualify the bid and may cause the bid to be rejected.

The bidder shall fill in the Form of Proposal as follows:

a. If the documents are executed by a sole owner, that fact shall be evidenced by the word "Owner" appearing after the name of the person executing them.

b. If the documents are executed by a partnership, that fact shall be evidenced by the word "Co-Partner" appearing after the name of the partner executing them.

c. If the documents are executed on the part of a corporation, they shall be executed by either the president or the vice president and attested by the secretary or assistant secretary in either case, and the title of the office of such persons shall appear after their signatures.

The seal of the corporation shall be impressed on each signature page of the documents.

d. If the proposal is made by a joint venture, it shall be executed by each member of the joint venture in the above form for sole owner, partnership or corporation, whichever form is applicable.

e. All signatures shall be properly witnessed.

f. If the Contractor's license of a bidder is held by a person other than an owner, partner or officer of a firm, then the licensee shall also sign and be a party to the proposal. The title "Licensee" shall appear under his/her signature.

Proposals should be addressed as indicated in the Advertisement for Bids and be delivered, enclosed in an opaque sealed envelope, marked "Proposal" and bearing the title of the work, name of the bidder, and the Contractor’s license number of the bidder. Bidders should clearly mark on the outside of the bid envelope which contract(s) they are bidding.

Bidder shall identify on the bid, the minority businesses that will be utilized on the project with corresponding total dollar value of the bid and affidavit listing good faith efforts or an affidavit indicating work under contract will be self-performed, as required by G.S. 143-128.2(c) and G.S. 143-128.2(f). Failure to comply with these requirements is grounds for rejection of the bid.

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For projects bid in the single-prime alternative, the names and license numbers of major Subcontractors shall be listed on the proposal form.

It shall be the specific responsibility of the bidder to deliver his bid to the proper official at the selected place and prior to the announced time for the opening of bids. Later delivery of a bid for any reason, including delivery by any delivery service, shall disqualify the bid.

Unit prices quoted in the proposal shall include overhead and profit and shall be the full compensation for the Contractor's cost involved in the work. See General Conditions, Article 19c-1.

2. EXAMINATION OF CONDITIONS

It is understood and mutually agreed that by submitting a bid the bidder acknowledges that he has carefully examined all documents pertaining to the work, the location, accessibility and general character of the site of the work and all existing buildings and structures within and adjacent to the site, and has satisfied himself as to the nature of the work, the condition of existing buildings and structures, the conformation of the ground, the character, quality and quantity of the material to be encountered, the character of the equipment, machinery, plant and any other facilities needed preliminary to and during prosecution of the work, the general and local conditions, the construction hazards, and all other matters, including, but not limited to, the labor situation which can in any way affect the work under the contract, and including all safety measures required by the Occupational Safety and Health Act of 1970 and all rules and regulations issued pursuant thereto. It is further mutually agreed that by submitting a proposal the bidder acknowledges that he has satisfied himself as to the feasibility and meaning of the plans, drawings, specifications and other contract documents for the construction of the work and that he accepts all the terms, conditions and stipulations contained therein; and that he is prepared to work in cooperation with other Contractors performing work on the site.

Reference is made to contract documents for the identification of those surveys and investigation reports of subsurface or latent physical conditions at the site or otherwise affecting performance of the work which have been relied upon by the designer in preparing the documents. The owner will make copies of all such surveys and reports available to the bidder upon request.

Each bidder may, at his own expense, make such additional surveys and investigations as he may deem necessary to determine his bid price for the performance of the work. Any on-site investigation shall be done at the convenience of the owner. Any reasonable request for access to the site will be honored by the owner.

3. BULLETINS AND ADDENDA

Any addenda to specifications issued during the time of bidding are to be considered covered in the proposal and in closing a contract they will become a part thereof. It shall be the bidder’s responsibility to ascertain prior to bid time the addenda issued and to see that his bid includes any changes thereby required.

Should the bidder find discrepancies in, or omission from, the drawings or documents or should he be in doubt as to their meaning, he shall at once notify the designer who will send written instructions in the form of addenda to all bidders. Notification should be no later than seven (7) days prior to the date set for receipt of bids. Neither the owner nor the designer will be responsible for any oral instructions.

