Request for Proposals for miscellaneous renovation.pdf

Embassy of the United States ofAmerica Lilongwe, Malawi

1 August 2023

Subject: Request for Proposals for miscellaneous renovation works at U.S. Government owned residence 10/246 -- Reference numbers PR11697353, PR11697139,PR11697390, PR11748308, PR11748531

Dear Prospective Offeror:

The U.S. Embassy in Lilongwe, Malawi is seeking proposals from General Contractors to undertake a variety of renovation works at a U.S. Government owned residence located at 10/246 including:

- window replacement

- removal of parquet floor tiles and installation of new ceramic floor tiles

- removal of the existing driveway and installation of new driveway pavers

- interior and exterior painting

- other potential minor interior renovation works

Enclosed is RFP for the 10/246 renovation projects. If you would like to submit quotation, please review the enclosures and follow the attached Bid Instructions.

The Embassy particularly welcomes and will give special consideration to proposals from general contractors Interested in a related project for replacing the roof at 10/246 issued under a separate Request for Proposal (RFP).

The Embassy also welcomes and will give special consideration to proposals from contractors with a demonstrated ability and willingness to undertake additional restoration projects we expect to launch In the coming months across our portfolio of U.S. Government owned residences.

The Embassy intends to conduct a pre-proposal conference at the site to discuss and clarify conditions and requirements. The pre-proposal conference will be held on

August 16^^ 2023 at 14:00 at 10/246. Prospective offerors/quoters should contact the

U.S. Embassy Lilongwe GSO Procurement office (LilongweGSOProcurement@State.gov) for additional information or to arrange entry to the residence.

due by September 4* at 14:00. No proposals will be accepted after this English and incomplete proposals will not be accepted.

Proposals are time. Proposals must be in

Your proposal must be submitted electronically to LilongweG$OProcurement@State.goy.

The U S Government intends to award a contract/purchase order to the qualified contractor submitting an acceptable offer at the lowest reasonable price. We expect initial proposals without hoiding post hold such discussions with companies in the to award a contract/purchase order based submission discussions, although we may competitive range if there is a need to do so.

on

Offerors must be registered or in the process of registering in the SAM.goy {System for Award Management) database at https://www.sam.goy prior to offer/proposal as prescribed under U.S. Federal Acquisition Regulation (FAR) ̂1102.

Failure to be registered at time of evaluating proposals may deem the offeror s proposal to be considered non-responsible and no further consideration wil be gwen.

Therefore, offerors are highly encouraged to initiate registration immediately if they are interested in submitting a response to this requirement.

We welcome your interest in working with the U.S. Embassy in Lilongwe and look forward to reviewing your proposal.

Sincerely, Mark Palermo

Contracting Officer

Enclosures:

SF18/QF347Attachment 1 Statement of WorkAttachment 2

SpecificationsAttachment 3 Bid Instructions and Award CriteriaAttachment 4

Price ProposalAttachment 5

Representations and Ce'^tificationsAttachment 6 Contract ClausesAttachment 7

PAGE OF PAGES

REQUEST FOR QUOTATION

(THIS IS NOTAN ORDER)

X IS NOT A SMALL BUSINESS SET-ASIDETHIS RFQ IS

1 14

RATING4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

1. REQUEST nO.PR”®®^353.

PR11697139 PR11697390.PR11748308

PRl1748531

3. REQUISITION/PURCHASE REQUEST NO.2. DATE ISSUED

05/08/2023 ►

6. DELIVER BY (Date)5a. ISSUED BY

AREA 40 / PLOT 24 KENYATTA DRIVE, BOX

30016, ATTN: GSO/PROCUREMENT

LILONGWE 3

MALAWI

7. DELIVERY5b. FOR INFORMATION CALL (NO COLLECT CALLS)

OTHER

FOB DESTINATION X (See Schedule)TELEPHONE NUMBERNAME

9. DESTINATIONNUMBERAREA CODE

a. NAME OF CONSIGNEE+265 884 773 166Lilongwe GSO Procurement U.S. Embassy Lilongwe8. TO:

b. STREET ADDRESS

AREA 40 / PLOT 24 KENYATTA DRIVE,

b. COMPANYa. NAME

c. CITY

Lilongwe

c. STREET ADDRESS

d. STATE e. ZIP CODEf. ZIP CODEe. STATEd. CITY

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless othen/vise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

so

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

March 22nd 2023, Not later than 12;pm

11. SCHEDULE (Include applicable Federal, State and local taxes)

AMOUNTUNIT PRICEUNITQUANTITYSUPPLIES/ SERVICESITEM NO.

