REQUEST FOR PROPOSALS FOR SPLASH PAD.pdf

REQUEST FOR PROPOSALS

FOR BALDWIN COUNTY, GA

SPLASH PAD DESIGN/BUILD SERVICES COOPERS PARK

Deadline for Submission: 2:00 p.m. EST on April 9, 2025

Baldwin County, GA

Request for Proposals for New Splash Pad Design / Build Services at Coopers Park

I. Introduction

Baldwin County, GA, herein after referred to as “County”, is seeking the services of a firm to provide services for design, plans, specifications, cost, contract documents, and construction of a

Splash Pad at Coopers Park, 105 Black Creek Rd SW, Gordon, GA 31031. The Splash Pad should be nearly identical in size and play features as the Harrisburg Park Splash Pad at 237

Harrisburg Rd SW, Milledgeville, GA 31061. The Harrisburg Park Splash Pad has been meeting expectations for fun and reliability with the exception of two above ground features. The tilting water bucket is the most popular feature, but the plastic bucket leaks continuously. We would like to maintain this tilting water bucket feature but with a more reliable bucket. The spinning wheel has proven very unreliable. The county desires something different.

The intent of the County is to execute a contract with the successful firm with experience in projects for governmental entities to provide design services and construction of the Splash Pad.

Local funds shall be used for the construction of the Splash Pad.

II. Scope of Work

The Splash Pad will be constructed just inside the park’s entrance. See Exhibit A. County water supply and electrical service will be available to the vault. The splash pad will be an unmanned facility and should be a zero-water depth facility with a centrally located touch activation device.

See Exhibit B.

The successful Respondent (Contractor) shall be required to provide all labor, equipment, materials, and supplies to accomplish the design/build of a splash pad to include the following:

• Installation of the custom Splash Pad based on the Harrisburg Park Splash Pad in

Baldwin County o 4 above-ground features (County wishes a different above ground feature than the spinning wheel which has proven unreliable; the water bucket feature is popular but the plastic water bucket leaks) o 5 Ground Sprays o 2 drains o 1880 square-foot brushed-concrete pad

• Forming Splash Pad area to set proper elevations from perimeter to drains.

• Plumbing lines to all features.

• Drain line to a distance of 20’ from the pad.

• Installation of the controller and manifold needed to operate the pad.

• The proposer must have insurance at the following limits:

o Auto: $1,000,000 BI/PD per occurrence covering owned, non-owned and hired vehicles.

o General Liability: $1,000,000 BI/PD per occurrence with $2,000,000 aggregate.

o Workers Compensation: Statutory limits.

• The contractor and his/her subcontractors must have all appropriate licenses required for the project including a Georgia Secretary of State business license.

Not Included in scope of work:

• Plumbing. We can pick up fresh water 20’ from the pad and we will provide drainage 20’ from the pad.

• Electrical outlet required for controller operation.

• Fees and Permits. This is a county project; therefore, no fees will be paid. However, a building permit will need to be requested.

• Sidewalk leading to the pad from existing sidewalk.

• No connection to sewer and no recycling system is required.

III. Proposal Content

The proposal should provide a straightforward, concise description of the firm’s capabilities to complete the required design, plans, specifications, cost, contract documents, and construction for a Splash Pad Facility. The following is the requested format.

A. Firm Name, Business Address, and Telephone Number including a point of contact for additional information.

B. Type of organization (individual, partnership or corporation) and year the firm was established.

C. Profile of the firm’s experience, qualifications, and technical capabilities in conducting similar projects. Firms should list contact references for representative projects.

D. Project team members including their resume.

E. The firm’s estimated project schedule and total number of days estimated to complete the design and construction.

F. Completed Proposer Form. See Exhibit C.

IV. Submittal

Questions concerning this Request for Proposals may be directed to:

Carlos Tobar, County Manager, ctobar@baldwincountyga.com or 478-363-1976.

A. All submittals must be received by the County prior to 2:00 p.m. local time on April 9, 2025. One (1) original and two (2) copies of the proposal shall be enclosed in a sealed envelope and clearly marked “Baldwin County, GA Coopers Park Splash Pad”. All submittals must be delivered to the Commissioners Office to the attention of County Manager Carlos Tobar.

Mailing Address Baldwin County

1601 N Columbia St, Suite 230

Milledgeville, GA 31061

B. The proposals will not be publicly opened. All proposals will be treated as confidential throughout the evaluation process to the fullest extent permitted by law. After completion of the evaluation of proposals, all submitted materials will constitute public records which are subject to public inspection and copying under Georgia law.

C. The County reserves the right to reject any or all proposals, to waive technicalities or informalities and to accept any proposal deemed to be in the best interest of the County.

D. This Request for Proposals does not commit Baldwin County, GA to execute an agreement, to pay any costs incurred in the preparation of a proposal, or to contract for services.

V. Selection Procedures

A. Phase I - Evaluation of Proposal

Selection criteria will be based on the following items:

1. Play value/design/best overall value plus creative-themed designs (55 points)

2. Quality/quantity of materials proposed for the project. (25 points)

3. Proven experience with similar contracts of this size based on references (15 points)

4. Installation/completion schedule most favorable to the County (5 points)

DESCRIPTION OF REQUIREMENTS AND SPECIFICATIONS (CONTINUED)

B. Contract Negotiation

Each proposal will be submitted with the understanding that the acceptance to furnish any or all of the items described requires the execution of an Agreement between the County and the firm.

Based on the selection criteria, the highest qualified firm will be invited to submit a design/build contract. The prospective firm and the County must come to a mutual agreement on the project scope, technical requirements, and the proposed compensation.

EXHIBIT A

Conceptual Site Plan at Coopers Park (not conceptual drawing of splash pad)

EXHIBIT B

Desired Splash Pad (Similar to completed Harrisburg Park Splash Pad, Baldwin County, GA)

*Water bucket feature is popular but plastic bucket leaks-county seeks a more reliable bucket;

spinning feature (tilted green arm with yellow spinner) is unreliable. Desire an alternative.

EXHIBIT C

PROPOSAL FORM

PROPOSER’S NAME AND ADDRESS:

TO: BALDWIN COUNTY BOARD OF COMMISSIONERS

THE UNDERSIGNED HAVING EXAMINED THE REQUEST FOR PROPOSAL TITLED:

SPLASH PAD DESIGN/BUILD SERVICES COOPERS PARK

AND EXAMINED THE CONDITIONS AFFECTING THE WORK, HEREBY PROPOSES

AND AGREES TO FURNISH ALL LABOR AND MATERIALS AND TO PERFORM THE

OPERATIONS NECESSARY TO COMPLETE THE WORK AS REQUIRED BY SAID

REQUEST FOR PROPOSALS, FOR ALL OF THE WORK IDENTIFIED AS TOTAL LUMP

SUM QUOTE FOR ALL ITEMS AS SPECIFIED FOR THE STIPULATED SUM OF:

Dollars ($ )

SIGNATURE OF PROPOSER

DATE