All addenda should be acknowledged by the bidder(s) on the Form of Proposal. However, even if not acknowledged, by submitting a bid, the bidder has certified that he has reviewed all issued addenda and has included all costs associated within his bid.

4. BID SECURITY

Each proposal shall be accompanied by a cash deposit or a certified check drawn on some bank or trust company insured by the Federal Deposit Insurance Corporation, or a bid bond in an amount equal to not less than five percent (5%) of the proposal, said deposit to be retained by the owner as liquidated damages in event of failure of the successful bidder to execute the contract within ten (10) days after the award or to give satisfactory surety as required by law (G.S. 143-129).

Bid bond shall be conditioned that the surety will, upon demand, forthwith make payment to the obligee upon said bond if the bidder fails to execute the contract. The owner may retain bid securities of any bidder(s) who may have a reasonable chance of award of contract for the full duration of time stated in the Notice to Bidders. Other bid securities may be released sooner, at the discretion of the owner. All bid securities (cash or certified checks) shall be returned to the bidders promptly after award of contracts, and no later than seven (7) days after expiration of the holding period stated in the Notice to Bidders. Standard Form of Bid Bond is included in these specifications and shall be used.

5. RECEIPT OF BIDS

Bids shall be received in strict accordance with requirements of the General Statutes of North Carolina. Bid security shall be required as prescribed by statute. Prior to the closing of the bid, the bidder will be permitted to change or withdraw his bid. Guidelines for opening of public construction bids entitled “Guidelines for Opening of Public Construction Bids” are available from the State Construction Office and are available online at https://files.nc.gov/ncdoa/documents/files/sbcbids1.pdf.

6. OPENING OF BIDS

Bid opening shall be private. Once bidding is closed, there shall not be any withdrawal of bids by any bidder and no bids may be returned by the designer to any bidder. After the opening of bids, no bid may be withdrawn, except under the provisions of General Statute 143-129.1, for a period of thirty days unless otherwise specified. Should the successful bidder default and fail to execute a contract, the contract may be awarded to the next lowest and responsible bidder. The owner reserves the unqualified right to reject any and all bids. Reasons for rejection may include, but shall not be limited to, the following:

a. If the Form of Proposal furnished to the bidder is not used or is altered.

b. If the bidder fails to insert a price for all bid items, alternate and unit prices requested.

c. If the bidder adds any provisions reserving the right to accept or reject any award.

d. If there are unauthorized additions or conditional bids, or irregularities of any kind which tend to make the proposal incomplete, indefinite or ambiguous as to its meaning.

e. If the bidder fails to complete the proposal form where information is requested so the bid may be properly evaluated by the owner.

f. If the unit prices contained in the bid schedule are unacceptable to the owner.

g. If the bidder fails to comply with other instructions stated herein.

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7. BID EVALUATION

The award of the contract will be made to the lowest responsible bidder as soon as practical.

The owner may award on the basis of the base bid and any alternates the owner chooses.

Before awarding a contract, the owner may require the apparent low bidder to qualify himself to be a responsible bidder by furnishing any or all of the following data:

a. The latest financial statement showing assets and liabilities of the company or other information satisfactory to the owner.

b. A listing of completed projects of similar size.

c. Permanent name and address of place of business.

d. The number of regular employees of the organization and length of time the organization has been in business under present name.

e. The name and home office address of the surety proposed and the name and address of the responsible local claim agent.

f. The names of members of the firms who hold appropriate trade licenses, together with license numbers.

g. If prequalified, Contractor info will be reviewed and evaluated comparatively to submitted prequalification package.

Failure or refusal to furnish any of the above information, if requested, shall constitute a basis for disqualification of any bidder.

In determining the lowest responsible, responsive bidder, the owner shall take into consideration the bidder’s compliance with the requirements of G.S. 143-128.2(c), the past performance of the bidder on construction contracts with particular concern given to completion times, quality of work, cooperation with other Contractors, and cooperation with the designer and owner. Failure of the low bidder to furnish affidavit and/or documentation as required by G.S. 143-128.2(c) shall constitute a basis for disqualification of the bid.