(f)(d)(c)(b)(a)

Request for Proposals for miscellaneous renovation works at U S Government owned residence 10/246

-Aluminum window replacement

- Removal of Parquet floor tiles and installation of new ceramic floor tiles -Removal of the existing driveway and installation of new driveway pavers -Interior and exterior painting -Other potential minor interior renovation works

c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS'a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%)

► PERCENTAGENUMBER

12. DISCOUNT FOR PROMPT PAYMENT

1 are not attached.

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

QjreNOTE: Additional provisions and representations

15. DATE OF QUOTATION13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

16. SIGNERb. STREET ADDRESS

b. TELEPHONEa, NAME (Type or print) AREA CODEc. COUNTY

NUMBERc. TITLE (Type or print)e. STATE f. ZIP CODEd. CITY

STANDARD FORM 18 (REV, 6-95)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

RESIDENCE 10/246 RENOVATIONS

LILONGWE. MALAWI

Embassy of the United States of America

Lilongwe, Malawi

General Statement of Work

MISCELLANEOUS RENOVTIONS AT RESIDENCE 10/246

The U.S. Embassy Lilongwe offers the following Statement of Work for consideration, bidding, and upon bid acceptance as a list of required activities in the performance of the Contract.

1. INTRODUCTION

The Statement of Work includes miscellaneous renovation works involving several different trades at a U.S. government residence located at 10/246. The U.S.

Embassy Facilities Section will be involved in the execution and coordination of this project with the contractor.

A.

Location of the project: 10-246 (U.S. Property ID# 98534)B.

Pre-Bid Meeting:

As noted in the Solicitation, there will be a pre-bid meeting to verify conditions, materials, and requirements.

C.

Contract Administration:

Contracting Officer:

Mark S. Palermo, General Services Officer

PalermoMS(g)state.gov Mobile Number: 0888760176

D.

Contracting Officer Representative:

Gregory Buie, Assistant Facility Manager BuieGA(g)state.gov, Mobile Number: 0883430308

Facilities Staff Representative:

Nyson Lozani, Flead Carpenter LozaniNM(5)state.gov, Mobile Number: 0882265112.

Page 1July 2023 RENOVATIONS residence 10/246 RENOVATIONS

I II ONGWE. MALAWI

■y nummary OF CONDITIONS AND WORK:

The U.S. Embassy Lilongwe has a requirement for a variety of renovation works at Residence 10/246.

The work includes but is not limited to:

Remove existing windows and install new aluminum frame

A.

1 .

windows.

Remove e ceramic floorxisting parquet floor tile and install new t i 10

Remove existing driveway pavement and install new driveway pavers.

Interior painting.

2.

3.

4.

5, Exterior painting.

Potential related additional services include:

and replace all interior ceiling panels.Remove1

C.

Miscellaneous electrical work.

Miscellaneous plumbing work. u a conformance with this SOW, the attached and Conditions. If there is a conflict

2.

3.

Work shall be executed in Soecifications, and the Contract Terms between the documents, the Contractor shall follow the more stnngen

D.

requirement.

The Contractor will provide all qualified personnel necessary to m aterials, tools, equipment, vehicles, and complete this work except where notedE.

g. SBNERAL ^ preconstruction conference will be held on or around 10 days after contract award at U.S.

10/246 to discuss the schedule, submittals, notice toand other Important issues that affect construction progress (FAR 52.236

PERrs^ND RESPON^SIBiUTTESi The Contractor shall, without additional expense to ,be Government, be responsible for obtaining any necess ry licCTses and permits for Its work on the project, and for complying with ap llcableTaws, codes, and regulations applicable to the performance shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or Lgligence The Contractor shall also be responsible for all materials deLLd and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have acceoted under the contract. (FAR 52.236-7) OTHER CONTRACTS: The Government may undertake or contracts for additional work at or near the site of the work under th s contract The Contractor shall fully cooperate with the other and wiTh Government employees and shall carefully adapt scheduling and

A.

B.

any of the work. The Contractor

C, renovations

July 2023

LILONGWE, MALAWI

performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting

Officer. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by

Government employees. (FAR 52.236-8)

4. SUBSTITUTIONS AND PRODUCT OPTIONS

OR-EQUAL CLAUSE":

References in the Specifications/Statement of Work to materials, products or equipment by trade name, make, or catalog number, or to specific processes, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may propose for approval or rejection by the COR the substitution of any material, product, equipment or process that the Contractor believes to be equal to or better than that named in the Specifications/Statement of Work, unless otherwise specifically provided in this contract.

Request for substitution constitutes a representation that

Contractor:

A.

1.

2.

Has investigated proposed product and determined that it is equal to or superior in all respects to that specified.

Shall provide same warranties for substitution as for product specified.

Shall coordinate installation of accepted substitution into Work and make such other changes as may be required for Work to be complete in all respects.

Waives all claims for additional costs, under his responsibility, related to substitution which subsequently becomes apparent.

PRIOR APPROVAL REQUIRED

The Contractor must receive approval in writing from the COR before substitutions (1) proposed by the Contractor but not yet approved at the time of execution of the contract, or (2) proposed by the Contractor after execution of the contract may be used in the project.

Sufficient information to permit evaluation by the Government must accompany any substitution request including but not limited to the reasons for the proposed substitution and data concerning the design, appearance, performance, composition, and relative cost of the proposed substitute.

The Contractor shall make requests for substitutions in a timely manner to permit adequate evaluation by the Government.

1.

2.

3.

B.

Page 3July 2023 RENOVATIONS

I II nNGWE. MALAWI

... the COR's opinion, the use of such substitute items is not in the best interests of the Government, the Contractor must^^^ obtain the items originally specified with contract price or completion date.

approval THROUGH SHOP DRAWINGS: The Contractor may substitutions of materials in .

substitution is specifically requested in writing shop drawings to the COR.

timely manner and supported by the required information

FINAL APPROVAL ON DELIVERY; Acceptance or approval of proposed substitutions under the contract are conditioned upon approval of items delivered at the site or approval by sample. Approval by limit the Government's right to i

If, in4.

adjustment in theno the submittal of shop drawings, provided such in the transmittal of the

Such substitution requests must be made in a reject material after delivery to the site if

C.

D.

conform to the approved sample in all materialthe material does not respects.

5. ANTICIPATED PERIOD OF PERFORMANCE

Solicitation & Award of Contract.

Pre-Proposal Site Visit:

Award:

Pre-Construction Submittals:

Insurance & Bonding:

Schedule & Product Data:

OBO& Embassy Approval:

Material Procurement:

Crew Information:

Mobilization & Construction:

Main Effort:

Final Clean-Up:

A.

1.

2.

B.

1.

2.

3.

4.

5.

C.

1.

10-20 days prior to Award Zero Day

15 days after Award 15 days after Award 15 days after submittal 30 days after approval 5 days before commencing work

60 days

5 days prior to completion

125 daysTOTAL PERIOD of PERFORMACE:D.

The Contractor shall, within 15 days after award, prepare and submit to 'he Con"g Offi er for approval a practicable schedule showing the order m which thl confractor proposes to perform the work, and the dates on which the contractor contemplates starting and contpleting the several salient features the work (including acquiring materials, plant, and equipmen . The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for f~e" date during the period. If the Contractor fails to submit a schedule within the time preschbed, the Contracting Officer may withhold approval of progress payments until the Contractor l

A.

submits the required schedule.

RENOVATIONS

The Contractor shall prepare a monthly progress report, along with the monthly invoice, summing up observations resulting from the inspections, progress, difficulties or irregularities encountered, resolution of problems, measures taken to improve conditions, recommendations, and other matters related to this contract. The monthly progress reports shall include an annotated schedule showing actual progress of the work.

If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting

Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

Failure of the Contractor to comply with the requirements of the Contracting

Officer under this clause shall be grounds for a determination by the Contracting

Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract, or impose liquidated damages for any additional costs actually incurred by the Government as a result of the Contractor's failure to meet the schedule.

B.

C.

D.

7. SUSPENSION OF WORK

The Contracting Officer may order the Contractor, in writing, to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the

Government.

If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting

Officer in the administration of this contract, or (2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified), an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by the unreasonable suspension, delay, or interruption, and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

A claim under this clause shall not be allowed -

A.

B.

C.

Page 5July 2023 RENOVATIONS

I II QNGWE. MALAWI

For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the involved (but this requirement shall not apply as toact or failure to act

1.

a claim resulting from a suspension order); and Unless the claim, in an amount stated, is asserted in writing as soon practicable after the termination of the suspension, delay, or later than the date of final payment under theinterruption, but not as

2.

contract.

8, WORKING HOURS AND HOLIDAYS

The Contractor's personnel times on the job site. No work is allowed without escorts on duty.

Access will be available from 08:00 hours until 17:00 (Monday through Thursday) and from hours and from 08:00 hours until 12:00 (Fridays) during regular workdays, unless mutually agreed in advance.

The daily working schedule can be adjusted, if mutually agreed between the COR and Contractor including overtime on Fridays, Saturday, Sunday, and Holidays.

U S Embassy Escorts will have lunch from 12:00 until 13:00 hours.