Should the owner adjudge that the apparent low bidder is not the lowest responsible, responsive bidder by virtue of the above information, said apparent low bidder will be so notified and his bid security shall be returned to him.

8. PERFORMANCE BOND

The successful bidder, upon award of contract, shall furnish a performance bond in an amount equal to 100 percent of the contract price. See Article 35, General Conditions.

9. PAYMENT BOND

The successful bidder, upon award of contract, shall furnish a payment bond in an amount equal to 100 percent of the contract price. See Article 35, General Conditions.

10. PAYMENTS

Payments to the successful bidders (Contractors) will be made on the basis of monthly estimates. See Article 31, General Conditions.

11. PRE-BID CONFERENCE

Prior to the date set for receiving bids, the County shall arrange a conduct a Pre-Bid Conference for all prospective bidders. The purpose of the conference is to review the project requirements and to respond to any questions from the prospective bidders and their Subcontractors related to the intent of the bid documents. Attendance by prospective bidders shall be required by the Notice to Bidders.

12. SUBSTITUTIONS

In accordance with the provisions of G.S. 133-3, material, product, or equipment substitutions proposed by the bidders to those specified herein can only be considered during the bidding phase until ten (10) days prior to the receipt of bids when submitted to the Designer with sufficient data to confirm material, product, or equipment equality. Proposed substitutions submitted after this time will be considered only as potential change order.

Submittals for proposed substitutions shall include the following information:

a. Name, address, and telephone number of manufacturer and supplier as appropriate.

b. Trade name, model or catalog designation.

c. Product data including performance and test data, reference standards, and technical descriptions of material, product, or equipment. Include color samples and samples of available finishes as appropriate.

d. Detailed comparison with specified products including performance capabilities, warranties, and test results.

e. Other pertinent data including data requested by the Designer to confirm product equality.

If a proposed material, product, or equipment substitution is deemed equal by the Designer to those specified, all bidders of record will be notified by Addendum.

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GENERAL CONDITIONS OF THE CONTRACT

TABLE OF CONTENTS

ARTICLE TITLE PAGE

1 Definitions 2 Intent and Execution of Documents 3 Clarifications and Detail Drawings 4 Copies of Drawings and Specifications 5 Shop Drawings, Submittals, Samples, Data 6 Working Drawings and Specifications at the Job Site 7 Ownership of Drawings and Specifications 8 Materials, Equipment, Employees 9 Royalties, Licenses and Patent

10 Permits, Inspections, Fees, Regulations 11 Protection of Work, Property and the Public 12 Sedimentation Pollution Control Act of 1973 13 Inspection of the Work 14 Construction Supervision and Schedule 15 Separate Contracts and Contractor Relationships 16 Subcontracts and Subcontractors 17 Contractor and Subcontractor Relationships 18 Designer's Status 19 Changes in the Work 20 Claims for Extra Cost 21 Minor Changes in the Work 22 Uncorrected Faulty Work 23 Time of Completion, Delays, Extension of Time 24 Partial Utilization: Beneficial Occupancy 25 Final Inspection, Acceptance, and Project Closeout 26 Correction of Work Before Final Payment 27 Correction of Work After Final Payment 28 Owner's Right to Do Work 29 Annulment of Contract 30 Contractor's Right to Stop Work or Terminate the Contract 31 Requests for Payments 32 Certificates of Payment and Final Payment 33 Payments Withheld 34 Minimum Insurance Requirements 35 Performance Bond and Payment Bond 36 Contractor's Affidavit 37 Assignments 38 Use of Premises 39 Cutting, Patching and Digging 40 Utilities, Structures, Signs 41 Cleaning Up 42 Guarantee

43 Codes and Standards 44 Indemnification 45 Taxes 46 Equal Opportunity Clause 47 Employment of the Handicapped 48 Asbestos-Containing Materials (ACM) 49 Minority Business Participation 50 [Intentionally Deleted] 51 Gifts 52 Auditing Access to Persons and Records 53 North Carolina False Claims Act 54 Termination for Convenience 55 Dispute Resolution