Contractor personnel are not expected to work on a holiday. Observance of such days shall not be cause for additional period of performance or entitlement to

If the Contractor's personnel work on a holiday, no form of ion will be reimbursed either as a direct or must be accompanied by U.S. Embassy escorts at all A.

B.

C.

D.

compensation holiday or other premium compensation indirect cost.

The Contractor must notify the COR and U.S. Embassy Supervisor at least ̂ working hours in advance to schedule overtime work or special work hours.

LEGAL HOLIDAYS: The U.S. Embassy in Malawi observes theOBSERVANCE OF

E.

following holidays:

F.

U.S. / MalawianNew Year's Day U.S. / MalawianMartin Luther King Jr. Day /

Chilembwe Day U.S.

Presidents' Day

Martyrs' Day

Good Friday

Malawian

Malawian

Malawian Easter Monday

Malawian Labour Day

Malawian Eid al-Fitr (TBD)

Malawian Kamuzu Day

U.S.

Memorial Day

U.S.

Juneteenth

U.S.

Independence Day

Malawian Independence Day

Labor Day U.S.

Columbus Day U.S.

MalawianMother's Day

U.S.Veterans Day

Thanksgiving Day U.S.

U.S. / MalawianChristmas Day MalawianBoxing Day

Plus any other day designated by Federal law, Executive Order or

Presidential Proclamation.

The actual date of observance for some holidays may vary if the holiday falls on a weekend.

1.

2.

9. SUPERVISION, QUALITY ASSURANCE, AND INSPECTION

SUPERINTENDENCE BY THE CONTRACTOR: At all times during performance of this contract and until the work is completed and accepted, the

Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. {FAR

52.236-6)

The Contractor shall be qualified or approved by the manufacturer to perform the work for the specified guarantee period. The Contractor shall be responsible for the Roof Manufacturer's Warranty and Inspection.

The Contractor shall institute an appropriate inspection system set forth in a Quality Assurance Plan. The plan shall include checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and senior employees, and carrying out weekly inspections to determine whether the various services are being performed according to the contract. The Contractor shall provide copies of the weekly inspection reports to the COR.

The COR, OBO, or their authorized representatives, may inspect any or all work at all times and places during the Contract, to the extent practicable.

The COR, OBO, or their authorized representatives will inspect from time to time the services being perforrr ed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the

COR as a result of such inspection. The Contractor shall correct and improve promptly any shortcomings and substandard conditions noted during inspections. The Contractor shall bring any conditions beyond the responsibility of the Contractor to the attention of the Contracting Officer

A.

B.

C.

D.

E.

F.

Page 7July 2023 RENOVATIONS

I II ONGWE. MALAWI

or COR.

10. MATERIALS AND WORKMANSHIP

All equipment, material, and articles incorporated into the work covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract.

No used materials shall be installed or allowed. If a new material is damaged during the installation, the contractor shall replace the item at 1 expense. The contracting officer or his representative shall all materials used before commencement of work.

A.

his/her own approve _

All work under this contract shall be performed in a skillful and workmanlike manner. The COR may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

B.

11. STORAGE OF MATERIALS

Proper storage of materials is the sole responsibility of Contractor. Stored materials shall be available for inspection.

The Contractor must protect all materials susceptible subject to damage by weather, including but not limited to, all roll goods, insulation, cant strip, wood, and plywood in dry, above ground, watertight storage. Keep a labels intact and legible, clearly showing the product, manufacturer, and

A.

B.

other pertinent information.

Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The buildings and utilities shall remain the property of thetemporary

C.

Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting

Officer, the buildings and utilities may be abandoned and need not be removed.

flammable and volatile liquids in sealed containers located aStore minimum of 20 feet from existing buildings.

Liquid products shall be delivered sealed, in original containers. Store roll goods in an upright position, material, debris, and equipment over the roof deck to avoid damage to the structural deck. Place materials and equipment to be stored on the roof as nearly direct over structural members as can be determined.

Secure equipment, material, and debris on the roof to prevent movement

Distribute

D.

E.

F.

by wind or other elements. ^ The Contractor shall confine all operations (including storage of materials)

Government premises to areas authorized or approved by the COR. Theon

G.

Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the

Contractor's performance.

The Contractor shall, under direction prescribed by the COR, use only established roadways, or use temporary roadways constructed by the

Contractor when and as authorized by the COR. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any applicable law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage.

The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

H.

12. CLEANUP

The contractor shall maintain a clean work area.

At the end of each working day, the contractor shall clean the area of work and remove all tools and trash from the work area. The Contractor's Site

Superintendent and U.S. Embassy Staff Representative shall designate sweeping/cleaning requirements daily.