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ARTICLE 1 - DEFINITIONS

a. The contract documents consist of the Notice to Bidders; Instructions to Bidders; General Conditions of the Contract; special conditions if applicable; Supplementary General Conditions; the drawing and specifications, including all bulletins, addenda or other modifications of the drawings and specifications incorporated into the documents prior to their execution; the proposal; the contract; the performance bond; the payment bond; and insurance certificates. All of these items together form the contract.

b. The owner is Granville County, a body politic and corporate of the State of North

Carolina.

c. The designer(s) are those referred to within this contract, or their authorized representatives. The Designer(s), as referred to herein, shall mean architect and/or engineer.

They will be referred to hereinafter as if each were of the singular number, masculine gender.

d. The Contractor, as referred to hereinafter, shall be deemed to be either of the several contracting parties called the "Party of the First Part" in either of the several contracts in connection with the total project. Where, in special instances hereinafter, a particular Contractor is intended, an adjective precedes the word "Contractor," as "general," "heating," etc. For the purposes of a single prime contract, the term Contractor shall be deemed to be the single contracting entity identified as the “Party of the First Part” in the single Construction Contract. Any references or adjectives that name or infer multiple prime Contractors shall be interpreted to mean the single prime Contractor.

e. A Subcontractor, as the term is used herein, shall be understood to be one who has entered into a direct contract with a Contractor, and includes one who furnishes materials worked to a special design in accordance with plans and specifications covered by the contract, but does not include one who only sells or furnishes materials not requiring work so described or detailed.

f. Written notice shall be defined as notice in writing delivered in person to the Contractor, or to a partner of the firm in the case of a partnership, or to a member of the contracting organization, or to an officer of the organization in the case of a corporation, or sent to the last known business address of the contracting organization by registered mail.

g. Work, as used herein as a noun, is intended to include materials, labor, and workmanship of the appropriate Contractor.

h. The project is the total construction work to be performed under the contract documents by the several Contractors.

i. Project Expediter, as used herein, is an entity stated in the contract documents, designated to effectively facilitate scheduling and coordination of work activities. See Article 14(f) for responsibilities of a Project Expediter. For the purposes of a single prime contract, the single prime Contractor shall be designated as the Project Expediter.

j. Change order, as used herein, shall mean a written order to the Contractor subsequent to the signing of the contract authorizing a change in the contract. The change order shall be signed by the Contractor, designer and the owner, in that order (Article 19).

k. Field Order, as used herein, shall mean a written approval for the Contractor to proceed with the work requested by owner prior to issuance of a formal Change Order. The field order shall be signed by the Contractor, designer, and owner.

l. Time of completion, as stated in the contract documents, is to be interpreted as consecutive calendar days measured from the date established in the written Notice to Proceed, or such other date as may be established herein (Article 23).

m. Liquidated damages, as stated in the contract documents, is an amount reasonably estimated in advance to cover the consequential damages associated with the Owner’s economic loss in not being able to use the Project for its intended purposes at the end of the contract’s completion date as amended by change order, if any, by reason of failure of the Contractor(s) to complete the work within the time specified. Liquidated damages does not include the Owner’s extended contract administration costs (including but not limited to additional fees for architectural and engineering services, testing services, inspection services, commissioning services, etc.), such other damages directly resulting from delays caused solely by the Contractor, or consequential damages that the Owner identified in the bid documents that may be impacted by any delay caused solely by the Contractor (e.g., if a multi-phased project-subsequent phases, delays in start other projects that are dependent on the completion of this Project, extension of leases and/or maintenance agreements for other facilities).

n. Surety, as used herein, shall mean the bonding company or corporate body which is bound with and for the Contractor, and which engages to be responsible for the Contractor and his acceptable performance of the work.

o. Routine written communications between the Designer and the Contractor are any communication other than a “request for information” provided in letter, memo, or transmittal format, sent by mail, courier, electronic mail, or facsimile. Such communications cannot be identified as “request for information”.

p. Clarification or Request for information (RFI) is a request from the Contractor seeking an interpretation or clarification by the Designer relative to the contract documents. The RFI, which shall be labeled (RFI), shall clearly and concisely set forth the issue or item requiring clarification or interpretation and why the response is needed. The RFI must set forth the Contractor’s interpretation or understanding of the contract documents requirements in question, along with reasons for such an understanding.

q. Approval means written or imprinted acknowledgement that materials, equipment or methods of construction are acceptable for use in the work.

r. Inspection shall mean examination or observation of work completed or in progress to determine its compliance with contract documents.

s. “Equal to” or “approved equal” shall mean materials, products, equipment, assemblies, or installation methods considered equal by the bidder in all characteristics (physical, functional, and aesthetic) to those specified in the contract documents. Acceptance of equal is subject to approval of Designer and owner.

t. “Substitution” or “substitute” shall mean materials, products, equipment, assemblies, or installation methods deviating in at least one characteristic (physical, functional, or aesthetic) from those specified, but which in the opinion of the bidder would improve competition and/or enhance the finished installation. Acceptance of substitution is subject to the approval of the Designer and owner.

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u. Provide shall mean furnish and install complete in place, new, clean, operational, and ready for use.

v. Indicated and shown shall mean provide as detailed, or called for, and reasonably implied in the contract documents.

w. Special inspector is one who inspects materials, installation, fabrication, erection or placement of components and connections requiring special expertise to ensure compliance with the approved construction documents and referenced standards.

x. Commissioning is a quality assurance process that verifies and documents that building components and systems operate in accordance to the owner’s project requirements and the project design documents.

y. Designer Final Inspection is the inspection performed by the design team to determine the completeness of the project in accordance with approved plans and specifications. This inspection occurs prior to final inspection.

z. Final Inspection is the inspection performed by Granville County Inspections Division to determine the completeness of the project in accordance with NC Building Codes and approved plans and specifications.

aa. Beneficial Occupancy is requested by the owner and is occupancy or partial occupancy of the building after all life safety items have been completed as determined by the Granville County Inspections Division. Life safety items include but not limited to fire alarm, sprinkler, egress and exit lighting, fire rated walls, egress paths and security.

bb. Final Acceptance is the date in which the Granville County Inspections Division and the

Owner accept the construction as totally complete. This includes the Granville County Inspections Division Final Inspection and certification by the designer that all punch lists are completed.

ARTICLE 2 - INTENT AND EXECUTION OF DOCUMENTS

a. The drawings and specifications are complementary, one to the other, and that which is shown on the drawings or called for in the specifications shall be as binding as if it were both called for and shown. The intent of the drawings and specifications is to establish the scope of all labor, materials, transportation, equipment, and any and all other things necessary to provide a bid for a complete job. In case of discrepancy or disagreement in the contract documents, the order of precedence shall be: Form of Contract, specifications, large-scale detail drawings, small-scale drawings.

b. The wording of the specifications shall be interpreted in accordance with common usage of the language except that words having a commonly used technical or trade meaning shall be so interpreted in preference to other meanings.

c. The Contractor shall execute each copy of the proposal, contract, performance bond and payment bond as follows:

1. If the documents are executed by a sole owner, that fact shall be evidenced by the word "Owner" appearing after the name of the person executing them.

2. If the documents are executed by a partnership, that fact shall be evidenced by the word "Co-Partner" appearing after the name of the partner executing them.

3. If the documents are executed on the part of a corporation, they shall be executed by either the president or the vice president and attested by the secretary or assistant secretary in either case, and the title of the office of such persons shall appear after their signatures. The seal of the corporation shall be impressed on each signature page of the documents.

4. If the documents are made by a joint venture, they shall be executed by each member of the joint venture in the above form for sole owner, partnership or corporation, whichever form is applicable to each particular member.

5. All signatures shall be properly witnessed.

6. If the Contractor's license is held by a person other than an owner, partner or officer of a firm, then the licensee shall also sign and be a party to the contract. The title "Licensee" shall appear under his/her signature.