The contractor shall use turpentine, thinners or similar harmful chemicals on site only to the extent necessary and appropriate for immediate cleaning of tools that would otherwise be damaged if not cleaned, such as paint brushes. All such harmful chemicals shall be removed from the site for proper disposal. All such harmful chemicals shall be handled in a manner to prevent risks to health and safety and to property consistent with sections 13 and 17 below.

Items for installation, debris, and excavation material shall not be left in an area where it may become a tripping hazard. The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials.

Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government.

Upon completing the work, and prior to submittal of the final invoice, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer.

A.

B.

C.

D.

E.

F.

13. PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, ind grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid

A.

Page 9July 2023 RENOVATIONS

I II nNGWE. MALAWI damaging vegetation that will remain in place. If any limbs or branches o trees are broken during contract performance, or by the careless operation of equipment, or by workmen, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR. ^r,ri The Contractor shall protect from damage all existing improvements and utilities (l)at or near the work site, and (2)on adjacent property of a third party the locations of which are made known to or should be knowri by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the work performed and charge the cost to the Contractor.necessary

B.

14 AVAILABILITY AND USE OF UTILITY SERVICES

The Government shall make all reasonably required amounts of electricity and water available to the Contractor from existing outlets and supplies, such utilities furnished without

A.

The Contractor shall carefully conserve any charge. Inappropriate use of such utilities shall be cause for damages against the Contractor.

15. TOILET shall have the use of staff quarters shall be escorted by U.S. Embassy Staff. All other toilet facilities contractor employees unless coordinated prior to the

A.

toilets and are off limits to commencement of work.

COOKING; The contractor's employees shall not cook in or around t property site. No open fires nor pre-approved hotplates are allowed. No fires shall be allowed outside, in front, or adjacent to the property contractor shall provide box lunches for his/her employees.

open site. The

B.

16. SHIPMENT AND CUSTOMS CLEARANCE OF IMPORTED MATERIALS

Costs to be borne by Contractor: The Contractor is responsible for paying all charges incurred in obtaining materials that must be imported for the project and in transporting the materials from their place or origin to the construction site. Moving costs shall include, but not necessarily be limited to, packing, handling, cartage, overland freight ocean ' transshipment, port, unloading, customs clearance and duties (other than customs duties specified below), unpacking, storage, and all other charges including administrative costs in connection with obtaining and transporting the materials from their source to the project Customs Clearance: The Government will be responsible for obtaining

A.

B.

customs clearances, and for obtaining exemption certificates or paying customs duties not waived, for imported products, materials and equipment which are labeled and processed in accordance with the

Contracting Officer's instructions. The Government shall not be responsible for obtaining customs clearance for the Contractor's tools, construction equipment or machinery, nor for obtaining visas, entry or work permits for the Contractor's personnel.

Duty-free clearance: The Contractor shall not be responsible for customs duties for which the Government has been able to obtain a customs waiver. The Contractor shall follow the instructions of the Contracting

Officer as to the manner of labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The Contractor shall be responsible for the payment of customs duties, if any, which:

are imposed on items which are not labeled and processed in accordance with the Contracting Officer's instructions, are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or are otherwise ineligible for duty-free entry. The Contractor is responsible for customs duties where the Contractor has failed to give adequate and timely notice to the Contracting Officer of importation on containers or materials which may be eligible for a customs waiver. The Contracting Officer will provide instructions concerning time periods for notification of importation by the Contractor.

1.

2.

3.

C.

17. HEALTH AND SAFETY

The Contractor is responsible for and shall continue management and implementation of a safety and health program throughout construction to protect the health and safety of the Contractor's employees, U.S.

Government personnel, any visitors to the site, and the general public.

Before commencing the work, the Contractor shall- Submit a written proposed plan for implementing this clause.

The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards; and Meet with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

The Contracting Officer and the Post Occupational Safety and Health

Officer [POSHO] reserve the right to suspend work when and where

Contractor's safety and health program is considered to be operating in an inadequate or non-complyingmanner.

A.

B.

1.

2.

Page 11July 2023 RENOVATIONS

I ILONGWE. MALAWI

The Contractor's site safety plan shall include the following:

Statement of safety and health policy.

Administrative responsibilities for implementing the plan.

Identification of personnel responsible for accident prevention, for regular safety briefings, hazard communication, and continued

1.

2.

3.

Plans4.

D.

safety and health training.

Provisions for inspections of work sites, materials, and equipment, capabilities to minimize consequences of accidents.Emergency response

5.

6.

7 Public safety requirements.

The Contractor shall appoint a Safety and Health Program Manager who isE.

responsible for implementing the safety plan.

The Safety and Health Program Manager shall be qualified to anticipate, identify, evaluate, and implement corrective action in relation to potential safety and health hazards and dangerous exposures for accident prevention.

The Safety and Health Program Manager shall conduct inspections as necessary to assess site conditions and conformance with safety practices, and to confirm that safe operating procedures for equipment machinery are consistently implemented. Relevant standards are U.S. Occupational safety and Health Administration, U.S. Army Corps of Engineers, and

1.

2.

Malawi safety standards.

The Safety and Health Program Manager shall be available to meet with the COR and POSHO as needed to discuss site specific safety and health issues.

SAFETY OF PERSONNEL:

All employees of the Contractor shall wear the appropriate protective include hearing, eye, and shoe or work boot protection

3.

1.

equipment to

F.

while at the job site. r , u i The Contractor shall prohibit/prevent the presence or use of alcohol or drugs by its employees, permitted subcontractors or suppliers at a job under the influence oflocation or performance by any such person

2.

alcohol or drugs.

EQUIPMENT, AND MACHINERY

Quality: Hand tools, power tools, equipment, machinery, materials, and personal protective apparatus shall be of manufacture listed by U.S. or internationally recognized testing laboratory for specific application for which they are to be used.

They shall be quality products recognized for professional construction use, applications, and work practices.

Scaffolding: Shall be a standard tubular frame and clamp system manufactured and tested accordingto international standards.

The Scaffold system shall include the scaffold manufacturers

TQQLS,G.

1.

2.

integrated access stairway sections, handrails, toe boards and walking platforms.

Safe Clearance Procedure: Prior to initial use, and periodically thereafter at times of continued use, provide inspections of construction tools, equipment, and machinery. Do not permit continued use of tools, equipment, and machinery that are not in good condition.

Fall Protection: On unprotected sides of the building edge provide workers with warning lines, guardrail, safety net or personal fall arrest systems or a combination of safety monitoring systems.

Hazardous work shall be brought to the attention of the QAI and

POSHO prior to commencing the work.

• Hot Work: Includes all work that results in open flame such as welding, cutting, brazing, and burning. The Contractor shall provide effective fire protection and prevention at all times during such operations.

• Confined Space: Work in enclosed areas such as sewers, vaults, vessels, manholes, pits, etc.

• Internal Combustion: The use of cranes, forklifts, hoists, or generators powered by petroleum fuel when used on or near the building.

• Explosive Actuated Tools: These include powder charged tools used for fastening purposes.

3.

4.

5.

Page 13July 2023 RENOVATIONS

I II QNGWE. MALAWI

18. SUBMITTALS

The following items shall be delivered under this contract:

Delivery Date Description

Bonds/Insurance/Letter of Credit Safety Plan Quality Assurance Plan Pre-Construction Conference

Biographic Data on Personnel and vehicles for access to the job site Construction Schedule Inspection Reports

Payment Request

Monthly Progress Report

Updates to Construction Schedule Shop drawings or drawings of different conditions as built Material manufacturer's product data sheets, specified tests

Request for Substantial Completion Warranties

15 days after award

15 days after award 15 days after award 15 days after award 5 days prior to commencing work and no less than 48 hours prior to access thereafter 15 days after award 3 (jays after end of weekly period Last day of each month Last day of each month with invoice Last day of each month with invoice 5 days before Substantial Completion inspection

5 days before Substantial Completion inspection

5 days before Substantial Completion inspection After final completion but before final acceptance

5 days before inspection Within 10 days after event

Request for Final Acceptance Notice of Delay

19. PROJECT CLOSEOUT

A SUBSTANTIAL COMPLETION

Contractor shall submit written request to the COR stating the proposed date of Substantial Completion and schedule Final Inspection.

Written certification shall it,elude:

a) Contract Documents have been reviewed,

b) Project has been inspected for compliance with Contract

Documents,

c) Work has been completed in accordance with Contract Documents,

d) Equipment and systems have been tested in presence of Owner's Representative and are operational,

e) Project is complete and ready for final inspection.

Facilities Manager will

1.

2.

Quality Assurance Inspector or Post's3 after notification. Should the work not be inspection list to Contractor with make a pre-inspection complete, they will issue an noted items requiring further consideration.

FINAL INSPECTION , r- , • v Contracting Officer's Representative will make final inspection after1.

B.

notification from Contractor.

Should COR consider Work complete in accordance with requirements of

Contract Documents, he will request Contractor to begin Final Clean-up and Project Closeout submittals.

Should COR consider Work not complete:

a) Contractor shall take immediate steps to remedy the stated deficiencies and submit initialed inspection list to the COR certifying Work is complete,

b) COR will re-inspect Work.