7. The bonds shall be executed by an attorney-in-fact. There shall be attached to each copy of the bond a certified copy of power of attorney properly executed and dated.

8. Each copy of the bonds shall be countersigned by an authorized individual agent of the bonding company licensed to do business in North Carolina. The title "Licensed Resident Agent" shall appear after the signature.

9. The seal of the bonding company shall be impressed on each signature page of the bonds.

10. The Contractor's signature on the performance bond and the payment bond shall correspond with that on the contract. The date of performance and payment bond shall not be prior to the date of the contract.

ARTICLE 3 - CLARIFICATIONS AND DETAIL DRAWINGS

a. In such cases where the nature of the work requires clarification by the designer, such clarification shall be furnished by the designer with reasonable promptness by means of written instructions or detail drawings, or both. Clarifications and drawings shall be consistent with the intent of contract documents and shall become a part thereof.

b. The Contractor(s) and the designer shall prepare, if deemed necessary, a schedule fixing dates upon which foreseeable clarifications will be required. The schedule will be subject to addition or change in accordance with progress of the work. The designer shall furnish drawings or clarifications in accordance with that schedule. The Contractor shall not proceed with the work without such detail drawings and/or written clarifications.

ARTICLE 4 - COPIES OF DRAWINGS AND SPECIFICATIONS

The designer or Owner shall furnish free of charge to the Contractors electronic copies of plans and specifications. If requested by the Contractor, paper copies of plans and specifications shall be furnished free of charge as follows:

a. General Contractor - Up to twelve (12) sets of general Contractor drawings and specifications, up to six (6) sets of which shall include drawings and specifications of all other contracts, plus a clean set of black line prints on white paper of all appropriate drawings, upon which the Contractor shall clearly and legibly record all work-in-place that is at variance with the contract documents.

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b. Each other Contractor - Up to six (6) sets of the appropriate drawings and specifications, up to three (3) sets of which shall include drawings and specifications of all other contracts, plus a clean set of black line prints on white paper of all appropriate drawings, upon which the Contractor shall clearly and legibly record all work-in-place that is at variance with the contract documents.

c. Additional sets shall be furnished at cost, including mailing, to the Contractor upon request by the Contractor. This cost shall be stated in the bidding documents.

d. For the purposes of a single-prime contract, the Contractor shall receive up to 10 sets of drawings and specifications, plus a clean set of black line prints on white paper of all appropriate drawings, upon which the Contractor shall clearly and legibly record all work-in-place that is at variance with the contract documents.

ARTICLE 5 - SHOP DRAWINGS, SUBMITTALS, SAMPLES, DATA

a. Within 15 consecutive calendar days after the notice to proceed, each prime Contractor shall submit a schedule for submission of all shop drawings, product data, samples, and similar submittals through the Project Expediter to the Designer. This schedule shall indicate the items, relevant specification sections, other related submittal, data, and the date when these items will be furnished to the designer.

b. The Contractor(s) shall review, approve and submit to the Designer all Shop Drawings, Coordination Drawings, Product Data, Samples, Color Charts, and similar submittal data required or reasonably implied by the Contract Documents. Required Submittals shall bear the Contractor’s stamp of approval, any exceptions to the Contract Documents shall be noted on the submittals, and copies of all submittals shall be of sufficient quantity for the Designer to retain up to three (3) copies of each submittal for his own use plus additional copies as may be required by the Contractor. Submittals shall be presented to the Designer in accordance with the schedule submitted in paragraph (a). so as to cause no delay in the activities of the Owner or of separate Contractors.

c. The Designer shall review required submittals promptly, noting desired corrections if any, and retaining three (3) copies (1 for the Designer, 1 for the owner and 1 for Granville County Inspections Division) for his use. The remaining copies of each submittal shall be returned to the Contractor not later than twenty (20) days from the date of receipt by the Designer, for the Contractor’s use or for corrections and resubmittal as noted by the Designer. When resubmittals are required, the submittal procedure shall be the same as for the original submittals.

d. Approval of shop drawings/submittals by the Designer shall not be construed as relieving the Contractor from responsibility for compliance with the design or terms of the contract documents nor from responsibility of errors of any sort in the shop drawings, unless such lack of compliance or errors first have been called in writing to the attention of the Designer by the Contractor.