REINSPECTING COSTS: Should the Contracting Officer's Representative be required to perform subsequent inspections of the Work due to the failure of the Contractor to correct deficient work, the additional services will be deducted from the final payment to Contractor.

SUBMIT WARRANTY/GUARANTEE: Submit original and duplicate copies of both Contractor's Warranty and Manufacturer's Guarantee for review.

After review. Contracting Officer's Representative shall approve final pay application upon receipt of both Contractor's Warranty and

Manufacturer's Guarantee.

SUBMIT EVIDENCE OF PAYMENTS AND RELEASE OF LIENS

Contractor's Waiver of Liens.

Separate waivers of liens for subcontractors, suppliers, and others with lien rights against property of Owner, together with complete list of those parties.

Consent of Surety

FINAL APPLICATION FOR PAYMENT

The Contractor shall submit a final application for payment to the COR. It should include a summary of all previous invoices against the original contact sum, any adjustments with the appropriate backup documents, payments received, and final balance due.

The COR also will determine if billed services have been satisfactorily performed and if billing is correct. If it is determined that the amount billed is incorrect, the COR will within seven days, request the Contractor to submit a revised invoice.

Final payment will not be approved or released until receipt of proper close-out documents.

2.

3.

1.

2.

3.

1.

2.

3.

C.

D.

E.

F.

20. WARRANTY OF CONSTRUCTION

In addition to any other warranties in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

A.

Page 15July 2023 RENOVATIONS

I II ONGWE. MALAWI —

This warranty shall continue for a period of 1 year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final shall continue for a period of 1 year from the date theacceptance

B.

, this warranty Government takes possession.

The Contractor shall remedy at the Contractor's expense any failure to conform, or any defect. In addition, the Contractor shall remedy at the Contractor's expense any damage to Government-owned or cortrolled real or personal property, when that damage is the result of-

The Contractor's failure to conform to contract requirements; or

Any defect of equipment, material, workmanship, or design furnished.

The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor's warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement.

The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage.

If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, otherwise remedy the failure, defect, or damage at the Contractor's expense, all warranties, express or implied, from subcontractors, suppliers for work performed and materials furnished under this

1.

2.

or

With respect to manufacturers, or

C.

D.

E.

F.

contract, the Contractor shall- Obtain all warranties that would be given in normal commercial practice.

Require all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and

Enforce all warranties for the benefit of the Government, if directed by

1.

2.

3.

G.

the Contracting Officer.

In the event the Contractor's warranty under paragraph (B) of this clause has expired, the Government may bring suit at its expense to enforce a subcontractor s, manufacturer's, or supplier's warranty.

Unless a defect is caused by the negligence of the Contractor or subcontractor or shall not be liable for the repair of any defects of for the repair of any damage supplier at any tier, the Contractor material or design furnished by the Government

H.

I.

that results from any defect in Government-furnished material or design.

This warranty shall not limit the Government's rights under the Inspection and clause of this contract with respect to latent defects, gross mistakes, or nor

Acceptance

J.

fraud.

AND POSSESSION PRIOR TO COMPLETION

The Government shall have the right to take possession of or use any completed or partially completed part of the work. Before taking possession of or using any work, the COR shall furnish the Contractor a list of items of work remaining to be performed or corrected on those of the work that the Government intends to take possession of orportions

21. USE

A.

use. However, failure of the COR to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use shall not be deemed an acceptance of any work under the contract.

While the Government has such possession or use, the Contractor shall be relieved of the responsibility for the loss of or damage to the work resulting from the Government's possession or use, notwithstanding other provisions of this contract. If prior possession or use by the Government delays the progress of the work or causes additional expense to the

Contractor, an equitable adjustment shall be made in the contract price or the time of completion, and the contract shall be modified in writing accordingly.

Page 17July 2023 RENOVATIONS

BID INSTRUCTIONS AND AWARD CRITERIA

1. SUMMARY OF BID INSTRUCTIONS

A. Each offer shall consist of the following parts and submittals;

TitlePart

Executed SF18/OF347

Price Proposal -- "Breakdown of Proposal Price by Divisions of Specifications" or suitable alternative

Completed Representations and Certifications, and proof of SAM.gov registration or effort to initiate SAM.gov registration

Technical Qualifications Proposal - including but not limited to:

Evidence of Basic Business Requirements in Section 4.B.1 below.

Proof of relevant experience and prior successful performance

Relevant experience of key personnel proposed for the project

Sample site safety plan or program

Ability to provide performance bond or suitable alternative performance security

Responses to other criteria set forth in Section 4 below

An explanation of any deviations, exceptions, or conditional assumptions taken with respect to any of the instructions or requirements of this solicitation

Clear statement of ability to acquire the necessary materials to complete the project, or delineation of the materials the Contractor would propose be acquired by the U.S. Government

IV

2. SUMBISSION DETAILS

A. Complete proposals must be submitted electronically to

LilongweGSOProcurement^State.gov.