ARTICLE 6 - WORKING DRAWINGS AND SPECIFICATIONS AT THE JOB SITE

a. The Contractor shall maintain, in readable condition at his job office, one complete set of working drawings and specifications for his work including all shop drawings. Such drawings and specifications shall be available for use by the designer, his authorized representative, owner or Granville County Inspections Division.

b. The Contractor shall maintain at the job office, a day-to-day record of work-in-place that is at variance with the contract documents. Such variations shall be fully noted on project drawings by the Contractor and submitted to the designer upon project completion and no later than 30 days after final acceptance of the project.

c. The Contractor shall maintain at the job office a record of all required tests that have been performed, clearly indicating the scope of work inspected and the date of approval or rejection.

ARTICLE 7 - OWNERSHIP OF DRAWINGS AND SPECIFICATIONS

All drawings and specifications are instruments of service and remain the property of the owner.

The use of these instruments on work other than this contract without permission of the owner is prohibited. All copies of drawings and specifications other than contract copies shall be returned to the owner upon request after completion of the work.

ARTICLE 8 - MATERIALS, EQUIPMENT, EMPLOYEES

a. The Contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools, apparatus, lights, power, heat, sanitary facilities, water, scaffolding and incidentals necessary for the completion of his work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or reasonably implied therefrom, all in accordance with the contract documents.

b. All materials shall be new and of quality specified, except where reclaimed material is authorized herein and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular trade involved, and as stipulated in written standards of recognized organizations or institutes of the respective trades except as exceeded or qualified by the specifications.

c. Upon notice, the Contractor shall furnish evidence as to quality of materials.

d. Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and model number or trade name. When specified only by reference standard, the Contractor may select any product meeting this standard, by any manufacturer. When several products or manufacturers are specified as being equally acceptable, the Contractor has the option of using any product and manufacturer combination listed. However, the Contractor shall be aware that the cited examples are used only to denote the quality standard of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that they are used only to set forth and convey to bidders the general style, type, character and quality of product desired; and that equivalent products will be acceptable. Request for substitution of materials, items, or equipment shall be submitted to the designer for approval or disapproval; such approval or disapproval shall be made by the designer prior to the opening of bids. Alternate materials may be requested after the award if it can clearly be demonstrated that it is an added benefit to the owner and the designer and owner approves.

e. The designer is the judge of equality for proposed substitution of products, materials or equipment.

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g. If at any time during the construction and completion of the work covered by these contract documents, the language, conduct, or attire of any workman of the various crafts be adjudged a nuisance to the owner or designer, or if any workman be considered detrimental to the work, the Contractor shall order such parties removed immediately from grounds.

ARTICLE 9 - ROYALTIES, LICENSES AND PATENTS

It is the intention of the contract documents that the work covered herein will not constitute in any way infringement of any patent whatsoever unless the fact of such patent is clearly evidenced herein. The Contractor shall protect and save harmless the owner against suit on account of alleged or actual infringement. The Contractor shall pay all royalties and/or license fees required on account of patented articles or processes, whether the patent rights are evidenced hereinafter.

ARTICLE 10 - PERMITS, INSPECTIONS, FEES, REGULATIONS

a. The Contractor shall give all notices and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the designer in writing. See Instructions to Bidders, Paragraph 3, Bulletins and Addenda. Any necessary changes required after contract award shall be made by change order in accordance with Article 19. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and without such notice to the designer, he shall bear all cost arising therefrom. Additional requirements implemented after bidding will be subject to equitable negotiations.

b. All work under this contract shall conform to the North Carolina State Building Code and other State, local and national codes as are applicable. The cost of all required inspections and permits shall be the responsibility of the Contractor and included within the bid proposal.

All water taps, meter barrels, vaults and impact fees shall be paid by the Contractor unless otherwise noted.

ARTICLE 11 - PROTECTION OF WORK, PROPERTY AND THE PUBLIC

a. The Contractors shall be jointly responsible for the…