B. Proposals are due by September 4*^ at 14:00pm. No proposals will be accepted after this time.

C. Submissions must be:

1) Complete. Incomplete proposals may be rejected.

2) In English.

file formats such as MS Word, MS Excel, or Adobe Acrobat pdf.

should not to exceed 1GB total in any single email. Proposals and submitted in multiple

3) In common

4) In file sizes larger than 1GB total should be broken up sequential emails.

3. BASIS 3 resulting from this solicitation to the lowest reasonably priced, technically acceptable, qualified offer. Proposals shall include all labor, materials, overhead, profit, expenses, and worker incidentals complete the project. The Government reserves the right to reject . Unsuccessful offerors will be

A necessary to proposals that are unreasonably low or high in price notified in accordance with FAR 15.5.

B. EVALUATION PROCEDURE:

Initial Evaluation: The Government will evaluate all proposals received to

: that each proposal is complete in terms of submission of each required parts, as specified in Section 1. The Government may reject proposals which are missing a significant amount of the required information.

Technical Evaluation: After the Initial Evaluation, the Government wiN review those proposals remaining for consideration to determine technical acceptability. In determining the acceptability of the technical proposal, the Government will consider responses to the evaluation criteria set fort below in Section 4.

C AWARD WITHOUT DISCUSSIONS: Award of this contract may be made based on evaluation of proposals without holding discussions, following FAR 52.215-1 and FAR 15.306(a)(3), although we reserve the right to hold discussions with initially qualified contractors with bids in the competitive rage if necessary.

1) ensure

2)

4. ^^3^ respond to the solicitation must be technically qualified and financially sponsible to perform the work.

At a minimum, each offeror must re meet the following requirements when submitting B.

their proposal: j .

1) Basic business requirements including but not limited to.

Be able to understand written and spoken English;

established business with a permanent address;

all licenses and permits required to undertake the work;

a)

b) Have an

Have uc) Have the necessary personnel, equipment and financial resources available to perform the work;

Meet all applicable local insurance requirements;

satisfactory record of integrity and business ethics and no adverse criminal record;

Have no political or business affiliation which could be considered contrary to the interests of the United States, Have a d) e) f) g)

2) Confirm understanding and acceptance of the solicitation, contract clauses, and Statement of Work;

3) Have relevant organization, experience, and skills, as a general contractor who has overseen multiple projects involving similar renovation works, including references as appropriate;

4) Demonstrated history of working for an Embassy or other institution or business with a portfolio of multiple residential properties or comparable commercial property experience, providing references as appropriate;

5) Have the ability to obtain a performance and guarantee bond and a payment bond, or to post adequate performance security, such as irrevocable letters of credit or guarantees issued by a reputable financial institution;

6) Have the financial resources and access to Foreign Exchange needed to procure the necessary materials for the project.

7) Have an appropriate scale and scope of experience as well as interest in undertaking multiple construction projects for the U.S. Embassy. For this project, that means willingness and ability to undertake a related project for replacement of the roof at 10/246 to be issued under a separate RFP, and or to undertake additional upcoming projects at other U.S.

Government owned residences.

C. In the event there is no reasonably priced, technically acceptable, qualified offer based on the technical qualifications in 4.B, the U.S. Embassy reserves the right to reassess technical qualifications with the following adjustments:

1) First reassessment without technical requirement 4.B.7; if there are still no reasonably priced, technically acceptable, qualified offers, then-

2) Second reassessment without 4.B.7 and 4.B.6.

PRICE PROPOSAL

1. FIRM FIXED PRICE CONTRACT

A. The Government contemplates aw ird of a firm fixed price contract resulting from this solicitation.

B. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The

Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.

C. Magnitude of Construction Project: In accordance with the scale provided in

FAR36.204, it is anticipated that this project is in the price range between $25,000 and $100,000.

D. Payments shall be made in Malawi Kwacha. See payment terms in attached Contract

Clauses.

2. OFFERORS RESPONSIBLIITIES

A. Each Offeror is responsible for:

1) Thoroughly reviewing the Statement of Work, Specifications, and Drawings and understanding their requirements;

2) Visiting the project site and becoming familiar with all working conditions, local laws and regulations; and

3) Determining that all materials, equipment and labor required for the work are available.

B. Any ambiguity in the solicitation, including specifications and contract drawings, must be reported to the Contracting Officer. Any prospective Offeror who requires a clarification, explanation or interpretation of the contract requirements must make a request to the Contracting Officer not less than ten working days…